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MS EXCEL
1. 2. 3. 4. 5. Introduction Parts of the environment the worksheet Creating heading and sub-heading Basic operators used in Ms - Excel

A).INTRODUCTION Excel is a spread sheet package that enables us to perform calculations and formulae operations calculations as well as to keep record or facts in tables. It can also be use for simple database management practices. B) PARTS OF THE ENCIRONMENT The excel environment is made up of the following part 1. The title bar 2. The menu bar 3. Standard tools bar 4. Formatting bar 5. Name box 6. Formulae bar 7. Worksheet (spreadsheet) 8. Sheet tabs 9. Drawing tools bar 10. Status bar The title bar contain the names o the application you are working i.e. Ms-Excel The menus bar contain all the command and instruction with which we work in the environment The standard tool bar contain short cut to those commonly use command contain in the menu bar The formatting bar contains all the tool and instrument that are use in changing the appearance of our typing

The name box tells us the current cells that we are in the environment The formulae bar is use for editing and entry formulae in Excel The worksheet is a name given to the working area of microsoft excel The sheet tabs display the current available sheet or working areas in the environment The drawing tool bar contains all the tools and instrument that are use to carry out design or graphic in the environment. The status bar tells us about the property of our environment it also tells us about our current activities or action in our environment C). THE WORK SHEET Excel working environment is known as work sheet it is made up of row, column and cells. Rows are represented by the 1 2 3 or row headings while the Columns are represented by the A B C or the columns heading. In Excel the total number of columns is 256 (IV), while the total numbers of rows is 65,536.

Note: To move from one part of the spreadsheet to another you always make use of the arrows keys to move to the end of the column by taping the Ctrl + Right Arrow Key. To move to the end of the row you will tap Ctrl + Down Arrow Key

To move to the starting point of the sheet tap Ctrl + Home In Excel the intercession point of the row and column at any point of the work sheet is known as Cell References

In Excel reference of a number is the point where the row and column intercept that number. In Excel, to perform any calculation you must start to the equal to sign. This sign tells the computer that the preceding statement is a formulae

D). CREATING HEADINGS WITH EXCEL 1. Type in the headings 2. Highlight the heading 3. Click on format 4. Click on cell 5. Click on Alignment 6. Under horizontal select centre 7. Under vertical select centre 8. Under text control click on merge cell 9. Click Ok CREATING SUB HEADINGS WITH EXCEL 1. Type in the sub headings 2. Highlight the entire sub headings 3. Click format 4. Click on cell 5. Under horizontal select centre 6. Under Vertical select centre 7. Under text control click Wrap text 8. Under orientation determine the positioning of the sub heading and 9. Click Ok CREATING BOADER ON A TABLE 1. Highlight the area of the table containing the boarder 2. Click outline 3. Click inside

WORKING WITH WORKSHEETS TABLE OF CONTENTS: 1. Adding more worksheets to a workbook 2. Remaining a worksheet 3. Deleting a worksheet 4. Inserting and Deleting Rows 5. Inserting and Deleting Columns 6. Page setup 7. Header and footers 8. Use of Auto filter and sorting 9. Conditional formatting 10. Pass wording a workbook and worksheets ADDING MORE SHEETS TO A WORKBOOK This is used to put in additional sheet apart from the normal three. To do this follows the step below i) Click on insert from the menu bar ii) And click on worksheet RENAIMING A WORKSHEET This is use t customize the name of a worksheet into a different name Steps i) Right click on the sheet you want to rename ii) Click on rename iii) Type in the new for the worksheet and press the enter key.

DELETING A WORKSHEET This is use to erase an unwanted worksheet in our work book Steps i) Right click on the sheet you want to delete ii) Click on delete INSERTING AND DELETING COLUMNS Columns are forms by the spaces in between the vertical line in a worksheet to add more columns to a worksheet i) Place the consol at the point you want to insert the new columns ii) Click on columns DELETING COLUMNS STEPS To erase an unwanted columns from a worksheet follow the steps below i) Highlight the columns you want to erase ii) Click on edit and click delete INSERTING AND DELETING ROW The rows are formed by the spaces in between the horizontal line in a worksheet To add more row to a worksheet follow the step below i) Place the consol at the point you want to insert the new rows ii) Click on insert and click on rows DELETING ROWS To erase unwanted row in a work sheet follow the steps bellow 1. Highlight the rows you want erase 2. Click on edit 3. Click on delete 4. Click on entire row and click on OK

PAGE SETUP Page setup is use to prepare or worksheet for printing. Procedures or Steps 1. Open the worksheet that you want to use 2. Click on file and click on page setup 3. Click on page above 4. Under paper size delete A4 To view the document, click on file and click print review to exit the print review, and press ESC from the keyboard.

