1.0 Sub: Finalisation of Tender documents for open/Press tenders.

The preparation of the terms and conditions of the tender document for open/Press/Global tenders are to be done in the Purchase Section taking into consideration various standard terms like Inco terms etc. in addition any special terms and conditions which are deemed fit by the SPC may be included in the tender document. The tender document including its price should be finalised by the respective SPCs before issue. (CSIR Circular Dehradun) No. CSIR/SPO/Misc./2k dated 4.9.2000 to Director IIP,

2.0 Sub: Payment of service tax on Marine Insurance.

The service tax is a statutory liability to be paid by the Insurance companies after collecting it from the person to whom the service is provided. It is an indirect tax like sales tax. So service tax may be paid while finalizing insurance of all items. (CSIR Circular Dehradun) No. PUR-I/SPO/2000 dated 24.11.2000 to Director, IIP,

3.0 Sub: Co-opting a member of the project team etc. in the Tender Opening Committee
It is clarified that you may co-opt the members from the concerned project team and from Engineering Division in the Tender opening committee for Coal Washing Pilot Plant in the tender opening committee in addition to your standing committee. The tender opening committee should performs the following functions:

1. The Committee shall check whether the tenders received are sealed or not and record the same in the tender opening sheet. 2. The Committee shall obtain the signatures of the representatives of the firms who are present at the time of opening. 3. Each tender shall be numbered serially and initiated on each page. 4. Whether the enclosures mentioned on the cover page is attached or not. 5. Alterations in tenders, if any, made by the firms should be initiated legibly by circulating to make it clear that such alterations were present at the time of opening. Similar procedure is also to be followed on any erasing/cutting on the tender or any blank tenders. 6. If late/delayed quotations are received, the Committee should write late/delayed on such tenders which may be kept sealed in their original envelopes or returned unopened. 7. For the information of the representatives attending the tender opening, the following particulars will be read out and noted by the representatives and witnessing the tender opening:
i) Name of the Bidders

ii) iii) iv) v) vi) vii) viii) ix)

Description of stores. Quantity, unit prices. Taxes, levies and duties extra or not. Any rebate/discount offered. Terms of delivery. Delivery period offered. Warranty offered. Any other charges like packing, forwarding, transportation etc.

(CSIR Circular No. SPO/2000-12-22 dated 22.12.2000 to Director, CFRI, Dhanbad)

4.0 Sub: Excise Duty Exemption.

The excise duty exemption is allowed to CSIR and its National Labs. under notification No. 10/97 for the following items:1. Scientific & Technical computers) accessories and consumables. Instts., apparatus, equipments (including

2.

spare-parts

of

goods

specified

above

and

3.

computer software, CD-ROM, recorded magnetic tapes, microfilms, microfiches. Prototypes where cost do not exceed Rs. 50000/-.

4.

While claiming the duty exemption, a certificate from the Head of the Institution is to be produced certifying that the said goods are required for research purpose only. As the Diesel Generator set being procured by you is not meant for research purposes, the excise duty exemption will not available for such items. (CSIR Circular Bhubaneswar) No. CSIR/SPO/2000 dated 19.1.2000 to Director, RRL,

5.0 Sub: Procurement from Kendriya Bhandar.

As per DO No. KB/Stny/2000 on 2001 dated 3rd March 2001 received from Shri P.K. Brahma, Addl. Secretary, Ministry of Personnel, Public Grievances & Pensions, Govt. of India, addressed to Secretary, DSIR and DG,CSIR. The letter is self-explanatory and answers the queries made by you.

In case you require some more clarifications with reference to your letter referred to above, you may make specific references if any. (CSIR Circular No. CSIR/SPO/2001 dated 3rd April, 2001 to Director, NPL with copies to all Director)

6.0 Sub: Payment of service tax.

The payment of service tax is a statutory liability to be collected from the person to whom the service is provided. It is just like sales tax, which is collected from the customer and is deposited by the seller with the Sales tax department. The matter has again been considered in consultation with the Dy. Financial Advisor and Legal Advisor, CSIR and it is clarified that the decision to pay statutory duties should be taken by the Labs without making any reference to CSIR Headquarters. You are therefore requested to take further necessary action. (CSIR Circular No. Nil dated 13.2.01 to Director, IICT Hyderabad.)

7.0 Sub: Import Export Policy.

As per the present Import Export policy, the deep freezers under chapter 84.18 are importable freely without any restriction. (CSIR Circular No. CSIR/SPO/2001 dated 25.04.2001 to SPO, ITRC, Lucknow)

8.0 Sub: Procedure of Global tendering and EMD.

The procedure to be followed for global tendering is as follows:

1. Global tendering is to be resorted to only when the user scientist and the Project leader certifies that the response from indigenous sources are remote. 2. The notice inviting tender (NIT) should be published in the Indian Trade Journal, blushed by the DGCIS, Calcutta in addition to press advertisement in Newspapers. 3. In addition the copy of the NIT may be sent to the foreign embassies located in India giving them at least 6 weeks time so that they can forward the same to the prospective bidders in their countries. 4. The estimated cost of item for which Global tendering is recommended can be decided by the respective SPC on case to case basis.
As regards to the EMD, the Govt. of India order stipulates to collect EMD from various parties where the estimate cost is more than Rs. 1.00 lakh. The question of exemption of EMD is under consideration and as soon as a decision is taken, the same shall be communicated to NPL.

As regards to refund of EMD in their original form, the present practice of receipt of EMD through DD/bankers Cheque/Bank guarantee, depositing the same in accounts and return it after 30 days from the date of award will continue. (CSIR Circular No. CSIR/SPO/2000 dated 25.5.2001 to Director, NPL)

9.0 Sub: Procurement of items from Co-op Stores.

It has been decided to procure the items from any of the three agencies viz. Super Bazaar/ NCCF/ Kendriya Bhandar. (CSIR Circular No. CSIR/SPO/2001 dated 13.06.2001 to Director, NPL)

10.0 Sub: Computer Networking components

It has been decided that since the work of networking of LAN is a specialized one and requires certification of measurements though measurement Book, such jobs should be carried out by the Engg. Services Division of NBRI who can record the measurements in the MB, certify the same based on which payment can be released. (CSIR Circular No. CSIR/SPO/2000 dated 15.6.2001to Director, NBRI, Lucknow)

11.0 Sub: Procurement of items from Kendriya Bhandar etc.

In super session of all previous circulars issued in this subject, It has been decided to procure items from Kendriya Bhandar/Super Bazaar/NCCF as follows:1. Every purchase costing upto Rs. 5000.00 may be procured from Kendriya Bhandar/ Super bazaar/NCCF directly. 2. For purchases costing more than Rs. 5000.00, Directors of the labs. are authorised to decide as to whether they want to procure from these agencies or from open market at competitive rates. (CSIR Circular No. 14-5(1)/2001-S&P dated 10.07.2001 to all Directors)

12.0 Sub: Insurance coverage of items/equipments that are carried by a team for Project work outside the Labs./Instt.
In the matter of stores item/equipments that are being carried by a Project team for execution of some project activity outside the Labs./Instt. are lost in transit by way of theft or otherwise. In order to ensure safety of costly stores equipments in transit it has been decided that adequate insurance coverage for equipments, that are planned to be taken outside for activities connected with execution of a sponsored project or otherwise, may be made. Besides transit, the insurance should also cover other risks such as theft or pilferage at the project sit, storage, breakdown or accidental damage to the equipments and other risks as per the specific need of the Labs./Instts. While finalizing the insurance policy, care should be taken to ensure that necessary paper work required by the insurance company at the time of lodging a claim be defined, clearly spelt out and may be brought to the

notice of all concerned officials so that insurance claims can be lodged promptly to minimize the loss. The expenditure on account of Insurance charges shall be debited to the Project for which the equipment is sent outside the Lab./Instt. premises. (CSIR Circular No. 14-5(1)/2001-SV dated 23.08.2001to all Directors)

13.0 Sub: Exemption of EMD on procurement of equipments etc.

The matter has been examined in consultation with the Financial Adviser and Chief Vigilance Officer of CSIR who have opined as under:EMD are asked for primarily to ensure that the quoting parties are genuine. If the Organisation is sure that the party is genuine and highly reputed and just because of the operation of this clause, the competition gets greatly restricted, they can themselves take a view and waive this condition. In the revised procedure we are clearly stipulating that this decision can be taken by the Director/sanctioning authority. In the instant case too, in the absence of any specific provision in the present purchase procedure, a decision in this regard can be taken by the Director, in the interest of the organization. Further necessary action in the matter may kindly be taken accordingly. (CSIR Circular No. 13-2(1)/2001/Purchase dated 28.9.2001 to Director, NPL) The original circulars are available in http://csiradmin.res.in/ and anyone interested can download the same.

Clarifications to Purchase Procedure 2002 - Serial Circular No. 296 dated 15/6/2006

(31.4) Other Miscellaneous

(31.4.1) Sub: Instructions Regarding Security deposits in the form of Fixed Deposit Receipts or Guarantee Bonds of Schedule Banks and G.P Notes can be accepted in lieu of cash recovery made either directly from the contractors or from their R/A bills.
(3) Cash Deposits of the contractors can be converted at the cost and expense of the depositor into one or more interest bearing securities described in (2) above, provided the depositor expressly desires this in writing.

(CSIR Letter No: 32(18)/58-WP, dated 1 st Nov., 1960.)

(31.4.2.)
Provided all defects are removed and the security deposit is not forfeited or has not become liable to be forfeited under this contract, 75% of the amount under security deposit shall be refunded without interest after three months of the date of virtual completion and the balance after the defect liability period is over or the final bill is passed whichever is later.' (CSIR Letter No:44(2)/6 1 -W.P.. dated 20th March, 196 I.) 2. Getting permits in the name of the contractors against the Council's allotment and leaving it to the contractors to purchase and transport the materials to the site. 3. Issuing the materials to the contractors from the stocks maintained at the Laboratories/Institutes on a fixed recovery rate. The Ist alternative is ruled out as in the case of a controlled material there is no open market and without a permit the contractor cannot obtain it. Even if the control is relaxed, it becomes the responsibility of the contractor and CSIR do not come in the picture. The llnd alternative is seldom resorted to by the contractors as it involves investment of large sum against which they receive reimbursement in stages. There are also transport difficulties for which the Ministry of Railways has to be approached on Government level. The third alternative is generally in vogue where the Labs./Instts. obtain supplies against the quotas issued in their favour. The materials thus received are stored in the Laboratories/Institutes and issued to the contractors. A decision has now been arrived at in consultation with the Ministry of Finance, Government of India, that the rates of recovery from the contractors for the materials issued to them from the stocks for the execution of bonafide construction works of the department may be fixed as under.1 .Issue Rate of the Materials Plus 2% storage charges. The issue rate includes the following:a) b) Price paid by the Council. Freight both rail or road.

c) d) e) f)

Sales Tax. Local or inter-state. D.G.S&D. departmental charges. Octroi duty where paid. Incidental charges for loading, unloading & cartage etc.

In case where railway receipts for materials procured by the Instts./Labs. are handed over to the contractors who take delivery of the materials direct and where no storage is involved, no percentage on account of storage charges is to be added to the issue rate. Recoveries from the contractors may now be made accordingly. This does not apply to cases where a definite rate of recovery has already been fixed & included in the agreement for issue of materials. (CSIR Letter No:2(4)/60-WP, dated 17th September, 1962.)

(31.4.4) Sub: Opening of (31.4.5) Sub: Drawal of (31.4.6) Sub: Decentralisation of the work of Construction of Staff Quarters.
The DGSIR has been pleased to approve the delegation of the following powers to the Labs./lnstts. with regard to the work pertaining to construction of staff quarters:(i) After the Engineering Services Division of the CSIR has communicated the sanction for different works pertaining to the staff quarters of the Labs./Instts. including the drawings and estimates and made necessary budget allocations, the Labs. would issue the NITS. On receipt of tenders, Labs./Instts. will process the award of works after obtaining the necessary approval of its Management Councils on the same basis as in respect of Lab. works. (ii) The Labs.llnstts. will also be responsible to pass the running bills of the Contractors on the same basis as in the case of Lab. works. However, the final bill will be passed with the approval of the ESD, where they are the Architects for the work in question.

(iii)

The ESD will also be responsible for inspection of the works where they are the Architects to ensure quality of the Construction as well as to certify that the work has been carried out in accordance with the designs and drawings of the building.

(CSIR Letter No: 17(47)70-Engg., dated 12th May, 1988.)

(31.4.7) Sub: Guidelines for undertaking Consultancy work by E.S.D.

The Director-General, Scientific & Industrial Research has been pleased to approve the following guidelines for undertaking consultancy work by the Engineering Services Division:1 . ESD will offer consultancy largely for phases upto pre- contract stage. 2. Currently, there is good competition amongst consultants, which are mostly in the private sector and the Govt. Deptts. tend to award consultancy assignments based on the lowest bid. The consultancy fee is traditionally specified as a percentage of the cost of work and this ranges all the way from about 1.5% to 5% for inputs upto precontract stage. 3. Some clients invite pre-qualification bids or organise design competitions etc., the participation in which may involve small initial investment. 4. In view of the foregoing, ESD will proceed to register itself with various organisations to get on to their panel of consultants. The Chief Engineer, will have financial and Administrative powers to get ESD thus enrolled and also for ESD's participation in prequalification bids, design competitions, etc. 5. Whenever there is an assignment of interest to ESD in sight, necessary initial spade work will be arranged by the Chief Engineer including a gleaning of information on market situation. He will place matters before the standing committee consisting of Director(EC), Financial Advisor, Head TUD, Chief Engineer and DS(Engg.) for consideration. This committee will be empowered to take all decisions with regard to ESD's bids. There will have to be flexibility in the intellectual fee component as per CSIR guidelines for consultancy work.

6. ESD will maintain accounts of each consultancy project and keep the empowered Standing Committee duly apprised of the net financial results of these assignments. For handling these assignments, ESD -will follow CSIR Rules, procedure and guidelines. Any deviation required will have to be placed before the Standing Committee. (CSIR Letter No: 17/168193-Engg., dated 18th June, 1993.)

(26) Staff Car Rules

(26.1.1) Use Use of

The Director General, CSIR, is pleased to approve that the staff car would be made available for official journeys on tour to DG, Additional Director General, Adviser (M), JS(A) and FA at the CSIR Headquarters and Directors and Scientists in the Director's grade in the Laboratories.

