EMPLOYEE MANAGEMENT SYSTEM

Submitted By Vivek S. Shah Exam No-230

Developed For :

GEA Process Engineering (India) Private Limited

1. Project Profile
Project Title Developed For Project Description Project Duration Type Of Application Front end tools Back end tools Tools EMPLOYEE MANAGEMENT SYSTEM GEA Process Engineering (India) private Limited This Application Provide the Employee Self Service Employee Management 6 Months. Intranet (Multi User System ) JAVA Technology (JSP, Servlets, JDBC) Using MVC Architecture ORACLE 10.2.1G IDE : Netbeans 6.8 Reporting Tool : Jasper Report

2. About the Organization

GEA Process Engineering (India) Private Limited, formerly known as L&T-Niro Limited and Food Division (Dairy) of Larsen & Toubro Limited, India, are now a part of GEA Process Engineering Division (Processing, Membrane Filtration, Concentration, Drying, Powder Processing & Handling, and supplies customized and advanced plant & equipment with safe and reliable process controls. GEA P-Division is part of the Process Engineering segment of GEA Group Aktiengesellschaft, Germany.

GEA Process Engineering (India) Private Limited has a strong Project Management Team and we have supplied several high-tech plants to the leading manufacturers in Food & Dairy, Brewery and Chemical sectors on a turnkey and EPC (Engineering, Procurement & Construction) basis. We offer total solutions - from "Concept to Commissioning" with GEA's integrated strength in Process Technology, Basic & Detailed Engineering, Equip-Division), world leader in liquid and solid processing technologies. GEA P-Division focuses on Liquid ent Fabrication, Automation, Project Management, Construction & Commissioning to build turnkey projects for a complete range of plants & systems.
GEA Process Engineering (India) Private Limited is a part of the GEA Process Engineering Division (PDivision) of GEA Group Germany. GEA stands for Global Engineering Alliance and is a leading global technology group.

3.1 Existing System

Existing EMS (Employee Management System) is based on Standalone system. It is developed under Access 95 thats why it is not compatible with new operating system. The HR Administration falls short of controlling the employees activities in analyzing his/her strengths and weakness. The decision for appraisal of assigning next project to the employee or to train him/her to enhance the skills where lies with proper projection. He is not provided with the detailed project information done or to be assigned based on Application / Verticals Existing EMS is not much user-friendly.

3.2 Drawback of existing System

Need of extra manual effort. As current system is standalone normal employees cannot track their employment status. It used to take much time to find any employee Not very much accurate. System is compatible up to windows XP. Danger of losing the files in some cases. Certain required report is not available it is much complex to interact with existing EMS.

4.1 Need For New System

The proposed system is intranet based system so employee can also participate in this system and track their status. The Proposed system provides domain login as per organization requirement so no need to remember user id or password. The proposed system provides detail general information about the employee along with Educational, Certification, Skill and Project details. It enhances the HR Management in adding, viewing and updating employees details and generates various reports regarding employees skill and experience. The proposed system of HR Module is the right software to be incorporated into the Automation of HR Software for helping the organization needs with respect to skilful Human Resource.

4.2 Advantages of New System

AS it is intranet application it can be accessed by multiple user at a time. Proposed system provides domain login facility so no need to remember user id and password. Very fast and accurate. No need of any extra manual effort. Just need a little knowledge to operate the system. Doesnt require any extra hardware device.

5.1 Hardware Requirement

Component System Processor Main Memory Web Server
Dell Server Intel Xeon 2.8 GHZ 512 GB 8 GB IDE (Seagate)

Database Server
Dell Server Intel Xeon 2.8 GHZ 2 GB 30 GB IDE (Seagate)

Client
Dell Desktop Intel Pentium IV 512 GB 2 GB IDE (Seagate)

Hard Disk

5.2 Software Requirement

WEB SERVER SYSTEM

Software Used
Apache Tomcat 6.0

Remark
It is being used as application server as well as web server.

IE 7 or Later

It is being used as front end of the system and even for testing

DATABASE SERVER SYSTEM Software Used

Oracle 10.2.1 G C Server

Remark
It is being used as back-end which holds all the database

CLIENT SYSTEM Software Used

IE 7 or Later

Remark
It is being used as front end of the system and even for testing

6.1 Project Management | Project

Development
To solve actual problems in an industry setting, a software engineer or a team of engineers must incorporate a development strategy that encompass the process, methods, and tools layers. Our software is based on Waterfall Model. The waterfall model is a sequential software development process, in which progress is seen as flowing steadily downwards (like a waterfall) . The waterfall development model has its origins in the manufacturing and construction industries; highly structured physical environments in which after-the-fact changes are prohibitively costly, if not impossible. Since no formal software development methodologies existed at the time, this hardware-oriented model was simply adapted for software development.

