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This paper was published in the proceedings of "Bled'98" -- 11th International Conference on Electronic Commerce, Bled, Slovenia, June 8-10, 126-143. 1
The ultimate goal of ECR is to produce a responsive, consumer-driven system which allows distributors and suppliers to work together in order to maximise consumer satisfaction and minimise cost (Kurt Salmon Associates 1993). In order to achieve the goal, ECR proposes changes in nearly all the grocery industry business practices to make them efficient. The technologies, which are primarily electronic commerce (ecommerce) components, are used to automate these efficient business processes, as well as to enhance the communication and relationships between companies (Mathews 1996). ECR is thus an application of ecommerce within the grocery supply chain. The ECR strategy is used not only in the US but also in some other regions, notably Europe. A number of research projects conducted in Europe show that there have been increasing levels of interest among manufacturers and retailers in implementing ECR (Coupe 1995; Leggett 1996). Anecdotal evidence, however, suggests that ECR is being implemented in Europe for different reasons from those which drove North American corporations. The competitive push from alternative store formats does not appear to be a major driver for ECR in Europe (Coupe 1995). These differences, while worthy of further analysis, are not the focus of the present paper. As a preliminary comparative exercise, the more limited objective of this paper is to use available survey data (collected by Kurt Salmon Associates) to compare aspects of ECR implementation in the US and Europe. This work forms part of a doctoral project, a major aim of which is to provide an implementation model to assist companies in implementing ECR effectively.
Category Management
ECR
Efficient Promotions
Barcodes/ Scanners
3.1 Strategies
3.1.1. Efficient store assortment This initiative is aimed at optimising the productivity of inventory and shelf management at the consumer interface - the store level. 3.1.2. Efficient product introduction
The objective of this initiative is to maximise the effectiveness of new product development and introduction activities, in order to reduce costs and failure rates in introducing new products. 3.1.3. Efficient promotion This initiative aims at maximising the total system efficiency of trade and consumer promotions. This can be achieved by introducing better alternative trade and consumer promotions, such as pay for performance and every day low price policy. 3.1.4. Efficient product replenishment The objective of this initiative is to optimise time and cost in the replenishment system by the provision of the right product to the right place at the right time in the right quantity and in the most efficient manner possible.
3.2 Processes
3.2.1. Category management Category management supports the first three initiative of ECR discussed above. It is defined by Information Advantage (1996) as an interactive business process whereby retailers and manufacturers work together in mutual cooperation to manage categories as strategic business units within each store" (p1). A category is a group of products which can be substituted for one another by a consumer and examples include cereals, bakery, household cleaners, and so on. The types of categories to be included in a store have to be determined correctly to meet consumer demand and at the same time, to maximise profit for all parties (Tripplet 1994; Information Advantage 1996). Category Management employs EDI, barcodes and scanners to accurately capture information on customer demand on each category and to share the information between trading partners. 3.2.2. Continuous replenishment program (CRP) This program supports the efficient product replenishment initiative. CRP is defined as "the practice of partnering among distribution channel members that changes the traditional replenishment process from distributor-generated purchase order to one based on actual or forecast consumer demand" (Thayer 1995, p1). CRP transfers responsibility for inventory replenishment from retailers/distributors to suppliers and thus the approach is also known as Vendor-Managed Inventory. With CRP, orders are transmitted electronically and are made more frequently and in smaller quantities (Mathews 1994). CRP is also supported by the category management program which forms the shelf management strategy to track the inventory and demand for each individual category. In addition, CRP involves the use of technologies discussed below.
3.3.5. Activity-based costing Activity-Based Costing is a new costing tool which works on the principle that activities (as opposed to product volumes or labour in traditional accounting) are what really affect costs. ABC offers a better understanding of how profits are generated, as it increases the visibility of costs in a particular environment. It can be used to gain top management commitment and leadership to support the implementation of ECR and its key elements (Landry 1997).
