Beruflich Dokumente
Kultur Dokumente
there are 2 ways,3 ways and 4 ways matching for PO. In 2-way: what ever you have ordered for the PO you will make the payment for the suppliers in 2- way i.e we will compare two documents PO and Invoice. 2-way matching verifies that Purchase order and invoice information match within your tolerances: Quantity billed <= Quantity Ordered Invoice price <= Purchase order price Eg:Suppose we Had given PO for 100 items ,for that we will receive invoice for 100 items. so that we will make payment for that 100 items. In 3-Way you will compare 3 documents i.e PO+reciept+Invoice. 3-way matching verifies that the receipt and invoice information match with the quantity tolerances defined: Quantity billed <= Quantity received. Eg:Suppose we have ordered 100 items in PO. But we had received only 75 items ,But we had received invoice for 100 items. so, we will make payment for only 75 items. In 4-Way you will compare 4 documents i.e PO+Receipt+Invoice+Inspection. 4-way matching verifies that acceptance documents and invoice information match within the quantity tolerances defined: Quantity billed <= Quantity accepted. Eg:Suppose we have 100 items in PO. Suppers send us 75 items We will do inspection on those items what ever we have received, If 15items got damaged. finally, we are going to make payment to the 60 items only.
We have raised the requisition and PO, and also raised the Invoice and made the payment but did not match with PO. What we need to do with that pending PO ?
1)again mtach PO with invoice 2) Void the Payment, Cancel the Invoice, raise a new invoice and match it against the PO
Re: What are the types of Invoices , what is prepayment & steps to apply it to an Invoice ?
Invoices can be of many types viz.standard , debit memo credit memo, prepayment , employess expense report, mixed invoices and so on... Prepayment is liek an advance payment to supplier...in normal parlance prepayment means you have made payment for somethin even though you havent enjoyed the benefit of the same. Frst you have to create a prepaymnet invoce and then make the payment for the saem. when you ll create an invoice for the same supplier a pop up will come which will provide you with the information that one prepayment can be apllied to this invoice. Go to "actions" then "Apply or unapply prepayment" A form will open where in you will have to check the box in the applied section. You can apply the enitre amount in one invoice or multiple invoice.The amounts can be changed as per your requirement.
in payables 11 types of Invoices are there that is 1. Standard Invoice 2. Debit memo 3. Credit memo 4. Expencess report 5. Mixed Invoice 6. Prepayment 7. PO defualt 8. With holding tax 9. Reccuring Invoice 10.Interest Invoice 11.Quick match prepayment : advance payment you make to a suppliers or employee. If you enter Temporary for the Prepayment type field, then you can later apply prepayment to an invoice two types of prepayments are there, namely, temporary and permanent. In case of earlier one. it is treated as advance to the supplier and will be adjusted againest any invoice on or after the settlement date but in case of later one, it is treated as deposit with the supplier.
Re: What are the Accounting Entries in P2P.in Oracle Financial terminology ?
he Accounting Entries in P2P cycle when we receive the goods. A.Inventory Item: ----------------1.When we receive the goods(for staging areas) Receiving Inventory A/c Dr Inventory AP Accural A/c Cr 2.When we transfer the goods (to sub-inventory) Inventory A/c Dr Receiving Inventory A/c Cr 3.When We create AP Invoice matched to Purchase Order Inventory AP Accrual A/c Dr Liability A/c Cr 4.(a)When we make the payment and follows Reconciliation... Liability A/c Dr Cash Clearing A/c Cr (b)When payment is cleared.... Cash Clearing A/c Dr Cash A/c Cr
OR 4. When we make the payment and we are not following Reconciliation....... Liability A/c Dr Cash A/c Cr And the Final When issued to Dept........ Expencse A/c Dr Invemtory A/c Cr ================================================= B.Expense Item: --------------1.When we receive the goods(for staging areas) Receiving Inventory A/c Dr Inventory AP Accural A/c Cr 2.When we transfer the goods (to sub-inventory) Expense A/c Dr Receiving Inventory A/c Cr 3.When We create AP Invoice matched to Purchase Order Inventory AP Accrual A/c Dr Liability A/c Cr 4.(a)When we make the payment and follows Reconciliation... Liability A/c Dr Cash Clearing A/c Cr (b)When payment is cleared.... Cash Clearing A/c Dr Cash A/c Cr OR 4. When we make the payment and we are not following Reconciliation....... Liability A/c Dr Cash A/c Cr
buyer enters into application. there are three types of rfq standard rfq--- one time purchase bid rfq --- when the items are less & cost is more ex- diamond catalog rfq --- when the items are more & cost is less ex- nuts ,bolts, ect if we enable rfq at the site level we cant riase a qfq from that site. hey are two Accrual methods 1 Accrue on Recepit 2 Accre at period end Accre on receipt means that when a receipt is saved, accrual transactions are immeditely recorded and sent to gl interface. This is also known as "online" accruals. Accrue at periond end means that when a receipt is saved, the accrual transactions are not immediately recorded and sent to gl; instead the accounting entries are generated and sent at the end of the month by running the Receipt Accrual-Period End process
Re: How to make an Item as a Stock Item but not for Sale.
Change the Item Attributes to Y for Inventory Item/Stockable (Inventory Tab) and N for Customer Ordered/Customer Orders Enabled (Order Management Tab)
Re: define the difference between cycle counting and physical inventory?
Cycle Count : Periodic counting of inventory items at regular intervals Physical Inventory : Counting is done once / twice a year Cycle Count : We can schedule the count Physical Inventory : We cannot schedule this. Cycle Count : We cannot have a snap shot Physical Inventory : We can have a snap shot Cycle Count : We can view the qty in the system Physical Inventory : We can not view the qty in system Cycle Count : We cane select the items using ABC analysis. Physical Inventory : It is done for all the items. Cycle Count : We need not to freeze inventory transactions. Physical Inventory : Need to freeze inventory transactions. Cycle Count : Recount is possible Physical Inventory : Recount is not possible. Cycle Count : We can maintain recount history. Physical Inventory : No recount, hence no history.