6.1 Project Management | Project

Development
The unmodified "waterfall model". Progress flows from the top to the bottom, like a waterfall.

6.2 Project Management | Project

Planning
Project Management is the discipline of planning, organizing, and managing resources to ring about the successful completion of specific project goals and objectives. The primary challenge of project management is to achieve all of the project goals and objectives while adhering to classic project constraintsusually scope, quality, time and budget. The secondaryand more ambitiouschallenge is to optimize the allocation and integration of inputs necessary to meet pre-defined objectives.

6.2 Project Management | Project

Planning
Month Dec Employee Information Manager Module Learning MVC Architecture & other useful technologies Such as JavaScript, CSS, JSP, Servlets, EJB, Jasper Report Analyzing companies existing automated standalone HRIS. Analyzing companys behavior to meet new requirements. Prototyping of HRIS to meet new requirements. Deciding the dataflow of system Feb March April Database designing System Designing Development of System (bean classes, Dao classes and Servlets) Development of System (bean classes, Dao classes and Servlets) Preparing Application server for deploying system Deploying and testing system May Integrating system with actual data Designing report (using jasper report) required by company integrating system with other module Documentation

Jan

June

Documentation

6.3 Project Management | GANNT Chart

7.1 System User | Introduction

For every web application complexity is directly proportional to the number of users categories for the system. The users of GEA EIM (Employee Information Manager) reside at three levels in the organization. As requirements of all levels users are considered in development of the system, it can be easily fit to all expectations of all types of system users of any level.

There are three types of users:

Administrator. Line Manager. Employee. Administrator : Can Add, Edit employee information. Permission to build different reports. Line Manager: can access information of employee under his/her department. Employee : can access his own details

7.2 System User | User Hierarchy

The categories of end-user who will interact with the GEA EIM (Employee Information Manager) web application. User categories are relatively limited. However, when the number of user categories grows, it is advisable to develop a user hierarchy as shown below:

8.1 System Analysis | Feasibility

Study
not everything imaginable is feasible, not even the software as it may appear basically a software is acceptable if it is technically, financially and operationally feasible. what does Technically Feasibility means whether suggested technology exist or can be acquired from the market or not what does Financial Feasibility means It is financially feasible if it is build at cost which is affordable by its client what does Operational Feasibility means should be used to reduce the defects or fulfill the requirements matching the users needs. & should not affect the existing operations of the organization and can be put into use by easy without resistance (to acquire the new skills required).

8.1 System Analysis | Feasibility

Study
Technical Feasibility: The minimum requirement to implement the system is Pentium-IV processor with 512 MB RAM, Any Operating System, Java Run Time Environment. These are the softwares which are most popular and easily available in the market.

Economical Feasibility: It is more commonly a cost-benefit analysis of the system. The ratio of one time cost or recurring cost should not exceed the benefits from the system. Cost of acquiring Machine, Software, Operational Setup, training cost. As Said earlier Company is Multinational and it is well infrastructure. No Extra cost for set up of operating environment needed as the computer is already in use for other purposes. And the staff is well conversant and familiar with the computer technology. Only the use of the GEA EIM is needed. The system is User friendly and need minimum data entry from the end users, thus is easy to use.
Operational Feasibility: This system will reduce the work load and loss of information, saves time and would help to the system generalized rather than person dependent

8.3 System Analysis | Activity

Diagram

8.3 System Analysis | Use Case

Diagram
For Admin User :

8.3 System Analysis | Use Case

Diagram
For Line Manager User :

8.3 System Analysis | Use Case

Diagram
For Simple User :

8.4 System Analysis | Data Flow Diagram

Context Diagram :
Administrator Add Employee View Employee Edit employee Report building Trace Employee

Employee Information Manager Access own profile

Report builder View employee Access own profile

Line Manager

Simple Employee

8.4 System Analysis | Data Flow Diagram

First Level Diagram :
Successfully login Domain login Checks domain name Result masters Establishment Table

