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MINUTES

July 11, 2012 Executive Committee Saskia Sawyer, President, Saskia.sawyer@du.edu, x12704 Ashley Beaudry, Vice President, ashley.beaudry@du.edu, x16068 Nicky Bruckhart, Past President, nbruckha@du.edu, x14241 Kathy Aliaga, Treasurer, kaliaga@du.edu, x13284 Lisa Cox, Secretary, Lisa.Cox@du.edu, x13170 Jordan Ames, Webmaster, jordan.ames@du.edu, x12781 Members in attendance: Aliaga, Kathy Facilities Ames, Jordan University Communications Chabot-Olsen, Nick Registrar Cox, Lisa Institutional Compliance & Internal Audit Dixon, Catherine Institutional Research & Analysis Dye, Jodi MCE Hower, Don Facilities Koch, Cindy Daniels College of Business Malott, Randall Campus Safety/Parking Services Meyers, Will Office of Research & Sponsored Programs Nowakowski, Arianna Arts, Humanities & Social Sciences Pinnock, Ken Human Resources Raeburn, KellyNSM Rossi, David GSSW Rundle, Steve University College Sawyer, Saskia University Advancement Shrader, CarrieArts, Humanities & Social Sciences Stephenson, Andrew Risk Management Volunteers and guests in attendance: Brower, Gary University Chaplain Dunker, Katie Human Resources King, Amy Human Resources Kitta, Jan Marketing & Communications The meeting was called to order. 1) Introduction of Council Members 2) Approval of April Meeting Minutes 3) Committee Reports Minutes Page 1

a. Employee picnic- The University is paying for the picnic instead of individual departments so planning is going to be handled by Cathy Grieve and her folks. There will be a meeting held with Cathy on Friday 7/13 to get the ball rolling on planning. b. Outreach- There is still a plan to hold an open house welcome back function in Mary Reed. They are trying to come up with a theme. There is also a plan to hold another holiday party at the Fritz Knoebel School. Saskia indicated that there is a new faculty senate president so she is going to reach out to him to let him know about the party. The committee is looking for new members since three people have resigned. c. Task Force- There is a need to move forward with the by-laws. When the committee last met, they talked about the election, the status of job families, and a letter received from a former SAC member regarding parking. i. HR asked the divisions to review where positions are placed within the Job families. That task has been complete so the Job Families have been vetted with each division . HR is in the process of reviewing the compensation structure across the University and are researching and considering ways to implement the right structure here at DU, For example, we are looking at creating maximums in the current pay structure. Once complete, they will be able to do complete market comparisons by Job Family. When doing market comparisons, they know that they will need to factor in size, industry, benefits packages, etc. HR also plans on creating information sessions (open forums) for employees to gain knowledge of pay grades, exempt versus non-exempt, etc. It was also noted that Talent Management is blending with Employee Relations and Employee Services as a result of Sharon Gabels departure. ii. The committee reviewed a letter received from a former SAC member regarding some critical things about the current parking situation. The committee discussed taking a more pro-active approach to addressing the situation rather than just provide complaints. They are collecting ideas to present to Parking Services such as: establishing some sort of flexible parking pass, initiating a discount for prepaying for the entire year instead of having it deducted from paychecks, locking in a rate at the time of purchase. d. Staff Awards 43 nominations have been received, but none were submitted for SAC and the Departmental awards. The committee members have chosen the Outstanding Service and Crimson & Gold award recipients. e. Other Committee Reports i. Sustainability Council- Saskia won an award for the Green Office initiative. The University has hired a full-time person to head sustainability on campus. He will be the liaison for all of campus. 4) Old and New Business a. By-Laws- There is a section in them for an Election Committee, but SAC has never used it. It would be helpful to have one as it would alleviate some of the work from the executive council. Numerous steps have been taken to find new executive and council members. Steve Rundle offered to head this committee and contact divisions of members whose term is expiring. Minutes Page 1

b. Benevolent Fund- Working towards getting information online. Once online, we expect more requests. Looking into a fundraiser sponsored by Ben & Jerrys where we could request donations. SAC only has one budget and the Benevolent Fund funding is not separate. Both are with Craig Woody or Paul Chan at this time. c. Misc.i. The University will be closed on 10/3 and supervisors are encouraged to allow telecommuting in the week leading up to the debate because parking will be difficult. ii. HR has every intention of keeping an employer sponsored health plan. They will not be stopping the current employer sponsored plan. Meeting adjourned. Next meeting: August 8, 2012, 12 1 pm Respectfully submitted, Lisa Cox Secretary

Minutes

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