Cycle Count : Adjustments can be procesed on approval. Physical Inventory : Can be done using adjustment concurrent A physical inventory is done once a year to check and correct the accuracy of your inventory. Often used by banks to audit their investment into your company or to simply reset your stock levels so that inventory is correct and customer service is not impacted by wrong information. A cycle counts purpose is to find systemic problems, it is NOT intended to ensure your inventory accuracy or fix your on hand quantities. Those are mere bi-products of a cycle count. All inventories will have different classification of products called A,B,C,D classification. These classes are defined by the criticalness and movement of a product where an A item is high dollar / high mover, and a D item is something that is identified by the dust it has on the shelf. A cycle count filters through your inventory over a course of a year. A company may choose to count all their A items 4 times a year, B items 3 times a year, C items twice, and D once. The theory behind the Cycle Count is to monitor your systems (processes and proceedures). Are you pulling parts correctly, are they marked correctly, is paperwork being processed, is the receiving dept. counting items on the inbound, are product bar coded correctly, is a bill of material correct, theft, and a hundred other things that could possibly cause your inventory to go out of balance. A cycle count finds those flaws and offers you a chance to correct them. The reason an A item is counted more often than a D is not because of Value $$, yet because it is subjected to your processes a lot more. Assuming you have a very solid system/process, you constantly test it (via Cycle Counts), and you apply that same exact process to an A item as you do a D, there is a very high probablility that your inventory accuracy on the D item will be as accurate as your A, even though you only counted it once in a years span. Lastly, a good cycle count has a Hit of Miss criteria. There are always going to be acceptable levels of tolerance. Simply put, do we really care if we are off by 1 or 2 pcs. of a $0.01 part that we stock THOUSANDS of? NO! So we identify those tolerances. If your counts fall with in those tolerances, you have a HIT (good thing). IF they fall outside of the tolerance you have a MISS (bad thing). Misses are investigated. Problems researched and solutions
secured. THEN as a final measure you would schedule the MISS for a future cycle count, say in a couple of weeks to ensure the fix worked, the process is functioning and the system is good. Basic idea behind conducting Stock Count thru Cycle Count (CC)or Physical Inventory (PI) remains the same of streamlining your inventory. Now it is not mandatory to conduct the CC or PI yearly once or once in six months or 3 months so on and so forth, this is purely the decision of the business (client). Conducting the stock count process remains same in CC or PI on a broader level.Both processes; 1.select the items for the count 2.system snapshot 3.printing report of system snapshot without item qty 4.entering physical stock qty 5.printing report for the qty variation between physical and system qty 6.recounting the item quantities in case of variation above tolerance level (optional) 7.approving the qty varaitions 8.posting the adjustment with appropriate transaction type and transaction account Differences in CC and PI: CC - It is stock count method where you select item or list of items which have to be counted.Now you can select the items either by manually selecting for each CC or by creating item groups using ABC analysis. By performing ABC Analysis you group the items and perform the CC for each group or collectively.You execute the CC programs and take the system snapshot as on date. Later you either manually enter the physical qty or import the physical qty using interface program. PI - It is stock count method where you select items in an inventory org or subinventory/subinventories. Then you execute the generate tags program to create unique tag no. for each item in the list and subsequently take system snapshot. Then you manually enter the physical qty against each item and find the variance and finally pass the adjustment on approval.
Re: what is the purpose of item master organisations? can we define more than one item master?
In IMO we can define and Maintain items. The organization that contains your master list of items. Yes, One IMO is Must,and We can define more than One (IMO)Item master Org Item master orgnization is vertual organitions where no transaction will be carried out.Used only to define items. Yes it is possible to have multiple IMOs but not recommended.It may lead to confusions.
Re: How do i generate Taxes when i'm doing Return To Vendor Transaction?
There is one option in the supplier for automatic credit memo when we reverse the grn
Re: Can i assign a supplier type of bank account to more than one supplier ?
Yes..we can assign the supplier bank account to more than one supplier. For this, we have to enable the "allow assignment to multiple suppliers" option at bank account level. In R12 the bank model is totally changed. > Centralized bank model. > Banks are at LE level unlike OU level in 11i > There is no concept of supplier or customer. Instead called as "Trading Partner" (naming convention). >A Trading Partner can be a Seller (supplier) or a buyer(customer) for the organization. > A bank can be used for both AP and AR or any of these modules. Hope this brief points can help you.
Re: Which interface tables are used for Invoice Import , give the important columns?
Interface Tables are: AP_INVOICES_INTERFACE Important Columns are: INVOICE_ID, GL_DATE, INVOICE_AMOUNT, INVOICE_DATE, INVOICE_NUM, INVOICE_TYPE_LOOKUP_CODE, ORG_ID, TERMS_ID, VENDOR_ID, VENDOR_SITE_ID, ACCTS_PAY_CODE_COMBINATION_ID AP_INVOICE_LINES_INTERFACE Important Columns are: INVOICE_ID, INVOICE_LINE_ID, LINE_TYPE_LOOKUP_CODE, LINE_NUMBER, AMOUNT, ACCOUNTING_DATE, DIST_CODE_COMBINATION_ID, ORG_ID
Re: I paid 10,000 Rs in advance to the employee for meeting his expenses. The employee met only 5000
expenses and the remaining 5000 he has to retern to the company. How will you define it.
Employeer is defined as Supplier in expenses so we need to create Credi memo for that remaining 5000 amount.
Re: Why shud we run Expense report import programme in AP..where are we importing from??
To import the expense invoice details from 'Expense report' window to 'Invoice' workbench. Once we enter the expense details in expense window we need to generate one standard invoice based on the expense information. Unless we can't convert the expense report as std invoice we can't pay to the emp. As it's a std application feature , without invoice we can't make a single payment in application. Expense report is also just like another source (internal), to create std invoice from expense report we need to run the 'Payable invoice import program' (parameter source as 'Expense report').