Administrator

result

Domain Login masters result Master table operation Employee list Master tables

result Employee list result Employee Informaiton Manager Employee details

Employee list Line Manager Result

8.4 System Analysis | Data Flow Diagram

Second Level Diagram (Adding Employee) :
Add employee Result Verify employee Administrator Result Add employee Result Establishment details Employment details Result Employee Information Manager Insert employee details Result Employee Employment details Employee details Result Employee details

8.4 System Analysis | Data Flow Diagram

Second Level Diagram (For tracing employee and reporting utility :
Trace Employee Result Establishment Table Report Trace Employee Result Result Administrator Report Report Result Employment Details Utilities Result Employee Details

8.5 System Analysis | Technology

Used

Servlet

Jsp
Ajax XML & Java JDBC MVC (ModelViewControl) Architecture Oracle 10g i-Report jQuery JavaScript

CSS(Cascading Style Sheets)

9.1 System Design | Introduction

This phase is a move from user requirement to defining how system will work thus it is quite technical it specifies Exactly each input , output, data audit and control requirement will be handled Acceptance test plan/ scheduled Facilities, equipments and personal required Manual procedures required to operate system.

Database Design :
The most popular relational database model is used for permanent storage of data. It is two dimensional and easy to handle. Thus logical and physical changes are easy to handle.

9.2 System Design | Data Dictionary

TABLE - MASTERGROUP This table consist of all master table used in application COLUMN_NAME DATA_TYPE CONSTRAINTS GROUPID NUMBER(2,0) Primary Key GROUPNAME VARCHAR2(60 BYTE) Description Master Group ID Master Tables Description

TABLE - EIMRIGHTS (Employee Information Manager) This table consist of List of all HR Rights given to each employee For Example Simple User Right, Line Manager Right, Admin Right COLUMN_NAME DATA_TYPE CONSTRAINTS Description HRRIGHTSID NUMBER(1,0) Primary Key Human Resource Rights ID GROUPID NUMBER(2,0) Foreign Key Master Group ID HRRIGHTSNAME CHAR(12 BYTE) Human Resource Rights Description TABLE - TRRIGHTS (Time Regestration) This table consist of List of all TR Rights given to each employee For Example No Right, Key in right, Approval Right, Create Project right, block project right. COLUMN_NAME DATA_TYPE CONSTRAINTS Description TRRIGHTSID NUMBER(1,0) Primary Key Time Regestration Rights ID GROUPID NUMBER(2,0) Foreign Key Master Group ID TRRIGHTSNAME CHAR(15 BYTE) Time Regestration Rights Description TABLE - BLOODGROUP This table consist of List of all blood group (A+, B+, AB+, O+ ETC) COLUMN_NAME DATA_TYPE CONSTRAINTS BLOODGROUPID NUMBER(2,0) Primary Key GROUPID NUMBER(2,0) Foreign Key BLOODGROUPNAME VARCHAR2(7 BYTE) -

Description Bloodgroup ID Master Group ID Bloodgroup Description

TABLE - CATEGORY This table consist of List of all category (General, SC, ST, OBC) COLUMN_NAME DATA_TYPE CONSTRAINTS CATEGORYID NUMBER(1,0) Primary Key GROUPID NUMBER(2,0) Foreign Key CATEGORYNAME CHAR(7 BYTE) -

Description Category ID Master Group ID Category Description

9.2 System Design | Data Dictionary

TABLE - GENDER This table consist of List of gender (Male, Female) COLUMN_NAME DATA_TYPE GENDERID NUMBER(1,0) GROUPID NUMBER(2,0) GENDERNAME CHAR(6 BYTE) CONSTRAINTS Primary Key Foreign Key Description Gender ID Master Group ID Gender Description

TABLE - MARITALSTATUS This table consist of List of marital status (Single, Married, Divorcee, Widow) COLUMN_NAME DATA_TYPE CONSTRAINTS MARITALSTATUSID NUMBER(1,0) Primary Key GROUPID NUMBER(2,0) Foreign Key MARITALSTATUSNAME CHAR(8 BYTE) TABLE - NATIONALITY This table consist of List of nationality (Indian, Foreign) COLUMN_NAME DATA_TYPE NATIONALITYID NUMBER(1,0) GROUPID NUMBER(2,0) NATIONALITYNAME CHAR(7 BYTE)

Description Marital Status ID Master Group ID Marital Status Description

CONSTRAINTS Primary Key Foreign Key -

Description Nationality ID Master Group ID Nationality Description

TABLE - RELIGION This table consist of List of all religions (Hindu, Jain, Muslim, ChristanETC) COLUMN_NAME DATA_TYPE CONSTRAINTS RELIGIONID NUMBER(2,0) Primary Key GROUPID NUMBER(2,0) Foreign Key RELIGIONNAME CHAR(30 BYTE) -

