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List of Tokyo MOU Deficiency Codes1 Note: The deficiency codes below are harmonized with the Paris

MOU and Tokyo MOU will implement them from January/February 2012.
Code Defective item

01 - Certificate & Documentation 011 - Certificate & Documentation - Ship Certificates


01101 01102 01103 01104 01105 01106 01107 01108 01109 01110 01111 01112 01113 01114 01115 01116 01117 01118 01119 01120 01121 01122 01123 01124 01125 01126
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Cargo Ship Safety Equipment (including exemption) Cargo Ship Safety Construction (including exempt.) Passenger Ship Safety (including exemption) Cargo Ship Safety Radio (including exemption) Cargo Ship Safety (including exemption) Document of Compliance (DoC/ ISM) Safety Management Certificate (SMC/ ISM) Load Lines (including Exemption) Decision-Support System for Masters on Pass. Ships Authorization for grain carriage Liquefied Gases in Bulk (CoF/GC Code) Liquefied Gases in Bulk (CoF/IGC Code) Minimum Safe Manning Document Dangerous Chemicals in Bulk (CoF/BCH Code) Dangerous Chemicals in Bulk (CoF/IBC Code) Operational Limitations for Passenger ships Prevention of Pollution by Oil (IOPP) Pollution Prevention by Noxious Liquid Sub in Bulk International Sewage Pollution Prevention Cert. Statement of Compliance CAS Interim Statement of Compliance CAS International ship security certificate Continuous synopsis record International Air Pollution Cert. Engine International Air Pollution Prev. Cert. Document of Compliance Dangerous Goods

Tokyo MOU assumes no liability or responsibility for any errors or omissions.

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Code 01127 01128 01129 01130 01131 01132 01134 01135

Defective item Special Purpose Ship Safety High Speed Craft Safety and Permit to Operate Mobile Offshore Drilling Unit Safety INF certificate of fitness International Anti-fouling-System Certificate Tonnage certificate Other (certificates) Documents for carriage of dangerous goods

012 - Certificate & Documentation - Crew Certificates


01201 01202 01203 01204 01205 01206 01207 01208 01209 01210 01211 01212 01213 01214 01215 01217 Certificates for master and officers Certificate for rating for watchkeeping Certificates for radio personnel Certificate for personnel on tankers Certificate for personnel on fast rescue boats Certificate for advanced fire-fighting Doc evidence for personnel on passenger ships Doc evidence for personnel on ro-ro passenger ship Manning specified by the minimum safe manning doc Certificate for medical first aid Cert for personnel on survival craft & rescue boat Certificate for medical care Evidence of Basic Training Endorsement by flag State Application for Endorsement by flag State Ship Security Officer Certificate

013 - Certificate & Documentation - Documents


01301 01302 01303 01304 01305 Cargo Gear Record Book SAR Co-operation plan for pass. ships trade on fixed route Unattended Machinery Spaces (UMS) Evidence Declaration of AFS compliance Log-books/compulsory entries Page 2 of 16

Code 01306 01307 01308 01309 01310 01311 01312 01313 01314 01315 01316 01317 01318 01319 01320 01322 01323 01324 01325

Defective item Schedules for watchkeeping personnel Tables of working hours Records of rest Fire control plan - all Signs, indications Survey report file Thickness measurement report Booklet for bulk cargo loading/unloading/stowage SOPEP Oil record book Cargo information Cargo record book P&A manual Shipboard mar.poll.emergency plan for NLS Garbage record book Conformance Test Report Fire safety operational booklet Material Safety Data Sheets(MSDS) ACM statement of compliance (including exemption)

02 - Structural Conditions
02101 02102 02103 02104 02105 02106 02107 02108 02109 02110 02111 02112 Closing devices/watertight doors Damage control plan Stability/strength/loading information and instruments Information on the A/A-max Ratio (Roro/pass.only) Steering gear Hull damage impairing seaworthiness Ballast, fuel and other tanks Electrical installations in general Permanent means of access Beams, frames, floors-op.damage Beams, frames, floors-corrosion Hull - corrosion Page 3 of 16

Code 02113 02114 02115 02116 02117 02118 02119 02120 02121 02122 02123 02124 02125 02126 02127 02128 02129 02130 02131 02132 02133