-------------------------1. when payment paid by third party. 2. when payment got clearence from bank 3. when the related invoices has prepayment to it. 4. partially paid
Re: purchasing and payables done at what level? means operating unit level or SOB level?
The modules like po, ap,ar are come under operating level this modules are also called multiorgmodules because this modules table have column ord_id and have multiple organization information. _all is last we can identify is multiorgtable
Re: purchasing and payables done at what level? means operating unit level or SOB level?
HR - Business Group level GL, FA - Legal Entity Level AP, AR, Purchasing - Operating Unit Level Inventory - Inventory Unit Level
Re: What are the different types of Value sets (or) Validation types ?
The Validation type are 8 types 1. 2. 3. 4. 5. 6. Idipendent Dependent None Special Table Pair
4. Enter the Source Bank account Number 5. Enter the Destination Bank Account Number 6. Apply.
Re: Why Retained Earning Account is necessary for the set of book creation while implementing oracle new business.
HI,RETAINED EARNING IS AN ACCOUNT WHICH BELONGS TO FUND BALANCE QUALIFIER.AT THE TIME OF YEAR END CLOSING WE NEED TO TRANSFER THE DIFFERENCE BETWEEN REVENUE AND EXPENDITURE TO RETAINED EARNING ACCOUNT then where the difference of Earning and expenditure will go. This account is also called as Profit and Loss account (P&L). As the balance in this account reflect the Profit and loss of company.
Found'
Invoice Variance is the difference between the Supplier Invoie and a mix of PO and GRN. What does it mean is that when a supplier's invoice is recorded in the system, system automatically compares it with the Price of PO and the Quantity of GRN. Any difference between the purchase price in PO and Price in Supplier's Invoice, plus the difference between the GRN Qty. and the Invoice Qty. toh=gether makes Invoice Variance.
Re: What Transactions are captured in Oparating unit level and What at Inventory org level ?
OU 1) 2) 3) level: AR & AP invoices PO Sales Order
Re: Please explain: Automation of Accounts Payable activities (Evaluated Receipt settlement)
Pay on Receipt (also known as ERS (Evaluated Receipt Settlement) or Self-Billing) is an Oracle Purchasing concurrent program, which automatically creates invoices in Oracle Payables and matches them with PO's automatically for the received amount. The short name for the program is POXPOIV. The Concurrent program Name is : Pay On Receipt AutoInvoice
Re: Is Operating unit have branches in different location. I.e. same operating unit have One branch at Delhi and another one at Mumbai.
An operating unit can have "n" number of braches but the question is at what level do you want to segregate the sub ledgers data? If both Delhi and Mumbai branches are within one operating unit, then the AP Accountant sitting at Mumbai can access the data peratining to Delhi Suppliers and Invoices and vice-versa. If this is not a constraint and ok with the business, then one operating unit can be used for both the branches. But, if the business wants to segregate the data and have a control on the same, then they have to go for two seperate operating units. So, though it is possible to have as many branches as required within the same operating unit, it the business requirement which decides as to whether to go or not to go with a single operating unit for multiple branches.
Any exchange rate variance for your expense items is recorded to the charge account of the purchase order. Payables calculates these amounts during Payables Invoice Validation.
Re: Can you hold the partial payment if yes then how?
Yes We can Hold Partitial payment. Hold on Partial payment can be applied using "Schedule payment" SPlit the payament into two. this way one line can place hold the other one made payment.
Re: What are all the standard interfaces in the GL,AP,AR,PO,OM and INV?
What are Interface table in AP, AR,GL ? AP INTERFACE TABLE: 1). AP_INTERFACE_CONTROLS. 2). AP_INTERFACE_REJECTIONS 3). AP_INVOICE_INTERFACE
4). AP_INVOICE_LINES_INTERFACE. AR INTERFACE TABLE: 1). 2). 3). 4). 5). 6). 7). 8). 9). AR_PAYMENTS_INTERFACE_ALL AR_TAX_INTERFACE HZ_PARTY_INTERFACE HZ_PARTY_INTERFACE_ERRORS RA_CUSTOMERS_INTERFACE_ALL RA_INTERFACE_DISTRIBUTIONS_ALL RA_INTERFACE_ERRORS_ALL RA_INTERFACE_LINES_ALL RA_INTERFACE_SALESCREDITS_ALL
GLINTERFACE TABLE: 1). 2). 3). 4). 5). 6). GL_BUDGET_INTERFACE GL_DAILY_RATES_INTERFACE GL_IEA_INTERFACE GL_interface GL_INTERFACE_CONTROL GL_INTERFACE_HISTORY
Re: whichever documents prepaired by the FUNCTIONAL CONSULTANT while implementing project by using AIM
Firt Preparing The RD-20 Doeument RD-20: Business Requirement gathering (Like this Document Questioner) MD-50 This Module Disign Document.
BR-30 Mapping Document TE-40 Test Casess(Unit Testing ,Integrating Testing....... BR-100 Setup Document
Re: what is the difference between balance, account, none (automatic offset methods)?
