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Agenda Page 1

Ordinary Meeting of Council Agenda


to be held on Tuesday 21 August 2012 at 6.30 pm at the Richmond Town Hall
Disability - Access and Inclusion to Committee and Council Meetings:
Facilities/services provided at the Richmond and Fitzroy Town Halls: Entrance ramps and lifts (off Moor Street at Fitzroy, entry foyer at Richmond) Hearing loop (Richmond only), the receiver accessory may be accessed by request to either the Chairperson or the Governance Officer at the commencement of the meeting, proposed resolutions are displayed on large screen and Auslan interpreting (by arrangement, tel. 9205 5110) Electronic sound system amplifies Councillors debate Interpreting assistance (by arrangement, tel. 9205 5110) Disability accessible toilet facilities

www.yarracity.vic.gov.au
Yarra City Council Ordinary Meeting of Council Agenda Tuesday 21 August 2012

Agenda Page 58

11.1

Notice of Motion No 15 of 2012 Re Heritage Advisory Committee

Trim Record Number: D12/60714 Responsible Officer: Executive Manager Governance

I, Councillor Sam Gaylard, hereby give notice that it is my intention to move the following motion at the Ordinary Meeting of Council to be held on 21 August 2012: That: (a) the Yarra City Council makes greater commitment to consult with residents and heritage groups by establishing a Heritage Advisory Committee, to advise on and strengthen Councils response to heritage protection; an officers report be provided to the October cycle of Council Meetings outlining the following: (i) (ii) The purpose of the Heritage Advisory Committee, including: To provide advice on issues relating to heritage protection across the City of Yarra; Objectives of the Heritage Advisory Committee, including: To contribute the views of residents, heritage groups and heritage practitioners regarding the role of the Yarra City Council in heritage protection; To contribute at an early stage to any review of heritage services or heritage policy; To contribute ideas, suggestions and formal advice to the improvement and enhancement of heritage protection; To review and advise on the impact of significant heritage decisions or outcomes implemented in the City of Yarra; To review and advise on the impacts of planning decisions on heritage protection; To advise on State Government decisions or policies impacting on heritage in the City of Yarra; To provide a response to statistical reports and assessments of performance in heritage protection; The Role and Responsibilities of the Heritage Advisory Committee, including to: Provide effective and timely advice by community representatives into heritage policy, service planning and service delivery; Promote consultation and representation of community views on heritage protection and heritage policy; Provide an additional avenue for dissemination of information about Councils heritage services and decisions impacting on heritage; Propose and participate in relevant working parties, forums and workshops on heritage issues relevant to the City of Yarra; The Staff Resources required supporting the work of the Heritage Advisory Committee, including to: Prepare and distribute papers and background information required by the Committee prior to any meeting at which they will be discussed; Provide professional advice and expertise to the Committee Chair and Committee; Prepare and distribute agendas and meeting papers to all Committee members and Councillors; Provide draft minutes promptly after each meeting; Brief the Committee Chair on issues as they arise; Disseminate to all Committee members the minutes, recommendations and reports arising from the work of the Advisory Committee;
Yarra City Council Ordinary Meeting of Council Agenda Tuesday 21 August 2012

(b)

(iii)

(iv)

Agenda Page 59

(v)

The Membership of the Heritage Advisory Committee, including the following considerations: The Committee shall consist of up to 12 community members; Two Councillors who will be appointed by Council on an annual basis The selection process, which shall include that Council will also seek to ensure an overall balance in terms of gender, cultural background and group representation; The criteria for selection to the Committee which should include: (a) For individuals - an interest or expertise in heritage; (b) Representatives from a cross section of heritage groups; (c) Commitment to consider and value a wide cross section of community views; The chairing of meetings, but consider the Committee be chaired by a designated Councillor, or in their absence, a member agreed to by the Committee;

(vi)

(vii) The frequency of meetings but consider the Heritage Advisory Committee should meet a minimum of quarterly per annum, or at other times determined by the Committee; (viii) The possibility of the Committee appointing sub-committees or working groups as appropriate to address specific issues and which may include others not on the Committee; (ix) (x) The duration of membership on the Committee; A consideration of a conflict of interest arising for any member of the Heritage Advisory Committee, and the process for the member to disclose the interest and clearly state the nature of that interest at the meeting immediately before the matter is considered; and

(c)

the report include any other consideration in the forming of the Heritage Advisory Committee.