Description Religion ID Master Group ID Religion Description

9.2 System Design | Data Dictionary

TABLE - EDUCLASS This table consist of List of education result class (Dist, First, Second, Pass) COLUMN_NAME DATA_TYPE CONSTRAINTS EDUCLASSID NUMBER(1,0) Primary Key GROUPID NUMBER(2,0) Foreign Key EDUCLASSNAME CHAR(6 BYTE) TABLE - EDULEVEL This table consist of List of education levels (Diploma, Bachelor, Masters, Professional, Other) COLUMN_NAME DATA_TYPE CONSTRAINTS EDULEVELID NUMBER(1,0) Primary Key GROUPID NUMBER(2,0) Foreign Key EDULEVELNAME CHAR(12 BYTE) Description Education Class ID Master Group ID Education Class Description

Description Education Level ID Master Group ID Education Level Description

TABLE - RELATION This table consist of List of relationships (Father, Mother, Brother, Sister, Spouse, Son, Daughter, Other) COLUMN_NAME DATA_TYPE CONSTRAINTS Description RELATIONID NUMBER(1,0) Primary Key Relationship ID GROUPID NUMBER(2,0) Foreign Key Master Group ID RELATIONNAME CHAR(8 BYTE) Relationship Description TABLE - STATE This table consist of List of all states with in india COLUMN_NAME DATA_TYPE STATEID NUMBER(2,0) GROUPID NUMBER(2,0) STATENAME VARCHAR2(60 BYTE)

CONSTRAINTS Primary Key Foreign Key -

Description State ID Master Group ID State Description

9.2 System Design | Data Dictionary

TABLE - LANGUAGES This table consist of List of languages (English, Hindi, Tamil, Gujarati, MarathiETC) COLUMN_NAME DATA_TYPE CONSTRAINTS LANGUAGESID NUMBER(2,0) Primary Key GROUPID NUMBER(2,0) Foreign Key LANGUAGESNAME CHAR(60 BYTE) TABLE - LANGUAGEFLUENCY This table consist of List of language Fluency (Read, Write, Speak) COLUMN_NAME DATA_TYPE CONSTRAINTS LANGFLUENCYID NUMBER(1,0) Primary Key GROUPID NUMBER(2,0) Foreign Key LANGFLUENCYNAME CHAR(25 BYTE) TABLE - NOMINEESCHEME This table consist of List of nomination scheme (EPF, EPS, Grauity) COLUMN_NAME DATA_TYPE CONSTRAINTS NOMINEESCHEMEID NUMBER(1,0) Primary Key GROUPID NUMBER(2,0) Foreign Key NOMINEESCHEMENAME CHAR(8 BYTE) TABLE - TRAININGTYPE This table consist of List of type of training (Managerial, Technical) COLUMN_NAME DATA_TYPE CONSTRAINTS TRAININGTYPEID NUMBER(1,0) Primary Key GROUPID NUMBER(2,0) Foreign Key TRAININGTYPENAME CHAR(12 BYTE) Description Language ID Master Group ID Language Description

Description Language Fluency ID Master Group ID Language Fluency Description

Description Nominee Scheme ID Master Group ID Nominee Scheme Description

Description Training ID Master Group ID Training Description

9.2 System Design | Data Dictionary

TABLE - EMPSTATUS This table consist of List employee status (Confirm, Probation, Contract, Retainership) COLUMN_NAME DATA_TYPE CONSTRAINTS EMPSTATUSID NUMBER(1,0) Primary Key GROUPID NUMBER(2,0) Foreign Key EMPSTATUSNAME CHAR(12 BYTE) TABLE - FUNCTIONS This table consist of List employee functionality COLUMN_NAME DATA_TYPE FUNCTIONSID NUMBER(2,0) GROUPID NUMBER(2,0) FUNCTIONSNAME CHAR(30 BYTE) Description Employee Status ID Master Group ID Employee Status Description

CONSTRAINTS Primary Key Foreign Key -

Description Employee Function ID Master Group ID Employee Function Description

TABLE - DEPARTMENTS This table consist of List of all departments with In organization COLUMN_NAME DATA_TYPE CONSTRAINTS DEPARTMENTSID NUMBER(2,0) Primary Key GROUPID NUMBER(2,0) Foreign Key DEPARTMENTSNAME CHAR(60 BYTE) -

Description Department ID Master Group ID Department Description

TABLE - DESIGNATION This table consist of List of all designation COLUMN_NAME DATA_TYPE DEPARTMENTSID NUMBER(2,0) DESIGNATIONID NUMBER(2,0) GROUPID NUMBER(2,0) DESIGNATIONNAME CHAR(60 BYTE)

CONSTRAINTS Foreign Key Primary Key Foreign Key -

Description Department ID Designation ID Master Group ID Designation Description

9.2 System Design | Data Dictionary

TABLE - ESTABLISHMENT
This table consist of establishment details of each employee such as employee code, employee name, domaiin name, email address etc.

