Power Point Training

1. Text Boxes: i. Give boundaries to text boxes ii. Text heavy box use lighter background, light content use darker background iii. Be as consistent as possible iv. Ensure consistency in the size of the text boxes across slides as much as possible v. Make a single slide and duplicate it to ensure consistencycreate template vi. Ctrl+D duplicates a slide vii. Same font size headers especially viii. Consistency in bullets & heading styles- best way to do it is by copying the same text box for spacing between bullet and text use ruler Sub bullet- use tab To go back shift tab Use different bullet type for sub bullets Structure Flow i. Use active voice rather than passive voice should sound like we are talking about our own company. E.g. Passive voice USD 25mn will be invested by the company in the next 2 yrs Active voice The company will invest 25mn in next 2 yrs ii. Avoid full-stops at the end of text boxes Charts i. Create charts in ppt and not in excel- gives more clarity & file size is not heavy ii. Give border to charts and the title of the charts should be all same size iii. Separate chart title & Border provides flexibility for alignment iv. The size of the bars for 1 category should be proportional to each other. Axis across charts should be ensured to enable comparison. In 2 charts 25% and 50% should not have the same bar size Chose the max value in your axis from the 2 data sets v. Changing categories in reverse order click axis ->format axis - > categories in reverse order Formatting Tips i. F2 will toggle between text & Text box ii. Whenever using bullet make it right aligned & not centre aligned iii. Shift & drag in one direction makes it go uni directional iv. Ctrl +Shift + drag always for copy & same alignment v. For bullet spacing across multiple text, select the ruler markers on original text box, go to other text boxes and press F4 vi. F7 for spell check 2 vii. Ctrl+shift+ = for superscript e.g. H viii. Ctrl + = for subscript e.g. H2 ix. Use gridlines for maintaining alignment across slides for text boxes etc x. Before sending the ppt, remove gridlines and send xi. Select all boxes together and go to formatting for making all the height & width of same size by editing there rather than 1 text box at a time Best Practices i. Avoid inconsistent font size, case & word spacing ii. Use bold or different colored font to highlight rather than increasing /underlining the text iii. Dont use stack chart for multiple choice data which wont add to 100% iv. Create a broad level template and use ctrl+D to make modifications for the next slides v. Write in sentence case & not Title case vi. Get inspired by Smart Art rather than use it directly text heavy edits makes smart arts difficult

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