6. ECR IN EUROPE
The supermarket operation in Europe is similar to that in the United States except that European
supermarkets are generally smaller. A major strength of European supermarkets is their high efficiency per square foot; and, while American supermarkets are said to be more service-oriented, Europe is starting to catch up (Coupe 1995). Leggett (1996) notes that while some people perceive ECR as an unnecessary innovation because of the already advanced and sophisticated European grocery supply chain (the average European stockholding is 25 days, compared to 130 days in the US), ECR is still attractive to the European grocery industry as it offers improvements in the quality of products and services and in environmental aspects (product assortment).
In Europe, the cost of raw material procurement and capital tied up in inventory amounts to as much as 80% of a company total costs. Research conducted by IBM in 1997 suggested that the retail and distribution s industries would experience reduced market growth. In addition, the failure rate of new product introductions to the European market is very high, amounting to up to 80%. It can thus be argued that ECR could play a role in supporting the survival of some industries by improving the performance of their supply chains (Leggett 1996; Davies 1997). The importance of ECR to the European grocery industry became more noticeable in 1994 with the establishment of an ECR Europe Executive Board (ECR Board) to promote and advance the ECR strategy in Europe. The ECR Board consists of 18 companies, equally divided between retailers and manufacturers. Many other companies are also actively involved in ECR Board projects (Kurt Salmon Associates 1997). The European ECR concept is a direct application of the US approach, but with a European flavour. The European ECR vision is expressed as working together to fulfil consumer wishes better, faster, and at less cost (ECR Europe, p1). The ECR Board estimated that ECR has the potential to remove US $33 billion from the European grocery store supply chain (equivalent to 5.7% of retail sales) according to the First Official Conference of ECR Europe in Geneva (25-26 January 1996). In the Second Official Conference of ECR Europe held in Amsterdam, 13-14 March 1997, however, the potential savings of ECR were reviewed and the figure has now become greater - 7.3% of retail sales, with the inclusion of tangible savings obtainable from the Efficient Unit Load initiative (ECR Europe 1997). The unit load issue is important to management, as European unit loads today simply do not meet the requirements of ECR - they introduce high cost complexity and non-value-added handling activities. Thus, it is argued that although the competitive pressure from alternative store formats is not prevalent in Europe, ECR has much to offer in removing significant costs from European grocery supply chains. Leggett (1996) and Davies (1997) believe that the key to the difficulties in ECR implementation in Europe is a lack of partnership and information sharing.
in the US, as shown in table 1. Efficient product introduction was not included in the survey as this practice has not been viewed as part of the initial phase of ECR. Both distributors (wholesalers, self-distributing chains and wholesaler-supplied retailers) and suppliers (brokers and manufacturers) improved the implementation of efficient replenishment to a significant extent. The findings also indicate that distributors made faster progress between 1994 and 1995 than suppliers.
Table 1: ECR implementation strategy status - United States ECR Strategies Efficient Store Assortment Efficient Promotions Efficient Replenishment 1994 (%) 46 46 34 1995 (%) 55 54 47 Increase (%) 9 8 13
In Europe, based on the European 1995/6 and 1997 survey results, the level of implementation across ECR practices has actually dropped as depicted in Table 2. As in the US, retailers in Europe were involved in ECR at a more advanced rate than manufacturers. Both have focused their efforts on the efficient store assortment and efficient product replenishment. Table 2. ECR implementation strategy status - Europe ECR Strategies 1995/6 (%) 40 30 35 1997 (%) 29 21 31 Differenc e (%) -11 -9 -4
Whole Both US and European grocery industries placed a high priority on IT investment (except for the European retailers), as well as business process re-engineering, education and training.
Rank 4 5 6
United States Retailers Shortage of Skilled Personnel Shortage of Skilled Personnel Supplier Capabilities not up to Required Level Customer Category Managers Insufficient Information insufficiently Trained. Table 5. Problems to overcome in implementing ECR - Europe 1997
Rank 1 2 3 4 5 6
European Manufacturers Reluctance of Customers to Share Information Customer Capabilities not up to Required Level Conflicting Priorities for Resources Inflexible IS Shortage of Skilled Personnel Customer Category Managersinsufficiently Trained.