(CSIR letter No.2(24)84-G, dated, 14th November, 1986)

(26.1.2) Settlement of

"As per log book in Col. 7 the name and designation of the officer using the staff car should be recorded, but in almost all the cases designation of the officer was not recorded."

"The officers using the staff car on Sundays and Holidays may be requested to indicate clearly the purpose of journey being performed by them instead of writing word 'official' in the column Purpose of Journey".

The procedure, as mentioned above be followed by the Officers of your Laboratory/Institute while performing the official journey by CSIR staff cars on Sundays/Holidays and other working days.

(CSIR letter No.5(4)/82-General, dated 20th July, 1984)

(26.1.3) Use of Staff cars by the Officer of CSIR.

Clarification of the following circulars regarding use of official cars issued by the Ministry of Finance, Departments of Expenditure, has been sought by Director, Central Mining Research Station Dhanbad.

a) 20.2.1985

F.No.

3(16)-E.II(A)/84-(1)

dated

Circulated vide CSIR

endorsement of even No.dated b) 20.2.1985 1.3.1985. F.No.3(16)-E.II(A)/84-(2) dated

c) 21.2.1985

F.No.3(16)-E.II(A)/84-(3) not printed

dated

The point under reference is whether the Director is entitled to use the staff car for private purposes upto a distance of 500 kms per month on payment.

It is hereby clarified that the National Laboratories/ Institutes are the constituent establishments of CSIR. The Chief Executive of the Autonomous Body is the Director-,General, Scientific & Industrial Research. The Heads of

National

Laboratories/Institutes,

who

have

been

declared

Heads

of

Departments are eligible to use the staff car for journeys between Office and residence and that these duties will be treated as official. The Directors are not eligible to use the staff car for Private purposes which facility is admissible only to the Director-General, CSIR.

(CSIR letter No.31 (27)/8 1 -General, dated 6th April 1985)

(26.1.4) Hiring of DLY/DLZ Taxis or Carsfor use of officers.

In accordance with Paras 4 & 5 under Column 4 against item 3 of Annexure to Schedule V in Delegation of Financial Powers Rules, 1978, taxis or cars can be hired only for the use of State Guests and in connection with Interstate/Inter-national Conference when staff cars are not adequate to meet the requirements or staff cars are not in working order. The Government of India, Ministry of Finance, have drawn special attention to these provisions and have banned even occasionally the hiring of cars/taxis for use of officers for other purposes.

It is, therefore, requested that the above guidelines may kindly be kept in view, The hiring of taxis/cars such as DLY/DLZ in Delhi and similar cars elsewhere are also covered by these instructions.

(CSIR letter No.31(27)/8 1 -G, dated 23rd January, 1986)

(5.1) Balance Sheet

In continuation of this office Circular letter No. 1(1)/58-Accounts., dated 10. 1 1.59 regarding the submission of balance sheet with the annual accounts as on

31.3.1959 a number of points have been raised for clarification. At the outset, I would like to mention that it is neither the intention to prepare the balance sheet on commercial lines nor to work out any profit or loss. As ours is a noncommercial organisation a simple balance sheet to indicate only how the Government grants have been spent from time to time and what permanent assets of a concrete & material character have been acquired by this Society will do. In order, therefore, to facilitate the preparation of the same certain rigid principles of book-keeping have been set aside in consultation with the A.G.C.R. However in respect of commercial undertakings, separate proforma accounts and balance sheets are to be kept on commercial lines, where necessary. The various points raised by the Accounts Officers are clarified as under: 1. Whether stores which have been received but payment has not been made are to be shown as assets in the balance sheet? These stores need not be taken into accounts for the reason that payment has not yet been made from the Govt. Grant, and their value will automatically be included in the subsequent years when payment has actually been made. 2. Are accrued income and accrued liability to be taken into account?

This is not necessary and only actual transactions are to be taken into account. 3. Whether depreciation is to be allowed on assets? As you are not concerned with the market value of our asset, only actual transactions are to be shown in the Balance Sheet without any depreciation. 4. Whether stores on hand at the end of the year and capital assets fabricated out of them are to be depicted in the balance sheet? If the capital assets are of a permanent nature they should be shown in the balance sheet and the expenditure actually incurred thereon omitted from the income and expenditure statement of accounts, an equivalent amount being shown in the balance sheet on the liability side as a part of capital grant. 5. Are consumable stores in hand not to be depicted in the balance sheet? According to the principles of commercial Undertakings the value of consumable stores in hand should be taken into accounts, but in order to facilitate the preparation of the balance sheet it has been agreed by the AGCR that their value may not be shown in the balance sheet. They are eventually to be consumed in due course and may be treated as final expenditure in the income and expenditure statement of accounts. (6) Whether the word 'grant referred to in

para 2 of this office circular dated 10. 11.59 refers to actual funds received by the Laboratory or the budget grant? The funds transferred from C.S.I.R. along with the receipts of the Laboratory, or any donation from outside party for general purposes received direct by the Lab. should be treated as grant which should be split up for recurring and capital expenditure as per instructions already issued in this office circular dated 10.11.1959 ibid. 7. Whether assets acquired during the year 1958-59 to be taken into account only The balance sheet on 31.3.1959 is to include the assets acquired during all the preceding years also, and not for 1958-59 only. 8. Whether expenditure incurred from port to Lab., on assets acquired from TCA or C. Plan, are to be shown in the Income and Expenditure accounts or the balance sheet? The value of equipment received under TCM and the C. Plan should be shown distinctly on either side of the balance sheet without taking into account the inland charges incurred thereon which may be shown as expenditure on TCA & Colombo Plan equipment in the Income & Expenditure statement. As regards the charges on other purchases of a capital nature they should be added to the purchase value thereof and shown in the balance sheet as capital expenditure. 9. Whether petty works constructed for certain experimental buildings are to be taken into balance sheet as assets? If they are temporary constructions for experimental purposes only they need not be shown in the balance sheet, for they do not add to the capital value of the buildings and may have to be dismantled at any time. On the other hand if the petty works add to the capital value of the building they should be taken into account in the balance sheet. 10.What should be the distinction between consumable and non-consumable stores? The value of consumable stores in hand which are to be used up in works, experiments, production of goods for sale, or apparatus for experiments, is not to be incorporated in the balance sheet. As regards non-consumable stores, these too need not necessarily be shown in the balance sheet unless they represent fixed assets of a material character and the officers in charges have to exercise their own discretion to overcome any difficulty in the matter. Petty items of day

to day requirement in a laboratory such as stands, flasks, tubes etc. etc. purchased for experimental purposes only need not be shown in the balance sheet. For the purpose of the balance sheet only concrete assets of a material & permanent character should be taken into account e.g., land, Roads, Buildings (including services & installation), plant and machinery (like lathes, Milling, Machines, photo Brills, Shaping machines, machines, Crushers. Seiving Chemical Machines, Blowers, etc.) Electric Motors, Transformers, Switch Gears, Air Ovens, Furnaces, X-ray, Spectrometers, weighing Balances. Microscopes furniture, office and laboratory equipment & apparatus, library books, motor vehicles, live stocks etc. etc. It would facilitate matters if the value of these assets is worked out on the basis of balances as on 31.3.59 in the various stock registers. 11.Sundry Creditors or Debtors These transactions viz., fees for Analysis, Advice, Sale of Laboratory products, rent and other charges recovered from staff etc. and bills of suppliers contractors, taxes, telephones charges not yet paid need not be taken into account unless cleared. 12.Deposits and Advances All deposits and advances should be shown in the balance sheet on the assets or the liability side, according to the nature they represent, i.e., debit or credit balance in the main accounts, e.g. advance for conveyance or festival or transfer, and earnest money or security money, CPF etc. The balance in respect of schemes sponsored by outside authorities should also be shown in the balance sheet separately, under this head. 13.Remittances The balance under this head should also be shown in the balance sheet. 14.Articles manufactured in the Laboratories but not yet sold outer proceeds not yet realised: Except in the case of commercial undertakings the value of these articles may not be shown in the balance sheet, as the receipts when realised will automatically be taken into account in the income and expenditure statement of the year concerned. 15.Cash Balance

The balance in hand or in the bank as on 31.3.59 of the main accounts is to be shown in the balance sheet. The undisbursed money with the Drawing & Disbursing Officer should not be taken into account as it has already been accounted for in the main cash book. The balance of impress held by an officer will not be shown in the balance sheet. If, however, the original impress has been drawn from the funds of the laboratory it will be shown as asset under Deposits & Advances as per transaction in the main accounts. If it has been drawn from the main office and has not come in the main accounts of the Lab. then it will be shown on both sides of balance sheet. 16.UNESCO Coupons The UNESCO Coupons whether purchased from capital or recurring grants need not be shown in the balance sheet as in the main accounts they have already been treated an final expenditure under the heads concerned. 17.Income & Expenditure statement and Balance Sheet. A specimen proforma is enclosed which may be amplified according to the requirements of each laboratory. It may be borne in mind that the expenditure booked under the heads P- 1, P-2, P-3, P-4, P-5, P-6, P-7 has to be shown in the Income & Expenditure statement excluding the valuable assets of a permanent character, which are to be shown in the balance sheet. Similarly, expenditure booked under the head PP(2) (3) & (4), should be shown, in the Income & Expenditure statement of accounts as they do not represent capital assets. It may be borne in mind that the expenditure booked under the heads P- 1, P-2, P-3, P-4, P-6, P-7 has to be shown in the Income & Expenditure statement excluding the valuable assets of a permanent character, which are to be shown in the balance sheet. Similarly, expenditure booked under the head PP(2) (3) & (4), should be shown in the Income & Expenditure statement of accounts as they do not represent capital assets. 18.It is hoped that all efforts will be made to prepare the balance sheet as laid down in the bye laws of the CSIR and insisted upon by Audit, for information of the Governing Body. The question of staff raised by certain Laboratories should not stand in the way of completion of this work by the prescribed date and the authorities concerned may be requested to render all possible help required for this purpose. No additional staff will be provided. (CSIR letter No. 1(1)/58-Accounts, dated 10th December, 1959)

(5.2) Asset Register

(5.2.1) Maintenance of Asset register - Land & Building.

1. A Land & Building Asset Register is being maintained in the Laboratories/Institutes in the prescribed proforma as per the instructions issued by the C.S.I.R. vide No. 17-CSIR(Audit)-Misc./54, dated 3.8.1956 and No. 1(5)/Accts. 69-60, dated 24th July, 1970. 2. In the above context, certain guidelines for keeping the land

deeds/contracts have been issued by the CSIR vide No. 2/81/83-CDN, dated 30th December, 1983. 3. The need for keeping/updating the Asset register for Land & Building has been stressed by the Governing Body of CSIR while reviewing the accounts for 1983-84. 4. The lapses pointed out by the Audit in this regard were noted with displeasure by the Governing Body. The Director-General desires that immediate remedial action may be taken wherever necessary. 5. The Land & Building Asset register prescribed under CPWD Code- 120 has been adopted in CSIR . The figures of the Asset Register in respect of land & building of the Labs. must be reconciled with the figures appearing in the Balance Sheet as on 31.3.1984. This register is an essential document of a permanent nature. It is emphasized that the same must be got completed in all respects and be kept in the safe custody of the Administrative Officer of the laboratory. In CSIR Headquarters, this document will be kept by the Engineering Unit. 6. Since the progress for updating this document is to be reported early to the Governing Body of the CSIR it is requested that earnest efforts may be made to complete and update the documents by reconciling the figures from Balance Sheet upto March, 1984. (CSIR letter No. 1(5)/84-Reports, dated, 8th February, 1985)

(5.2.2) Maintenance of asset Register(s) with Progressive Values.

In the Inspection Report/Audit Report for the past several years the Director of Audit, Central Revenues has been observing that the figures under various headings of assets shown in the Balance Sheet were not reconciled with the progressive totals of the Asset Register. In fact, the progressive total of the value of all assets is not carried out in the concerned Asset registers as at present. While discussing the Audit Report on the Accounts of the CSIR for the

year 1984-1985 with the Director of Audit, Scientific & Commercial Departments, the difficulty of reconciling the value of all asset registers with that shown in the Balance Sheet pertaining to all the previous years (over 25 years) was explained in detail. Finally it has been decided in consultation with the Director of Audit (S&CD) that reconciliation of the figures may be done prospectively. Accordingly, the value of all asset items shown in the Balance Sheet for the period ending 31.3.1987 will have to be reconciled with the value shown in the respective Asset Registers. Abstract Asset Registers (AAR) The Balance Sheet of the CSIR is prepared on cash basis; therefore if any advance payment has been made for procurement of assets the expenditure will be reflected in the Balance Sheet, whereas in the respective asset register no entry might have been made as the asset might not have yet reached the laboratory. Similarly, in certain cases asset item might have been received and entered in the concerned Asset Register, but if payment has not been made the value of such asset will not be shown in the Balance Sheet. Therefore, full reconciliation of figures in the Balance Sheet with that in the Asset Registers may not be feasible. It has, therefore been decided that one 'Abstract Asset Register (ARR)' will be opened in all concernedSections separately for each budget sub-head, in which all addition of assets during the year and the progressive values will be shown, quoting reference to the relevant asset register. The balance under various asset headings shown in the Balance Sheet for the period ending 31.3.1986 may be adopted as 'Opening Balance' in the concerned AAR. Detailed procedure Entries in the AAR will be made at the time of certifying the suppliers'/other bills. The AAR will have the following columns :i. ii. iii. iv. v. vi. vii. viii. Date Serial Number Supplier/Order No. and date Bill No. and date Description Quantity Total Cost Progressive total (of cost)

ix.

Asset Register Reference (Vol.No.

Page No.)

