Gas Agency System

A
Project report

on

GAS AGENCY SYSTEM

Your friendly gas

SUBMMITED FOR PARTIAL FULFILMENT OF T.Y.BCA. IN 2004 05

By DIPEN Y PATEL
ANAND MERCANTILE COLLEGE

OF SCIENCE AND COMPUTER TECHNOLOGY

SARDAR PATEL UNIVESITY
ANAND MERCANTILE COLLEGE OF SCIENCE ,MANAGEMENT & COMPUTER TECHNOLOGY

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Gas Agency System

Certificate
Date: __/__/____

This is to certify that Mr.DIPEN Y PATEL of TYBCA (Seat No ___) has worked on project entitled GAS AGENCY SYSTEM, from JUNE-04 to APRIL-05. This (BCA-309) is in-house project course of three credits.

He was regular in his work and devoted around 100 hours for the project including analysis and design. He has completed the project satisfactorily.

Head /coordinator Sign.

Supervisor Sign.

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Gas Agency System

ACKNWLEDGEMENT

I am the student of ANAND MERCANTILE COLLEGE OF SCIENCE AND COMPUTER TECHNOLOGY feel glad and believe that I am very lucky for getting opportunity to develop in house project in the form of subject BCA-309. It gives me a great pleasure to express our sincere gratitude to Mr. JAGADISHBHAI BHATT the owner of JAGAT GAS AGENCY, KALOL. He helped me in the progress of my project work. I express my heart felt gratitude to respected G.C. PATEL, the Principal of our college for providing all the facilities to complete and make my project very easily and successful. My deep knowledge of gratitude is extended to Mr. Brijesh and Mrs. Rupal.

Also I am very grateful to all our faculty members of AMCOST their kind help, grate response and be politely the problem solution of my project and very completely solved this and so, encouragement without whom this project might not be successful or complete. My special thanks is extended to SARDAR PATEL UNIVERSITY whose continuous encouragement, suggestions and constructive criticism have been invaluable assets through out my project work.

MY PROJECT :- GAS AGENCY

NAME:-DIPEN Y PATEL

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Gas Agency System

CONTENT

Sr. No. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18

Description Introduction To Company Introduction To System Study Of The Current System Existing System Problem Identification Requirement Analysis Proposed OF The System Feature Of Proposed System Advantage Of System Tool Description Disadvantage Of System Functional Decomposition Diagram (FDD) Data Flow Diagram (DFD) Data Dictionary (DD) Data Elements Table Design Screens User Manual

Pg. No. 6 9 11 12 16 17 19 21 26 28 35 37 41 50 53 56 61 93

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INTRODUCTION TO COMPANY

INTRODUCTION TO COMPANY
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In 1928, Multinationals Asiatic Petroleum (India) and Burmah Oil Company joined hands to form the Burmah-Shell Oil Storage and Distribution Co. of India Ltd., a company which dominated the oil market in India for decades to come. A pioneer in more ways than one, Burmah-Shell was the first to introduce LPG as a cooking fuel in the Indian homes in 1954-55. Its users fondly remember the pioneering brand, 'Burshane' even today. With nationalization in 1976, Burmah Shell became Bharat Petroleum and 'Burshane' was renamed 'Bharatgas'. Specifically looking after over 16 million Domestic Customers and thousands of Industrial & Commercial Customers.

The Anand gas agency is the LPG distributor of Bharat Petroleum Corporation Ltd. The owner of Anand gas agency is Mr. Abhishek .R. Patel and Mr. Kishor Vyas manager of Anand gas agency.This agency provides domestic and commercial cylinders. They are currently having 15,000 consumers. The capacity of Anand gas agency is 10 km around Anand city. The working time for this agency is 9:00am to 6:00pm. They also provide a miscellaneous items like regulators, hot plate, tube lighters etc.

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INTRODUCTION TO SYSTEM

INTRODUCTION TO SYSTEM
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The system show us the work of the gas agency. It provide the connection of new gas refill. And it also exchange the full refill instead of empty refill. For that it have the customer all information. It can also provide different tools related to the gas department. Like regulators, hotplate, lighters, tubes etc. For that it have to provide some information. The existing system is work like that. It provide some information as a written data. It collect customer, stock, booking information. The information is very useful for the system to work on it. The customer information having such information like customer name, customer address, phone no or the other connect no and it also give one id as a customer id . By that the data can enter. In that we refer that customer have how many refill, when it issue, etc. The other information is a stock information in which we have the information of the stock related item. By that we can know how many things we have?, How many given?, etc. The stock is also very important. The last information that we collect is the booking. In that we collect the information of the booking statements. That customer name, when it order for another refill, etc. After that we have to made some reports. The reports are also main feature. In that reports we consider the all information and all that data. They are to important. In the report the balance is also consider. So the reports are generally main consept in which we include all the agencys work.

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STUDY OF THE CURRENT SYSTEM

STUDY OF THE CURRENT SYSTEM

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The system can be study by two different kind of way. First one is feasibility study and the another is technical study.

