SAMPLE FELLO WSHIP OFFER LETTER FIRST YEAR APPOINTMENT*

Dear

Your academic merit and promise has earned you this offer of a [Name of Fellowship can be decided upon by the program offering the award] Fellowship. The decision to award you this fellowship was made after a careful review of your application materials. The reviewers believe that you have the ability to do high-quality graduate work and we are pleased to offer you this fellowship in recognition of your great potential for success. This award is made in the amount of $______ for the _______ [academic year or fall or spring semester]. This award may be renewable for a second year based on your satisfactory academic progress, the recommendation of your graduate director, and the availability of funds. Although you may accept a concurrent assistantship position, this fellowship is not contingent on your receiving or accepting an assistantship, and it does not require that you perform any services in return. The only stipulation is that you remain a full-time, registered graduate student at Binghamton University in good standing. It is our intention that you will use this fellowship for books, fees, equipment, and other educational costs not covered by any other fellowship or scholarship. Students considering accepting employment must check with their director of graduate studies or department chair in advance, to insure that such employment does not present a conflict of interest with their fellowship appointment. International students are also advised to consult with ISSS in advance. To accept this offer, please complete the enclosed form(s).

[For payment through state: ] Your check(s) will be made available to on ________ [date(s)] and may be picked up in the Graduate School, AD 134 Couper Administration Building. [For payment through the Research Foundaton:] Payment will be made to you through the Research Foundation Personnel/Payroll Office. Your check(s) can be picked up in AD-208; your fall check will be available on [date]; your spring check will be available on [date]. In order to secure payment, please complete and sign the enclosed Research Foundation Academic Fellowship Form and return it immediately to this department.
[If the recipient is an international student or Permanent Resident]: In addition, because you are not a U.S. citizen, you will need to visit the Research Foundation Personnel/Payroll Office in AD-208 to present your visa documentation or Permanent Resident card. Congratulations on being selected for this extremely competitive award. Sincerely, [Graduate Director or Departmental Chair] *For second year appointments, remove sentences referring to future renewal.

[insert title of fellowship] FELLO WSHIP ACCEPTANCE FORM Date: _______________________ I, _______________________________________________ (name, please print) accept the offer of [title of fellowship] Fellowship in the amount of $______ for the ___________ academic year. I understand that this award may be renewable for a second year based on my satisfactory academic progress, the recommendation of my graduate director, and the availability of funds. I agree to remain a full-time, registered graduate student at Binghamton University in good standing during the award period. I understand that the intended purpose of this award is to assist in covering educational costs for such items as books, fees, equipment, and other educational costs not covered by any other fellowship or scholarship.

Signature: __________________________________________________________

Date: __________________________________________

Updated 09/01/05