Quick Reference Sheet

SIMS .net for Primary Class Teachers

Accessing the Class Register
Via the Home Page
Via the Focus Menu
Select Focus | Attendance | Take Register or click the Take Register
button to display the Select Class browser.
Take Register button
To access a register, double-click the AM or PM session to open the
Take Register page. Ensure that the required date is displayed then double-click the AM or
NOTE: Right-clicking a session provides access to the register, class PM session on the timeline to display the associated register. The
list, marksheets and class photo. current session is highlighted by default.

Taking the Class Register

For more detailed information about the recording
and monitoring of statutory session attendance Extra Names Button Class Photo Button
and punctuality, please refer to the Attendance Adds a pupil to the Displays a class photograph that consists of individual photos if they are
handbook, accessed by clicking Other registration group/class stored in the SIMS database. To view an individual photo, click the pupil’s
handbooks in the SIMS .net Documentation for this session only. name on the register, then select Photo from the Links drop-down list.
shortcuts panel.

Displaying Additional
Links Button
Identification Columns
To view a pupil’s details,
Right-click the Name or Reg
e.g. address, telephone
column heading and select
number, medical details,
Admission Number, Year,
etc., highlight the pupil’s
Gender or Date of Birth
name on the register, then
from the pop-up menu.
click the Links button to
display the Pupil History
page.
Codes Button The Links button down
Displays a list of attendance arrow provides direct
codes. access to other areas of
Double-click the required SIMS .net, e.g. Behaviour,
code to enter the mark in Achievement,
the current cell. Assessment, etc.

Minutes Late Comments

To enter minutes late, right-click in the cell and select Enter Minutes To enter a comment, right-click in the cell and select Enter Comments from
Late from the pop-up menu or click the Minutes Late button. Cells with a the pop-up menu or click the Comments button. A red triangle in the top
cyan coloured background indicate that minutes late have been recorded. right-hand corner of a cell indicates that a comment has been recorded.

Editing Saved Marks Using the Codes Dialog

The Preserve/Overwrite button enables saved marks to be overwritten
or preserved as required. Before editing saved marks, ensure that the
appropriate button is displayed.
Preserve/Overwrite button
The Preserve button is displayed by default. This ensures that existing
marks are protected. Marks can be entered via the keyboard or the
Codes dialog.
1. Ensure that the cell in which you want to enter a mark is highlighted.
2. Click the Codes button to display the Codes dialog.
3. Double-click the required code to populate the highlighted cell. The
Codes dialog can remain displayed while the other marks are entered.
Entering the Same Mark for All Pupils in the Class
Click either the AM or PM column heading to select all cells in that
column then enter the required mark.