FEASIBILITY STUDY:
To check whether the system once created will be feasible or not. A feasibility study is undertaken to determine the possibility all probability Of either improving the existing system or developing a completely new system . TECHNICAL FEASIBILITY: In technical feasibility , it is checked that if the work for the project Can be done with present equipments,software and availabe personnel.

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EXISTING SYSTEM

EXISTING SYSTEM
By the existing system, we can know the actual work of the Bharat gas agency . The current work is not computerized system. PAGE NO - 11

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In the current work is very difficult, because each and every record is written into the record book add, deletion, change, etc. functions make it complex. In this we to also collect the customer information. In the customer record, when a customer comes for cylinder refills they have to first check their validity. Then they will book his refill in the register in the register, which is very time consuming. If one customer change her or his house so it is difficult to update or change his or her profile into register. The stock record is also have to maintain. Daily stock record is also have to update regularly. For the counting the cost it have to done some below things: The category of the system is organic for this a = 3.2 and b = 1.05 are constant. The size of the system is 2.5 KDL(thousand of delivered line of code). Initial cost estimation Ei = a * (size)b = 3.2 * (2.5)1.05 = 8.375 EAF is effort adjustment factor. Reliability is high 1.15 Database size is normal 1.00 Complexity is very low 0.70 Programmer experience is very low 1.29 Programmer capacity is normal 1.00 Language experience is low 1.07 Analyst capacity is normal 1.00 EAF = 1.15 * 1.00 * 0.70 * 1.29 * 1.00 * 1.07 * 1.00 = 1.11 Final cost E = Ei * EAF = 8.375 * 1.11 = 9.30 PM PAGE NO - 12

Gas Agency System

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PROBLEMS IDENTIFICATION

PROBLEMS IDENTIFICATION

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The main problem with this current system are collection which is describe as below: In the record book such operation like add, delete and update records are to difficult to perform. They records are have to change daily. The second problem is generate the reports. The reports have to generate by it sequence but the existing system can not work properly. To determine the report we can also find many errors. For finding the customer record we just have to find in the information record and it become to hard form find the history for the person. In this system all work is distribute but it can not work properly and so easy for searching anything it just make to hard. There is no security of the registers many things. If one paper or some register is misplace then it create major problem. It is very time consuming.

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REQUIREMENT ANALYSIS

REQUIREMENT ANALYSIS
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Now the time is to change the computer is become not so costly. So for doing and performing the right system we have to reducing the current system and we have to make new system. As we have decided to develop a new system now it is a time to determine the new requirements for the new system . As the user is the most important part of any system it is required to find the users requirement to develop a user friendly system rather than having develop a developer friendly system. The outputs required by the user that must be included into the proposed system are as follows. First we require all date have the security. Second the work for the particular user must be personalized. Third one is the customer information must be entered on such a way that it is easier for user to understand. Fourth is daily reports and monthly reports are printed. Fifth one is bills are printed as in required order. The user must be provided ease if he wants to switch from one application to other at a time.

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PROPOSED OF THE SYSTEM

PROPOSED OF THE SYSTEM

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The new system of gas agency is make for creating some more facility and remove the current systems problem. So after understand the problems of the existing system, we are just make the new system for make the work easy and done properly. So, the actually work, when a customer request for a gas refills, first check for his validations and prepare bills and handle those bills to particular deliveryman for delivery. For done all the work properly, this system maintains customer all type of records, that do not require more time and we do not have search for such find of documents. The another register like stock in this stock the other items are also include are systematically maintain. The all documents and the all difference reports are prepare perfect. The calculation of the balance sheet is do not require more time and it is also very perfect in it no such kind of mistake can take place. There are security and some password facility for opening the systems work.

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FEATURE OF PROPOSED SYSTEM

FEATURE OF PROPOSED SYSTEM

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The addition , deletion , updation of records, generating reports are the basic part or you can also call the objective of this system. In detail below we explain it : Firstly, the basic operation like addition, deletion, updating and the other can be done easily by the new system. It have such easy key and some more facility which can work and operate quickly and save easily. If we want to check some history of customer or anything else we check easy and also update it. So, the work is such a accurate.

The third one is it do not require so many people to woke it. It do not need such other documents. Only one person can also handle it but some people to help for sale it, transfer it, And do the other helpful work.

Fourth one is that it have the facility of the password that help for the security. That can save the document. It make the high security. For making the daily transactions it can easy for work and helpful. Any one can handle it easily. So for the daily transactions are easily handled.

By that the transaction are made to easy. And it can be done fast. And by the use of the options it is to helpful. The work is distribute for do it

easily and understand the parts. By the distribution it can done properly and so easily. It can also generate different kinds of reports that works more efficiency. And it reduce the redundancy.

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It have very easy programming language to make for it. After made it become easier. For The making new software we have 2 kind of tools. First one is front end tool and that another is back-end tool.