Defective item Hull - cracking Bulkhead -corrosion Bulkheads - operational damage Bulkheads - cracking Decks - corrosion Decks - cracking Enhanced survey programme (ESP) Marking of IMO number Cargo area segregation Openings to cargo area, doors, ... scuttles Wheelhouse -door -window Cargo pumproom Spaces in cargo areas Cargo tank vent system Safe access to tanker bows Bulk carriers Add.safety measures Bulkhead strength Triangle mark Other (Bulk carriers) Water level detectors on single hold cargo ships Asbestos containing materials

03 - Water/Weathertight conditions
03101 03102 03103 03104 03105 03106 03107 03108 03109 03110 Overloading Freeboard marks Railing, gangway, walkway and means for safe passage Cargo & other hatchways Covers (hatchway-, portable-, tarpaulins, etc.) Windows, sidescuttles and deadlights Doors Ventilators, air pipes, casings Machinery space openings Manholes/flush scuttles Page 4 of 16

Code 03111 03112 03113 03114 03115

Defective item Cargo ports and other similar openings Scuppers, inlets and discharges Bulwarks and freeing ports Stowage incl.uprights, lashing,etc. (timber) Other (load lines)

04 - Emergency Systems
04101 04102 04103 04104 04105 04106 04107 04108 04109 04110 04111 04112 04113 04114 Public address system Emergency fire pump and its pipes Emergency, lighting, batteries and switches Low level lighting in corridors Location of emergency installations Emergency steering position com./ compass reading Emergency towing arrangements and procedures Muster list Fire drills Abandon ship drills Damage control plan Shipboard Marine Pollution emergency operations Water level indicator Emergency source of power - Emergency generator

05 - Radio Communications
05101 05102 05103 05104 05105 05106 05107 05108 05109 05110 Distress messages: obligations and procedures Functional requirements Main installation MF Radio installation MF/HF Radio installation INMARSAT ship earth station Maintenance/duplication of equipment Performance standards for radio equipment VHF radio installation Facilities for reception of marine safety inform. Page 5 of 16

Code 05111 05112 05113 05114 05115 05116 05117 05118

Defective item Satellite EPIRB 406MHz/1.6GHz VHF EPIRB SART/AIS-SART Reserve source of energy Radio log (diary) Operation/maintenance Other (radiocommunication) Operation of GMDSS equipment

06 - Cargo operations including equipment


06101 06102 06103 06104 06105 06106 06107 06108 Cargo Securing Manual Grain Other cargo/timber/deck/construction Lashing material Other (cargo) Cargo transfer - Tankers Cargo operation Cargo density declaration

07 - Fire safety
07101 07102 07103 07104 07105 07106 07107 07108 07109 07110 07111 07112 07113 Fire prevention structural integrity Inert gas system Division - decks,bulkheads and penetrations Main Vertical zone Fire doors/openings in fire-resisting divisions Fire detection and alarm system Fire patrol Ready availability of fire fighting equipment Fixed fire extinguishing installation Fire fighting equipment and appliances Personal equipment for fire safety Emergency Escape Breathing Device and disposition Fire pumps and its pipes Page 6 of 16

Code 07114 07115 07116 07117 07118 07119 07120 07121 07122 07123 07124 07125

Defective item Remote Means of control (opening, pumps, ventilation, etc.) Machinery spaces Fire-dampers Ventilation Jacketed high pressure lines International shore-connection Other (fire safety) Means of escape Crew alarm Fire control plan Operation of Fire protection systems Maintenance of Fire protection systems Evaluation of crew performance (fire drills)

08 - Alarms
08101 08102 08103 08104 08105 08106 08107 08108 08109 08110 08111 General alarm Emergency signal Fire alarm Steering gear alarm Engineers' alarm Inert gas alarm Machinery controls alarm UMS - alarms Boiler alarm Closing water-tight doors alarm Other (alarms)

09 - Working and Living Conditions 091 - Working and Living Conditions - Living Conditions
09101 09102 09103 09104 09105 Minimum age Dirty, parasites Ventilation (Accommodation) Heating Noise Page 7 of 16

Code 09106 09107 09108 09109 09110 09111 09112 09113 09114 09115 09116 09117 09118 09119 09120 09121 09122 09123 09124 09127 09128 09129 09130 09131 09132 09133 09134 09135 09136 09137 09138