Similarly, value of assets written off, gifted away, transferred to another laboratory or disposed of in any other manner during the year also should also be entered in the AAR in red ink and the progressive value reduced suitably in this AAR, information and the items of assets procured and paid for (including Advances Payment) during any particular year should be entered. The amount of advance payment should also be entered in the AAR by the respective sections. In respect of equipment etc. Purchase Section in the labs initiates action and advance payment is arranged by that Section, it would be necessary that the Purchase Section intimates the amount of such advance payment to the respective Sections which will receive these equipments /assets items for entry in the AAR. If the dealing section (say, General Section/Library Section) initiates the proposal for advance payment, it would be their duty to show such figure in the AAR also. The intention behind the procedure is that the total of all AAR (budget sub-headwise) will agree with the total of asset headings shown in the Balance Sheet. As regards acquiring asset items under the budget sub-head, P-5(1) - Works and P-5(2) - Services, Staff Quarters and maintenance, the Engineering Section(s) - Civil/Electrical) will maintain AAR in respect of all expenditure incurred during the year under the above budget sub-heads. Out of the expenditure under Recurring Heads of Accounts viz. P.-4, P-6 and P-7, certain items are capitalised. Cost of such items including items fabricated in the workshop etc. should be shown in the AAR (to be opened for each separate budget sub-head) at the time of certification of bills by Stores Section, General Section, Engineering Section, etc. as the case may be. These Sections while recording certificate on the bill should mention that the item has been taken in the AAR (Page No..........) In the audit registers/classified abstracts maintained in the Finance & Accounts Section, a distinct. column as 'Asset' may be opened under the head P4, P-6 and P-7. This will enable computation of the figures of asset acquired out of the recurring grant at any required point of time. In the Finance & Accounts Section advance payments are recorded in the Audit register as well as Objection Book Advance Register. It would be expedient to record the amount of advance payments made under each budget sub-head (for asset items) in a separate register.

Sr.F&AO/F&AO of each laboratory will intimate each Section the amount of expenditure booked every month under the budget heads concerning the respective section(s) in the following month. Ale Stores and other Sections will reconcile the figure with the totals of the AAR and will confirm the agreement of the two sets of figures (i.e. figures as per AAR and those as per records of Finance and Accounts Section). In certain cases the category of asset shown in the Balance Sheet includes expenditure relating to more than one budget sub-head e.g. 'Apparatus and Equipments' comprise expenditure under budget sub-head P-5(3) and P-7 (items capitalised). A doubt may arise as to the specific Abstract Asset Register (AAR) in which the Balance as on 31st March, 1986 (as per balance sheet) should be shown as opening balance since it refers to such AAR's viz. P-5(3) and P-7. In such case the opening balance may be shown in the AAR for P-5(3) only being the main budget sub-head under which apparatus and equipment are purchased. Similarly the figure under 'Land & Machinery' appearing in the balance Sheet on 31st March, 1986 may be shown in the AAR for P-5(1) - Works as the major portion of the figure under Land and Building pertains to P-5(1) works. Balance Sheet Certificate Necessary action may be taken to open AAR in the laboratory and get the figures as per Balance Sheet of 1'986-87 reconciled with those of the AAR. A certificate as follows may be recorded in the Balance Sheet:"Figures against each asset item in the Balance Sheet upto 31st March, 1986 have been adopted in the subsidiary registers) as opening balance and that the figures appearing in the Balance Sheet during the year 1986-87 have been reconciled with the figure in the Abstract Asset Register(s)." Progress reports It may be confirmed by 10th July, 1986 that the relevant Abstract Asset registers (AAR) have been opened and are being used. It may further be intimated to CSIR by 10th October, 1986 and 10th January, 1987 that all entries upto 30th September, 1986 and 31st December, 1986 have been made in the respective AAR and reconciled with the figure(s) furnished by the Finance & Accounts Officer/Sr. Finance & Accounts officer as referred to herein. CSIR-HQ In respect of CSIR Hqrs., all Sections purchasing/Store acquiring Asset items may maintain necessary registers as explained above.

(CSIR D.O. No. 1(5)/84-Reports, dated 21st April, 1986)

(5.2.3) Maintenance of Assets Registers with Progressive value.

Reference CSIR Circular No. 1(5)/84-Reports, dated 2 1 st April, 1986 detailing therein the procedure to be followed regarding maintenance of Abstract Asset Registers and Circular Letter dated 27th Feb., 1991 emphasizing its maintenance in accordance with the detailed procedures with progressive value at the close of the financial year, for verification by the Audit. In terms of CSIR Circular dated 21st April, 1986, Abstract Asset Registers are to be maintained by the concerned section separately for each subheads. However, it has been brought to CSIR notice that instructions issued, on the subject, are not being followed in certain national Labs./lnstts. It has, therefore, been decided that Abstract Asset Registers will be maintained by the Lab./Instt. uniformly as below: 1. Works & Services/land & Building/Staff Quarters etc., Engg./Civil

Sec./Works Sec.

2. Apparatus & Equipments, Office equipments, Medals, Exhibits, Stores

Section

3. Library Books & Journals, Library 4. Vehicle, Furniture, General Section.

It will be the over all responsibility of the Controller of administration and in his absence of Administrative Officer of the laboratory to get the Abstract Assets Registers maintained by the concerned section of the Labs./lnstts. & keep it upto date. A certificate to the effect that figures of assets as shown in the Balance Sheet have been tallied with the Abstract Assets Register will be furnished by FAO/Sr. FAO duly countersigned by Controller of Administration while submitting Annual Accounts/Balance Sheet of the Lab./lnstt. to the CSIR. (CSIR letter No. 1(5)/84-Reports, dated, 19/24 June, 1991)

(5.3) Stores & Workshop Accounts

(5.3.1) Instructions for the maintenance accounting of stores & workshop job cards etc.

and

In the course of local audit of accounts of the various Laboratories/Institutes by the Accountant General, stores undertaken by the Stores Verification Officer

of the Council, very serious irregularities in the accounting and maintenance of stores have been brought to the notice of Council for rectification. A few of the more serious types of defects are indicated below in the hope that all heads of the Laboratories/Institutes will go through the same very carefully and issue instructions to the dealing staff concerned to guard against such defects and irregularities come in future by observing these instructions scrupulously.

1. The stores purchased are neither entered in the relevant stock registers on
receipt nor the details thereof are incorporated in the stock ledgers. It is needless to point out that stores of consumable and non-consumable nature should be separated and entered in separate registers duly classified. It has been noticed that in some cases the component parts or accessories have not been exhibited in store ledgers at all rendering the stores verification impossible as for example the Electric Motors supplied by a firm with the machines have not been shown anywhere in the register though this formed a separate part altogether. The certifying authority may therefore, please ensure that relevant information viz., order No. and date, suppliers name, rate, quantity and value and other relevant particulars of the stores and accessories are fully noted in the stock registers before the bills are certified by him. 2. It may also be ensured that entries regarding the same stores are not spread over various registers but are entered on the same pages where similar stores have been entered. 3. Separate registers for chemicals, glass apparatus machinery, furniture, stationery articles and equipment may be maintained to avoid mixing up of stores with a view to facilitate easy checking of stores and drawing up balances in hand of each kind.

4. Proper records for assembling of -apparatus and disassembling of parts of

equipment for research purposes may please be indicated in the relevant stock registers to avoid confusion at the time of verification. No part should be removed from the equipment without proper notice to the storekeeper for effecting consequential changes in the relevant register. 5. The stores purchased against special requisitions from various divisions may not be issued in bulk quantities beyond one month's probable requirements direct to divisions on receipt by the store-keeper. Such requirements should be duly certified by the Head of the Division, in whose favour the stores will be issued to avoid unnecessary accumulations, loss or their misuse by research workers.

6. A separate record of apparatus and other bulk quantities of stores issued

to various heads of divisions may be maintained in each division or in central stores. In respect of such articles of stores found to be surplus or

not required in the near future they may periodically be returned to central stores for use in other divisions as well as to guard against unnecessary purchases and piling up of stocks. 7. All indents for purchases should be routed though the stores to enable the Store-keeper to verify the quantities available in stock and purchases should be made on the basis of the certificate given by him that stores are not available and may be purchased. 8. All items of apparatus issued to various divisions may invariably be noted on the store register of the division and loss damage or un-serviceability of items reported to the competent authority as soon as discovered and simultaneously transferred to the relevant register (loss or unserviceable). 9. A physical verification of stores should be conducted annually by a Gazetted Officer other than one who happens to be in-charge and the result of verification should be reported to the Director for necessary orders 10.Workshop Accounts

i.

Articles fabricated in the workshop may in the first instance be transferred to stores for stock entry in the relevant register together with the full particulars including the cost thereof and subsequent issue to the indenting division. The cost of the fabricated articles or equipment may please be recorded in the stock register from the job card which should show the full details of stores consumed including the cost thereof and the labour charges etc. incurred on their fabrication - cross references of stock entry of the stores for verification purposes being given.

ii.

All entries of receipt of stores and their additions may be carefully checked and attested by the officer concerned in the stock registers to avoid unauthorised additions and alterations therein.

11.As regards the fabrication of apparatus and other miscellaneous works in the workshops, the procedure laid down below may be observed.

i.

The necessary particulars of job to be executed should be detailed in the work order by the indentor and approved by the Head of the Division together with the estimated cost therefore. As far as possible subsequent changes in specifications which renders the original estimate null and void and results in infructuous expenditure may be strictly guarded against. Any change while the work is in progress result in wasteful expenditure both of labour and material and should be avoided.

ii.

On receipt of a work Order, job card should be made and registered. A record of all materials and labour used daily for the job and the cost thereof be kept in the job card. The fabricated article should then be made

over to stores for supply to the indentor through a proper issue register after entry in the stock register. The job card should also bear the particulars of stock entry for cross references.

iii.

All issues of Consumable and non-consumable stores to be made against a job must be noted in the card, number of which may invariably be quoted on the issue slips. Materials for more than one job should not be included on the same issue slip.

iv.

Stores intended for making permanent fixtures should be issued against job cards and properly accounted for. Issue of stores to individuals for this purpose may be stopped altogether. The details and quantity of stores issued for a particular job card may invariably be recorded on the reverse of the job card indicating the cost thereof, total man-hours used together with the charges for the same and the total cost of the stores fabricated, for recording the Value of the fabricated articles in the stock register.

The specimen form of job cards, issue slips, job card registers, fabricated article register, tool register, machinery register and their history sheet, labour register, personal register for the issue of working kits and other tools to various workers are also enclosed herewith for introducing the same in the workshops forthwith. (CSIR letter No. 17-CSIR/Audit/(Misc.)/56, dated May, 1956)

(5.3.2) Costing of jobs in the Workshops of the National Laboratories/Institutes.

In pursuance of the directive issued in this Office circular No. 17-

CSIR/Audit/Misc/55 dated May. 1956 the question of the pricing of job cards in the Workshops has been further discussed with the AGCR and the following procedure agreed to:1. Indents & Issue of materials

i.

All indents received in the Workshops should be on the job card (sample form enclosed) (Form A). This will serve as cost sheet. The Labour and Material used on the jobs should be entered on this card.

ii.

Issue of materials should be entered on Issue Slips (Form B enclosed). The issue slip should be checked by the Foreman or the Shop-Incharge of respective shops and each issue should be entered on the job and debited on the Stock Ledger. Any excess should be returned back to Stores and credited on the job card and the Ledger.

iii.

2. The costing of raw material should be done from a price list revised every financial year showing the average prices of the materials. 3. The return of stores should be marked with red ink/chalk on the job card to differentiate it from other entries. 4. The costing of labour should be done by dividing the whole labour in two categories - Category 1 consisting of Sr. Electricians, Fine Mechanics and Mechanics and Category II consisting of Mistries, Attendants and Apprentices and computing an average wage for each category per hour or per day and using the average figure for costing. 5. The details of costing should be done either on a separate sheet which may be stitched to the job card itself as may be convenient.

6. All items of capital nature should be costed and sent to central stores for
being issued to indentors but accessories or components and equipments etc., repair jobs or modifications can be passed on to the Indentors direct and receipt obtained on the job card for record. An additional column in the Job Registration Book will show such deliveries. 7. Fabrication of items costing upto Rs. 501- may not be costed at all, but they should be certified by the Workshop Superintendent to this effect and delivered direct to the indentor, keeping a record in job registration book in an additional column as against item (6) above. 8. The overheads should be calculated as a suitable percentage of direct labour taking into account expenditure on supervision, power, cost of machinery, cost of building, indirect labour etc. including proportionate cost of the drawing office.

9. The computation of the overheads should be worked out on a separate

sheet as shown in enclosure 'C'.

10. Average wages should also be worked on a separate sheet as shown in

enclosure 'D'. The above procedure should be followed with immediate effect. (CSIR letter No. 7(23)/57-Aud., dated 16th December, 1957) FORM'A' Council of Scientific & Industrial Research Name of Laboratory/Institute Work Order No. Department

Description of work: Drawing Div. Priority Date Hours Date Hours Mechanic: 1. 2. 3. 4. Supdt. FORM "B' No., Required

Date: by Head of

Received by Work order Received by

Date finished Total Hours Remarks pertaining to work

Inititals Foreman

Inititals Workshop

STORES SUMMARY S.No. Description of Material Quantity Initial 1. 2. 3. 4.

5. 6. 7 8. 9. 10. 11. 12. 13. 14. 15. 16. Rs. Cost of Labour Cost of Material Over head Total Cost Inspected by Work Completed Satisfactorily FORM'B" Name of Laboratory/Institute WORKSHOP STORES ISSUE TICKETS Book No. Ticket No. Signature Date

Name of Workman Work Order No. Date SI.NO. Description of material Quantity Stock Register No.

INCHARGE (STORES) HOP)

INCHARGE (WORKS

(5.3.3) Instructions for the maintenance and Accounting of stores and workshop job cards etc.
Reference CSIR O.M. No. 17-CSIR/Audit /Misc./56, dated May, 1956 and No.7(23)/57-Auditg dated 16.12.1957 (PL see para 5.3.1 & 5.3.2) to all Heads of Labs./Instts. in which certain instructions were issued for maintenance of job cards in the workshop and their costing. The director of Audit (CW&M-II) in his recent observation on the accounts and records of Labs./Instts. has brought to notice that certain Labs. are not properly maintaining job cards of workshop and that costing is not being carried out. It may be appreciated that accounting of jobs carried out in the workshop is very much necessary for exercising proper control on material consumed and labour utilised on such jobs. These instructions (although issued long ago) are based on sound principles continue to hold good even at present. You are requested kindly to follow these instructions in your Lab./Instt. If there are any constraints or difficulties in following the instructions CSIR may be apprised of them so that suitable changes can be considered in the procedure and formats. Over the years cost index has gone high and accordingly the value for the purposes of para 7 of O.M., dated 16.12. 1957 is raised to Rs. 5001-. I shall request you kindly to ensure that maintenance of job cards in the workshop and costing thereof is effected as per instructions already issued and

the present status may be reported to the CSIR at an early date. (CSIR letter No.6(1)/88-Reports, dated 10th/22nd August, 1988)

(5.4)

Project Budgeting and Cost Accounting

(5.4.1)

Guidelines regarding Introduction of Project Budgeting and Project Cost Accounting in CSIR Labs./Instts.