For making this software we use the oracle8 as a fornt-end tool. There are such many kind of front end but we select oracle8 for the reason as below : First one It eliminates all parent-child relationships and instead represented all data in the database as simple row/column tables of data values. It is also flexibility in data modeling. It is easy for accessing data . In this each table is an independent entity and there is no physical relationship between tables. It can reduce data storage and redundancy. It is independent of physical storage and logical data design. It has wide level data manipulation language (SQL). Deferred writing at commits to improve transaction performance. It have security and control. It has a rollback command for recreating the database to its most recent safe point. Grant and revoke limits access to information down to row and column level. Views are valuable features for limiting access to the primary tackles in the database. Professional ORACLE starts the DBMS (Database Management System) in the extended memory, so more main memory is available for other applications. Relational model of data management is based on set theory. Built-in query language is designed in the RDBMS, so that it can manipulate sets of data (one or more topples). And the another known as a back-end tool is a visual-basic. In this we can do coding making the form and the reports. It having the below facility :

Visual Basic provides complete set of tools to simplify rapid application Development. It provides a vital link to graphical environment and allows you to develop applications based on standard windows features: Dialog boxes, Command buttons, Pull down menus, Scroll Bars, Selection lists etc. It also allows creating robust applications that fully make use of the graphical user interface. ActiveX Data Objects (ADO) and OLE DB replace the Open PAGE NO - 22

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database connectivity (ODBC) API as the preferred method for accessing shared file and client/server databases. Extensions to Visual Basic class modules assist in writing middle-tier DLLs for Microsoft transaction server 2.0. A multitude of wizards and other graphical tools aid developers new to Visual Basic.Visual Basic is an event driven programming language.It have sequential and random access file support.Lots of icons and pictures for your use.Full array of mathematical, string handling, and graphic functions. Sequential and random access file support. It is a Visual data tools (VDTS). In it SQL editor. It have Component creation. I t have the Language. It have the Packaging and Deployment wizard. It also have the Data object wizard. Now lets talk about the hardware we require : We require a Printer for giving the receipts or reports.Microsoft window 95 or later microsoft window NT workstation 4.0 to work on it. it require 64 MB RAM for windows 98 workstation. A mouse or other suitable pointing device and keyboard

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ADVANTAGE OF SYSTEM

ADVANTAGE OF SYSTEM
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The system have Manual work has to be reduced and Result to be received quickly. To speed up the operation and Decrease manpower, high cost. Increase security, speed, storing and accuracy. The customers have to face only one person at the counter for booking Cylinder.Managing and maintaining data becomes easier and cost effective due to very high amount and reliability of storage space available in the proposed system. The system has been developed under Microsoft Visual Basic 6.0 as a Front-End tool and Oracle 8.0 as a Back-End tool. It can maintaining customer information. It can also Maintaining stock information.It maintaining cylinder refills information.It preparation of reports. can delivery of refills information.It can

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TOOL DESCRIPTION

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TOOL DESCRIPTION
Microsoft Visual Basic 6.0 [Front-End] :
To develop any system along with the back-end tools which provide access to the database and also solves the database queries like oracle, to make a system interactive with the user the use of front-end tools comes into the picture. The front-end tools make the user interface with the system easier and also provide a user-friendly environment to the system. This rich language enables you to develop many different types of applications. You can create you can create programs that intersect with the hardware. It is a programming language used to create window base application. Visual Basic is an old BASIC (Beginners All-purpose Symbolic instruction code) language. It makes it very easy to get the user interface portion of your application up and running. Hundreds of functions and latest technological advances have been added to the language to make it an industrial strength development environment suitable for almost my type of windows application. This is especially true with the advent of internet programming and object oriented programming. Microsoft Visual Basic 6.0 is one of the front-end tool provided by Microsoft Inc. Microsoft Visual Basic 6.0 provides a fast way to develop applications for Microsoft Windows. As a front-end tool Microsoft Visual Basic 6.0 provides the G.U.I interface to the user and it is supposed to be one of the beast front-end tools used today.

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Some of the main features of Visual Basic 6.0 are listed below : Data Access features allows you to create database and front-end applications for most popular database formats, including Microsoft SQL Server, Oracle, Microsoft Access and other enterprise level database. It includes a GUI environment fro making windows based applications. Active X technology allows you to use the functionality provided by other application such as MS Word, MS Excel and other Windows applications. You can even automate applications and professional or enterprise editions of Visual Basic. Internet capabilities make it easy to provide access to documents and applications across the internet from within your application. It provides a vital link to graphical environment and allows you to develop applications based on standard Windows features : Dialog Boxes, Command buttons, Pull down menus, Scroll bars, Selection lists etc. It also allows creating robust applications that fully make use of the graphical user interface. A multitude of wizards and other graphical tools aid developers new to Visual Basic. ADO-compliant data-bound controls. Hierarchical record sets and the Flex Grid Control. Visual Basic is an event driven programming language. Visual Basic allows you to adopt more of parallel approach, with independent sections of code for each option that the user may select. This is known as Event driven programming language.