Automatic offset method: If you enter invoices for expenses or Asset purchases for more than one balancing segment, you might want to use aotomatic offset method to keep your payables transactions accounting entries balances. Balance : The liabilty account for balancing segment value take from invoice distribution & rest segment values will take from invoice header Account: The libility account for account segment value takem from invoce header & rest segment values will take from invoice distribution. None : The liability account for all segment values take from invoice header. 1)If you enable "Balance": It will replace the Balancing Segment level only while generating an accounting entry for distributing the invoice. For example, you have raised an invoice to purchase stationary for company two (02)and your default liability account is 01.000.000.1241 where is 1241 is a liability account. Now in distribution line you have given the accounting code combination as 02.111.111.1300 where 1300 is a expenditure account. Now an entry will be generated in GL as follows: 02.111.111.1300 Dr. 02.000.000.1241 Cr. That means this option will automatically offset the Balancing segment from the default segment 01 to 02 in your liability account. 2)If you enbale "Account" the entry will be as follows for the above example: 02.111.111.1300 Dr. 02.111.111.1241 Cr. That means this option will automatically offset the all other segments alongwith the balancing segment in the accounting code combination without effecting the account head. 3)If you enable "None" then the accounting entry for the above example will be as follows: 02.111.111.1300 Dr. 01.000.000.1241 Cr That means nothing will be offseted at any segment in the accounting code combination.Then this will be an inter-company transaction.
Re: In Accounts Payable credit memo and debit memo are entered with -ve amount but in Accounts Receivable why credit memo has -ve amonut and debit memo + ve?
In Oracle terms credit memo and debit memo decrease the liability and they are applied against an invoice. The only difference is credit memo is initiated from supplier end Debit memo is initiated from our end. If we want to increase the liability in payables either you have to create a seperate invoice or do some workaround to achieve it through DM/CM. IN Receivables the concept is pretty clear as credit memo has -ve amount and debit memo is +ve. In Payable we are receving the material from supplier. so we have to pay the amount to the supplier. in case supplier has send the good more than what we order at the point of we have to return the goods reduce the accounting balance. we send a memo to the supplier is called as debit memom or supplier send a memo is called as credit memo. both of the reducing our liability. In AR module. we are selling the product to the customer. either we may forgot to added a freight charges or some other thing. So we have to increase the balance of the customer. so we add debit memo in case we charge more than the product value so we have reduce the amout.
User level is top most level 1.SITE : If we set the profile at site level that will applicable all the user 2.RESPONSIBILITY : If we set the profile value as responsibility that will applicable to the users who are
having access to the specific responsibility. If user having access to site,application and responsibility then responsibility will overwrite the site and application 3.APPLICATION : If we set the profile value as application to the user who are having access to that specific application if user having both access to site and application level then application overwrite site level 4.USER : User is a top most level. If we set profile value if user having access to site, application, responsibility and user then user will overwrite site, application and responsibility
INVOICE ON HOLD---> IT WILL SHOW ANY HOLDS, SO THAT U CAN REMOVE THE HOLDS AND DO REVALIDATION. IF ANY FUTURE PAYMENTS ARE THERE ? --------------------------------RUN UPDATE MATURED FUTURE PAYMENT ----->THIS WILL CHANGE THE STATUS TO Negotiable . SUBMITT PAYABLES ACCOUNTING PROCESS-----> THIS REPORT LISTS TRANSACTION WITH ERRORS. CHECKS FOR PAYMENT BATCHES ---> RUN FINAL PAYMENT REGISTER ,IT LISTS AL THE PAYMENTS. DO THE RECONCILIATION PROCESS ---> WITH CASH MANAGEMENT TRANSFER TO GL --> TRANSFER TO GL CLOSE THE PERIOD AND OPEN FOR NEXT PERIOD
QuickMatch: Enter QuickMatch as the invoice type if you want to match an invoice to all shipments on a purchase order. When you enter a QuickMatch invoice in the Invoice Workbench, Payables prompts you to enter the purchase order number and automatically enters the supplier name, supplier number, supplier site, and the purchase order currency for the invoice currency. When you choose the Match button, Payables automatically matches to each shipment. You can choose to complete the match or override the matching information.
Re: What is the difference between Electronic fund transfer and wire?
Wire transfers and Electronic Funds Transfer (EFT) systems are similar in many ways, and yet differ greatly in terms of their uses and evolution. While wire transfers have long been and continue to be a reliable and popular means for transmitting large sums of money, EFT systems have grown so large that they permeate nearly all aspects of modern business and employment. EFT has become so popular that even the IRS now accepts electronic payments online for both individual and business taxes. Wire Transfers A wire transfer is simply a transfer of money between two banks through a secure system such as Fedwire for banks within the Federal Reserve system, or Clearing House Interbank Payments System (CHIPS), which is owned jointly by its members. Traditionally, for an individual (or business entity) to conduct a wire transfer, he must furnish his bank with the receiving information of the recipient's bank in order to initiate the transaction. Generally the sending and receiving banks must hold reciprocal accounts with each other, but the use of a third bank (and thus the payment of additional fees) that holds an account with both may be used. There are, however, several consumer-oriented wire transfer services that will allow you to transmit money over great distances without holding an account with any bank, often at higher fee rates. The most popular example of this type of service is Western Union. Electronic Funds Transfers EFT systems simply take the traditional paper check transaction cycle and bring it into the Digital Age. Instead of the receiver's bank using a paper check to initiate a transfer from the sender's bank, a digital signal is generated upon the execution of a transaction and sent through an intermediary known as a clearinghouse. Read more: Wire Transfer Vs. EFT | eHow.com http://www.ehow.com/about_5412170_wire-transfer-vseft.html#ixzz0wKPKLH75
Re: When the Internal Requisition will get generate if I define an OSP operation in sequence 30. 10 & 20 will be other than OSP operations.
It all depends on how u set the Requisition Creation Time parameter in WIP Parameters' Outside Processing Tab. 1. At Job/ Schedule Release
2. At Operation 3. Manual
Re: What are the master datas in Manufacturing process of Oracle Apps ???
Organizations Subinventory Locators Items Suppliers - Optional BPA - Sourcing Rules - ASLs - Department - Resources (Man, Machine, etc) - BOM & Routing
Re: User is trying to post a journal but the "POST" button is greyed out.What could be the problem?
we need to enable the journal approval button after approval of general then button will be enable System admin might have not given him the right to post a journal. He might have only given him the right to enter joournals.