European Retailers Functional Territory Issues Conflicting Priorities for Resources Inflexible IS Shortage of Skilled Personnel Supplier Capabilities not up to Required Level Reluctance to Take Initial Financial Cost
In Europe, most frequent reasons given by manufacturers and retailers for not implementing ECR in both surveys, were shortage of adequately skilled people and Lack of understanding of ECR. Manufacturers in both regions view reluctance of customers to share information as one of the major problems encountered. Table 5 lists the six problems most commonly identified by European manufacturers and retailers, based on the 1997 survey findings. 7.6.2. Benefits The US 1995 survey results indicate that distributors/retailers believed they had gained some benefits from ECR, and that the projected benefits had increased over the years. These benefits included: increased sales and gross margin, reductions in warehouse inventories, reductions in retailer inventories, increased variety of goods offered to customers, reductions in the numbers of SKUs (stock keeping units), and reductions in expenses for all key operating areas. Similarly, the US manufacturers and brokers both expected and experienced such benefits as: increased sales, increased profit projections, reductions in costs of goods, reductions in packaging, raw materials, manufacturing and other expenses, reduction in out-of-stock problems, reduction in finish-product inventory, smoother product flows, and better information. In Europe, manufacturers expect to see ECR benefits continue to improve in regards to: reductions in finished goods inventories, reductions in invoice deductions and out-of-stocks, increased in sales, and improved profits. European retailers also expect reductions in all their costs, reductions in warehouse inventories, improved sales, gross margins and sales per square meter, slight reductions in transaction size, and an increase in store traffic.
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ECR implementation in Europe is generally initiated by the larger trading partners. In both America and Europe, changes in attitude to establish partnerships and facilitate information sharing is still the most challenging issue. However, it is argued that more companies in both US and Europe are now actively pursuing the ECR partnership in order to improve the overall performance of the supply chain (ECR Europe 1997; Mathews 1997). Based on the most commonly cited implementation obstacles by survey respondents in both US and Europe, in order to promote ECR implementation in both regions, there is still a need for (Kurt Salmon Associates 1995 and 1997): investments in communication both in a technological and behavioural sense to address the reluctance in sharing information between trading partners. training to address the inadequacy of skilled personnel and to develop clear road maps for the implementation process. investments in IS to achieve compatibility between organisations. reassessment of priorities for resources improving the strategic use of ECR to longer term business growth to overcome the problem of conflicting priorities. The surveys used in this study show that manufacturers and retailers in both regions have experienced some benefits in terms of increased sales, improved profit and reduced costs. However, neither group in the US nor Europe has actually reached what could be termed critical mass (30%-35% of industry volume) the point at which the real benefits of ECR can be reaped. While the surveys do not provide evidence to show whether ECR has produced improvements in turnover or market shares, this is clearly an important indicator of the long-term success of ECR. In this regard, further research is needed to identify how ECR improves turnover or market shares of companies.
9. FUTURE RESEARCH
Despite the potential benefits obtainable from ECR, it must be reiterated that the adoption of ECR has been slow in both regions. In 1993, Hoban (1993) warned of the necessity for widespread adoption of ECR practices before the benefits could be realised. Clearly, there is a need to explore the reasons for the slow uptake of ECR in each of these regions, and to determine whether these reasons differ between region. Such understanding could assist in the development of techniques for promoting wider ECR implementation. On the other hand, further study of low adoption levels may require a revisiting of assumptions about information sharing which underlie the ECR concept. It is perhaps significant that the ECR strategy least studied thus far in the surveys has been product introduction, a factor which especially touches on the fine balance between collaboration and competition in the grocery industry. This paper has provided a preliminary view of North American and European experiences with ECR over a two-year period. In later work, we hope to extend this comparison with data showing Australia experience of s ECR and to explore in more detail the reasoning behind regional acceptance and uptake of ECR, and at the same time, the effectiveness of the ECR initiative.
10. REFERENCES:
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