COLUMN_NAME ESTABLISHMENTCODE FIRSTNAME MIDDLENAME LASTNAME DOMAINNAME EMAIL REGDATE STATECLIENT STATEADMIN HRRIGHTS TRRIGHTS

DATA_TYPE NUMBER(7,0) CHAR(15 BYTE) CHAR(15 BYTE) CHAR(15 BYTE) VARCHAR2(35 BYTE) VARCHAR2(50 BYTE) DATE NUMBER(2,0) NUMBER(1,0) NUMBER(1,0) NUMBER(1,0)

Constraints Primary Key Not Null Not Null Unique Unique Foreign Key Foreign Key

Description Employee Code First Name Middle Name Last Name Domain Name Email Address Date of Establsihement Form State For Tracking work of Simple user State For Tracking work of Admin user HR Right to Employee TR Right to Employee

9.2 System Design | Data Dictionary

TABLE - EMPLOYEEDETAILS This table consist of personal details, contact details, emergency contact dertails, immigration details and employment details of each employee COLUMN_NAME DATA_TYPE Constraints Description ESTABLISHMENTCODE NUMBER(7,0) Foreign Key Employee Code PD_DOB DATE Date of Borth PD_GENDER NUMBER(1,0) Foreign Key Gender PD_NATIONALITY NUMBER(1,0) Foreign Key Nationality PD_BLOODGROUP NUMBER(2,0) Foreign Key Bloodgroup PD_MARITALSTATUS NUMBER(1,0) Foreign Key Marital PD_CATEGORY NUMBER(1,0) Foreign Key Category PD_RELIGION NUMBER(2,0) Foreign Key Religion PD_LICENSENUM VARCHAR2(14 BYTE) Licenses number CD_Add1 VARCHAR2(35 BYTE) Present Address1 CD_Add2 VARCHAR2(35 BYTE) Present Address2 CD_Add3 VARCHAR2(35 BYTE) Present Address3 CD_CITY VARCHAR2(50 BYTE) Present Address City CD_STATE NUMBER(2,0) Foreign Key Present Address State CD_PINCODE NUMBER(6,0) Present Address Pincode CD_PAdd1 VARCHAR2(35 BYTE) Permanent Address1 CD_PAdd2 VARCHAR2(35 BYTE) Permanent Address2 CD_PAdd3 VARCHAR2(35 BYTE) Permanent Address3 CD_PCITY VARCHAR2(50 BYTE) Permanent Address City CD_PSTATE NUMBER(2,0) Foreign Key Permanent Address State CD_PPINCODE NUMBER(6,0) Permanent Address Pincode CD_OPHONE NUMBER(15,0) Office Phone CD_RPHONE NUMBER(15,0) Resident Phone CD_MOBILE NUMBER(13,0) Mobile Number CD_OEMAIL VARCHAR2(35 BYTE) Other Email ID

9.2 System Design | Data Dictionary

COLUMN_NAME ED_RELATION ED_Add1 ED_Add2 ED_Add3 ED_CITY ED_STATE ED_MOBILE ID_PASSNUM ID_YOI ID_YOE ID_POI JD_EMPSTATUS JD_DOJ JD_DOL JD_FUNCTIONS JD_DEPT JD_DESIGNATION RD_EMPCODE ND_PFNUM ND_EPSNUM Primary Key : ESTABLISHMENTCODE DATA_TYPE NUMBER(1,0) VARCHAR2(35 BYTE) VARCHAR2(35 BYTE) VARCHAR2(35 BYTE) VARCHAR2(50 BYTE) NUMBER(2,0) NUMBER(13,0) VARCHAR2(7 BYTE) NUMBER(4,0) NUMBER(4,0) VARCHAR2(25 BYTE) NUMBER(1,0) DATE DATE NUMBER(2,0) NUMBER(2,0) NUMBER(2,0) NUMBER(7,0) VARCHAR2(18 BYTE) VARCHAR2(17 BYTE) Constraints Foreign Key Foreign Key Foreign Key Foreign Key Foreign Key Foreign Key Description Emergency Contact Person Relation Emergency Contact Person Add1 Emergency Contact Person Add2 Emergency Contact Person Add3 Emergency Contact Person City Emergency Contact Person State Emergency Contact Person Mobile Passport Number Year of Issue (Passport) Year of Expiry (Passport) Place of Issue (Passport) Employee Status Date of Joining Date of Leaving Employee Function Department Designation Report to Employee Code EPF Number EPS Number