Re: In R12 How many key attributes and other attributes are there ????
n R12 Total 10 Item Attributes, where as in 11i it was 8 item attributes. 1.Invoice enabled. 2.Internal order enabled. 3.Transactable. 4.Build in WIP. 5.BOM allowed. 6.Customer order enabled. 7.Purchasable. 8.Stockable. 9.Process execution enabled 10.Reciepe enabled
Re: What do u mean by item category , item catalogue & item type ????
Item Category is grouping of items. Item catalogue- List of items available for purchase. Item type- Describes the nature of the item being displayed.
Re: What is the difference between expense item and inventory item ????
Expense item- It is the item which is not for sale. (Inventory - It is a Godown where material is stored) Inventory item- It is the item which is available in inventory.
Re: What is the item relationship and item cross relationship ???? what is the purpose of it ?????
Item Relationship- Allows you to search for items through these relationships. Item cross Relationship- It is the relationship you establish between an item and some entitity like old item numbers, supplier item numbers. Purpose- These relationships are for inquiry and reporting purposes only.
Re: If i want to map a organization structure, where i hv 1 operating unit that is looking after only purchasing and payables activities, whereas another operating unit is looking after OM as well as receivables. I hv one more warehouse or say plant, where i am manufacturing & despatching the goods. Wiil it be solved by setting up purchasing at one OU and OM at another OU. Do I need to perform any additional setups? Please Suggest.
I could not get the reason for having diff OU for Purchasing and OM seperately. Anyway if this what is required, then this can be created as seperate OUs e.g A for PO,AP and B for OM,AR respectively. Also MFG & dispatching warehouse can be setup as inventory organization in B OU (OM,AR) and internal sales order setup has to be done between OU A and OU B to transfer the raw material required for manufacturing . Then dispatchign can be done from B OU (mfg warehouse)
Re: How do you identify model Type and Option Type BOM in Bill of Material Pages?
You define this in Inventory while defining item master and not in BOM
prorate calendar in FA Acounting cal in GL Transaction cal in GL Worday cal in INV Accounting Calendar&Transaction Calendar are in GL. Workday Calendar in Inventory Module.
Re: What is difference between Sub inventory Transfer and Move order Transfer?
For Sub inventory there is no Approval is required In Move order Transfer we can transfer Material in steps that we cant in Sub inventory Transfer. correct, sub inventory transfers are unregulated. where as a move order requires and approval depending on the set up that we provide during inventory organization set up. However, there is an option that if a prticular move order request is not approved within a specific limit, then it should be approved automatically. sub inventory transfer: ->we can transfer material between sub inventories ->we can't cancell the SI transfer ->we can't track the transaction move order transfer: ->we can cancell move order ->we can track the M O ->we can set approval process in Mo transactions we should follow three steps 1. approve the transaction 2. allocate the quanity and 3. transact the quanity
Re: i have around 10 organisations in our instance . how we can restrict oraganizations access to users . out of 10 mhe has to access /can see only 4
Use Organization access funcionality in Inventory Module. This functionality will restrict the responsibility at organization level In Release 12, Oracle Apps introduces concept of Multi Org Access COntrol(MOAC). Making use of it you can restrict org access to a particular user.
Re: what is an attribute from which we can distingwish an orgnisation and master item organisation?
In Organization Parameters, Under Inventory Parameters tab, Column 'Item Master Organization' should have the same value as the Organization itself. Then this will be the Master Organization. For other Organizations, the Org Code and Item Master Org are different.
ABC Analysis: ABC analysis is a method of determining the value of items in your inventory, ranking your items according to a criterion and then grouping items into classes. "ABC" refers to the rankings you assign your items as a result of this analysis, where "A" items are more valuable than "B" items and so on.
14.Associate Overheads with Departments(Optional) 15.Define Alternates(Optional) 16.Define Bills of Material Components(Optional) 17.Define Standard Instructions(Optional) 18.Define Change Order Types(Optional) 19.Define Delete Constraints(Optional)
Re: What is Reorder point and Reorder quantity? and what is its significance?
Recorder Point is a minimum level of the on-hand inventory stock; when the onhand stock reaches this point, an automatic requisition is generated. Reorder quantity is the governed by multiple factors like - safety stock or maximum quantity; supplier BOD; Lead time, minimum order quantiy etc. The significance is to ensure handling of shortages which enables smooth manufacturing. Reorder Point = Safety stock + planned receipts during lead time. Reorder Qty = How much quantuty to be ordered when stock reached below reorder point. Significance- Ther are used in reorder planning.
Repetitive Accounting Classes Repetitive accounting classes are used to group production costs and must be assigned to each repetitive line/assembly association that is created. Every schedule for that assembly on that line uses these accounts. The accounts are charged whenever you transact against the line/assembly association. Repetitive accounting classes can be automatically defaulted when you associate repetitive assemblies with production lines Negigation is -Work in process-->setup-->Wip accounting classes
Re: What are the master datas in Manufacturing process of Oracle Apps ???
Organizations - Subinventory - Locators - Items - Suppliers - Optional BPA - Sourcing Rules - ASLs - Department - Resources (Man, Machine, etc) - BOM & Routing
Re: what is differnce between Tomanufactring leadtime and total lead time and total cumulative lead time?
Cumulative Manufacturing Lead Time: The total time required to make an item if you had all raw materials in stock but had to make all subassemblies level by level. Cumulative Total Lead Time The total time required to make an item if no inventory existed and you had to order all the raw materials and make all subassemblies level by level.
Re: What are phetom item? How are they user in business case?