Behaviour and Achievements Individual Attendance Records

1. Highlight the pupil’s name on the register.
2. Click the Links button down arrow and select Behaviour or
Achievement, to display the associated dialog. Some details
relating to the event will automatically be displayed.
3. Enter the information required in the Details, Staff Involved and
Students Involved panels, where applicable. Click the New button
to add, or the Open button to edit the staff and pupils involved.
4. To add notes and documents, highlight a pupil’s name then click
the Open button to display the Edit Behaviour Student dialog.
Click the New button to add a note or attach a document.
5. When all details are entered, click the Save button.
Behaviour incidents and achievements can also be recorded via Focus |
Behaviour Management. Please refer to the Managing Pupil/Students
in SIMS .net handbook.
1. Highlight the pupil’s name on the register.
2. Click the Links button down arrow and select the Attendance link
to display the Student Marks page.
NOTE: An Attendance Summary for the
class can be added to your Home Page
using the Configure button on the
Home Page.
Individual Assessment Records
1. Highlight the pupil’s name on the register.
2. Click the Links button down arrow and select Assessment to
display the Student Assessment Results Detail page.
3. Click the Result Date column heading twice to view the
assessment data in date order with the most recent at the top.
Quick Reference Sheet
SIMS .net for Primary Class Teachers
Selecting and Completing an Assessment Marksheet
Group Membership Date
Result Date Use this filter to display the pupil/students
When entering results, change belonging to the group on a selected date.
the Result Date, if required, to
the date that the results were
attained. The results that are
entered will be saved with that
result date. Changing the
result date does not affect
existing results.
Displaying Additional
Columns
Right-click in the Students
column heading and select as
required from the pop-up list.
Summary Rows
Displays Number of, Total
and Mean of results. Click
the Summary button to
switch between showing and
hiding these rows.
1. Select Focus | My Marksheet Entry or
click the My Marksheet Entry button to
display the Find Marksheet browser.
My Marksheet Entry button
2. Enter the Marksheet Name and/or click
the Search button.
3. To filter the view using groups and/or
categories, click the Select Group or
Select Category browser button, select
the required groups or categories then
click the Apply button. Click the Search
button to refresh the display. If you select
more than one category, only marksheets
that belong to all selected categories will
be displayed.
4. Double-click the required marksheet to
display the Marksheet Entry page.
5. Change the marksheet display, if required,
(e.g. column widths, order, show/hide
browser, pupil/student details column).
6. Enter results as required.
To enter the same grade for every
pupil/student, right-click the required
column heading and choice Select Grade
for Column then select the required
grade and click the OK button.
To enter the same value for every
pupil/student, enter a value in one cell,
right-click the cell and select Copy Value
then right-click the column heading and
select Paste Value into Column.
7. Click the Calculate button to calculate
any formula columns.
8. Select the Data entry for this Marksheet
is complete check box so that the
marksheet creator knows that you have
finished.
9. Click the Save button.
Narrow Button
Narrows the column in order
to view more information.
Aspect Types (i.e. Types of Result Entry)
There are five types of aspects (results) that
can be entered into the marksheet:
Marks (Decimal) - e.g. 82.5, 56.5, etc.
Marks (Integer) - e.g. 52, 67, 89, etc.
Grades - e.g. 2c, 2b, 2a, etc.
Age - in years/months, e.g. 11/6
Comments - 1000 characters available
The method of entering these results is similar
for each type. Ensure that the appropriate
result type is entered for the column.
Viewing the School Diary
School events, including term dates,
half-term holidays, public holidays and
events such as school trips, training days,
staff meetings, etc. can be viewed in the
School Diary panel on the Home Page
(Focus | Home Page).
The School Diary can also be accessed via
Focus | School | School Diary or by
clicking the School Diary button.
School Diary button
Click the Action button down arrow or
right-click anywhere on the School Diary to
add a new event, e.g. School Event, Public
Holiday.
Click the Print button to produce a default
report called Diary Events List.
For further information, please refer to the
How to Use the School Diary Help Sheet.
This can be obtained from SupportNet
(http://support.capitaes.co.uk) by entering
10047 in the Site Search field and clicking
the Go button.
Zoom Button
Expands the marksheet
to full screen.
Showing Groups
Filters the marksheet by
gender (All, Male, Female).
Formula Columns
Indicated by an ƒ symbol in
the column heading. To
calculate one column at a
time, right-click the required
column and select
Calculate, or press Alt+C.
Clicking the Save button
may also calculate the
marksheet data (if this was
pre-defined by the
marksheet creator).
If you are unsure of the type of result expected,
right-click the appropriate column heading and
select View Aspect Details from the pop-up
menu, to view a read-only dialog displaying
information applicable to that column.
Click the Close button to return to the
marksheet and enter the appropriate data in the
cells for that column.
For more information please refer to the
Assessment Manager handbook, accessed by
clicking Other handbooks in the SIMS .net
Documentation panel.
Where to Get More Help
Need additional help? Online help is available
by selecting Help | Contents from the SIMS .net
Menu Bar. The associated handbooks are
available by clicking the appropriate title in the
Documentation shortcuts panel in SIMS .net.
Additional information is available from
SupportNet, http://support.capitaes.co.uk.
This guide is based on the version of the software (7.97) in
use at the time of publication. For details of changes to the
software, please refer to the associated handbook
and online help file.
For further copies of this, or other Quick Reference Sheets,
please email publications@capita.co.uk.
For information on available training courses, please contact
Capita Professional Services on 01234 838080
or email profserv@capita.co.uk.
© Capita Business Services Ltd 2007. All rights reserved.
No part of this publication may be reproduced, photocopied,
stored on a retrieval system, translated or transmitted without
the express written consent of the publisher.
Capita Children’s Services, Franklin Court,
Priory Business Park, Stannard Way, Bedford, MK44 3JZ
Tel: 01234 838080 http://www.sims.co.uk