9.2 System Design | Data Dictionary

TABLE - PHOTO This table contains photo of each employee COLUMN_NAME DATA_TYPE ESTABLISHMENTCODE NUMBER(7,0) UP_PHOTODATA BLOB Primary Key : ESTABLISHMENTCODE
TABLE - FAMILYDETAILS This table contains family details of each employee COLUMN_NAME DATA_TYPE ESTABLISHMENTCODE NUMBER(7,0) DD_ID NUMBER(7,0) DD_DNAME CHAR(35 BYTE) DD_DRELATION NUMBER(1,0) DD_DDOB DATE DD_AGE NUMBER(3,0) DD_OCCUPATION VARCHAR2(50 BYTE) Primary Key : DD_ID TABLE - LANGUAGES This table contains languages known by each employee COLUMN_NAME DATA_TYPE ESTABLISHMENTCODE NUMBER(7,0) LD_LANGID NUMBER(2,0) LD_LANGFLUENCY NUMBER(1,0) Primary Key : ESTABLISHMENTCODE + LD_LANGID Constraints Foreign Key Description Employee Code Uploaded Photo Content

Constraints Foreign Key Primary Key Foreign Key -

Description Employee Code Person ID Person Name Relationship with employee Person Date of birth Person Age Person Occupation

Constraints Foreign Key Foreign Key Foreign Key

Description Employee Code Language Id Language Fluency Id

9.2 System Design | Data Dictionary

TABLE - EDUCATIONSCHOOL This table contains schooling education data of each employee COLUMN_NAME DATA_TYPE ESTABLISHMENTCODE NUMBER(7,0) QD_SCH_LEVEL NUMBER(1,0) QD_SCH_NAME VARCHAR2(75 BYTE) QD_SCH_BNAME VARCHAR2(50 BYTE) QD_SCH_YOQ NUMBER(4,0) QD_SCH_PERCENTAGE NUMBER(5,2) Primary Key : ESTABLISHMENTCODE + QD_SCH_LEVEL TABLE - EDUCATIONCOLLAGE This table contains education details of each employee COLUMN_NAME DATA_TYPE ESTABLISHMENTCODE NUMBER(7,0) QD_COL_ID NUMBER(7,0) QD_COL_LEVEL NUMBER(3,0) QD_COL_DEGREE VARCHAR2(75 BYTE) QD_COL_NAME VARCHAR2(75 BYTE) QD_COL_UNAME VARCHAR2(50 BYTE) QD_COL_YOQ NUMBER(4,0) QD_COL_PERCENTAGE NUMBER(5,2) Primary Key : QD_COL_ID Constraints Foreign Key Foreign Key Description Employee Code SSC or HSC School Name Board Name Year of Qualification Result

Constraints Foreign Key Primary Key Foreign Key -

Description Employee Code Qualification ID Diploma, Bachelor, Masters or Professional Degree Name Collage Name University Name Year of Qualification Result

9.2 System Design | Data Dictionary

TABLE - TRAININGDETAILS This table contains training details of each employee COLUMN_NAME DATA_TYPE ESTABLISHMENTCODE NUMBER(7,0) TD_ID NUMBER(7,0) TD_TYPESOF NUMBER(1,0) TD_FACULTY VARCHAR2(50 BYTE) TD_DURATIONOF NUMBER(3,0) TD_YEAROF NUMBER(4,0) TD_COSTOF NUMBER(7,0) TD_STATE NUMBER(1,0) Primary Key : TD_ID TABLE - EXPERIENCE This table contains experience details of each employee COLUMN_NAME DATA_TYPE ESTABLISHMENTCODE NUMBER(7,0) XD_ID NUMBER(7,0) XD_EMPLOYERNAME VARCHAR2(50 BYTE) XD_EMPLOYERADDRESS VARCHAR2(120 BYTE) XD_ANAME VARCHAR2(20 BYTE) XD_ACONTACT NUMBER(15,0) XD_AEMAIL VARCHAR2(35 BYTE) XD_DESIGNATION CHAR(25 BYTE) XD_DOJ DATE XD_DOL DATE XD_DURATION NUMBER(4,0) XD_SALARY NUMBER(7,0) Primary Key : XD_ID Constraints Foreign Key Primary Key Foreign Key Description Employee Code Training ID Types of Training Faculty of Training Duration of Training Year of Training Cost of Training state for tracking Training