It is the non-stockable item .phantom items are treated just like assemblies except that the phantom item itself does not show up when an assembly is exploded. The child items of the phantom are blown through and appear as children of the parent item to the phantom. For example, I have an assembly called 5887M which contains a phantom item called 445-0001. When I add the 5887M to a work order and explode the 5887M ,the 445-0001 will not appear in the pick list, but it's children will appear. ERP handles phantom items in work orders in the following
way. A phantom item will be exploded so that all it's child items will be in the work order. After the work order is exploded, you will notice that the phantom item will not appear in the exploded BOM of the work order. ope this post find you well. Phantom means That which has only an apparent existence. Tyre Assembly ( Phantom) = Type + Flapper + Rim + tube But you never buy it, only Type + Flapper + Rim + tube are baught.Only get it prepared on the shopfloor for the faster production. When it will be exploded in the WIP Job, the 4 item will appear and will be consumed not this phantom assembly. As a manufactured item, a BOM (Bill of Material) and Routing exist, but for production efficiency this item has been chosen to be built as part of the parent process, and therefore no longer stocked and issued. This eliminates unnecessary work orders, stocking and issuing, streamlines the production process and reduces costly labor hours.
Re: If any person ask what you know about AIM? How briefly we can explain b'coz we cont expalin AIM in short time.
AIM methodology consists of 6 phases Definition Operation Analysis Solution Design Build Transition, And Production
Work order less completion in WIP helps us to complete the job manually without creating a job. example. Suppose client wants to continue a job creation function in other ERP like peoplesoft,SAP but they wants to track inventory in Oracle apps at that we used to go for Work order less completion. You can do all of the following on the Work Order-less Completions window: -Complete unscheduled or scheduled assemblies to Inventory -Return unscheduled or scheduled assemblies from Inventory -Scrap assemblies from and return scrapped assemblies to any operation -Explode the assembly's bill of material and add, delete, and change components-and review items under lot and serial number control -Specify lot, serial, and lot and serial information for assemblies and components. -Create material reservations for assemblies that are linked to sales orders -Replenish production kanbans
Re: How do you ensure on and availability are daily base for min max planning?
Schedule Min-max planning report daily basis
Let me complete this answer : 1) Create Item and enable the OutSide Processing attribute under Purchasing Tab and apply the Purchasing Template on it and assign the item to manufacturing Organization. 2) Go to BOM-->Routings-->Resources :: Create Resource with following attributes : Resource Name : Item created in step 1 (recomended but not mandatory) Resource Type : Person Charge Type : PO Receipt Outside Processing : Enable it Item = Item Created in step 1 Make cost enabled and enter the OSP account. 3) Create Department but remember : a) Naming like CM (Contract Manufacturing - only recomended) b) Location (Mandatory) otherwise WIP will have problem. c) Go to Resource (Button) enter resource creted in step 2. d) Enter Shift ( this is related to the calander for this mfg org). If the resource if 24 hours available, then not required. 4) Create Operations : a) Name ( like OSP) b) Department ( created in step 3) c) you can enter the resource(s) requried at this operation ( created at step 2, but optional). if entered, will default at your routing. You can enter the usase here or at routing level also. 5) Create Routing (normal process, assembly code. remember this is not the item created in step 1) and add the Operation where you need osp service. Pls note that you can attached this OSP Operation at Master routing or can create another routing with an alternate. Genarally alternate is recomended. 6) Create BOM and enter routing created at step 5.Note that if the routing is on alternate, then, try to have the BOM also on alternate. This will be your OSP BOM. 7) WIP-->Descrete-->Creat Job and enter the assembly at operation 6. Release the Job, if the ASL is created and Blanket is available, requisition and release will be created automically after the job is released. If the ASL and Blanket is not available then only requisition, provided in item, use only ASL flag is unchecked.
Re: What to mean by Multi Org? what are all the multi org setups?
It uses a Single installation to support any number of organizations, even if those organizations use different set of books. Setup : 1) Business Group 2) Set of Books 3) Legal Entity post to a set of books 4) Operating unit are part of a Legal Entity 5) Inventory Org are part of a Operating unit
Re: What all diffrent type of supply type are three and what are there use?
There are following supply types: 1. Operation Pull 2. Assembly Pull 3. Push 4. Supplier 5. Bulk 6. Phantom 7. Based On Bill The purpose of putting a supply type is how you want system to consume the material is right as described by Navdeepinder above. As if you give PUSH type supply the material will consumed and reduced from sub inventory as soon as u release the job. For Operation pull , material will be consumed as soon as you do first operation on the job while doing the MOVE TXN. For assembly pull the material will be consumed when you will complete the assembly. Bulk is issued in bulk and they are low value item like nuts, Bolts etc. Phantom : Always used against Phantom Items . Based On Bill: The supply type defaults to Based on Bill. This supply type indicates that component requirements are supplied based upon their individual supply types. You can override this default by choosing one of the following supply types: Push, Assembly Pull, Operation Pull, Bulk, or Supplier
Re: What is an ATP and what are there rules? Re: how to give an decimal and fraction quantity in transaction like 1.25,3.5,1.999.
We can enter a decimal / fractional quantity on sales order by ensuring 'OM indivisible' flag checked in the item definition (Physical attributes tab)
Re: What is the diffrance between std job and non std job?
Standard Job (WO):: For manufacting a fresh product on the shopfloor. Mandatory to have routing, BOM etc. You sell this product to customer using OM. Non Standard :: When product is returned by the customer for some defects, it is received through RMA and a WO (Repair Work Order) is created to repair it. This time the Job is Non Standard Job. Standard Job: This is used for the manufacturing or Processing of regular Assemblies. Non-Standard Job: This is used for Rework, Service Item or Expense Item.
Re: you have create a purchase order, it is approved also. now you want to change in the purchase order, hoe can you do that?
Once approve the purchase order u can change amount or quantity. This is called Revision of the purchase order. Once you revision the purchase order purchase order number will go like this "1201-1". You need again sent for approval of this purchase order.
Re: you have received excess money from the customer. now you want to refund the excess money. what is the set up for that?
