OCTORARA AREA SCHOOL DISTRICT

Minutes of Board Meeting Held on August 20, 2012

The regular meeting of the Octorara Area School Board was held in the Octorara Area Jr./Sr. High School Multi-Purpose Room on August 20, 2012. The Lords Prayer and the Pledge of Allegiance to the Flag preceded the meeting. The President, Ms. Bowman, called the meeting to order at 7:30 p.m. Other members present were: Mr. Ganow, Mr. Hume, Ms. Johnson, Mr. Lapp, Mr. McCartney, Dr. Melton, Mr. Norris, and Mr. Stoltzfus. Also present were; Mrs. Hardy, Secretary; Dr. Newcome, Superintendent; Mr. Carsley, Business Manager; members of the administrative team; one reporter; and 15 citizens. The minutes of the Work Session of July 9, 2012, and the Regular Meeting of July 16, 2012 were approved on motion of Mr. McCartney, second by Mr. Ganow and approval of all members present. Under presentations Mr. Ken Phillips from RBC Capital Markets presented information on the Bond Purchase Agreement for the 2008 Series Bonds. This bond is callable on or after February 13, 2013. This agreement will put everything in order to go ahead with the rating process. Mr. Phillips anticipates a savings of approximately $130,000. The Board will need to make the decision to take the savings up front or spread it out over several years. He said in the current economy we try to get whatever savings we can. Ms. Rhonda Lord from Kegel Kelin Almy & Lord reviewed the Resolution for refunding the 2008 Series Bonds. The resolution calls for a minimum net savings of $75,000 in order for the Bond to be reissued. Fulton Bank will be the Paying Agent and Escrow Agent for the refinancing. The Resolution calls for Bond Insurance to be purchased if deemed necessary at the time of reissue. Ms. Lord said by filing the Resolution now, it will allow us to move quickly after we decide to proceed with the refinancing. Ms. Bowman asked how much lead time the Board has to make the decision to take the savings up front or spread it out over several years. Mr. Phillips said the issue cant be done before November 1, 2012. They will watch what the rates are doing since everyday could save $500 - $600. Mr. Phillips said the Board would have until the end of October to make that decision. Mr. Hume asked if insurance is needed would it be included in the savings. Ms. Lord said the cost of insurance would be included in the minimum $75,000 savings. Mr. Phillips said if the net savings with all costs incurred is not at least $75,000 we would not refinance the Bond. There were no information items. The Treasurers Report, a copy of which is attached to these minutes as Appendix A-8/20/12 presented by Ms. Johnson and approved on motion of Mr. Ganow, second by Mr. Lapp and approval of all members present. A list of bills for the General Fund totaling $2,025,862.90; Athletic Fund totaling $10,105.00; and Capital Projects totaling $300,478.93, of which are attached to these minutes as Appendix B8/20/12, were approved and ordered paid on motion of Mr. Stoltzfus, second by Mr. McCartney and approval of all members present. There were no visitors comments for agenda items only.

The following items were approved on motion of Mr. Ganow, second by Mr. Norris and approval of all members present: The Octorara Board of School Directors approved Policy 201 Admission of Beginners, second reading. (Appendix C-8/20/12) The Octorara Board of School Directors approved the following lunch prices for the 2012-2013 school year: Grades K-6 $2.30 Grades 7-12 $2.60 The Octorara Board of School Directors accepted Ms. Nina Thwaites resignation as Variety Show Coordinator at the Octorara Area Jr. High School effective July 30, 2012. (Hired August 2011) The Board recessed for executive session at 7:46 p.m. The meeting resumed at 8:00 p.m. On motion of Mr. Hume, second by Mr. Stoltzfus and approval of all members present the Octorara Board of School Directors approved the recommendation to hire Mr. Jamie Bankert as Assistant Principal Assigned to Athletics and Virtual Learning at a salary of $83,500. The following items were approved on motion of Mr. Ganow, second by Mr. Norris and approval of all members present: The Octorara Board of School Directors approved the list of supplemental contracts for the 20122013 school year. (Appendix D-8/20/12) The Octorara Board of School Directors approved the list of substitute teachers, substitute emergency permit teachers, and substitute support staff for the 2012-2013 school year pending proper certification verification. Added to the original list will be Matthew Reinert (Health & PE). (Appendix E-8/20/12) The Octorara Board of School Directors approved the following changes in salary due to graduate credits earned: Carol Dittoe From M+30 ($69,673) to M+45 ($72,458) Step 8 to MAX Nicholas Kluge From M+45 ($63,751) to M+60 ($66,778) Step 16 to MAX Kim Tercha From M ($53,941) to M+15 ($58,900) Step 16 to MAX The Octorara Board of School Directors approved Ms. Ashlee DiRoccos request for unpaid Family Medical Leave for the purpose of child rearing from approximately December 18, 2012 through March 18, 2013. Ms. DiRocco is a third grade teacher at the Octorara Elementary School. The Octorara Board of School Directors approved Ms. Ashley Ayers request for unpaid Family Medical Leave for the purpose of child rearing from approximately January 13, 2013 through March 18, 2013. Ms Ayers is a fourth grade teacher at the Octorara Elementary School. On motion of Mr. Stoltzfus, second by Mr. McCartney and approval of all members present the Octorara Board of School Directors approved the three year contract with Mr. Daniel Carsley to serve as Business Administrator from July 1, 2012 through June 30, 2015. (Appendix F-8/20/12) The following new agenda items were read and approved on motion of Mr. Ganow, second by Mr. Norris and approval of all members present: The Octorara Board of School Directors approved Ms. Jan DAngelo as a full time Communication Arts teacher at the Octorara Area Jr./Sr. High School effective August 21, 2012. Ms. DAngelo is