Constraints Foreign Key Primary Key -

Description Employee Code Experience ID Employer Name Employer Address Signatory Person Name Signatory Person Contact Number Signatory Person Email Address Designation Date of Joining Date of Leaving Duation Salary

9.2 System Design | Data Dictionary

TABLE - NOMINEE This table contains nomination details of each employee COLUMN_NAME DATA_TYPE ESTABLISHMENTCODE NUMBER(7,0) ND_NOMINEEID NUMBER(7,0) ND_SCHEME NUMBER(1,0) ND_NAME VARCHAR2(30 BYTE) ND_RELATION NUMBER(1,0) ND_ADDRESS VARCHAR2(100 BYTE) ND_SHARE NUMBER(3,0) ND_DOB DATE ND_STATE NUMBER(1,0) Primary Key : ND_NOMINEEID TABLE - GUARDIAN This table contains guardian details in case of nominee is minor COLUMN_NAME DATA_TYPE GD_NOMINEEID NUMBER(7,0) GD_NAME VARCHAR2(30 BYTE) GD_ADDRESS VARCHAR2(100 BYTE) Primary Key : GD_NOMINEEID TABLE - SALARY This table contains salary details of each employee COLUMN_NAME DATA_TYPE ESTABLISHMENTCODE NUMBER(7,0) SD_DATE DATE SD_FIXEDCTC NUMBER(9,2) SD_EXTRA NUMBER(9,2) Primary Key : ESTABLISHMENTCODE + SD_DATE Constraints Foreign Key Primary Key Description Employee Code Nominee ID Nomination Scheme Nominee Name Nominee Relation Nominee Address Nominee Share Nominee DOB Tracking state of Nominee

Constraints Foreign Key -

Description Nominee ID Guardian Name Guardian Address

Constraints Foreign Key -

Description Employee Code Date of Salary Implementation Basic Salary Extra Incomes from allowances.. ect

9.3 System Design | PORCEDURAL

DESIGN
Algorithm for Administrator
STEP:1 Open the web site

STEP:2A you are domain user this website will automatically trace your profile STEP: 2A-1 After successful login then it can access desired right to the site STEP: 2A-2 can see list of all employees STEP: 2A-3 can see full profile of each employee STEP: 2A-4 can update information of any employee STEP: 2A-5 can insert more details for any employee

STEP: 2A-6 can trace any employees profile and work on behalf of him
STEP: 2A-7 can generate various reports STEP: 2A-8 can view his/her own profile STEP:2B You are not domain user

STEP:2B-1

contact to administrator with employee code and domain name

9.3 System Design | PORCEDURAL

DESIGN
Algorithm for Line Manager
STEP:1 Open the web site

STEP:2A you are domain user this website will automatically trace your profile STEP: 2A-1 After successful login then it can access desired right to the site STEP: 2A-2 can see list of all employees who is working under him/her STEP: 2A-3 can see full profile of each employee who is working under him/her STEP: 2A-4 can generate various reports STEP: 2A-5 can view his/her own profile STEP:2B You are not domain user STEP:2B-1 contact to administrator with employee code and domain name

9.3 System Design | PORCEDURAL

DESIGN
Algorithm for Simple user
STEP:1 Open the web site

STEP:2A you are domain user this website will automatically trace your profile STEP:2A-1 After successful login then it can access desired right to the site STEP:2A-2 can view his/her own profile STEP:2B You are not domain user STEP:2B-1 contact to administrator with employee code and domain name

9.4 System Design | Flow Design

Start

Contact to administrator

No

Checks domain name of user

yes Select module

yes

Admin

EIM

Time Regestration

Change module

No

END

9.5 System Design | Design of Input

Screen
Input screen are user friendly and care is taken that minimum amount of data entry is done. The master information once entered and stored is displayed in a combo box or as a list for further input thus there are no chances of error in data entry as the use only has to select the information from the provided list. Key data is displayed from the master tables where ever needed if any redundancy exists then the data is not reentered it is fetch form appropriate tables. e.g. while entering master information it is verified that data already exist for that entity only then further data is accepted. Thus duplication and redundancy is properly handled. Link for saving is enabled only after proper verification and validation of data is done. And basic information is first validated and then further data entry is allowed thus it saves unnecessary data typing. Proper messages are provided where ever needed. Thus care is taken for control of data and correctness of data with minimum typing efforts. proper conversions of data type and formats are done. Here domain login is provided so no need to remember user id and password.