1. Objectives i. To inculcate cost consciousness and accountability among the project leaders/scientific community. ii. To enable the optimal utilization of resources at various stages of implementation of projects. iii. iv. To obtain cost data on each project. For facilitating course corrections in the total cost estimates of the projects as well as decisions concerning reallocation of resources. v. To provide information to the management to monitor the flow of financial inputs in relation to physical outputs. vi. To realistically project the future requirements of project in the budgetary process. vii. To serve as an aid to CSIR for better management in planning, monitoring and reviewing of the programmes, projects and activities of the laboratories. 2. Methodology The system of project budgeting and cost accounting has to be an integral part of the planning process, resources allocation, monitoring and evaluation within the laboratory organisation. This will require the following steps to be undertaken. 2.1 Organisation of P,M,E. Cell 2.1.1 Role and functions of the PME Cell in the costing context.. Role and functions of the PME Cell would inter-alia be as follows :a. PME Cell shall constitute a focal point for implementation of the process of project budgeting and cost accounting.

b. They will maintain project folder for each of the projects containing the initial project proposal, project authorisation, its code number, recommendations of internal Committee, RAC and EC, periodical progress reports both physical as well as financial and completion reports of the projects etc. c. To provide assistance to the project team/project, leader in calculating the cost of inputs - manpower material, capital and other items. d. To assist the management in preparing annual plan, five-year plan, duly correlated With traditional budget and compilation of other relevant information for decision making to different projects/activities and to notify approved allocation to the concerned project leaders /coordinators accordingly. e. f. To Assist the management in the allocation of resources.

To coordinate with different Divisions namely Accounts, Stores, Purchase, Administration, Technical Services Division and R&D Divisions for the compilation monitoring. of project-wise budget, cost accounting review and

g. To prepare monthly summary reports of cost data of all the projects and its reconciliation with the expenditure shown in the conventional accounts and furnish it to the concerned authorities. h. To attend to such other functions as and when assigned by the Director. 2.1.2 Constitution of PME Cell The PME Cell may in general constitute the following experts i. One Scientist 'E' or above - preferably from one of the basic disciplines of the laboratory and/or from other disciplines of natural sciences with high expertise in the modem methods of R&D project management. ii. One or two Scientists 'B' or 'C' from the disciplines with of

Statistics/Economics/Mathematics/Commerce/Computer in R&D situations. iii.

practical

experience of implementing modem methods of R&D project management

One or two supporting staff for collection and collation of the data. The Size of the PME Cell shall vary with the size of the laboratory, as below: Size of PME Cell

NOTE:

(a) Labs with budget Rs 2 crores or above Five

(b) Labs with budget Rs 1 - 2 crore (c) Labs with budget less than 1 crore

Four Three

Where the strength of the existing PME Cell in a Lab. falls short of the above, necessary manpower may be found by suitably redeployment of staff from within the Laboratory. 2.2 Constitution of an Internal Committee In order to assist the Director in decision making, a high level, standing Internal Committee may beconstituted 2.2.1 Functions of Internal Committee

a. To allocate resources to different projects within the framework envisaged by RAC/EC of the Laboratory. b. To periodically monitor and evaluate the progress on the projects in relation to financial inputs and physical outputs. 2.2.2 Composition of Internal Committee The Committee may comprise of the following functionaries:(a) Director Scientists (upto 6) (b) (To be nominated by the Director including at least one existing Scientist who is a member of EC) Administrative Officer Member Chairman

(c) (d) (e)

Member

Sr. Finance and Accounts Officer/Finance and Member Accounts Officer Head of P.M.E. Cell Member Secretary

Director At his discretion may co-opt other project leaders/Area Co-ordinators as members depending upon situations and conditions prevailing in the laboratory. 2.3 Re-structuring of project formulation system

In order to implement the project budgeting and cost accounting system it is imperative that differentactivities and functions of the laboratory be identified as distinct cost-centres. This would require re-structuring of the project formulation system. Following steps would be required to be undertaken:a. All functions/programmes of the laboratory would be broken down into projects cost centres This would broadly fall into following groups: R&D projects, Infrastructural and other cost centre b. R&D projects may be classified as below i. ii. iii. iv. v. vi. vii. viii. ix. NICTP MAP Projects costing Rs. 5 lakhs and above. UNDP/Foreign aided projects Collaborative projects Sponsored/consultancy projects Other minor projects (grouped into area/discipline /division wise) Pilot Plants Extension Centres

c. Infrastructural facilities/services -will generally constitute the following cost centres. This may, however vary from one laboratory to another depending upon their respective functions.

i.

Technical
Library and documentation services Computer Services Workshop Glass Blowing Drawing design and engineering services

Boiler House Instrumentation Animal House Photography/printing/Xerox etc. PME/Technical Information/Industrial Liaison Others ii. Administrative General Administration Finance & Accounts

Stores Purchase Maintenance Watch & Ward Medical Facilities Analytical & Testing services

Welfare Cleaning & Sanitation

Any other d. Any other activity which is not distinctly identified as Cost Centre as above may be considered under miscellaneous. e. Each project/infrastructure/cost centre shall have an identifiable code number permanently assigned to it. NOTE : 1) Each R&D project shall have a definite time frame and clearly defined objectives 2. To determine whether any on-going project is major or minor will depend upon the total cost of the project and not the cost of remaining period for which separate cost accounts are to be maintained. 3. Planning 3.1 There are two essential ingredients of the planning process, namely a) Scientific and technical aspects.

b)

Financial aspects.

So far as scientific and technical aspects are concerned, projects shall continue to be formulated in accordance with the policy directions given in RAC, E.C & CSIR within the overall goals and charter of the laboratory. These will be processed for approval through internal committee, Director, RAC and EC of the laboratories. 3.2 Financial aspects of a project would include the following elements: i. Direct Cost:

a. Cost of manpower ( % time involved per (Profonna -1) person proposed to be deployed b. Additional manpower required, if any (Proforma-II) c. Cost of Materials - Consumables and non- consumables - (Proforma-III) d. Special capital equipment (Proforma-IV)

e. Works and services specifically needed (proforma -V)

f. Others (Misc./Contingencies etc.) ii. Indirect Cost:

a. Estimated cost of other allowances not covered under direct charges. b. General & divisional overheads-expenses covering infrastructural facilities costs, contingencies, maintenance etc. 3.3 Role of project leaders/project team in the planning process. a. Framing of project cost estimates

As and when a project is proposed to be undertaken the project leader/team shall take action to frame the project cost estimates based on direct cost & indirect cost as mentioned above. The direct cost shall be calculated in consultation with PME Cell, Finance & Accounts Officer and Stores & Purchase Officer. The indirect cost will be based on general pattern of overhead percentage as determined by PME Cell from time to time. b. Once project cost estimates are prepared, these shall be processed for approval by Internal Committee Director/E.C through PME Cell c. After the project & project cost estimates are approved this will be codified by PME Cell and Code number of project notified to the project leader/team for all future references.

3.4 Framing of Annual Plan Based on the project cost estimates, the project leader /team will provide information for the preparation of annual plan and budgetary requirements (direct costs only) for the respective financial years. The details of requirements will be given as per the profoma I to V. Role of PME Cell Based on the information given by project leaders in the proforma VI to XI, the PME Cell shall work out the following:a. Financial implications for each project for inclusion in the Annual Plan as per the CSIR format. b. The total financial implications shown under projects as well as

infrastructural facilities shall be shown separately and correlated with the figures projected under conventional budget.

c. In order to facilitate the preparation of Annual Plan PME Cell shall issue a
Calender (Proforma XII) requesting all the Heads of Divisions/Project leaders /Heads of infrastructural facilities to furnish the information on due dates. The PME Cell shall issue a set of standardised proforma in order to facilitate the work. d. The particulars of requirements coming under Infrastructural

facilities/services shall be collected by PME on the suitable format (Proforma No. XVII). e. PME Cell shall work in close co-ordination with Finance & Accounts Section for framing the Annual Plan/Budget estimates. 3.6 Role of FinancelAccounts Section Sr.F&A.OIF&A.0 would provide all the facilities to PME Cell/Project leaders to enable them to frame the total cost estimates, Annual Plan and actual cost compilation of the projects. 3.7 Role of Purchase a. The Purchase Officer shall supply to all the project leaders as well as PME Cell, information about the commitments already made (Proforma-XIII) and also about purchases which are in the pipe line, which actually forms the base for projecting the future requirements. b. He will assist the Project Leaders and PNM Cell in assessing the cost of material inputs for the purpose of framing cost estimates & Annual Plan.

4. Cost Accounting As already mentioned, PME Cell will act as a focal point for project cost accounting. Total expenditure of the project will be accounted under the following heads : (Profonna-XIV). i. ii. iii. iv. v. vi. vii. viii. ix. x. Salary - research personnel cost Other allowances Consumables - General Stores Consumables - Project Stores Capital equipment Works& Services Service charges like computer charges, Workshop charges etc. Facility utilization charges (Depreciation) Overhead charges Any other

4.1 Direct Cost a. Manpower The salary cost of the project will be worked out on the basis of the percentage time involvement of the research personnel in respective projects as indicated in Proforma I at the time of preparation of annual plan. These Percentages will hold good for the entire period of one year unless otherwise intimated by project leader/head of division to the PME Cell. Changes occurring in manpower deployment on account of initiation of new projects, abandonment of projects, shifts in priority/thrusts by PME to different getting projects, the additional recruitment the or resignation or transfer of personnel, etc. in the course of the year shall be duly considered after information from Section concerned. Posting of the salary cost will be made with reference to the salary bills paid by the Finance & Accounts Section. The other source could be the establishment audit registers maintained in Finance & Accounts Section. Likewise supplementary bills will also be posted. It may be noted that for the purpose of accounting the gross salary need only be posted and not the net salary. b. Other Allowances & Honoraria

The below i. If

Accounting

procedure

for

allowances

other

than

DAIDPIHRA/CCA/Conveyance etc., which are included in the salary, will be as

TA. journey is undertaken in connection with the

the

investigation/discussion/seminar and symposium/or other needs relating to a particular project, the cost will be debited to the concerned project. Other wise, this will be treated as overheads.

ii.

0.T.A.

If overtime is done in connection with a particular project, allowance paid may be treated as direct charge to the project otherwise it shall be treated as overheads. iii. Honoraria

Same as in the case of TA and OTA iv. LTC, Medical charges., children education allowances & tuition fee,

procurement of medicines & physically handicapped allowance would be treated as overheads. c. Consumable Consumable are classified in two categories, namely P- Stores, i.e., Project Stores and G-Store, i.e., General Stores. i. P. Stores

P-Stores are the stores which are specifically required for the projects. Purchase of P-Stores will be processed by the Purchase Section on a requisition received from the Project leaders/scientist indicating the title and code number of the project. Incidence of the cost of such stores will be taken from the bills paid by the Finance & Accounts Section. ii. G- Stores

G-Stores are the stores which are consumed by more than one project and are required for common use. Such stores will be procured in bulk quantities and stocked in the stores. Procurement of these stores will be processed quarterly, halfy or yearly as may be convenient, based upon the average consumption experience of previous years. Such procurement will be done against the budget

allocations made for G-Stores as notified by PME Cell. A separate code number is allotted by PME Cell for the procurement of G. Stores. iii. Issue, pricing & Accounting of G-Stores

G-Stores will be issued by stores to particular project against the requisitions received from project leaders/scientist/divisions indicating the project title/code number. Pricing of G-Stores will be done by the Stores Section on the basis of weighted average cost per unit. Stores Officer win prepare a monthly summary sheet as given in proforma XVI and send it to the PME Cell for posting against respective project account. d. Capital i. Equipment

Cost of capital equipment specifically procured for the projects will be debited to the concerned project. Other equipments either for general purpose or required for more than one project will be treated as Divisional inventory or General Facility. Cost of utilisation of such equipment will be debited to the project to the extent of their utilization in a particular project. Method of depreciation recommended is straight line method and the projects could be charged at the day rate or hourly rate as may be convenient. If an equipment has been earlier bought specifically for a project and its cost debited to that is shifted at a later date the some other project, the necessary credit entry should be given in the project by crediting the depreciated value of the equipment. ii. Work & Services

For works and services specifically carried out for a project, the cost will be debited to the project. In other cases, the cost will be shown as general facility of laboratory/general infrastructure. iii. Vehicle

Cost of operational vehicle will be accounted similar to those of equipment. For general purpose vehicle, it will form part of the laboratory/general infrastructures. Cost of operation and maintenance of general purpose vehicles will be accounted for in the general overheads. iv. Furniture, library books, journals and model & exhibits

Cost of above items will be debited to Lab./general infrastructure and no depreciation charges on this account will be reflected for their use in the projects.

4.2 Indirect Cost

a.

Lab. Facilities

Cost of Administration, Accounts, Purchase and Stores Sections. watch and ward. Library and Documentation, contingent expenditure such as water, gas, stationery telephones, petrol and maintenance of building and services etc. etc., will be charged to general overheads. Unabsorbed cost of service divisions, such as Workshop, photography, Animal House, etc., will be treated as part of general overheads b. Divisional Overheads Salary of such staff as working in a division but not particularly attached to the project such as typist. steno. tracers, welder, peon, helper etc. will form part of the divisional overhead. Besides the following other elements will also be included :(i) cost of unallocated time of scientific & technical staff who are required to perform administrative functions such as preparation of reports, statements etc. (ii) Depreciation of equipments not accounted for in particular projects. (iii) Cost of consumable stores used in the division but not chargeable to a particular project. (iv) Any other contingent/miscellaneous expenditure of the division. 4.3 Allocation of Overheads

The total cost of all the General Overheads items should first be allocated to divisions on the basis ofmanpower working in each Division, for example, Division No. X1 Y1 Z1 Number of persons 120 136 142

Total : 398 Let X be the total of General Overhead expenses in a month

Then the allocation will be For Dn X1 will 120 x X 398 For Dn Y1 will be 136 x X 398 For Dn Zl will be 142 xx 398 The apportioned general OH is added to the Divisional Overhead to form the total overhead in respect of each Division and then apportioned to the projects of that Division on the basis of Direct wages (DW) of each project. Division - XI Projects PI Rs. 2,450 P2 Rs. 3,260 Let Dn O.H. be Apportioned General OH P3 Rs.4,150 Total OH Total D.W a+b Rs. 11,960 .................. b ................. a

Rate of Absorption = (a+b) 11,960 This can be worked out as a percentage.............

