Format for a letter to a Client

Your Address

Date letter sent

Client’s Name
Client’s street
Client’s City, State, Post Code

Dear Name of Customer/Client/Supplier,

First Paragraph: Why you are writing.

Be clear and concise regarding your request.

As a valued client we would like to invite you to comment on our new

mission statement

Middle Paragraphs: What you have to offer - What you need – Why it is important
– What will be the benefits – What is the current situation – What will be different –
What do you propose.

The statement is intended to emphasise the importance we place on

relationships with our clients.

>>> MISSION STATEMENT HERE

Final Paragraph: What were your key points -

How you will follow up.

We value your comments and I will contact you shortly to arrange a

meeting to discuss your comments

Yours faithfully,

Your Signature

Your Typed Name

Your title
Your Phone Number
Your Mobile Phone Number
Your Email