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Visual data tools (VDTS). ADO Data Control (ADODC). Data report design and Data form wizards. It also helps the user with the SQL editor. By connecting it with Oracle, SQL statements can be run and terminated through Visual Basic 6.0. Visual Basic Component creation. The language is very easy and it provides a very user friendly environment while programming in Visual Basic 6.0. Packaging and Deployment wizard. Allows for the creation of p-code and native code EXE files. p-code is a tokenized from of your source code that will be broken down at runtime into machine code, which is why Visual Basic will create this intermediately forms. Can be extended easily through the use of windows API calls, hundreds of third party controls and DLLs, and integration with other windows applications through COM and DCOM. Has a shorter learning curve and development time than C/C++, Delphi, and even Power Builder. Used by most of the office suite tool as macro language. With the rest to follow. Other companies as well are starting to support VBA in their products, such as AutoCAD, Vision, CorelDraw, SAP, and many others.

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Allows for rapid application development and is excellent for business applications. Has an excellent integrated help facility and book online as well as it includes good debugging facilities and have many wizards that help automated repetitive tasks. Object-based development is possible using class modules and rapid application development (RAD). Allows for the creation of COM components such as Active X controls, DLLs, and Execs. Can integrate with the Internet on both the server side and the client side. Can create Active X Automation server.

Integrates with Microsoft transaction server. Can run server either on the same machine or remotely on another computer. This allow for true distributed processing.

ADVANTAGES OF VISUAL BASIC 6.0 :

During design time, it is possible to see how the program will look at the runtime. Visual Basic is very useful in designing and developing, effective and efficient windows based programs VB helps in making your program look quite effective and beautiful. You can add menus, tool bars, status bars, text boxes, etc. to blank window. It is less time consuming and more user friendly. Also user friendly programs can be developed very easily.

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DISADVANTAGES OF VISUAL BASIC 6.0 : The programs that are developed utilize more memory. Visual Basic requires specific operating system which supports visual programming. Graphical User Interface is provided by visual basic which takes some more time then other non visual programming for execution of the program .

ORACLE 8: Oracle is a RDBMS.

RDBMS Means Relational Database Management System. A RDBMS in general acts as a transparent interface between physical storage and logical presentation of data. It provides set of flexible and sophisticated tools for handling information and offer benefits such as:

SOME FEATURES OF ORACLE . It offers following benefits:

It eliminates all parent-child relationships and instead represented all data in the database as simple row/column tables of data values. Flexibility in data modeling. Easy for accessing data. Each table is an independent entity and there is no physical relationship between tables. Reduce data storage and redundancy. Independent of physical storage and logical data design. It has wide level data manipulation language (SQL). Deferred writing at commits to improve transaction performance. Security and control.

It has a rollback command for recreating the database to its most recent safe point. Grant and revoke limits access to information down to row and column level. Views are valuable features for limiting access to the primary tackles in the database. PAGE NO - 31

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Professional ORACLE starts the DBMS (Database Management System) in the extended memory, so more main memory is available for other applications. Relational model of data management is based on set theory. Built-in query language is designed in the RDBMS, so that it can manipulate sets of data (one or more tuples).

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DISADVANTAGE OF THE SYSTEM

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DISADVANTAGE OF THE SYSTEM

It dont have such kind of disadvantage but still compare to old manual system relay work so well. Still it does not include the workers information . The another is that you can issue at a time only two cylinder either domestic or commercial. There are such as only two disadvantage of the system. No other disadvantage take place.

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FUNCTIONAL DECOMPOSITION DIAGRAM

[F.D.D]

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FUNCTIONAL DECOMPOSITION DIAGRAM

The functional decomposition diagram of the sales and purchase of agency system is drawn below. The functional decomposition diagram shows us the various processes and sub processes which that can occurs during the sales transactions and purchase made in the system. There are three basic processes in the GAS AGENCY SYSTEM and it also have some sub processes. All the processes can be clearly understood by viewing the functional decomposition diagram. The first process PURCHASE ORDER by different supplier of the given information for low stock of bottles or refilling bottles. During this process whenever a customer comes to the GAS AGENCY and asks for bottles the owner provides him information about the require bottle. If there is not available bottles manager will purchase the bottles from company to order them in request. Which contains bottles details and total amount called payment or invoice/bill of the purchased bottles. The second process deals with the SELLING BOTTLES. When the customer comes at JAGAT GAS AGENCY for refilling bottles at that time the bottles are all ready present at go-down, so bill this bottles and also prepare bill for them and printing them for one type of record of selling the bottles and this bottles entry are subtract from the bottle information database. If there is a new customer at the agency for taking a connection then requirements for getting a connection are checked by the manager then customer had to pay the charges of bottles, LPG Gas, pipe, regulator, inspection charges for stove are taken then the kit will be given to the customer. PAGE NO - 36

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The third process occurs when purchasing the bottles or low stock of full bottles from company or selling bottles from agency is maintain them in order for easy .