This indicates that for a rupee of direct wage what would be amount of indirect expenses. Note : For case study kindly refer to Proforma XV.

4.4

Miscellaneous

An element of expenditure which can not be grouped under any of the categories mentioned in the cost sheet could be accounted for under this category. 5. 5.1 Role of Various Sections in Project Cost Accounting Role of Finance & Accounts Section 1. Finance and Accounts Division will be required to ensure that all the bills passed by them contain classification both conventional as well as project wise/cost centre wise with Code Number. 2. Similarly while making posting of bills in the classified abstract, expenditure relating to specific projects will be signified by (p) under the Conventional personally prescribed Budget head. This will facilitate the apportioning by all PME Cell of for and expenditure to the projects and general O.H. by PME Cell. F&A.0 will ensure time that information/records would be needed compilation of cost accounts are made available to them within the schedule. He extended facilities cooperation in this regard 5.2 Role of purchase In order to provide required information to PME, the purchase Section would undertake. the following respective tasks : i) To indicate project code numbers on all the purchase proposals, supply orders and sanctions issued by them. ii) To maintain records of all the project wise approvals given by EC regarding procurement of equipments, and other major items. iii) To intimate all the project leaders /coordinators/Heads of the divisions, to carry over purchase commitment figures project wise in the beginning of the financial year in order to facilitate decision making regarding budgeting & allocation of resources. (Proforma XIII). iv) To indicate at the time of taking sanctions for purchase of stores : (a) financial budget head, (b) project code number, (c) total allotment for the project, (d) total progressive commitment of the project, and v) To indicate on the suppliers bill, the project code number along with financial budget head.

5.3

Role of Stores i) To provide efficient services to the project leaders by catering to their requirements of material inputs and to furnish to PME Cell project wise accounts of the materials drawn by the projects during each month. (Proforma XVI) ii) To issue the stores against the project code numbers.

5.4 i)

Role of administration Administration will endorse copies of all new appointments,

resignations, transfers, deputations, leave for all the personnel of the Labs./lnstts. to the Head, PME Cell for his information and necessary action. ii) All communication issued by Administration having bearing on project budgeting & project cost accounting will also show "Project title & Project Code No." iii) Administration will co-ordinate in preparation of Annual plan for infrastructural facilities such as Administrative, Finance, Stores, Purchase, Maintenance, Watch & Ward, Medical Facilities, Workshops, Glass Blowing and Animal House, etc. 5.5 Role of Service Sections

Various Project Leaders will indent on the services of various service Sections from time to time. Suchservices are requisitioned in the form of job orders. After execution of jobs, the Heads of Service Sections will send the monthly summary of the job cards (Proforma XVII) indicating the project code number duly priced to the PME Section for posting against the Project Accounts. 6. Monitoring/Evaluation & Review - Milestones

The Head of PNM Section will place before the Internal Committee periodically the statement of progressive expenditure incurred on each project along with the physical progress as intimated by the Project Leader for review. Observations made by the, Internal Committee will be forwarded to the concerned project leader for taking remedial measures, if necessary. Monthly statement of expenditure incurred on each project will have to be sent to project leaders for their perusal. In order to achieve the purpose of decision making through correlation of physical progress with financial expenditure incurred, it is necessary to build up

rigorous planning methods in terms of PERT/CPM by identifying activities or tasks with time schedule and cost for each milestone of the project. (CSIR letter No. 2(19)/84-Finance, dated 26th May, 1984)

6. Allowances
6.1.1 6.1.2 6.1.3 6.1.4 6.1.5 Grant of Non-practicing allowance. Grant of Non-Practicing Allowance to Veterinary Doctors. Allowances and facilities for civilian employees Sea Duty Allowance for Scientists and Technicians on Board Research Vessels. Grant of House Rent Allowance and Compensatory (City) Allowance at old reates with respect revised pay scales for the period 15.1.1986 to 30.9.1886 6.1.6 6.1.7 6.1.8 6.1.9 Weightage of night duty - recommendations of the IV Pay Commission regarding Govt.'s decision thereon. Weightage of night duty - recommendations of the IV Pay Commission regarding Govt.'s decision thereon. Drivers - Entitlement of OTA etc. Payment of Overtime Allowance to the CSIR staff. Nursing personnel - clarification regarding. 6.1.11 Payment of Interim Relief to the Contract Staff.

6.1.10 Grant of Nursing allowance, uniform allowance and Washing allowance to

(6.1. 1) Grant of Non-practicing allowance.

With the introduction of New Recruitment and Assessment Scheme w.e.f. 1-21981, the Medical Officers attached to the Clinical Centres of the various Laboratories/Institutes have also become eligible for assessment promotion. A doubt has been raised whether the Medical Officers concerned would continue to draw the Non-practicing allowance even after their assessment to the next higher grade/grades under the said Scheme.. The matter has been considered in consultation with the Ministry of Health & Family Welfare and it has been decided that the Medical Officers working in the CSIR Labs./Instts. on their assessment to the scale of Rs. 1 100- 1600 would continue to draw Non-practising allowance at par with the Senior Class I Medical Officers in the Central Health Services at the following rates :State Pay N.P.A.

1. 2.

Rs. 1100/Rs. 11

Rs.250/-

Allowances and facilities for civilian employees of Rs.200/-p.m.

Officers/Staff in the Grade of Rs.550-900 and above Those below the above grade Small Vessel (Above 17.SM and below) Officers/Staff in the Grade of Rs.550-900 and above Those below the above grade Rs.100/-p.m. Rs. 150/-p.m.

Rs. 150/-p.m.

The above rates will be subject to the following conditions a) Monthly rates as mentioned above will be admissible only when the voyage in the high seas is for a minimum duration of 20 days a month. If the voyage is less than 20 days a month, the sea duty allowance shall be reduced proportionately. b) The voyage programme should be drawn consistent with the endurance of each vessel and each voyage should be planned not less than 50% of the endurance of the respective vessel. Voyages of less than 50% endurance will normally be excluded for the purpose of counting the total number of days for grant of Sea Duty Allowance except when the Vessel's hold is full or it has broken down beyond repairs and is towed to the Port. 2. Sea Duty Allowance as mentioned above shall be admissible in

addition to the 25% of daily allowance as would normally be admissible while going on tour to outstations. 3. The above order will take effect from 9th May, 1985. In respect of

such cruises which had commenced before 9th May, 1985 but the vessels were still on high seas on the date, such allowance shall be admissible from the date of commencement of such cruises. 4. The above allowance shall be admissible to the personnel going on

Antarctica and similar other expeditions for the period during which they are north of 40 Degree S. latitude (Further South, they will be Governed by the special regulations as in force). (CSIR letter No. 14(30)/84-E.H. dated, 2nd August, 1985)

(6.1.5) Grant of house Rent Allowance and Compensatory (City) Allowance Weight age of night duty - recommendations of the IV Pay Commission regarding Governments decision Weightage of night
duty - recommendations of the IV Pay Commission - regarding Governments decision
Guidelines On Eligibility For Grant Of Overtime Allowance To The CSIR Staff A. Categories of staff entitled to the grant of O.T.A. 1 . All Scientific &,Technical staff (except J.S.A.) right from the scale of Rs.196-232 upto the scale of Rs.425- 700 but those who are engaged on research work/experiments, irrespective of the time they devote to that work, will not be entitled to O.T.A. 2. All categories of administrative staff which includes Stores and Purchase will continue to be governed by the Govt. of India orders issued from time to time. B. Categories of staff not entitled to the grant of O.T.A.

1. Field and Inspection staff which broadly covers the following in so far as the CSIR Labs./Instt. are concerned:1. 2 3. 4. 5. 6. 7. 8. 9. 10. Jr. Engineer (Civil/Sanitary/Plumbing) Jr. Engineer (Horticulture) Jr. Engineer (Electrical) Garden Overseer Work Supervisor Sub-Overseer Garden Superintendent Work Mistry Plant Collector Field Assistant

11.

Field Man (Gr. 1 & II)

Besides the above categories, if there are any other field and/or inspection staff, they would also not be entitled to any Overtime Allowance.

2. Other categories of staff mentioned in Rule 5 of the Scheme of O.T.A. as

contained in the Govt. of India, Ministry of Finance, Department of Expenditure O.M. No. 15011/2/E.II(B)/76 dated 11th August, 1976 as reproduced in the booklet on "Overtime Allowance to Central Govt. Employees" by Shri P. Muthuswamy, e.g. employees holding nongazetted posts whose pay as defined in Fundamental Rules 9(21) (a) exceeds Rs. 750/- per month, person holding supervisory posts etc. and this includes all technical staff in the scale of Rs. 550-900 irrespective of the designations which may be deemed as supervisory in nature, for the limited purpose of O.T.A.

(6.1.10) Grant

Reference

this office endorsement

of

even

number

dated

13.4.1992

forwarding

therewith a copy of Government of India. Ministry of Health and Family Welfare, New Delhi O.M. No.Z.28016/14/90-PMS dated 29th January, 1992 on the above subject. The endorsement may be treated as

6.1.11) Payment of Interim Relief to the Contract Staff.

In consultation with Finance, that Govt. of India orders circulated vide OM No. F.(26)/EIII dated 27.9.93 granting Interim Relief are applicable to regular Central Government employees and not to contract workers. As such, the contract workers are not entitled for the same. (CSIR Letter No: 14/34/90-E.II, dated 18.3.1994) .1 CPF/GPF 9.1.1 Exemption from the provisions of the Employees provident Funds Act. 1952 9.1.2 Conversion of the GPF account account of an employee into CPF account on his promotion against contractual post. 9.1.3 Delegation of powers in rspect of grant of non-refundable CPF/GPF Advances. 9.1.4 Maintenance of CPF/GPF accounts in the CSIR- Decentralisation of 9.1.5 Maintenance of CPF/GPF in CSIR - decentalisation of 9.1.6 Maintenance of CPF/GPF account in the CSIR- Decentralisation of 9.1.7 Decentralisation of maintenance of CPF/GPF accounts 9.1.8 Grant of advances/withdrawals from Provident Fund to (a) Central

9.1.9 9.1.10 9.1.11 9.1.12 9.1.13 9.1.14

Government employees on deputation to State Governments or on foreign service, and to (b) employees of State Government/Autonomous Bodies/Public Sector U Option to Government servants on Contributory provident Fund benefits to come over to pensionable Service. It has been observed that .... Grant of option to the families of the employees who die in harness to come over to Pension Scheme. Fixing of responsibility for overdrawal of Provident fund advance. Fixing of responsibility for overdrawal of Provident Fund Advance Sub: Revision of pay scale of Asstts.(G) and Sr.stenographer. Clarification reg. depositing of accumulated pay arrears into the GPF Accounts.

(9.1.1) Exemption from the provisions of the Employees provident Funds Act. 1952.
The question of exemption of the constituent Laboratories/Institutes of the CSIR from the operation of the Employees Provident Funds Act, 1952 has been under our consideration for some time past. It was stated that exemption under the Act could be allowed to the establishments under the CSIR to which the employees provident Funds Act applies, under Section 17(1) of the said Act, subject to the fulfillment of the following conditions.i) that the provident fund or other retirement benefits ordinarily available in the establishments are not less favorable than those admissible under the Employees Provident Funds Act and the Scheme there-under; ii) that all temporary employees who during a continuous period of 12 months or less have actually worked for not less than 240 days are not eligible for pensionary benefits, should be given the benefits of a C.P.F. till they become eligible for pensionary benefit; and iii) that all employees employed by, or through, a contractor in, or in connection with the work of the establishments, are given the benefit of a Contributory Provident Fund on completion of 240 days' work as mentioned at (ii) above. The employees of the CSIR are governed by the Pension Scheme introduced vide CSIR O.M. No. 5/96/60-PC dated 24.3.1961 which provides that the Government of India pension Rules will apply

(9.1.2) Conversion of the GPF account of an employee into CPF account on his promotion against contractual post.
Number of references are being received from the Heads of National Labs./Instts. regarding conversion of GPF account into CPF of certain employees on their appointment on promotion against a contractual post. The position in this behalf has been examined and is clarified below:(a) A person appointed against a post other than that of Scientist 'B' and above is governed by the Pension 4cheme and is-admitted to the GPF. Appointment to the post of Scientist 'B' and above is made on contract basis and the officer is admitted to CPF scheme. (b) A question arises as to how the case of a departmental candidate is to be regulated when he is appointed against a contractural post of Scientist 'B' and above. The position in this case would be as under: (i) If he is confirmed against any lower post he will continue to be governed by the GPF scheme (in such a case the appointment as Scientist 'B' or above will not be on contract). (ii) If he is not confirmed in the lower post and holds the appointment in a temporary capacity only. he will be entitled to CPF benefits from the date of his appointment against the contractual post. Not withstanding the fact that in the lower post he was governed by Pension Scheme. This conversion is automatic. Necessary action, however, in this regard will be taken by the Labs./Instts. concerned to inform Fund Section (CSIR) for doing the needful in the matter immediately after the event. (iii) If after his appointment as Scientist 'B' or above, the individual is confirmed in any lower post upto the level of Scientist'A' he will no longer be treated as on contract and will automatically be governed by Pension Rules. lie period of service rendered in the Contractual post will also count for pension and the Council's share of CPF contribution with interest thereon allowed for such period will revert to the CSIR. (iv) The Contract Officer as referred to above in para b(ii) is subsequently confirmed against a contractual post as per standing instructions on the subject he will exercise option of continuing on CPF or joining the CSIR Pension scheme within three months of confirmation. In case of his electing for pensionary benefits his entire service including that upto the level of Junior Scientific Officer (Sc.'A') will count for pension. However, in the event of his electing to continue under CPF benefits, the service on contract i.e. Scientist 'B' and above shall only be taken for CSIR's share of

contribution. In other words he shall not get any CSIR contribution for his service in the non-contractual post. (CSIR Letter No /3-E.II dated 11th March, 1974).

(9.1.3) Delegation of powers in respect of grant of nonrefundable CPF/GPF Advances.

Under the revised Bye-laws of CSIR the Directors/Heads of the National Labs./lnstts. have been declared Head of Department. As the following items are inherent powers of a Head of Department, it has been decided that they may decide such cases at their own level and make payment :1) to approve conversion of refundable CPF/GPF advances into nonrefundable advances. 2) to sanction non-refundable advances of CPF/GPF.