In Oracle Apps 11i, 1st create a credit memo against the customer invoice and apply the credit memo with this invoice. Then create the customer as a supplier in AP and create a invoice and do the payment. In Oracle Apps R12, 1st create 1 Refund activity called "Customer Refund". Then query the receipt in receipt window, and click on the apply button, select the "Refund" in apply
to column and click the Refund attribute button. Enter the required field in the new window, and save the record. As you save the record "Refund Status" button will visible on the screen. Click on "Refund Status" button, system automatically create a AP invoice against the trading partner.
Re: If balancing account is not assigned to company & is assigned to department wat will be the effects
Then the accounts have to balanced at dept level, and not at company level in most cases which is desirable to balance account a9t company lev
Re: What's the difference between cross validation rules and security rules?
a. Cross Validation rules Rules that restrict the user from entering invalid key-flexfield segment value combinations while data entry. E.g. you may set up a cross validation rule that disallows using department segments with balance sheet accounts b. Security Rules A rule that allows restriction on segment values or ranges of segment values for a specific user responsibility
Re: What is the order in setting up GL ? Which comes first - COA, Calendar & Currency ?
I feel there is no specific order in which u have to define them. they are independent and can be defined in any order.
Re: Define the Multi Org ? What is difference between 11i and 12i Multi Org Structure ?
The multiorg architecture is meant to allow multiple companies or subsidiaries to store their records within a single database. The multiple Organization architecture allows this by partitioning data through views in the APPS schema. Multiorg also allows you to maintain multiple sets
of books. Implementation of multiorg generally includes defining more than one Business Group. Basically the different entities in multi-org are: Business Group (BG) Sets of Books (SOB) Legal entities (LE) Operating units (OU) Inventory organizations (IO) Hi, If the org has more than an operating unit (least level) then the org structure can be called as multi-org. The difference in multi-org in 11i & R12i is "MOAC" concept(Multi-Org Access Control) MOAC provided the role based access, shared services, to perform multiple tasks across different operation units from within single application responsiblity. It is controlled by MO: Security profile. FYI: R12 Architecture itself completely different and changed from 11i.
creates accounting entries that debit your prepayment account and credit your liability account. For prepayment applications, Payables creates accounting entries that debit your liability account and credit your prepayment account. Payment accounting entries typically debit the liability account and credit the cash or cash clearing account. Payables might also create accounting entries for discount taken and foreign currency exchange gain or loss. When you reconcile payments using Oracle Cash Management, Payables might also create accounting entries for cash clearing, bank charges, bank errors, and foreign currency exchange gain or loss between payment and reconciliation time. o Combined Basis Accounting. You maintain one set of books for cash accounting and one set of books for accrual accounting. You choose which will be your primary and your secondary set of books. Invoice accounting entries are recorded for your accrual set of books, and payment accounting entries are recorded in both your cash set of books and accrual set of books. Combined basis accounting allows you to produce financial reports for either your cash or accrual set of books. For example, you may want to manage your company on an accrual basis, but require cash basis accounting information for certain regulatory reporting on a periodic basis. Accrual Basis Accounting Examples In the following examples, US Dollars is the functional currency for your set of books and you use accrual basis accounting. You account for payments at issue time only. Example 1 You enter and validate an invoice for $100 with payment terms that allow you to take a 10% discount on the invoice if paid within 10 days. When Payables creates accounting entries for the invoice, it debits the expense account and credits the liability account. You pay the invoice five days later, taking the 10% discount. When Payables creates accounting entries, it records the liability and cash transactions along with the appropriate discount transaction. Example 2 You enter and validate a $25 prepayment for a supplier site. You then enter and validate a $100 invoice for the same supplier site. When you account for the prepayment and invoice, Payables records the expense and liability transactions for the invoices. You then pay the prepayment and apply the prepayment to the invoice, reducing the amount due on the invoice. You pay the remaining amount of the invoice and create accounting entries for the prepayment application and the invoice. The prepayment application accounting entry debits the liability account for the amount of the prepayment and credits your prepayment account. The invoice payment accounting entry debits your liability account for the reduced invoice amount and credits your cash account. Cash Basis Accounting Examples
In the following examples, US dollars is the functional currency for your set of books and you use cash basis accounting. You account for payments at issue time only. Example 1 You enter and validate an invoice for $100 with payment terms that allow you to take a 10% discount on the invoice if paid within 10 days. Payables creates no accounting entries for the invoice. You pay the invoice five days later, taking the 10% discount. When Payables creates accounting entries, it records the expense and cash transactions along with the appropriate discount transaction. Example 2 You enter and validate a $25 prepayment for a supplier site. You then enter and validate a $100 invoice for the same supplier site. Payables records no accounting entries for the prepayment and invoice. You then pay the prepayment and apply the prepayment to the invoice, reducing the amount due on the invoice. You pay the remaining amount of the invoice and create payment accounting entries. The accounting entry prepayment application debits the expense account and credits the prepayment account for the amount of the prepayment. The payment accounting entry debits your expense account and credits your cash account for the reduced invoice amount. In AR perspective Accounting method would be ACCRUAL if you want your billing system to record revenue from invoices, debit memos, and chargebacks. When you use this method, Receivables debits your cash account and credits your receivables account upon payment of a debit item. Accounting method would be CASH BASIS if you want to recognize revenue at the time you receive payment for an invoice, debit memo, or chargeback. Receivables debits cash and credits revenue when using the Cash Basis method.
Re: WHAT IS MONDATORY STEPS FOR PAYABLE MODULE BEFORE ENTERING TRANSACTION ?
1, 2, 3, 4, 5, 6, Choose Set of Book Financial Option Payables Option Bank Setup Supplier Setup Payment Terms
These are the main mandatory set-ups which we need to follow before entering any transactions
Re: How many views are generated when compiling flexfield structure ?
Two views are generates will compiling flexfield one is user defined and another is system defined GL_CODE_COMBINATION_KFV (KEY FLEXFIELD VIEW)
Re: dear gurus i would like to know about Flex field qualifiers
it describes the nature of the individual segments.. two qualifiers are mandatory.. 1 natural accounting FF qualifier : for the account segment,cos we cant enter any journals without these accounts ,means proper account is must for any entry.. 2 balancing FF qualifier: for company segment,cos we need to track all the reports under company level only and most important is journals are balanced at balancing segment, means debit = credits.