10.1 Implementation | Implementation

Environment
This application is made by keeping in mind the basic concept of collaboration, the application can be used by each of the person at a time on their respective systems. At a time more than one user can use the web interface made to support the actual application. Also the web site does not require any type of external interaction and makes user able to have dynamic browsing on intranet, it is never ever affected by the number of users accessing it at a time on their respective location. This application is also made in such a way as to provide user with the most effective graphical Interface so that the user can easily perform their task. So, as the conclusion of above two points, this application is having the multiuser and effective GUI environment for the users.

10.2 Implementation | Security Features

Authentication is necessary to enter into the system. This is required to prevent unauthorized access to the system. System can automatically identify user through domain name if it is not in application database then user is not allowed to enter in system.

Server maintains the information is Sessions when particular user enters into the system. The Session is regularly checked whenever it is required.

10.2 Implementation | Coding Standard

The Software needs to be updated from time to time according the changing needs of Users. So some standards are to be maintained in implementation and Coding, so that if the software needs to be modified due to some changes in User needs or some enhancements to be done, then its easy for the person to find some specific modules, pages, functions, variables or even the tables or stored procedures in the database.

Package Standard Variable Standard Comment Standard Functional Standard General Standard

11 Testing
Testing is vital to the success of the system. System testing makes logical assumption that if all

the parts of system are correct, the goal will be successfully achieved. This system is tested by
following test cases and prepared for final implementation. Test Case 1

Case

: Testing of the Domain Login

Result : All the Operations work successfully. Test Case 2 Case Result : Testing of the Basic Module : System is not able to detect and generate correct information and Exception Problem, validation problem.

Reason : This occurred because query is not proper format, script problem Solution : After giving the proper function and query, we can able to get correct result.

11 Testing
Test Case 3 Case Result : Testing of the EMS Module : System is not able to generate correct out put.

Reason : This occurred because database was not normalized. Solution : After making proper normalized we can able to get correct result

Test Case 4
Case Result : Testing of the Generated Report : System is not able to generate correct out put.

Reason : his occurred because query is not properly fired

Solution : After giving the proper query, we can able to get correct result.
Test Case 5 Case : Testing of the admin(master) Module(Employee rights) Result : All the Operations work successfully.

12. Screen Shot | Home Page of

Admin

12. Screen Shot | Add Employee

12. Screen Shot | Assign Domain

Name

12. Screen Shot | Personal Details

Form

12. Screen Shot | Contact Details

Form

12. Screen Shot | Emergency Contact

Details Form

12. Screen Shot | Immigration Details

Form

12. Screen Shot | Family Details Form

12. Screen Shot | Qualification Details

Form

12. Screen Shot | Languages Details

Form

12. Screen Shot | Training Details

Form

12. Screen Shot | Experience Details

Form

12. Screen Shot | Nomination (EPF)

Form

12. Screen Shot | Nomination (EPS)

Form

12. Screen Shot | Uploading Photo

12. Screen Shot | Verification in

Pending

12. Screen Shot | Home page of Admin

12. Screen Shot | Verification Report

12. Screen Shot | Employment details

Form

12. Screen Shot | Report to details

Form

12. Screen Shot | Salary details Form

12. Screen Shot | Employee List View

12. Screen Shot | Employee Profile

View

12. Screen Shot | Updating an

Employee

12. Screen Shot | Adding more details in

future

12. Screen Shot | Reporting Utility

12. Screen Shot | Tracking Employee

12. Screen Shot | Home Page of Line

Manager

12. Screen Shot | EIM View of Line

Manager

12. Screen Shot | Home Page of

Employee

12. Limitation and Future Enhancement

Limitations:
GEA Employee management system is limited up to process department of GEA Group only. GEA Employee management system is not on internet application.

Future Enhancement:
GEA Employee management system will be enhanced up to all departments of GEA Group. Integrating Leave management and Attendance system.

As organization is multinational make application internet base.