The following information may, however, be indicated in the order notifying grant of CPF/GPF non-refundable advances/conversion of refundable CPF/GPF advances into non-refundable advances and two copies of the same invariably be endorsed to Chief (Finance), C.S.I.R., New Delhi 1) 2) 3) 4) 5) 6) 7) 8) 9) Account number: Name : Designation Date of birth Date of entry into CSIR Service: Total length of service: Date of superannuation/retirement : Amount available at the credit of Subscriber: Amount sanctioned/converted :

10) 11)

Purpose for which advance has been sanctioned/converted : Rule under which advance has been sanctioned/converted :

Final payments and also transfer of CPF/GPF balances will however, continue to be sanctioned by the CSIR and thereafter paid by the Labs./Instts. themselves as at present. Cases pending where the sanction for non- refundable CPF/GPF advances and conversion of a refundable CPF/GPF advances into non-refundable advances has not yet been communicated by the CSIR, may now be finalised at your end in view of the position explained above. (CSIR letter NO. 16(139)168-E.I. dated 26th August, 1976)

(9.1.4) Maintenance of CPF/GPF accounts in the CSIRDecentralisation of.

The question of de-centralisation of CPF/GPF accounts of CSIR employees has been engaging the attention of this office for some time past. It has been observed that the centralised system of CPF/GPF accounts is causing considerable difficulties due to acts of omissions and commissions all-round with the result the general state of Provident Fund accounts is not quite satisfactory and discrepancies are being carried forward from year to year without proper reconciliation. Similarly the final refund cases are not processed properly and sent in time to the Central office causing thereby delay and considerable hardship to the retired employees/claimants. In order to streamline the procedure it has been decided that the maintenance of CPF/GPF accounts of the CSIR employees may be de-centralised with effect from 1st April, 1977 and Labs./lnstts. should from that date maintain CPF/GPF accounts in respect of the persons working there except for those who are borne on the common cadre posts. In this connection the following instructions are hereby issued for guidance and necessary action by the concerned field organisations. These instructions are in addition to those issued from time to time for the maintenance of CPF/GPF accounts, payment of advances, withdrawal of non-refundable advances, final payments etc.

1.

Form of Fund Accounts & Their Writing Up

(i)

As already stated the new arrangement shall come into effect from 1.4.1977 i.e. for salaries for March, 1977 payable in April, 1977 in respect of persons on the strength of Lab./lnstt. except those working against common cadre posts (Administrative Officer, Accounts Officers & Section Officers (A&A), Assistants, Junior Accountants etc.). Specimen form of ledger cards for maintenance of individual CPF/GPF accounts is enclosed. (Annex.I not printed) necessary steps may kindly be taken to get these ledger cards printed in adequate number so that these are put to use at appropriate time.

(ii)

The accounts at the end of a month should be reconciled with the help of a Broad Sheet, a specimen form of which is enclosed (Annex.2 not printed)

(iii)

A separate proforma of CPF/GPF Account Register for all payments and recoveries should be maintained in the form at Annexure-3. The Total Recoveries and Total Payments made during the month may be worked out at the end of the month and excess of recoveries over payments or viceversa after reconciliation with the Broad Sheets, may be reflected therein. The excess of recoveries over payments should be remitted to the Central Office along with a statement as at Annexure-4, Necessary entries of such remittances should be made in Proforma Account Register of CPF/GPF.

(iv)

If there are excess payments over recoveries the statement in prescribed form Annexure-4 may be sent so as to reach the CSIR by 10th of month, but instead of getting the amount recouped from Central Office every month such excess payments should as far as possible be carried forward to the next month for adjustment against excess recoveries over payments of the subsequent month. It may however, be ensured that the accounts are squared up before the close of the financial year. All excess payments which cannot be adjusted against recoveries within the financial year should be got recouped from the Central Office positively before the close of the year. Similarly excess recoveries over payments must be remitted to the Central Office well in time to enable them to be accounted for in the Central accounts before the close of the financial year.

2.

Fund Account Numbering

CPF/GPF Account Numbers already allotted by the CSIR to the existing employees may be continued till such time the Lab./Instt. administratively consider it expedient in their own judgement to assign them a local Laboratory Number in which case the old number series should continue simultaneously at least for some time for the purpose of easy reference and identification. In respect of new entrants and the existing employees who have not so far been admitted to CPF/GPF, account numbers will be allotted

by Labs./lnstts. themselves by starting a new serial number who will-, no doubt, prefix the same by the name of the Lab./lnstt. (For example NPL or NML/1) for establishing their identity Admissions/allotment of Account Numbers to the common cadre posts as also the maintenance of their accounts will continue to be made at the Central Office as heretofore.

3.

Nomination
(i) After the de-centralisation of this work nomination forms for CPF/GPF will be obtained and retained in Labs./lnstts. Nomination forms of the existing employees maintained so far in the Central Office will be sorted out and /transferred to Labs./lnstts. in due course. (ii) Nomination forms in respect of Central cadre posts whose CPF/GPF accounts are to be maintained centrally will continue to be obtained and sent to the CSIR HQ.

4.

Insurance Policies Financed out of Fund Money

Insurance Policies assigned in favour of President of CSIR are at present maintained in the Central Office. These are also being sorted out and will be transferred to the Labs./Instts. in due course. At the time of their maturity and release of the pledged policies the same may be sent to the Central Office for further necessary action.

5.

Transfer of Accounts
(i) In the event of permanent transfer of an employee. except those on

common cadre posts, from one Lab/Instt. to another Lab./lnstt. his Account may be closed as on date and the balance together with the recoveries to be made may be intimated to the Lab./lnstt. to which the individual is transferred in the proforma enclosed (Annex-5). The Lab./lnstt. to which the employee is transferred, will allot a new CPF/GPF Number to such employee if the number already allotted is not the one allotted by Central Office. The total amount of the balance in the CPF/GPF account of the transferred employee should be suitably reflected both in the Receipt and Payment account as well as balance sheet of the Lab./lnstt. by means of a transfer entry under intimation to Central Office. It is necessary that CSIR is kept informed of this so that necessary inter-laboratory adjustments are carried out at the Hq.

(ii)

The same procedure will be adopted in case of a transfer from CSIR HQ

to Lab./Instt. andvice-versa. (iii) Interest and Council's contribution will be allowed to the CPF/GPF

accounts of employees by the Lab./lnstt. where the individual is serving at the close of the year or at the time of resignation/retirement/death etc (iv) Closing balances of CPF/GPF accounts of all the employees as on 31.3.1977 are being verified and will be communicated in due course after the close of the financial year. Similarly CPF/GPF Ledgers of the individuals will also be transferred to the Lab./lnstt. concerned after the annual accounts have been finalised and verified.

6.

Statement of Recoveries and Payments

The original paid vouchers in respect to common cadre posts are to be retained with the Labs./Instts. Astatement of such payments duly authenticated may be forwarded to CSIR for necessary action as in the case of recoveries. Such statements should be prepared in the serial order of account numbers as done in the case of recoveries. A specimen proforma for such recoveries is enclosed (Annex- 6&7).

7.

Investments Procedure
Investment of CPF/GPF amounts will be done by Central

Office. Labs./Instts. will remit the amount ofCPF/GPF recoveries after adjusting the amount of payments so as to reach the office by 10th of subsequent month on the basis of entries made in the proforma account register of CPF/GPF.

8.

Budget
The Revised Estimates and Budget Estimates of the Labs. /Instts. should include provisions for expenditure on account of interest on subscription, Council's contribution to CPF subscribers and interest thereon, incentive bonus, if any, payable, deposit-linked insurance schemes etc. under the centrally operated head of account contribution and Interest thereon. The expenditure on this account should also be booked accordingly.

9.

Accounting
(i) The total balance at the close of 1976-77 in respect of employees of the Labs./lnstts. to be intimated by this office, in due course, should be taken as opening balance, shown on the liability side of the balance sheet under 'Deposits' and Contra-entry made. on the asset side

showing the amount lying with the, Central Office on behalf of the Lab./Instt. (ii) A consolidated month-wise statement of transaction for the year should be sent to the Central Office at the close of the year to enable the Central Office to reconcile the total position of the Lab./Instt. CPF/GPF account (in the form at Annex-9). (iii) At the end of the year labs./Intts. should close cash subscription account. The statement of CPF/GPF Account should be transcribed in a Pass Book form which should form a permanent record to be retained by the employee. Such pass Book should be presented for completing the entries for subsequent years. (Annex.,-8) (iv) Before effecting the final payment of a subscriber' s fund balance his entire account has to be re-checked from the very beginning before authorising the final payment to avoid any overpayment. This work may be undertaken at least a year before the date of superannuation to avoid any delay in final payment. This requirement may kindly be kept in view while finalising the cases of final payment (v) It is likely that before the ledgers are transferred by the Central Office to Labs./Instts concerned cases of final payments may arise in the Labs./Instts. Such cases may be sent to Central Office by the Lab./Instts. for verification of the account for the period upto 31.3.1977 and return the same to the Lab./lnstt. for arranging the final payment.

10.
(i)

Calculation of Interest etc.

The present rate of interest as applicable till further revision is 71.2% upto the deposits of Rs.25000/- and 7% for Deposits beyond Rs. 25000/-, Incentive bonus is at present being paid @ 3% per annum on total subscription during the year for those whose basic pay does not exceed Rs. 500/- p.m. and to those whose basic pay is above Rs. 500/-- p.m. Incentive bonus is payable where no advances are taken during the Course of the year except for the financing insurance policies. While working out the balance for allowing the incentive bonus the amount paid for financing the insurance policies may be reduced from the subscription.

(ii)

Calculation of interest at the end of the year will be based on the total progressive balance at the end of each month as worked out under Column 8 of the Annex.- 1.

11.

Staffing for Additional Workload

With of decentralisation of CPF/GPF it Accounts, will be the Labs./Instts. that will, the

undoubtedly, have to carry some additional workload for the maintenance CPF/GPF Accounts. However, appreciated decentralisation of the work will also save the labs./Instts. from the work involved in to and fro correspondence in connection with such cases with HQ and the employee. This apart some records relating to fund account of employees are even now being maintained at the Labs./Instts. and, therefore, complete decentralisation will not really mean devolution of the entire work-load at present handled at the Headquarters in relation to this item. It has, accordingly, been decided to allow each Lab/lnstt. one additional LDC having more than 250 Accounts and one additional UDC to those having more than 500. Proposal may kindly be sent to the Headquarters Office immediately and arrangements made to fill this post forthwith. Central Office will, however, arrange to provide requisite dealing-hand to the Labs./lnstts. located in Delhi area for handling this additional workload. It is quite likely that despite the best efforts of this office the instructions on the subject have not been comprehensive on any specific point or points or the Labs./lnstts. may like to invite their suggestion for improvement. Since time is of essence the scheme should be given effect to as it is but your suggestions in this regard would be quite welcome including those in relation to the form of accounts and accounts record. (CSIR letter No.8(4)/76-77/Funds, dated 8th February, 1977)

Annexure-3

Proforma Account in Respect of CPF/GPF Month_____________________________

Recoveries

Payments

S.No. & To whom

No A/c No.

& Amount

Particulars of Amount Dated Remarks Remarks

S.No. No.

Date of Bill Paid/remitted

of Bill

recovered

Date

Sign. of Of A.O

Sign

A.O

Total
NOTE: This register should be closed at the end of each month and reconciled with the broad sheet of CPF/GPF Accounts

Annexure-4

Name of the Lab

Month:

Summary of Recoveries/Payments

A.

Employees other than those working against common cadre posts

Recoveries

CPF

GPF Total

Payment

CPF

GPF Total

Net

B.

Employees on common cadre posts

Recoveries

CPF

GPF Total

Payment

CPF

GPF Total

Net

Amount remitted for Rs. vide D.D. No.

Amount to be recouped/adjusted from recoveries of subsequent months.

Anne xure5. Proforma for transferring of balance of CPF/GPF from one Lab. to another Lab. Name Subscriber CPF/GPF A/c number Name of the Lab./lnstt. of Designation the

Months Council

Subscription Council Contribution

Withdrawal

On rawal Monthly

Regular

Arrear

Refunds

Total

Advance

Withd

Emoluments Remarks Monthly of for

balance withdrawals Life on which Insur ance interest is

calculated

3................ 4

Annexure-6

Name of Lab./Instt.

Statement showing the CPF/GPF subscription and recoveries made from the salary of Officers/Staff borne on the central Cadre posts during the months of 197

S-No. A/c of Total

No.

Name Remarks

Designation

Basic

Pay

Subscription

Recovery

advances

NOTE: Statement for CPF & GPF may be prepared separately

Annexure-7

Name of Lab.llnstt.:

Statement showing payments made out of CPF/GPF to the Officers/Staff borne on the Central Cadre posts during the month of 197

S.No. CPF A/C No. Name Designation of No. of Remarks

Actual

Aggregate

Rate

amount overy instalments

amount

rec

paid

NOTE :- Statement for CPFIGPF may be prepared separately Annexure - 8

Name of the Lab./Instt.

Subscriber's PASS BOOK for CPF/GPF

Name of the Subscriber

CPF/GPF A/c. No.

Instructions

1.

The subscriber is requested to satisfy himself/herself as to the correctness of the statement and to bring errors, if any, to the notice of the Accounts Officer.

2.

The attention of the subscriber is drawn to the importance of revising his/her declaration, in case any events have occurred which necessitate revision.

3.

In case the subscriber has made no nomination in favour of member of his/her family necessary nomination should be made immediately.

4.

The subscriber whose Closing Balance is in a fraction of Rupee, is required to deposit the additional Paisa so that the balance is rounded off to the next higher Rupee.