Background The City of Yarra is currently experiencing unprecedented numbers of applications for development, many of which have serious implications for the protection of our valuable heritage buildings. In addition, the previous and current State Government through Department of Planning and Community Development; (DPCD) Officers has advised Council that it should not constrain development with the application of heritage overlays. Council currently has seventeen precincts which are not covered by heritage overlays, sometimes resulting in real estate advertising boards in front of old houses for sale stating the property represents a development opportunity. There are many residents, some who have professional heritage or planning expertise, who are concerned with our current loss of heritage buildings and who are committed to heritage protection in the City of Yarra. Many residents have joined heritage protection groups which have built up extensive knowledge of local heritage precincts. These individuals and groups tend to be critical of Councils performance in heritage protection and have many ideas on how Council could improve heritage protection or advocate for it to the State Government. Currently, there is no formal engagement between these residents and Council except through objections to individual development applications. The Heritage Advisory Committee will provide a formal pathway where residents and groups can communicate with Council about heritage in a more positive manner that goes to a range of issues, including policy formulation.

Yarra City Council Ordinary Meeting of Council Agenda Tuesday 21 August 2012

Agenda Page 60

RECOMMENDATION That: (a) the Yarra City Council makes greater commitment to consult with residents and heritage groups by establishing a Heritage Advisory Committee, to advise on and strengthen Councils response to heritage protection; an officers report be provided to the October cycle of Council Meetings outlining the following: (i) (ii) The purpose of the Heritage Advisory Committee, including: To provide advice on issues relating to heritage protection across the City of Yarra; Objectives of the Heritage Advisory Committee, including: To contribute the views of residents, heritage groups and heritage practitioners regarding the role of the Yarra City Council in heritage protection; To contribute at an early stage to any review of heritage services or heritage policy; To contribute ideas, suggestions and formal advice to the improvement and enhancement of heritage protection; To review and advise on the impact of significant heritage decisions or outcomes implemented in the City of Yarra; To review and advise on the impacts of planning decisions on heritage protection; To advise on State Government decisions or policies impacting on heritage in the City of Yarra; To provide a response to statistical reports and assessments of performance in heritage protection; The Role and Responsibilities of the Heritage Advisory Committee, including to: Provide effective and timely advice by community representatives into heritage policy, service planning and service delivery; Promote consultation and representation of community views on heritage protection and heritage policy; Provide an additional avenue for dissemination of information about Councils heritage services and decisions impacting on heritage; Propose and participate in relevant working parties, forums and workshops on heritage issues relevant to the City of Yarra; The Staff Resources required supporting the work of the Heritage Advisory Committee, including to: Prepare and distribute papers and background information required by the Committee prior to any meeting at which they will be discussed; Provide professional advice and expertise to the Committee Chair and Committee; Prepare and distribute agendas and meeting papers to all Committee members and Councillors; Provide draft minutes promptly after each meeting; Brief the Committee Chair on issues as they arise; Disseminate to all Committee members the minutes, recommendations and reports arising from the work of the Advisory Committee; The Membership of the Heritage Advisory Committee, including the following considerations: The Committee shall consist of up to 12 community members; Two Councillors who will be appointed by Council on an annual basis The selection process, which shall include that Council will also seek to ensure an overall balance in terms of gender, cultural background and group representation; The criteria for selection to the Committee which should include:
Yarra City Council Ordinary Meeting of Council Agenda Tuesday 21 August 2012

(b)

(iii)

(iv)

(v)

Agenda Page 61

(a) (b) (c) (vi)

For individuals - an interest or expertise in heritage; Representatives from a cross section of heritage groups; Commitment to consider and value a wide cross section of community views;

The chairing of meetings, but consider the Committee be chaired by a designated Councillor, or in their absence, a member agreed to by the Committee;

(vii) The frequency of meetings but consider the Heritage Advisory Committee should meet a minimum of quarterly per annum, or at other times determined by the Committee; (viii) The possibility of the Committee appointing sub-committees or working groups as appropriate to address specific issues and which may include others not on the Committee; (ix) (x) The duration of membership on the Committee; A consideration of a conflict of interest arising for any member of the Heritage Advisory Committee, and the process for the member to disclose the interest and clearly state the nature of that interest at the meeting immediately before the matter is considered; and

(c)

the report include any other consideration in the forming of the Heritage Advisory Committee.

Yarra City Council Ordinary Meeting of Council Agenda Tuesday 21 August 2012

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