Defective item Sanitary Facilities Drainage Lighting (Accommodation) Pipes, wires (insulation) Electrical devices Sickbay Medical Equipment Access/structure Sleeping room No direct openings into sleeping rooms cargo/mach. Furnishings Berth dimensions, etc. Clear head Messroom (location) Clothes locker Laundry Record of inspection (Accommodation) Other (crew and accommodation) Galley, handling room (maintenance) Cleanliness Provisions quantity Provisions quality Water, pipes, tanks Cold room Cold room temperature Cold room cleanliness Food personal hygiene Food temperature Food segregation Record of inspection Other (food)

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Code

Defective item

092 - Working and Living Conditions - Working Conditions


09201 09202 09203 09204 09205 09206 09207 09208 09209 09210 09211 09212 09213 09214 09215 09216 09217 09218 09219 09220 09221 09222 09223 09224 09225 09226 09227 09228 09229 09230 09231 09232 Ventilation (Working spaces) Heating Lighting (Working spaces) Safe means of access Safe means of access Shore - Ship Safe means of access Deck - hold/tank, etc. Obstruction/slipping, etc. Protection machinery Electrical Machinery Steam pipes and pressure pipes Danger areas Gas instruments Emergency cleaning devices Other (working space ILO) Personal equipment Warning notices Protection machines/parts Pipes, wires (insulation) Structural features (ship) Entry dangerous spaces Other (accident prevention) Gangway, accommodation-ladder Stowage of cargo Loading and unloading equipment Holds and tanks safety Ropes and wires Anchoring devices Winches & capstans Adequate lighting - mooring arrangements Other (mooring) Cleanliness of engine room Page 9 of 16

Code 09233 09234 09235 09236

Defective item Guards - fencing around dangerous machinery parts Night Working for seafarer under the age of 18 Fitness for duty - work and rest hours Legal documentation on work and rest hours

10 - Safety of Navigation
10101 10102 10103 10104 10105 10106 10107 10109 10110 10111 10112 10113 10114 10115 10116 10117 10118 10119 10120 10121 10122 10123 10124 10125 10126 10127 10128 Pilot ladders and hoist/pilot transfer arrangements Type approval equipment Radar Gyro compass Magnetic compass Compass correction log Automatic radar plotting aid (ARPA) Lights, shapes, sound-signals Signalling lamp Charts Electronic charts (ECDIS) Automatic Identification System (AIS) Voyage data recorder (VDR)/Simplified Voyage data recorder(S-VDR) GNSS receiver/terrestrial radio navigation system Nautical publications Echo sounder Speed and distance indicator Rudder angle indicator Revolution counter Variable pitch indicator Rate-of-turn indicator International code of signals-SOLAS Life-saving signals Use of the automatic pilot Record of drills and test steering gear Voyage or passage plan Navigation bridge visibility Page 10 of 16

Code 10129 10130 10132 10133 10134 10135 10136 10137

Defective item Navigation records Other (navigation) Communication-SOLAS Chapter V Bridge operation HSC operation Monitoring of voyage or passage plan Establishment of working language onboard Long-range identification and tracking system (LRIT)

11 - Life saving appliances


11101 11102 11103 11104 11105 11106 11107 11108 11109 11110 11111 11112 11113 11114 11115 11116 11117 11118 11119 11120 11121 11122 11123 Lifeboats Lifeboat inventory Stowage and provision of Lifeboats Rescue boats Rescue boat inventory Fast Rescue Boats Stowage of rescue boats Inflatable liferafts Rigid liferafts Stowage and provision of liferafts Marine Evacuation System Launching arrangements for survival craft Launching arrangements for rescue boats Helicopter landing and pick-up area Means of rescue Distress flares Lifebuoys incl. provision and disposition Lifejackets incl. provision and disposition Immersion suits Anti-exposure suits Thermal Protective Aids Radio life-saving appliances Emergency equipment for 2-way comm. Page 11 of 16

Code 11124 11125 11126 11127 11128 11129 11130 11131 11132 11133 11134 11135

Defective item Embarkation arrangement survival craft Embarkation arrangements rescue boats Means of recovery of life saving appliances Buoyant apparatus Line-throwing appliance Operational readiness of lifesaving appliances Evaluation, testing and approval On board training and instructions Maintenance and inspections Other (life saving) Operation of Life Saving Appliances Maintenance of Life Saving Appliances