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FUNCTIONAL DECOMPOSITION DIAGRAM (FDD)

GAS AGENCY SYSTEM

PURCHA SE ORDER COMPA NY TYPES OF BOTTLE S AGENCY REQUIRE S BIL L PAYME NT

STOCK REORD ER REFILL BOTTL ES

SELLIN G

NEW CONNECTI ON

TYPES OF BOTTLES CUSTOM ER REQUIRE S

CHECK REQUIRMENT FOR CONNECTION

BIL L

NEW CONNECTION

PAYME NT

PAYMENT

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DATA FLOW DIAGRAM(s) [D. F. D.]

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DATA FLOW DIAGRAM(s) [D. F. D.]

The data flow diagrams are pictorial or graphical representation of the outline of the system study. The data flow diagram covers all the processes and data storage area which takes place during any transaction in the system. The data flow diagrams are functionally divided into context level, Zero level and First level data flow diagrams.

Symbols used in DFDs:

1.

Process: Here flow of data is transformed. e.g. Purchase of currencies,

update inventory file, etc.

2.

External Entity: A source or destination of data which is extrenal to the

system. e.g. Public, Dealer etc.

3.

A data flow: It is packet of data. It may be in the form of document ,

letter etc.

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4.Data store: Any store data but with no reference to the physical
method of storing.

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General Context level Diagram

(concept)
DATA1
SOURCE PROCESS

DATA2
DESTINATION

CONTEXT LEVEL DIAGRAM

Customer Order CUSTOMER

Bottles Bill

GAS AGENCY SYSTEM Bill

Purchase Order
Payment

COMPANY Bottles

Any typical system would generally consist of the following activities: 1) Obtain data from outside the system, 2) Process the data to get the information, 3) Give reports as output to the users.

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ZERO level DFD

Refill Order

CUSTOMER

Bottles / Rejected Order Notice 1 Fill Orders

Bill

Received Bottles

Sales Data Commitments

Stock

2 Order

PurchaseOrder Bottles Invoice COMPANY

Replenishment
stock

GO-DOWN

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First Level DFD for 1.0

Refill Order

Edit Rejects

CUSTOME RS

Bottl es
1.1

SALES ORDER EDIT REJECT

Order Entry

Accepted Orders

1.2 Filled Items Completed Orders Inventor y

1.3 Bill

Cash Memo

Received Bottles

Sales Data

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First Level DFD for 2.0

Sales Data Purchasing 2.1

Commitments

Purchase Order Filled Purchase Orders Issued Purchase Orders

COMPANY Bottles

Received Bottles 2.2 Receiving

GO-DOWN
Stock

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Second Level DFD for 1.2

1. 1 Accepted Orders
1.2.1 Check the Stock on Hand

Received Bottles 1.2.3 Add Received Bottles

Bottles Records

Inventory File Additions

Backorder Records Backorder File INVENTORY FILE

Bottles Available

Filled Items

1.2.2 Check the Reorder Level Sales Data

Updated Bottle Records

1. 3

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Second Level DFD for 1.3

1. 2
Filled Items

1.3.1 Obtain Customer Data

Bill Data

CUSTOMERS

Bill

1.3.2 Prepare Bill

Completed Orders

1. 1

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DATA DICTIONARY

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DATA DICTIONARY
The data dictionary of any system is an integral component of structure analysis, since data flow diagrams by themselves do not fully describe the subject under investigation about the system. A data dictionary is a catalog a repository of the elements in the system. These elements center on data and the way they are structured to meet user requirements and Money Exchange System needs. This step of creating a data dictionary is simultaneous with the process of making data flow diagram(s). Here all the data fields in their respective tables are allotted so as to access these data in the system. The data tables are created in a back-end tool like Microsoft Access, Oracle, FoxPro, etc. Here in the Money Exchange System we are using tables created in Microsoft Access 2000 as it is the back-end tool used in the system. The data dictionary consists of different major elements like Data Elements, Data Store [Tables Used], Data Flow, Processes and other External entities used in the system. The data dictionary stores details and description of these elements. It is developed during data flow analysis and assists the analysts involved in determining the system requirements. Analysts use data dictionary for the following important reasons: To manage the details in large system. To communicate a common meaning for all system elements. To document the features of the system.

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To facilitate analysis of the details in order to evaluate the characteristics and determine where system changes should be made. To locate errors and omissions in the system.

The data dictionary contains different types of descriptions for the data flowing through the system:

Data Elements is the most fundamental level which is also considered as the building block for all other data in the system. It refers to all the different data used like fields, data item, etc. to make the system fully functional irrespective to the table used in the system. Here all the different type of fields used to make table are written sequentially without referring to the tables. This process helps in the process of Normalization of tables. Next to Data Elements comes the Data storage which provides the information of where and how each data element is stored in which table and it also give information of any constraints if there. This step also gives knowledge of different data types used for different field and their size. All the normalized tables are showed in data storage. Data Flow stage shows the flow of data in the system. This step is can be already seen in the data flow diagrams above in this document. This step refers to all the data flow paths were transactions are done in the computerized system. The data flow step also includes different processes used in the system and it is followed by External Entities used in the system.