Particular of the Subscriber CPF/GPF Account No. Name Date of Appointment Date of Admission Name of the Nominee Relation with Sub-scriber Age on Section Officer (A&A)

Statement of General/Contributory Provident Fund Account For The Year Ending

1977-78 2-83 1983-84 Opening Balance, Deposit During the year, Interest. With drawls during the year Closing Balance, Council' Contribution, Interest. Closing Balance, Remarks, 1978-79 1984-85 1979-80 1980-81 1981-82 198

Calculated By Checked By S.O. (A&A) Annexure - 9 Name of the Lab./Instt. Consolidated month-wise statement for CPF/GPF Recoveries/Payments and Recoupment for the year
S.No. Month Total Total Excess Total Excess Excess Excess D.D. Excess No. Remarks Reco- Pay- Pay- Excess RecoPayRecoNo. & Pay& Veries ments rnent Pay- veries ment veries Date ments Date of tbe of the ments to over Payover remits month preprebe ment Recoto the ped vious vious adjusted (Dif of veries Central from month month, during 3& 6) (Diff. of Office Central if any the 6 & 3) Office months (total of 4 & 5) 1 1 2 12 3 13 4 5 6 7 8 9 10 1

(9.1.5) Maintenance of CPFIGPF in CSIR - de-centralisation

As per instructions contained in para 8 of this office letter No.8(4)7677/Funds dated 8.2.1977 on the above subject, budget proposals are to include estimated Council's contribution to CPF Accounts, interest on CPF /GPF deposits, incentive Bonus and payments on account of Deposit Linked Insurance Scheme in respect of persons borne on the strength of your Labs. /Instt. for whom CPF/GPF Accounts are maintained by your office. For the purpose of calculations of interest, the balances lying in CPF/GPF Accounts would be needed. Cut as these accounts IV respect of some of the Labs./Instt. are still being finalised these balances may not be available with you by the time budget-proposals are formulated by your office. It has therefore been decided that Budget proposals on account of CSIR Contribution to C.P.F. Account, interest on CPF/GPF deposits and incentive bonus in respect of all the employees of the CSIR including Labs/Instts. for the current year may be worked out and finalised in Central Office. Nevertheless the amount on account of Council's Contribution for 1977-78 and 1978-79 may be calculated by the Labs on the basis of Pay drawn likely to be drawn by the CPF subscribers and intimated to this office. In addition a list of persons who were C.P.F. subscribers and who have now opted for pension and persons, who have resigned within five year of their service, in whose case the amount of Council's Contribution is to be withdrawn together with the amounts to be withdrawn in such cases if available with your office and also any other adjustment to be made on previous years' account may be supplied. This information may please be furnished to this office at the earliest but not later than 22.8.1977. The budget provisions on account of Deposit Linked Insurance Scheme should however be made separately by you under the Head J-Superannuation-Allowance and Pensions." This is to be estimated on ad-hoc basis taking into consideration the cases

(9.1.6)

Maintenance of Decentralisation

CPF/GPF

account

in

the

CSIR-

1.

Reference is invited to this office letter of even number dated 8.2.1977,

communicating the decision regarding de-centralisation of CPF/GPF account to the respective laboratories. As mentioned in para 5 (iv) of the above letter, a statement showing the CPF/GPF closing balance standing at the credit of staff working in your laboratory excluding the common cadre staff as on 31st March, 1977 is enclosed. These closing balances are to be taken as opening balances as on 1.4.1977 in the accounts of respective subscriber. 2. The total of these balances, amounting to Rs.......... may be taken as opening

balance on the liability side of Balance Sheet and corresponding amount may be shown on asset side as amount remitted/lying with CSIR.

3. The individual Account ledgers pertaining to the staff of your Lab./lnstt. for the period ending 31.3.1977 which are required to be transferred to your Lab./lnstt. in accordance with the decision already communicated, will be sent to you by passenger train for which a separate communication will follow or will be made over to a person of Lab./lnstt. who happens to visit CSIR in the near future. 4. A list of the persons borne on common cadre and who were on the rolls of your laboratory from time to time is also enclosed. It is requested that statement of accounts of CPF/GPF in respect of persons appearing in the list and for the period shown against each may kindly be got prepared from the ledgers transferred to your Laboratory/being transferred to your lab. and forwarded to this office duly attested on all sheets by the Accounts officer of your laboratory for reference and record in this office. 5. It would be seen from the ledgers that there are certain Accounts which are inoperative for the last so many years. Necessary action may please be taken to settle these accounts as early as possible. (CSIR letter No.8(4)176-77/Funds, dated Jan., 1978)

of this nature having occurred in the last 3 years. (CSIR letter No.8(4)/76-77/Funds dated, 3rd August, 1977).

(9.1.7) Decentralisation accounts.

of

maintenance

of

CPF/GPF

The maintenance of CPF/GPF Accounts of the CSIR and its National Laboratories/Institutes was de-centralised vide this office letter of even number dated 8.2.1977. A number of points with regard to booking of expenditure on account of Council Contribution and interest etc. are clarified as under: 1. The recoveries on account of CPF/GPF subscriptions from the subscriber are required to be reflected in the account of the Lab. under G-Deposits and Advances. In this connection attention is invited to para 9 of the letter of even number dt. 8.2.77 referred to above wherein it has been stated that the total balance at the close of 1976-77 in respect of CPF/GPF Accounts is to be. taken as opening balance on the liability side of the Balance Sheet under "Deposits" and a contra entry made on the Assets side under deposits

showing the 'Amount lying with C.O.' Ale recoveries and payments / remittances should, therefore be reflected in the accounts of the Lab. under head G-Deposits under a separate distinct head as shown in the Annexure-I.. The head I-Remittance is not to be operated for this purpose. 2. At the close of the year total recoveries on account of CPF/GPF subscription made during the year, after adjusting the payments made to the subscribers should be reflected in Balance Sheet on the liability side as additions during the year under Deposits as CPF/GPF subscription etc. Similarly Remittances of amounts of CPF/GPF made to C.O. should be shown in the Balance Sheet on Asset side under Deposit as addition during the year under the head 'Amount lying with the C.O.' The total liability as well as assets so shown in the Balance Sheet as on 31st March each year should normally tally. The total of individual accounts as per Broad Sheet should however invariably correspond to the figure as shown on the liability side of the Broad Sheet. 3 . Council's contribution to CPF shall be equal to the amount of subscription actually paid by the subscriber or 8-1/3% of his total emoluments whichever is less. For this purpose emoluments mean the total emoluments actually drawn during the year and not the emoluments as on 31 st March of the previous year which is taken as basis for fixing the minimum rate of subscription. However the recovery on account of CPF-subscription should not in any case be less than 8-1/3% of monthly emoluments of the subscriber. 4. Interest on CPF/GPF subscription, Council Contribution and interest thereon and I.B. for the year are to be calculated and credited in the ledger account of individual subscribers. The total interest as well as CSIR contribution as per Broad Sheet of GPF/CPF should be separately shown under Receipt and payment Account' under G-Deposit and Advance as (i) interest and (ii) CSIR contribution in the month of March after closing of the GPF/CPF accounts by means of transfer entry as per annexure I. The total amount of GPF Contribution, interest on GPF/CPF accumulation and Incentive Bonus so calculated and credited to the subscribers account after adjustment of write back of CPF contribution in respect of those who opt for pension should be communicated separately for Council Contribution and interest in CSIR by 25th of March every year. 5. The account of GPF/CPF of an employee who is transferred to another Lab./Instt. may be closed in the manner as already -stated vide para 5 of this office letter of even number dated 8.2.1977. The balance at his credit may be transferred by means of transfer entry as per Annexure II under intimation to the CSIR along with a copy of the T.E.

6.

In cases where annual CPF/GPF statement of accounts ending 31.3.1977 in respect of certain employees are not available, the balances as shown against their names in the list of balances of CPF/GPF amount as on 31.3.1977 already sent to you separately be taken as opening balances in the case of such accounts and further action be taken for the purpose of calculating and crediting of interest etc. and closing of GPF/CPF accounts for 1977-78.

(CSIR letter No(4)/76-77/Funds, dated 27th March, 1978)

Annexure-1
Receipt G-Deposits Advance Payments G-Deposits and Advances-Amount lying with C.O. CPF/GPF (a) CPF, Subscription/refund of CPF/GPF advances (a) Remittance of CPF

recoveries to (b) GPF,

CSIR (Recoveries) of advances (b) Remittances of GPF

Subscription/refund

recoveries to CSIR (Recoveries) (c) CPF Contribution (Credited to subscriber's to IndividualAccount) (d) Interest on CPF/GPF Accounts and (d) Interest (c) CPF Contribution (Credited Accounts) on CPF/GPF

accumulation incentive Incentive Bonus (Credited to subscriber's accounts Bonus (Credited to

individual account) Model T.E. to be prepared by the transferring Lab/Instt. in the case of transfer of a subscriber from one laboratory to another laboratory. Debit G-Deposit and Advance CPF/GPF Credit G-Deposits and

Advances CPF/GPF Amount of CPF/GPF Accumulation of (name Lab.) lying with C.O.

CPF/GPF Sub. (-) Rs. Rs. CPF Contribution(-) Rs.

CPF/GPF Sub. (-)

CPF

Contribution (-) Rs. Shri...................................................... Designation..................................... G PF/CPF lab.) lab.) been Mp No has been transferred of of has his order T.E. in to his credit from............................................................. (name to.............................................................................................. (name vide prepared to adjust the office amount standing

No....................................................................................... Date w.e.f CPF/GPF Account No and lying with Central Office. Finance

&

Accounts Officer Copy to: 1. 2. 3. Accounts Section. Finance & Accounts Officer (Funds) C.O. Finance & Accounts Officer lab. to which transferred.

Model T.E. to be prepared by the Lab/Instt. to which the subscriber is transferred. Debit G-Deposit and Advances CPFIGPF CPFIGPF Amount of CPF/GPF Accumulation of (name of Lab.) lying with C.O. CPF/GPF Sub. Rs. CPF Cont. Rs. Shri Designation CPF/GPF Sub. Rs. CPF Cont. Rs. GPF/CPF A/C No

Credit
G-Deposits and Advances

has reported on transfer from Lab. on (date). T.E. has been prepared on the basis of T.E. No of (name of the lab) to take into account the amount standing to

his credit in his CPF/GPF old Account No in new A/C No. to be and lying with Central Office. Finance & Accounts Officer Copy to: 1. 2. 3. Accounts Section. Finance & Accounts Officer (Funds) C.O. Finance & Accounts Officer lab. from which transferred.

(9.1.8) Grant
Para 4 of the Min.of Fin. O.M.No.F.9(5)-EV(B)/77 dated 29.1.79 may kindly be read as under:"In case of a person on deputation to a Central Government department from a State Government/Autonomous Body, the concerned State Government/Autonomous Body only can grant advance/withdrawals to such deputationists, unless the concerned State Government/Autonomous Body have delegated powers to the Central Government departments for grant of advances/withdrawals from Provident Fund to such deputationists. Information as to whether a certain State Government or Autonomous Body have delegated such powers to the Central Government departments should be ascertained by the concerned Central Government department by writing to the concerned State Government/Autonomous Body. The Ministry of Finance have no information in this matter. It should, however, be noted that even if such powers have been delegated by a State Government/Autonomous Body to Central Govt. departments, the Provident Fund Rules of the concerned State Government/Autonomous Body should be followed in granting advances/withdrawals to such deputationists from their Provident Fund accounts. (CSIR letter No.31(102)/79-G, dated 28th March, 1979) Enclosed is a copy of Government of India, Ministry of Home Affairs, Department of Personnel and Administrative. Reforms O.M. No. 3(2)-PU/79 dated 9th August, 1979 (not printed) on the above subject for information, guidance and immediate necessary action.

It is requested that the option should be exercised within a period of six months from the date of issue of O.M. by all those who are still borne on C.P.F. Scheme of the CSIR. The contents of the O.M. may be brought to the notice of all the concerned Council servants individually who are on C.P.F. scheme of the CSIR and their signatures in token of having done this be obtained and kept on record. A confirmation to this regard may be sent to the CSIR positively by 1. 10. 1979. The option should be exercised within the stipulated period and option should be unequivocal, unconditional and unambiguous. The option may be taken in duplicate which should be diarised, signed by the Head of Office/F & A.O. and then pasted in the service Book/record. Necessary O.M. may please be issued in case of officers who opt to come over to pensionable scheme of the CSIR. (CSIR letter No. 1 (11)/79-PEN, dated 1st September, 1979)

(9.1.10) It has been observed that some members of the staff in CS1R apply for CPF/GPF advances a number of times in a year and in some cases almost every month. This not only results in a lot of administrative and calculation work, but is also against the spirit of GPF/CPF Rules. GPF/CPF is not supposed to be operated like a bank account. It is impressed upon all the members of the staff that though the balance standing in CPF/GPF account is their amount, it is primarily a saving for the welfare of the family members of staff concerned. In order, therefore, to inculcate the habit of saving for the family, it has been decided that the advances/withdrawals from GPF/CPF accounts will henceforth be restricted to only once in six months. However, in emergent cases, where adequate proof of emergency is provided, advances may be sanctioned as a very special case on the merits of the cases.
All the members of the staff in CSIR are requested to co-operate in observing the above procedure which is ultimately in their interest. This issues with the approval of J.S. (Admn.) (CSIR letter No. 10(1)/S3-E.III, dated 25th July, 1983)

(9.1.11) Grant of option to the families of the employees who die in harness to come over to Pension Scheme.

The Government of India, Ministry of Finance (Department of Expenditure) New Delhi O.M. No. 1(16)-EV/84 dated 29.10.84 (Not Printed) on the above subject was forwarded to the Heads of all National Labs./Instts. under CSIR endorsement No. 1(11)/84-PEN/83 dated 20th March, 1985. It has been decided therein that the cases for allowing an option to the families of those employees who die in harness while in service to come over to pension from CPF, may be decided by the 'Administrative Authorities' concerned. Of late, references are being received from Labs./Instts. seeking sanction of CSIR for change of option sought by the families of the deceased employees. After careful consideration in consultation with Finance Wing of CSIR Hqrs., it has been decided that such permissions to the families of the deceased may henceforth be accorded by the Heads of National Labs./Instts. upto the level of Scientist 'E-II' except Common Cadre staff where references may be made to CSIR Hqrs. (CSIR letter No. 14(23)/Misc./85-E.II, dated 30th January, 1986)

(9.1.12) Speedy settlement of provident Fund account of subscribers on their retirement on superannuation.
Reference CSIR circular letter of even number dated 12.6.1986 on the above subject. Replies received from the Laboratories/Institutes indicate that in some of the Laboratories/Institutes certain cases of final refund of provident fund balance in respect of retired employees were pending for the following reasons:1) Ledger copies pertaining to the period the subscribers had worked in more than one Laboratory/Institute prior to their joining the Laboratory/Institute from where they retired were not available. 2) The subscribers did not submit applications for refund of GPF/CPF balances for several months/years after the date of their retirement/leaving the service of CSIR. 3) Formalities like obtaining an undertaking from the beneficiary for recovery of outstanding dues, succession certificate. etc. were not completed. With a view to avoiding delays of the nature mentioned above and to ensure quick settlement of final refund of GPF/CPF cases in future, the following steps may kindly be taken by the laboratories/Institutes well in advance:-

i)

Attested copies of the ledger accounts of all subscribers transferred from one laboratory/Institute to another may be obtained by the laboratory/institute where the employees are working at present within three months of the date of joining in the new laboratory.

ii)

In cases where the subscribers did not apply for refund of GPF/CPF balances immediately after the date of retirement or leaving the council service, action may be taken by the laboratory/Institute to obtain applications from the Individuals concerned and their cases settled. In such cases, no interest beyond the period permissible as per rules should be credited to their account.

iii)

Expeditious action may also be taken by the Laboratory/Institute to complete the formalities like obtaining undertaking for recovery of dues and succession certificates etc. from the beneficiary and all cases of final payment settled.

