Users can define the cheque dimensions:

By using pre-configured measurements or Provide the measurements manually.

To set/alter cheque printing configuration:

Go to Gateway of Tally > Accounts Info. > Ledger > Create/Alter. The ledger creation/alteration screen appears. Ensure that the ledger is grouped under Bank Accounts or Bank OD Accounts. Set the Effective Date for Reconciliation as 1-Apr-2012. Enable the field - Set/Alter Cheque Books to provide the cheque range. In the Cheque Range for sub-screen, enter the From number and To number of the cheque leaves as displayed in the cheque book. The number of cheque leaves appears automatically based on the from and to numbers. Enter the book name. Accept the Cheque Range for sub-screen to return to bank ledger master. The field - Set/Alter Banking Configuration will be displayed by default for ledgers grouped under Bank Accounts or Bank OD A/c.

Note: In case where the cheque printing feature is not enabled in F11: Accounting Features the error message - Enable Cheque Printing from F11 Accounting Features will be displayed while setting the option - Set/Alter Cheque Printing Configuration to Yes in the bank ledger master.

In the Banking configuration screen, the option - Select Your Bank will be displayed. Here the users have to select the respective bank from the list provided to which their bank account belongs. The list of banks will be displayed based on the Tally.NET subscription (valid or expired) and internet connectivity. Based on the cheque format selected for the bank, the cheque dimensions will be preconfigured. On completion of configuration setup, cheque printing screen appears to preview/print the Sample Cheque. After generating the preview Esc key has to be used to return to ledger master or the sample cheque can be printed. Then the cursor goes to the Mailing Details section of bank Ledger Creation screen. The required details needs to be provided before saving the ledger.

Wednesday, June 15, 2011

Cheque Printing in Tally.ERP 9
To enable cheque printing:

Go to Gateway of Tally > F11: Accounting Features. Set Yes to Enable Cheque Printing.

Note: When a new company is created in Tally.ERP 9, the option Enable Cheque Printing is set to Yes, by default.

Set/Alter Cheque Printing Configuration Tally.ERP 9 allows you to Set/Alter cheque printing configuration from F11:Accounting Features as well as from Bank Ledger Creation/Alteration screen. Set/Alter Cheque Printing Configuration from F11:Accounting Features: To Set/Alter Cheque Printing Configuration from F11:Accounting Features:

Set/Alter Cheque Printing Configuration to Yes.

Company Cheque Details screen appears:

Company Name on Cheque: To print the company name on the cheque for signature purposes, mention the name of the Company (for example, ABC Company). If you do not want Tally.ERP 9 to print the name, you can leave it blank. Many banks issue cheques with your company name printed. Name of Banks: Select the Bank from the Bank accounts list.

Note: You may also press Alt+C at the Name of Banks field to create a Bank account.

The Cheque Dimensions screen for the selected Bank appears as shown:

Take a cheque leaf of the selected bank and fill in the dimensions of the cheque in millimeters. You may also copy the dimensions from Sample Format or any other Configured Banks. To copy the dimensions:

Click Ctrl+C: Copy From or press Ctrl+C The Select Configured Bank screen appears as shown:

Select the Sample Format or the required Bank from the list. The cheque printing configuration fields will fill the fields with the selected dimensions.

Note: To Print/Preview the settings click Print button or press Alt+P.

To reset the dimensions filled, go to Company Cheque Details screen, select the Bank from Name of Banks field and select End of List. You need to correct the alignments by trying out through Preview/Print. The placing of the cheque in the printer also determines the printing. A brief explanation on the Cheque Printing Configuration parameters are as follows: The filled dimensions of Cheque Printing Configuration appears as shown: Note: 1. The Cheque Printing Configuration form will not allow you to leave any of the fields blank other than salutation fields. It will also not allow inappropriate figures and will prompt you with appropriate messages at various fields to control the configuration. Set/Alter Cheque Printing Configuration from Ledger Creation/Alteration screen: Tally.ERP 9 allows you to conveniently set/alter the cheque printing configuration from the bank ledger creation/alteration screen itself, so that the user need not go to F11:Accounting Features to set the configuration for each bank account created. To set/alter cheque printing configuration:

Go to Gateway of Tally > Accounts Info > Ledger > Create. The ledger creation screen appears, type the bank name in the Name field. Select Bank Accounts under group. Set Yes to the option Set/Alter Cheque Printing Configuration and press Enter.

Note: The option Set/Alter Cheque Printing Configuration appears only when the Bank Accounts or Bank OD A/c group is selected.

On completion of configuration setup, cheque printing screen appears to preview/print the Sample Cheque Printing.

The Print Preview screen of Sample Cheque Printing appears as shown:

Press Esc from the Preview screen or after having printed the sample cheque, the cursor goes to the Mailing Details in Ledger Creation screen, provide the other required details and Save the ledger.

Note: You are now ready to print the cheque. Remember that this option is available only for the banks for which you have Ledger account.