presently a half-time teacher at Octorara Area Jr./Sr. High School in Gifted Education. Ms. DAngelos full time salary will be $61,900 which is Step 9 to MAX on the Masters Scale. (Replacing Jamie Bankerts half-time teaching position.) The Octorara Board of School Directors approved Ms. Jennifer Bower as a Speech/Language Therapist for the District effective August 21, 2012 pending completion of employee related documents required by law and the District. Ms. Bowers salary will be $58,276 which is Step 11 to MAX of the Masters Scale. (Replacing Elizabeth Piotrowski who resigned.) Mr. Hume asked if this replacement was for a new position. Dr. Newcome said Ms. Piotrowski was on child rearing leave and had been with the District prior to that approximately three years. Ms. Bower had been a long term sub for Ms. Piotrowskis child rearing leave. Mr. Ganow asked why we were hiring someone on Step 11. Dr. Newcome said the Steps are now Steps to MAX as a result of the new contract. Step 18 to MAX is what Step 1 was formally. The Octorara Board of School Directors approved Mr. Dale McCarthy as a Communication Arts teacher at the Octorara Area Jr./Sr. High School effective August 20, 2012 pending completion of employee related documents required by law and the District. Mr. McCarthys salary will be $48,160 which is Step 18 to MAX of the Bachelors Scale. (Replacing Margaret Forchetti who retired.) The Octorara Board of School Directors approved Ms. Jennifer John as a Communication Arts teacher at the Octorara Area Jr./Sr. High School effective August 20, 2012 pending completion of employee related documents required by law and the District. Ms. Johns salary will be $52,206 which is Step 18 to MAX of the Masters Scale. (Replacing Roberta Souders who retired.) The Octorara Board of School Directors approved Ms. Danae Dick as a Title I Math assistant at the Octorara Elementary School effective August 21, 2012 pending completion of employee related documents required by law and the District. Ms. Dicks rate will be $10.15 per hour for 5.75 hours per day. (Ms. Dick was a long term substitute last year and is replacing Robyn Frye who resigned.) The Octorara Board of School Directors approved Ms. Johanna Lasak as a Title I Reading assistant at the Octorara Intermediate School effective August 21, 2012 pending completion of employee related documents required by law and the District. Ms. Lasaks rate will be $11.65 per hour for 5.75 hours per day. (Replacing Tammy Anthony who resigned) The Octorara Board of School Directors approved Ms. Robin McKenna as an instructional assistant at the Octorara Elementary School effective August 21, 2012 pending completion of employee related documents required by law and the District. Ms. McKenna rate will be $11.65 per hour for 5.75 hours per day. (Replacing Katie Dikun who resigned) The Octorara Board of School Directors approved Ms. Emily Landers as a long term substitute art teacher at the Octorara Area Jr./Sr. High School effective August 20, 2012 through November 21, 2012 pending completion of employee related documents required by law and the District. Ms. Landers rate will be $140 per day. (Replacing Deb Ward who is on child rearing leave.) The Octorara Board of School Directors accepted Ms. Kimberly Dombleskys resignation as a lunchroom/playground aide at the Octorara Elementary School effective August 14, 2012. (Hired October 6, 2008) The Octorara Board of School Directors accepted, with regret, Ms. Dianne Ernsts resignation as a Title I Math Aide at the Octorara Intermediate School effective August 9, 2012. (Hired October 8, 2003)

