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Commercial forms

Australian Standard
AS P41968

The following commercial, industrial and governmental organizations or departments were officially represented on the committee entrusted with the preparation of this standard: Australasian Government Printers Association Australian Bankers Association Australian Council of Retailers Australian Post Office Australian Society of Accountants Chambers of Manufactures
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Commonwealth Government Printer Office Equipment Industry Association Printing and Allied Trades Employers Federation of Australia

This standard, prepared by Committee MS/21, Commercial Documents, was approved on behalf of the Council of the Standards Association of Australia on 25 March 1968.

Review of Australian Standards. To keep abreast of progress in industry, Australi an Standards are subject to periodic review and are kept up to date by the issue of amendments or new edit ions as necessary. It is important therefore that Standards users ensure that they are in possession of the latest edit ion, and any amendments thereto. Full details of all Australi an Standards and related publications will be found in the Standards Australia Catalogue of Publications; this information is supplemented each month by the magazine The Australi an Standard, which subscribing members receive, and which gives details of new publications, new editi ons and amendments, and of withdrawn Standards. Suggesti ons for improvements to Australian Standards, addressed to the head offi ce of Standards Australi a, are welcomed. Noti fi cati on of any inaccuracy or ambiguity found in an Australian Standard should be made without delay in order that the matter may be investigated and appropriate action taken.

This standard was issued in draft form for public review as Doc. 1209.

AS P41968

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Australian Standard
Commercial forms

First publi shed . . . . . . . . . . . . . . . . . . . . . . . . 1968 Reprinted . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1968

PUBLISHED BY STANDARDS AUSTRALIA (STANDARDS ASSOCIATION OF AUSTRALIA) 1 THE CRESCENT, HOMEBUSH, NSW 2140
ISBN 0 7262 7880 7

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AS P41968

PREFACE
This Australian standard has been prepared as a guide for designers of forms and for printers, in commerce, in industry, and in government and semi-government departments. It is emphasized that this standard is in no way intended to prevent organizations from expressing individuality in their business stationery. The standard gives recommendations with respect to layout and design and there are appendices giving information to assist form designers and notes on Post Office conditions. It also lists preferred sizes based on the recommendations of the International Organization for Standardization (ISO) and traditional British sizes. Layout is dealt with in respect of location of fields, providing for such information as heading, addresses, despatch instructions, and the like. Whilst precise dimensions are not given for these fields because requirements of individual users will vary somewhat, it is strongly recommended that they be located in the specified positions to facilitate the work of entering, reading and processing. Recommended forms showing fields for information are illustrated, and these are intended to take into account the increasing mechanization in offices and to facilitate the use of window envelopes complying with Australian Standard P2, Mailing Envelopes. Whilst layouts apply to all commercial forms, the preferred sizes given apply only to forms other than continuous stationery. A separate specification for sizes and other relevant features of continuous stationery is in course of preparation.

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AS P41968

STANDARDS ASSOCIATION OF AUSTRALIA Australian Standard Specification for COMMERCIAL FORMS

1 SCOPE. This specification sets out requirements for the layout of commercial forms including those forms produced as continuous stationery or in books, whether used individually or in sets, as follows: Letterheads Purchase orders Invoices (when prepared separately) Invoice, advice of despatch and packing note sets Statements of account Credit notes Remittance advices It includes preferred sizes for forms other than continuous stationery. 2 DEFINITIONS. For the purposes of this specification the following definitions apply: 2.1 Purchase Order the form containing either an invitation from a potential buyer to a seller to enter into a contract for the supply of goods or services, or an acceptance of a previous offer. 2.2 Packing Note a note accompanying a consignment of goods and showing their quantity and description. 2.3 Advice of Despatch a notification sent by a supplier to a consignee advising that (i) certain specified goods have been despatched, or (ii) certain specified services have been provided, on the date and in a manner stated. 2.4 Invoice a detailed memorandum from a supplier to a purchaser showing the charges due for goods supplied or services rendered. 2.5 Credit Note a detailed advice from a supplier to a purchaser advising that charges specified therein previously debited to an account have now been credited. 2.6 Statement of Account a summary sent to a customer giving the date and amount of each invoice or other item debited, each credit note or other item credited, and each payment, and showing the balances owing at the beginning and the end of the period.

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AS P4-1968, Commercial forms

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