12 - Dangerous goods
12101 12102 12103 12104 12105 12106 12107 12108 12109 12110 12111 12112 Stowage/segregation/packaging dangerous goods Dangerous liquid chemicals in bulk Liquefied gases in bulk Dangerous Goods Code Temperature control Instrumentation Fire protection cargo deck area Personal protection Special requirement Tank entry Other (tankers) Dangerous goods / harmful substances in pack. form

13 - Propulsion and auxiliary machinery


13101 13102 13103 13104 13105 Propulsion main engine Auxiliary engine Gauges, thermometers, etc Bilge pumping arrangements UMS - Ship Page 12 of 16

Code 13106 13107 13108

Defective item Insulation wetted through (oil) Other (machinery) Operation of machinery

14 - Pollution prevention 141 - Pollution prevention - MARPOL Annex I


14101 14102 14103 14104 14105 14106 14107 14108 14109 14110 14111 14112 14113 14114 14115 14116 14117 14118 14119 14120 14121 Control of discharge Retention of oil on board Segregation of oil and water ballast Oil filtering equipment Pumping, piping and discharge arrangements Pump room bottom Protection Oil discharge Monitoring and control system 15 PPM Alarm arrangements. Oil/water interface detector Standard discharge connection SBT, CBT, COW Cow operations and equipment manual Double hull construction Hydrostatically balanced loading Condition assessment scheme Pollution report-MARPOL Annex I Ship type designation Other (MARPOL Annex I) Oil and oily mixtures from machinery spaces Load, unload & clean proc. for cargo sp.(tankers) Suspected of discharge violation

142 - Pollution prevention - MARPOL Annex II


14201 14202 14203 14204 Efficient stripping Residue discharge systems Tank washing equipment Prohibited discharge of NLS slops Page 13 of 16

Code 14205 14206 14207 14208 14209

Defective item Cargo heating systems - cat Y substances Vent. Procedures/equipment Pollution report-MARPOL Annex II Ship type designation Other MARPOL Annex II

143 - Pollution prevention - MARPOL Annex III


14301 14302 14303 14304 14305 Packaging Marking and labelling Documentation (MARPOL Annex III) Stowage Other MARPOL Annex III

144 - Pollution prevention - MARPOL Annex IV


14402 14403 14404 14405 Sewage treatment plant Sewage comminuting and disinfecting system Sewage discharge connection Other (MARPOL Annex IV)

145 - Pollution prevention - MARPOL Annex V


14501 14502 14503 14504 Garbage Placards Garbage management plan Other MARPOL Annex V

146 - Pollution prevention - MARPOL Annex VI


14601 14602 14603 14604 14605 14606 14607 Technical files and if applicable, monitoring manual Record book of engine parameters Approval for exhaust gas cleaning system Bunker delivery notes Type approval certificate of incinerator Diesel engine relating to air pollution control Quality of fuel oil Page 14 of 16

Code 14608 14609 14610 14611 14612 14613 14614

Defective item Incinerator incl. operations and operating manual Volatile organic compounds in tankers Operational procedures for engines or equipment Ozone-depleting substances Other MARPOL Annex VI Approved method Sulphur oxides

147 - Pollution prevention - Anti Fouling


14701 14702 14703 14704 AFS supporting documentation Logbook entries referring AFS Paint condition Other AFS

15 - ISM
15101 15102 15103 15104 15105 15106 15107 15108 15109 15110 15111 15112 15113 Safety and environment policy Company responsibility and authority Designated person(s) Masters responsibility and authority Resources and personnel Shipboard operations Emergency preparedness Reports of non-conf., accidents & hazardous occur. Maintenance of the ship and equipment Documentation-ISM Company verification, review and evaluation Certification, verification and control Other (ISM)

16 - ISPS
16101 16102 16103 Security related defects Ship security alert system Ship security plan Page 15 of 16

Code 16104 16105 16106 16107

Defective item Ship security officer Access control to ship Security drills Other (maritime security)

17 - Other
17101 17102 17103 Other safety in general Other (SOLAS operational) Other (MARPOL operational)

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