JOB DESCRIPTION

TITLE: GRADE:

Receptionist/Administrative Assistant Non-exempt Executive Assistant

REPORTS TO:

PURPOSE OF POSITION: Serve as the first point-of-contact for the Economic Development Corporation serving Fresno County both on the phone and in person. Represent the Economic Development Corporation serving Fresno County in a courteous and professional manner. Provide administrative support to EDC staff.

DUTIES & RESPONSIBILITIES:

Greet and welcome all visitors to the EDC. Announce guests to the appropriate staff member. Offer refreshments and usher to appropriate meeting room; and Answer incoming phone calls, take messages and forward calls as appropriate; and Maintain the main conference room and meeting schedule; and Ensure cleanliness of reception area, foyer, kitchen, copy room, storage room and conference rooms; and Provide assistance in preparing for all scheduled meetings; and Collect, sort, distribute and prepare mail, messages and courier deliveries; and Maintain a current knowledge of staff schedules to provide premium customer service; and Maintain up-to-date databases for, but not limited to, EDC contacts and SBA contacts (ie. consultants, corporate real estate executives, prospects); and

Economic Development Corporation serving Fresno County Job Description Receptionist/Administrative Assistant

Keep all supplies for kitchen and general office stocked in a timely and economical fashion; and Perform administrative tasks such as writing letters, assisting with projects and updating informational folders, etc; and All other duties as assigned.

DESIRED SKILLS

Knowledge of and fluency in Microsoft Office Suite; and Ability to create spreadsheets; and Excellent communication skills, including written and oral; and Ability to use facsimile and copy machine; and Professional and ethical.

MINIMUM EDUCATION & WORK HISTORY:

Graduation from high school or GED with at least two years of reception and office experience. Some higher education preferred.

PROPRIETARY AND CONFIDENTIAL MATTERS:

All matters relating to EDC and its business activities are strictly confidential