HEADER & FOOTERS Headers and footers are used to label the sheet of the workbook. A header is normally position at the top of the worksheet while the footer is position at the bottom. To apply header and footer follow the step below: 1. Click on view 2. Click header and footer 3. Click on custom header and determine the section you want to place the header 4. Click on custom footer and determine where you want to place the footer either left, centre and 5. Right click on Ok and press the ESC to view the header and footer click on file and click on print review.

SORTING This use to arrange a record either ascending or descending order Steps: 1. Open the worksheet you want to use 2. Highlight the part of the worksheet you want to use without the heading 3. Click on data and click sort 4. Under sort by select the criteria you want to use in sorting 5. Click on either ascending or descending 6. Click on Ok AUTO FILTER Auto filter provides an easy way for us to retrieve a particular record in a worksheet To do this follows the step below 1. Highlight the particular part of the worksheet you want to use, without the main heading. 2. Click on data 3. Click on filter and click auto filter To select particular information from the worksheet, click on the drop down arrow close to that in particular sub heading and select any information you want to work with form the drop down list. To bring back all the information i) Click on the drop down arrow again and click on all REMOVING AN AUTO FILTER Steps: 1. Highlight the particular part of the worksheet click on data and click on filter

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CONDITIONAL FORMATTING This is use to format a particular part of a worksheet with respect to a given criteria. For instance it can because to retrieve student of a particular score by given that particular score a particular format or color and allow the computer to do the searching. To carry out this operation follow the step below: 1. Highlight the entire sub heading you want to work with down to the last name and click on conditional formatting Under condition 1, i. Click on between and select the criteria. ii. Click on format and select a value for the color iii.Under font style click on bold iv. Under effect click on strike through PASSWORDING A WORKBOOK ON A WORKSHEET A password is a secret code that is use in excels to make a worksheet inaccessible. It is use to protect a worksheet from unauthorized access from the work sheet becomes accessible only when the password is type in correctly Steps 1. Open the worksheet 2. Click on tool, 3. Click protection and 4. Click on protect sheet UNPROTECTING A WORKSHEET 1. Open the worksheet 2. Click on protection and click on unprotect sheet

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FORMATTING A WORKSHEET This means changing the initial appearance of a worksheet with respect to the rows and the columns and content of our worksheet. Steps: Highlight the part you want to work with and use the drawing too bar for your formatting operation. CHART A chart is a diagrammatic representation of data or it simply means representing a giving set of data in a diagrammatic form making it easier to understand Steps: 1. Type in the data you want to use to creating the chart 2. Highlight the particular data you want to use in creating the charts 3. Click on insert from the menu and click chart 4. Select the chart you want to use under chart type 5. Select a chart sub type 6. Click on press and hold to do sample to see the output of the chart then click on next 2times. 7. Format your chart with the respect of Title, Legend, Data, and Labels 8. Click on next and click finish.

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E). BASIC OPERATORS USE IN MS EXCEL There are 2 major operators use in Ms Excel and their grouped as follow: 1. Arithmetic Operators 2. Comparison Operators 3. Logical/conditional Operators Arithmetic Operators (A.O): This contains the following + (Addition sign) - (Subtraction sign) / (Division sign) * (Multiplication sign) % (Percentage sign) ^ (Power sign) Comparison Operators (C.O): This contains the following = (Equal to sign) < (Less than sign) > (Greater than) <= (Less than or equal to sign) >= (Greater than or equal to sign) <> (Not equal to sign) Logical/Conditional Operators (L/C.0): This contains the following AND OR TRUE FALSE IF

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