Re: What are the mandatory accounts that need to be setup in Set of Books?
The first mandatory account is Retained Earnings Account. But based on other Standard Options selected, the other mandatory accounts are, a. Suspense Account b. Rounding Differences Account c. Cumulative Translation Adjustment Account d. Reserve for Encumbrance Account e. Net Income Account
Re: Can I Change the Value set once i attache to MY COA and can i post the journal entries with assiging the valuesets ti the COA
YA U CAN CHANGE THE VALUE SET EVEN AFTER ATACHING IT TO A COA,PROVIDED U HAVE NOT MAKE ANY TRANSACTION WITH THIS COA. JUST UNFREEDGE THE ACCOUNTING FLEXFILD AND U WILL ABLE TO CHANGE THE VALUE SET.AFTER CHANGINH RECOMPILE THE A/C FLEXFIELD. BUT U IF CHANGE THE VALUE SET AFTER MAKING TRANSACTION IN THE COA.IT WILL CREATE DATA INCONSISSTENT PROBLEM.
Re: Is Operating unit have branches in different location. I.e. same operating unit have One branch at Delhi and another one at Mumbai.
An operating unit can have "n" number of braches but the question is at what level do you want to segregate the sub ledgers data? If both Delhi and Mumbai branches are within one operating unit, then the AP Accountant sitting at Mumbai can access the data peratining to Delhi Suppliers and Invoices and vice-versa. If this is not a constraint and ok with the business, then one operating unit can be used for both the branches. But, if the business wants to segregate the data and have a control on the same, then they have to go for two seperate operating units. So, though it is possible to have as many branches as required within the same operating unit, it the business requirement which decides as to whether to go or not to go with a single operating unit for multiple branches.
Re: Can somebody provide me the various or atleast most frequent issues a support consultant deal with?
t all depends on the nature of the project that u handel in support. Some Issues are: 1) 2) 3) 4) 5) 6) Holds on AP Invoices Partiall Acounted Invoices Partial accounted Payments Unaccounted Invoices Reporting Issues Month end closing issues
Re: Can anyone tell me why in some tables in AR , AP, GL modules they r using int_all after every table
_all will represent the multiorg tables
Re: What is Reccuring Invoice ? What is the default invoice date for reccuring invoices ?
When you are raising an invoice in each month for same supplier and same amount. you can create recurring invoice setup for accounts payable module. for this we need to create special calender.
Re: Is it possible to change the functional currency during the mid of financial year ?
Rule of thumb is once the ledger is created( whenever), you can not change the functional currency. Only Choice will be to create the new ledger ..I may wrong though..oracle 12 allows secondary ledger where you can change all 3 c..but I donot think you can change functional currency after the ledger creation.. In Relase 12 no more 3'cs that is 4c's
Re: Can a Flex field Qualifies be changed after it has been created?
Yes.. you can change it, subject to there is no journal entry is posted, and at the initial stage of set ups. But, not recommended if the transactions are stored for the said accounting flexfield. Oracle will stop supporting then.
Re: Why are expenses items typically accrued at period end, and why are inventory items always accrued on receipt?
As per Matching Concept all costs which are applicable to the revenue of the period should be charged against that revenue in order to determine net income of the business. Inventory items are always accrued at receipt bcos you cannot book liability without receiving the asset.
Re: What is the difference between Rollup Groups and Summary Accounts? What is the use of those?
Rollup group & summary group they go together, and are not different functionalites If we have huge accounting structure with many child
account and parent during the process of trial balance generation it is faster if summary accounts are created. Summary Accounts get updated Instantaneously, where as in the normal course oracle needs calculate all the balances. Define a Parent Value For a child range Define a Rollup group Assign a Rollup group to Parent Value Define Summary Accounts and call the Rollup group.
1. Complete All Transactions for the Period Being Closed 2.Run the Payables Approval Process(Invoice Validation Program in 11i) for All Invoices/Invoice Batches. 3.Review and Resolve Amounts to Post to the General Ledger. 4If there is any Hold on the Invoice it will not accounted. So we need to remove all the holds on the invoices. 5.Review the Payables Accounting Entries Report 6.Review the Unaccounted Transactions Report 7.Confirm all Payment Batches 8.Reconcile Payments to Bank Statement Activity for the Period 9.Transfer All Approved Invoices and Payments to the General Ledger. 10.Review the Payables to General Ledger Posting process After Completion. 11.Payables Accounting Process Report?(to review accouting entries created by payable accounting process) 12.Submit the Unaccounted Transactions Sweep Program. 13.Close the accounting period by using the Control Payables Periods window to set the Period Status to Closed.
of your company.These should be used only for fund transfers (with fund transfer sites ) You can raise a standard invoice in AP on the Supplier ( Your Co. as supplier ) then make the payment selecting the bank account from which u are transferring funds. Now in AR you can create a Debit Memo on your company's name (Customer) and book a receipt selecting the bank in which the funds are to be transferred and apply the DM to the receipt. Finally at the month end you can pass a manual JV in gl and clear off the balance remaining in these accounts.
Re: As Supplier Header Information can share from another operating unit. Not Sites and other information...... but for a supplier if one OU(1) has made a prepayment..and other OU(2) of the same balancing segment has to make a payment to the same supplier..the prepayment available with that supplier is overlooked or not considered.is it true
The question is not quiet clear but from the above statements i infer that supplier site informations will not be shared between operating units. Payables is at a operating unit level. While making prepayment to a supplier the pay site has to be selected to where the prepayment has to be made. Hence when the same supplier want to apply an invoice in another OU to the prepayment in this OU it will not permit. Yes it is true payables in apps is at operating unit level. So applying prepayments between OU's is not considered.