The Octorara Board of School Directors accepted, with regret, Ms. Ann Stirlings resignation as an instructional assistant at the Octorara Area Jr. High School effective August 15, 2012. (Hired January 4, 2006) The Octorara Board of School Directors accepted Ms. Kristen Lauers resignation as an ESL Teacher at the Octorara Primary Learning Center and Elementary Schools effective August 15, 2012. (Hired August 26, 2009) The Octorara Board of School Directors approved the superintendent to sign the contract between the Octorara Area School District and Eastern Lancaster County School District for Special Education Life Skills and Transitional Services in the amount of $13,604.00. (Appendix G-8/20/12) Dr. Melton asked what this agenda item was for. Dr. Newcome said it is for special needs programming for one child through the Lancaster Lebanon Intermediate Unit for the 2012-2013 school year. The Octorara Board of School Directors approved the student activity request for Class of 2016 at the Octorara Area Sr. High School. (Appendix H-8/20/12) Dr. Melton asked what this was for. Mr. Ganow said it is to recognize them as a club so they can raise funds for activities they will do as a class. The Octorara Board of School Directors adopted a Resolution authorizing the incurrence of

nonelectoral indebtedness of the School District by the issuance of Octorara Area School District General Obligation Bonds, Series of 2012 (the Bonds). The Resolution to be considered and acted upon, among other things, sets forth that proceeds of the Bonds will be used to provide funds for the current refunding of the School Districts General Obligation Bonds, Series of 2008, and to pay the costs and expenses of issuing the debt. The Resolution also determines to accept a proposal for the purchase of the debt, sets forth the parameters and substantial form of the bonds to be issued evidencing the debt, provides covenants related to the payment of debt service, and sets forth covenants to create a sinking fund. (Appendix I-8/20/12)
There was no Policy Committee or Finance Committee Meetings tonight. Under the I.U./C.A.T. Board Representatives report, Mr. Stoltzfus said there is no meeting held during the month of August. The next meeting will be in September. There were no items of old business or new business, and no other items and announcements. There were no visitors comments for items in general. Under administrator comments and announcements, Dr. Newcome said the new teachers were on campus today as well as some of the veteran staff. There were trainings taking place on the iPad, reading workshops, as well as several other trainings outside the three in-service days. He said part of Mr. Bankerts new duties will be to continue to develop the Octorara Virtual Academy as well as train teachers and staff with moving ahead with virtual lessons. He said over the past five to seven years several teachers have moved into virtual directions with You Tube lessons, using simulation materials, and flip classroom instruction. We have teachers doing a variety of virtual instruction and want to provide them with administrative support so we can expand these options.

Under Board comments, Mr. Hume said he called Senator Pileggis office about the Energy Companys permit to operate. He was told they are reviewing the guidelines and will be providing those guidelines in the future. Mr. Norris said that this years Sneak-A-Peek for students will be unstaffed as far as classroom teachers being available to meet the students. He asked that next year it would be held at a time so parents and the child would be able to meet their teachers. Mr. Lapp welcomed back the teachers to a new year. He recalled his school days and the impact it made on his life. He encouraged teachers to realize the impact they can have on their students. Mr. Lapp said teachers cant be all things to all students but they have the capability to plant great seeds in their lives to reap benefits later. He encouraged teachers to look beyond the paycheck and wished them well this year. Ms. Bowman said the beginning of the school year is an exciting time. She thanked the administration and staff for moving forward with new programs. Ms. Bowman said education is changing and we need to continue to adapt with the changes. She applauded everyone for taking steps in doing that. She said many staff members step forward and go above and beyond what is expected of them in the classroom. There is a lot of need out there and she applauds teachers for meeting that need. Mr. McCartney thanked the boy scouts for attending the meeting and working toward their merit badge. Ms. Bowman announced the following meetings to be held: Executive Session for personnel Monday, August 20, 2012 Following the Regular Meeting in the District Office Conference Room Facility Committee Meeting Monday, September 10, 2012 6:00 p.m. in the District Office Conference Room

Next regularly scheduled Work Session Monday, September 10, 2012 7:30 p.m. in the Octorara Middle School Multi-Purpose Room
Policy/Finance Committee Meeting Monday, September 17, 2012 6:00 p.m. in the District Office Conference Room Next regularly scheduled Board Meeting Monday, September 17, 2012 7:30 p.m. in the Octorara Middle School Multi-Purpose Room There being no further items of business the meeting adjourned at 8:23 p.m. on motion of Mr. Ganow, second by Mr. Norris and approval of all members present. Respectfully submitted,

Jill L. Hardy, Secretary Octorara Board of School Directors