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DATE ELEMENTS

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DATE ELEMENTS
The data elements have the fields which are use in the table. It gives the full form to understand the table fields. Sub_no Pb_no date_of_issue date entry. cust_no cust_name cust_add cust_city cust_phone cust_type female. rationcard_no product nc_charge roundup total depo_cy depre hotplate_charge with_outhotplate : : S_no is a subscription no which was given by us. : This is a passbook no entry elements : This element use for when you issue the cylinder this : The no of customer which was given by us : The name of customer : The residential address of customer : The city of customer : The phone number of the customer The type of the customer that the person is male or : The no of rationcard of the customer : The fields use for which product is require : This entry use for the new connection charge : This will help for put the round up value : This entry work to total amount bill : It is a fields of the deposit of cylinder : Depriciation : The charge with the hotplate

: The charge with out hotplate PAGE NO - 52

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instolation stamp_charge lighter_charge tube_charge
Admini

: The charge with the instolation : The charge with the stamp : The charge of lighter : The charge of the tube
: Administator

lpg_charge bill_no date total_quantity total_amount date_stock opening _stock Recipt_company Total_bottle refill_of_preday new_connection total_del Empty_bottle sent_company Total_empty closing_stock

: The charge of the lpg : The number of the bill : Date : The total quantity of the stock : The total amount of the stock : The date of stock delivered : The number of opening stock : The receipt of the oil company : The total bottle in the stock : The refill of the preday : The connection charge of the new connection : The Total delivery of bottle : The total bottle of empty : The of bottle that sent to the company : The total bottle of empty : The total stock of closing

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TABLES

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TABLES
The files used for this project are (1) (2) (3) (4) (5) Customer_ detail Product_deatil Bookingofcylinder User Stock_detail

TABLE NO := 1
TABLE NAME:Customer_detail Sr.No. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 Fields Sub_no Pb_no Date_of_issue Cust_no Cust_name Cust_add Cust_city Cust_phone Cust_type Rationcard_no Product Nc_charge Roundof Total Data Type Number Number Date Varchar2 Varchar2 Varchar2 Varchar2 Varchar2 Varchar2 Number Varchar2 Number Number Number Size 8 8 10 15 20 15 12 15 10 10 8 5 10 Constraints Not Null Not Null Primary Key Not null Not null Not null Not null Not null Not null Not null Description Subscription no Passbook no Issue date Consumer no Consumer name Consumer address Consumer city Consumer phone Cylinder type Rationcard no New connection charge Roundof Total amount

Not null

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TABLE NO := 2
TABLE NAME :- PRODUCT_MASTER

Sr. No. 1 2 3 4 5 6 7 8 9 10

Fields Depos_cy Depr Charge_hotplate Without hoteplate

Data Type Number Number Number Number

Size 4 3 4 4 2 2 2 2 2 (4,1)

Constraints Not null Not null Not null Not null Not null

Description Cylinder deposite Depreciation With Hoteplate charge Without Hoteplate charge Instolation charge Stamp charge Lighter charge Tube charge Administrative charge Lpg charge

Charge_Instolation Number Stamp_charge Lighter_charge Tube_charge Administrative Lpg_charge Number Number Number Number Number

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TABLE NO := 3
TABLE NAME :- USER

Sr. No 1 2

Fields User_name Password

Data Type Varchar2 Varchar2

Size 15 10

Constraints Not null Not null

Description User Name User password

TABLE NO := 4
TABLE NAME :- CYBOOKING Sr. No 1 2 3 4 5 Fields Cust_no Bill_no Date Total_quantity Total_amount Data Type Varchar2 Varchar2 date Number Number Size 10 8 3 4 Constraints Foreign key Primary key Not null Not null Description Consumer number Bill number Date Total quantity Total amount

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TABLE NO:= 5
TABLE NAME :- STOCK_MASTER

Sr. No 1 2 3 4 5 6 7 8 9 10 11

Fields Date_stock Opening_stock Receipt_company Total_bottle Refill_of_perday New_connection Total_del Empty_bottle Sent_company Total_empty Closing_stock

Data Type Date Number number number number number number number number number number

Size

Constraints Not null Not null Not null Not null Not null

Description Stock Date Opening stock Receipt from oil company Total bottle Refill perday New connection perday Total delivered Empty bottle Set to oil company Total empty bottle Closing stock

4 3 4 3 3 3 3 3 3 4

Not null Not null

Not null Not null

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SCREENS

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SCREENS
This section refers to the various types of interfaces which the user has to face during operating the computerized system of Money Exchange System. The section refers with the entire interface [ Screens ] a user will have to face while operating the current system. It shows the various screens appearing for different transactions. All the screens of different transactions in the system are shown here. The different transactions screens shown here are in the below given order: * Main File: User Login : Add user : change user : delete user Product charges connection Exit

* Register: Cylinderbooking Stock Customer New connection Cylinder_booking Stock_detail

