Processing an Item Addition/Deletion

Scope
This procedure covers processing a request for an item master addition or deletion.

Policy
A valid Item Request from SharePoint is required to add, delete, or obsolete a production item not required to add or delete a noninventory item

A data entry form is required to record the information needed to add, delete, or modify an item master file. The document control department has sole responsibility for adding and deleting all item master files. An item number is assigned to each item and service added to the database is unique to that item cannot be reused has a unique Catalog Description

Responsibility
The AOT Item Maintenance Department is responsible for verifying item maintenance documentation assigning item numbers adding and deleting item master files maintaining item maintenance documentation

Distribution
Document Control Clerk*

Ownership
The Inventory Control Manager [list@YourCompany.com?Subject=Processing an Item Addition/Deletion: PRO1097Y.doc] is responsible for ensuring that this document is necessary, reflects actual practice, and supports corporate policy.

Copyright Oracle, 2008. All rights reserved.

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PRO1097Y-1-7-2.DOC Rev 1

Activity Preface
This activity is performed when an engineering change order (ECO) is released that includes adding a production item. This activity is also performed when the item maintenance documentation is forwarded to Document Control for a production service nonproduction item nonproduction service

Prior Activity AOT Item Maintenance

1. Verify the item maintenance documentation from SharePoint. Verify that the Item Maintenance form contains all information for creation. Verify the accuracy and completeness of any data entry forms. Resolve any discrepancies with the appropriate person. Contact the requester, as needed. Record any changes on the data entry form(s). 2. Assign an item number in the ENG Prototypes Item Master. Assign a unique item number to the production item or service using Auto Generate Item. Record the item number on the Item Maintenance form. 3. Using Catalog DFF create the Item Description if available. If Catlogs/Elements/Values required to be created?, goto task #4. Otherwise, goto task #6. 4. 5. 6. 7. Add new Catalog/Element/Values Complete the Description using new Catalog/Elements/Values Add UOM Copy Standard Template recorded on form. This sets all relevant flags in the Various Item Master Tabs. 8. 9. Add weight if applicable. Assign the item to the correct organization.

Copyright Oracle, 2008. All rights reserved.

Processing an Item Addition/Deletion Effective mm/dd/yy

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PRO1097Y-1-7-2.DOC Rev 1

To correct item master controlled attributes E-Business Suite Inventory N > Items > Master Items > OK Master Item To correct item/org controlled attributes E-Business Suite Inventory N > Items > Organization Items Organization Item 10. When complete send confirmation back to the Originator. End of activity.

Processing an Item Addition/Deletion

Start AOT Item Maintenance
Verify item maintenance documentation from SharePoint. (1) Catlogs/ Elements/Values required to be created?? A

AOT Item Maintenance

N A Add UOM (6)

AOT Item Maintenance

When complete send confirmation back to Originator. (10)

AOT Item Maintenance

Copy Std Template recorded on form. (7)

End

AOT Item Maintenance

Assign an item number in ENG Prototypes Item Master. (2)

AOT Item Maintenance

Add new Catalog/ Element/Values (4)

AOT Item Maintenance

Add weight if applicable. (8)

AOT Item Maintenance AOT Item Maintenance

Using Catalog DFF create Item Description if available. (3) Complete Description using new Catalog/ Elements/Values (5)

AOT Item Maintenance

Assign item to correct organization. (9) > Master Item > Organization Item

Copyright Oracle, 2008. All rights reserved.

Processing an Item Addition/Deletion Effective mm/dd/yy

Page 3 of 3

PRO1097Y-1-7-2.DOC Rev 1