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PROCEDURE FOR PERFORMANCE APPRAISAL

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CONTENTS
PURPOSE.....................................................................................................................................................3
APPLICABILITY.......................................................................................................................................3
OPERATING PROCEDURE....................................................................................................................3

The Human Resource Department sends the Performance Evaluation Form to

all the Departments of the Company......................................................................3
The Line Manager and Employee performs the appraisal together and discusses
Employees accomplishments , improvements and Ratings for the demonstrated
performance............................................................................................................4
Employee and Line Manager signs the Performance Evaluation Form...............4
The next Level Manager reviews and approves the Performance Evaluation
Results, sends to Human Resources the approved Forms.....................................4
Next Level Manager discusses any changes or discrepancy to Line Manager
and Employee and finalize before sending to Human Resources.........................4
Human Resources collects all the Performance Evaluation Form from the
Departments, verify contents and signatures, Performs statistical analysis on the
Results ....................................................................................................................4
Human Resources updates information in the HRMS system and files in the
Personnel File.........................................................................................................4
HR Person in charge for Training makes Training calendar or schedules for the
identified training need from the performance evaluation form. .........................4
REFERENCES ...........................................................................................................................................4
1.1. APPLICABLE DOCUMENTS ..................................................................................................................4
1.2. APPLICABLE DEFINITIONS..................................................................................................................4
1.3. ABBREVIATIONS AND ACRONYMS........................................................................................................5
1.4. APPLICABLE FORMS..........................................................................................................................5
WORKFLOW DIAGRAM:.......................................................................................................................5

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Purpose
The purpose of this document is to provide a clear definition of the
methodology associated with the distribution, approval and processing of the
performance evaluation procedure.
Applicability
This policy will be applicable to all employees up to and including job grade
20.
OPERATING PROCEDURE
This paragraph contains a detail description of the activities for the
performance evaluation process.

NO

ACTIVITY

OPERATION AND
RESPONSIBILITY

REMARKS

Distribution of
Performance
Evaluation Form

The Human Resource Department

sends the Performance
Evaluation Form to all the
Departments of the Company

Uses the Performance Evaluation

Form and the supplementary
guides.

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The Line Manager and Employee

performs the appraisal together and
discusses Employees
accomplishments , improvements
and Ratings for the demonstrated
performance.

Employee and Line Manager

signs the Performance Evaluation
Form

Next Level review

The next Level Manager reviews

and approves the Performance
Evaluation Results, sends to
Human Resources the approved
Forms.

Next Level Manager discusses

any changes or discrepancy to
Line Manager and Employee and
finalize before sending to Human
Resources.

Collection and
Verification

Human Resources collects all the

Performance Evaluation Form
from the Departments, verify
contents and signatures, Performs
statistical analysis on the Results

Filling and
Updates

Human Resources updates

information in the HRMS system
and files in the Personnel File

Joint Appraisal

Training

HR Person in charge for Training

makes Training calendar or
schedules for the identified training
need from the performance
evaluation form.

REFERENCES
1.1.

Applicable Documents
Group Human Resource Policy Manual Performance Management 15

1.2.

Applicable Definitions
Terms and terminologies used in this document are defined in this paragraph
where applicable.
-

N/A

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1.3.

PROCEDURE

Abbreviations and Acronyms

Any specific abbreviations or acronyms used in this procedure are described
under this heading, e.g.:
-

1.4.

N/A

Applicable Forms

Performance Evaluation
Supplementary Guides
o Performance Evaluation Guide
o How to use Performance Evaluation Form

WORKFLOW DIAGRAM:

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END

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