* Reports: * Help

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Screen no := 1 Screen :- Main manu

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Detail of screen : 1 The first screen is the main screen. In this we can see the whole work of the system. This system have five main feature which are in the heading describe. They have their own fields as they describe. First one is the main file. In this file there are four fields which are connection and exit. For the second field is the registration . In this register related entry are only consider like stock register and the other register is cylinder booking. The third one is the reports. In which all reports related to the system are consider like a customer, New connection, cylinder booking and the another is the stock booking. Fourth one is the the extra fields which use for the extra work like calculator and the calendar. user login, product charges,

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SCREEN NO := 2 Screen :- File detail

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DETAIL OF SCREEN: 2 The screen show the window when you are click the file. By this window you can perform the divided five things. First one is login. The second on is the productcharge. Third is the connection. Fourth is the calculator and if you want to exit from the system so the fifth is exit.

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Screen no := 3 Screen :- Login for adding, deleting and change the password

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Detail of screen no := 3 In this you can see the add the user detail of the login. By that you can add the new user name and the other fields are included as a user name, password and the conformation password. After clicking ok you can register the new user. Your new user is made then you can see the message on the screen. If you dont want to make it then you can use cancel. Or you also can exit from that window. If your user is already made but you want to remove it at that time you can work on it. It is really very helpful. It can reduce the number of many user. After that the third operation is the change the pass word. In that there are three fields user name the old password and that new password so and conform that password. By that you can show your password syconse.

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Screen no := 4 Screen:-Charges of the product

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Detail of screen no : 4 In that you can see the charges of the product. The gas agency contain the product related to the gas agency. They are like the hotplate, the deposit of the cylinder , stem, passbook, lighter, tube, etc. All things are include in the productcharge. You can also add the new rate or the current rate from the user. After that you can save it. Or from the current price if you want to update or edit any records then you can edit it by the edit key. After showing or performing the operation if you want to exit fro that window the exit key is also available.

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SCREEN NO :- 5

SCREEN:= Connection of the customer

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DETAIL OF SCREEN NO:= 5

The screen is use for the connection or register the records. It have the fields like issue date, customer no, ration card , name, address, city, phone no and type is just like the domestic or commercial. In this form you can perform many operation. For easy to understand you can see the symbols and you can show the name of the operation. The First operation is use for add the new customer in the connection of the cylinder. After that you can save it when you press the button of save you can see the massage that can sure you that you want to save that you can press ok or cancel. The second one is the edit command by that you can edit the fields entry you also can save it. When you press the button of save you can see the massage that can sure you that you want to save that you can press ok or cancel. The another operation is for delete any records when you delete you can see the massage that show that sure you want when press ok then it can delete it or you can press cancel it can not delete it. The nearer keys are save, cancel, close. The other keys user for showing first record, previous record, next record and last records. The other keys are find, print, bill form and the waiting list whenever you click on that you can the new window use for that. The details of that operation is as below:

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SCREEN NO:= 6 SCREEN:= Finding option of the connection

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DETAIL OF SCREEN NO:= 6 To check the operation we can see the above window from that we just have to select any of two if can select the option customer no. the you you can show its detail. have face on the below screen when you have to enter the number of the customer and

(a)

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When enter it just show the records of that number. If it is not present it can show you one message that no number found. And when you click on the customer name you have to enter the customer name as below screen.

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(b)

When you select the name option you have to enter the name of the customer and click on the ok. If the person name is present it can show the detail of that person or if the person name is not present then it can show the name that no name is found.

SCREEN NO:= 7 SCREEN:= Print option form the connection

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DETAILS OF SCREEN NO: 7 The print option of the connection is a report of the connection. It can show the whole records of the customer with the details of him or her formatted.

SCREEN NO: 8 SCREEN : CALCULATOR

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Detail of screen no := 8

The calculator is use to calculate the difference operation and the different sums on it.

SCREEN NO:= 9

SCREEN:= Register from main menu

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Detail of the screen no := 9

In the above screen we can see the main menu and we click on the register. In the register there are two type of register are include cylinder booking and the another is stock register. The register are make by sequence. In the register we are making for collected the records. They have their security.

SCREEN NO:= 10

SCREEN:= Cylinder booking from register

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Detail of screen no: 10 The cylinder booking is use to book the cylinder for the customer. In the there are fields are present . Like booking date, bill no, customer number which are already stored in the connection. Only those persons are include which have PAGE NO - 78

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the entry in the connection. The another fields are like total quantity of the bottle require and the amount of the bottle. The operation which can perform in this cylinder booking is we can show the first records, previous records, next records and the last records. We also can add new records on it. And we also can delete it. By the finding operation we can find details on which bill number we enter. Its screen is as below:

SCREEN NO:= 11

SCREEN:= finding option from the cylinder booking

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Detail of screen no: 11 In this screen first we have to click on the bill number and then the above screen we can see. In this screen we have to enter the number of bill And the then the record we can see it.

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If by mistaken we can enter the wrong number then we can see the message that The number is not found.

SCREEN NO:= 12

SCREEN:= Print option from the cylinder booking

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Detail of screen no: 12 The records which are enter by the user are also can print by the option of print. The print is just a report which have the details of customer and their cylinder booking. The all details can be print. It is the formatted output.

SCREEN NO:= 13 SCREEN:= Register of stock

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Detail of screen no: 13 The above screen create the register of the stock detail. It have the detail of whole stock of the bottle. It have the fields like date, opening stock, refill to oil PAGE NO - 83

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company, total, new connection, total delivered, sent to company, total

empty bottle and the closing stock. So if we want to add the new records of the stock that we can add it. After add you also have to save it. If we want to update or you can say edit any records. After edit you just have to save it. For delete any records there is a delete also preset. The other keys are cancel, save. The first key is use to see the first records from all records. The previous key is use to show the previous record from the current record. The next key is use to show the next record from the current record. The last key is use to show the last record from the all record. And the last key is use to close the whole work.

SCREEN NO:= 14 SCREEN:= Menu of reports

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Detail of screen no := 14 In the above screen we can see the reports of the system. It have four type of reports. The first report is the customer report in which customer detail are in it. The another reports is the new connection in which the new connection PAGE NO - 85

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records are stored and show us. The third one report is the cylinder booking report in this all the booking entry of the cylinder are present. And the last one report is the stock booking in which the stock related all records are placed.

SCREEN NO:= 15

SCREEN:= Report of the customer

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Detail of screen no:= 15 The report have the entry of the customer. When you click on the bill form of the files connection you can see the same report of the system. The fields which are include in are the customer all details like name, address of the customer, phone number, type etc. By that we can collect the all information of the customer report.

SCREEN NO:= 16

SCREEN:= Report of the new connection.

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Detail of screen no := 16 It contain the detail of the whole new connection records. It can give us for showing the new information of the new connection. In this fields are Ration card number, Passbook number, Product (which product you select), Connection charge, the round up charge, total amount, Number of cylinder bottle which was given and booking date. The all information is collect form this report as above.

SCREEN NO:= 17

SCREEN:= Report of cylinder booking

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First you can show the above form in which by default current date is placed to see the another dates report you also can enter it after that you can see the below report:

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Detail of screen no:= 17 As we describe as above the date which was enter or the current dates records of the cylinder booking we can show it. In this we can see the fields like customer number, bill number, name, address, city , quantity, date total, etc.

SCREEN NO:= 18

SCREEN:= Report of stock register

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Detail of screen no:= 18 The last report of the report is the stock register in which stock register related entry only are consider. It have the fields like date, opening stock, refill to company, total, refill prepaid, new prepaid, total delivery, sent company, total bottle of empty refill and closing stock. All information we can see all information related to the fields.

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USER MANUAL

USER MANUAL
Objective :
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The main objective of this user manual is to introduce the user with the available facilities in the Gas agency System. It provides a conceptual overview of the functioning of the system and the detailed discussion and reports.

This user manual is divided into following logical parts: 1. Getting Started. 2. Functioning of the system.

The information regarding how one can start with the Gas agency system and how to select appropriate menus available on the main screen can be seen and find in the Getting Started portion.

The Functioning of the system part deals with the description of the purpose of each of the menu items and screens. It also describes the functioning of the system i.e. where to input data, how to process it and the detailed information about the reports and their printing. This portion also describes the purpose of each input screen used in the system.

The error messages and their explanations and appropriate actions to be taken is handled by Trouble Shooting part of the user manual of this document.

Getting Started:
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To start the Gas agency System, the steps to be followed are: 1. Switch ON the terminal / computer. 2. Windows is loaded and among various icons on the desktop, double click the icon for the Gas agency System. 3. As soon as the icon is double clicked a main screen which contains several transactions as menu will be appear on the monitor. 4. Select the required menu and perform its respective operations. 5. To exit from the system click on the X mark on the top-right side of the main screen or select exit from the menu.

Functioning of the System :

This part of the user manual describes the basic functioning of the system the procedure to invoke the main menu which has been described previously. When the main screen appears the user can select several operations that can be performed on the system. The following is the list of processes or different transactions that can be performed directly through the main screen.

Report Generations :
Other reports can be created from the data or information stored in the tables in the system.To perform any transaction select the Currency from the main

menu and do the necessary operations in the new screen opened. This allows you to enter into the new screen and do further processing. Each Screen has some buttons and each button has some Icons. These buttons are for different purposes: PAGE NO - 94

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Screen

Buttons New

Description To enter new record. To delete current record. To update any changes made in current record.

Data

Delete Update

Previou Insertion s Next Save

To move one record before (previously).

To move one record next. To save currently added new record in the table.

Refresh Cancel Print Transaction Save Cancel Screen

To refresh the current record. To exit from current screen. To go to the print report Section of particular transaction screen. To save currently made transaction in tables. To cancel any transaction or to exit from screen.

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