(CSIR Letter No: 4(1)/85-86/Fund, dated 20/10/1986).

(9.1.13) Fixing of responsibility for overdrawal of Provident Fund Advance.

It has come to notice that a number of Provident Fund Subscribers have been paid refundable/non-refundable advances from the fund in excess of the amount standing to their credit on the date of drawal of advance. In this connection a reference is invited to Rule 11 of GPF Rules (Swamy's Compilation corrected upto 1. 1 1. 1992 and CPF Rules (Swamy's Compilation corrected upto 1.9.1991). In terms of Govt. of India Decision No. 6 (GPF) and No. 5 (CPF) under rule 11 in case a subscriber is found to have drawn from the Fund an amount in excess of the amount standing on his credit on the date of the drawal the overdrawn amount shall be repaid by him with interest thereon at the prescribed rate irrespective of whether the overdrawal occurred in the course of an advance or a withdrawal of the final payment from the fund. This Rule further provides that whatever be the reasons of the overdrawal, since the subscriber can not draw amount unless it is sanctioned, the sanctioning and/or accounting authority also have the responsibility in the overdrawals. The above provisions of the Rule is brought to your kind notice for necessary action. All requests of advances/withdrawals may therefore be closely scrutinised and in cases where over payments occur in addition to charging interest on overdrawn amount responsibility may also be fixed and action taken

both against persons found responsible both in administration and in accounts in terms of the provisions of the Rule ibid. This issues with the approval of FA, CSIR. (CSIR letter No.8(4)94-95-Funds dated 5th October, 1994) Reference this office circular/letter No.31(11)/90-(Gen) dated 9-6-95. As per GOI Deptt. of pension & PW OM No.20(17)P&PW/90-E dated 12-11-90 incorporated as GOI decision NO.3 below Rule 7 of GPF Rules, the arrears of pay may be deposited voluntarily by the staff members in their GPF w.e.f. 1-4-86 to the date of revision of pay scales (arrears for the period from 1-1-86 to 31-3-86 are compulsorily to be deposited in PF accounts) and the date of accrual of interest on these deposits will be the first of the month succeeding the month in which orders for such revision of pay scales are issued. This issues with the concurrence of Financial Adviser, CSIR. (CSIR letter No.31(11)/90-95-EI-Gen, dated 6-9-95)

(17) Leave Rules

(17.1) Leave to Contract Officers (17.1.1) Appointment Of officers -period of contract-leave privileges.
The question of applying the same leave rules, as are normally applied to permanent employees, to Officers appointed on contract under the Council has been under consideration for some time. The governing body of the Council of Scientific and Industrial Research at its meeting held on 22/3/58 has decided that appointments to all posts of Senior Scientific Officer Grade II and above which are at present made on contract basis for a period of 5 years, should in future, be made on the same basis for a period of 6 years. Further, officers appointed on contract may carry forward leave earned by them during their service under the Council in the same manner as admissible to other officers of the Council not appointed on contract. (CSIR Letter No:5/1/58-PC, dated: May 28, 1958.)

(17.1.2)

Sub: Admissibility

Only earned leave is admissible to the contract officers as to an officer in the permanent employ and that, in respect of other kinds of leave due and admissible, they are treated as temporary employees. Since "Leave Not Due" is of nature of half pay leave it will not be admissible to contract officers. (CSIR Letter No: 14(15)/65-E.I. dated: 3rd Sept., 1968.)

(17.2) Study Leave

(17.2.1) Sub: Grant of study Leave for higher studies in professional and other technical subjects.
On an analysis of data received from the various Laboratories/Institutes of the CSIR, it has been found that a number of individuals among scientific and technical personnel possess inadequate academic qualifications. There are certain professional examinations both in India and abroad (vide an illustrative list placed below) which could be passed by some of these officers, either without actual admissions in any College or University, etc. for coaching purposes or by part-time studies. There are also other diplomas and degrees which can be obtained by undergoing regular courses of studies prescribed by various universities and other 'institutes both in India and in other countries which are recognised by the Government of India for appointment to superior services and posts. In order to encourage such scientific and technical personnel to acquire higher scientific and technical qualifications of the nature mentioned above, it has been decided to grant in individual cases on merit, study leave (on half average pay) for a period not exceeding 24 months, provided that:a) It is certified by the Director of the Laboratory/Institute concerned that the

studies are of definite advantage to the work of the Laboratory/institute in which the person concerned is employed; b) in case of studies abroad, it is certified that facilities for the same are not available in India; c) the person concerned executes a bond to serve the CSIR for a period of 3 years; and

d)

other conditions laid down in the study leave rules of the Government of India will be applicable.

This may kindly be brought to the notice of the Scientific and Technical personnel of Your Laboratory/Institute. (CSIR Letter No: 16(19)/61 -EI. dated: 12th Nov., 1971.)

List of some of the qualification which can be obtained without physical attendance etc. both in India and abroad.
1. Associate Membership Examination Parts-II and III of the Aeronautical Society of India. 2. Graduate ship examination of the Institute of Telecommunication Engineer

(India). 3. Final examination (recognised provisionally) of the Institution of

Surveyors (India) in any of the following branches:a) b) c) Land Surveying Hydrographic surveying. Buildings, quantity and valuation surveying.

4. Sections A & B of the Associate Membership Examination of the Institution of Engineers (India). 5. Associate Membership Examination of the Indian Institute of Chemical Engineers, Calcutta. 6. Associate Membership Examination of the Indian Institute of Metals,

Calcutta. 7. City & Guilds College, Kensington# London 8. A.C.G.I.

Royal Aeronautical Society, London Associate Fellowship obtained after

passing parts I, II and III of the Associate Fellowship Examination. 9. Institution of Marine Engineers, London. Associate

Membership. of the Institution of Marine Engineers, London. 10. The Institute of Civil Engineers, London. i) Sections A&B

ii) 11. The Institution of the Mechanical Engineers, i) Sections A & B ii) iii) Parts 1 & 11 London.

Parts I&II

Part 1 (Conducted Concurrently with Section A and Sec B. iv) Section A (conducted concurrently with Part I and Part.II.

12. i) ii)

The Institution of Electrical Engineers London. Sections A & B Parts 1, II and Ill

Graduate Membership Examination of the British Institute of Radio Engineers, London, (renamed as the Institution of Electronics and Radio Engineers from 1964).

(17.2.2)

Sub: Grant of Study Leave to Scientist.

The question of allowing scientific/technical employees who have been granted Study leave for acquiring higher Scientific and technical qualifications, to resume duties in the Laboratory/Institute in between the completion of their studies during summer or other vacation etc., so as to get the benefit of full pay and allowances, has been examined in consultation with the Ministry of Finance and it has been decided that the employees concerned can not be allowed to resume duties before completion of the full course of Study for which the study leave was granted in any circumstances. If they are allowed to do so or they resume duties for a short interval during vacation etc., the very purpose of the study leave will be defeated. (CSIR Letter No: 14/3/71-E.II, dated:29th Nov., 1976.)

(17.2.3)
It

Sub: Grant of Study Leave

has been observed for some time past that the National

Laboratories/Institutes are sending proposals for grant of study leave for under graduate and graduate studies and/or academic/literary subjects such as B.Lib.

Science etc. which is not permissible under the Rules. It has accordingly been decided in consultation with I.F.A, that the requests for grant of study leave for prosecution of studies for academic or literary subjects will not be entertained in future. The proposals for grant of study leave may please be sent to CSIR only after having satisfied that the course will be of definite advantage to the Council from the point of view of public interest and the subject is of direct and close relevance to the sphere of duty of the employee. These instructions may kindly be followed scrupulously. (CSIR Letter No:5(17)/83-E.II, dated: 16th March, 1983.)

(17.2.4) Sub: Grant of Study Leave to the Staff

In future proposals for the grant of study leave to your officers may please be sent to this office in the proforma enclosed. CSIR Letter No:5(7)/83-E.II, dated:27th Dec., 1984. Form of application for grant of Study Leave 1. 2. 3. Name of the Officer & Designation. Whether permanent or temporary. Length of service in CSIR and date of initial appointment (specify posts held from time to time) 4. 5. Period of Study Leave and date of Commencement. Course of Study & Name of the University/Institution. A copy of Admission

certificate from University may be attached. 6. 7. study Study Leave/Special Leave, if any, sanctioned earlier with full particulars. A certificate signed by the Director/Head of the Deptt. that the course of is directly related with the Sphere of his/her duties in the

Institute/Laboratory and shall be of definite advantage from the point of view of public interest (to be enclosed). 8. A certificate signed by the Director/Head of the Department to the effect

that the Course of study shall enable the persons concerned to keep abreast with modem development in the field of his duty and competence and thus substantially benefit the Department (this certificate is required only when study relates to post graduate course).

9.

In case study leave required for study course out of India, a certificate will

be enclosed to the effect that adequate facilities for studies in the above subject do not exist in India or under any of the Schemes administered by the Department of Economics Affairs of the Ministry of Finance or by the Ministry of Finance. 10. Whether any remuneration/stipend/Scholarship has been granted and if so full details thereof. 11. A certificate from the Sr. Finance & Accounts Officer/Finance & Accounts Officer of the Lab./Instt. that the study leave is admissible to the officer concerned and that the proposal is in order. Administrative Officer

(17.2.5) Sub: Grant of study leave to the Administrative Staff for Prosecution of Higher Studies - Guidelines thereof.
The question of grant of study leave to the Administrative Staff of the Labs./Instts. has been under consideration for some time past. In order to examine the matter threadbare a Departmental Committee was constituted to go into the merits of the case and make recommendation. On the recommendation of the said Committee, DGSIR has been pleased to approve that Administrative Staff of the Labs./lnstts. including CSIR Headquarters may be granted study leave in accordance with the provision of Rule of 50 of CCS(Leave) Rules for prosecuting the following specialised and professional courses:-

1.

Computer Training Courses conducted by the Institution set up by Central or

State Governments in the country. 2. MBA - For doing MBA grant of study leave may be restricted at the level of

Section Officers and above. 3. Chartered Accountancy. The quantum of leave in all the above cases will be restricted to as admissible under the@ rules and respective employee will have to avail of other kind of leave for completing any of the above courses, if the study leave so sanctioned to him falls short of duration of the course. Each individual proposal in accordance with the above guidelines will be examined on merit and decided as such. (CSIR Letter No:5(7)/83-E.II(5), dated:21 st March, 1988.)

(17.3)

Leave to fellows appointed for Major Projects

(17.3.1) Procedure for calculation of the leave in respect of

fellows of the CSIR.
The CSIR has recently circulated a scheme for making quick recruitment of Scientists for major Projects vide reference No. 17(155)/86-E.II dated 18th July, 1986. Under this scheme the fellows appointed, are entitled to 30 days leave per annum. It has been decided that these fellows will be entitled to avail this leaveon pro-rata basis. (CSIR letter No. 17(155)/86-E.II(U-2), dated 10th August, 1987)

(1 7.3.2) Sub: Recruitment of Scientists etc. for Major Projects.

Please refer to this office letter of even number dated 10/8/1987 stating that 30 days leave per annum is admissible to the scientists recruited under quick higher scheme and this leave can be allowed on pro-rata basis. The matter has since been reconsidered and DG-CSIR has been pleased to decide that the Scientists recruited under the Quick Higher Scheme will be entitled to 30 days leave as prescribed in Rule-26 of CCS Leave Rule 1972 i.e. 15 days leave may be credited to the Scientists account on lst Jan. and another 15 days on1st July every year. When a scientist joins in the course of a given half year, prorata credits may be given for the initial half year in the same manner as prescribed in the normal leave Rules. In the event of any unexpected termination of the appointment the total leave entitlement may be calculated on pro-rata basis and if any excess leave had been availed off, monetary adjustment may be made in the final remuneration claim of the Scientist. (CSIR Letter No: 17(155)/86-E.II(U-2), dated 8th Dec., 1987.)

(1 7.3.3) Sub: Recruitment of Scientist/Fellows for major Projects.

Reference this office letter of even number dated 18th July 1986 pertaining to appointment of Scientist Fellows by the National Labs../lnstts. In partial modification of clause (1) of the afore-mentioned orders on the scheme, it has been decided in consultation with the IFA, CSIR that female Scientists Fellows appointed under Quick Higher Scheme will be eligible to the grant of maternity leave upto a period of 90 days as per conditions stipulated in Rule - 43 of CCS (Leave) Rules, 1972. The orders circulated vide this office circular letter of even

number dated 8th December 1987 with regard to grant of 30 days leave, as per Rule-26 of CCS (Leave) Rules, 1972 will, however, continue to operate as usual. (CSIR Letter No: 17(155)/86-E.II, dated 1/08/1990.)

(17.4) Grant of special casual leave

(17.4.1) Sub: Grant of Special Casual Leave to the Sportsmen of CSIR.

In pursuance of the decision taken by the Governing Body at its meeting held on 21/11/1983 & 06-12-1983 and 2-1-1984, it has been decided that Special Casual Leave may be granted to sportsmen of CSIR to the overall limit of 30 days in one calendar year for their participation in sporting event of national or international importance. This limit of 30 days will be over and above the Special Casual Leave granted to the Sportsmen for Shanti Swarup Bhatnagar Memorial Tournaments. The conditions for grant of Special Casual Leave will remain the same as given in the CCS (Leave) Rules, 1972 and the power of granting Special Casual leave will be exercised by the Directors of National Labs./lnstts. being the Heads of Department as defined in supplementary Rule 2(10). (CSIR Letter No:7(130/2)/82-E.II(U-3), dated 14/3/84. and 28/11/84)

(17.4.2) Sub: Grant Sportspersons.

In continuation of CSIR

of

special

casual

leave

etc.

to

circular

letter

No.7(130/2)/82-E-II(U-3)

dated

1413/1984 on the above subject, it has now been decided to grant certain further incentives/facilities to the following extent: (i) In the case of CSIR employees who are selected for participating in

sporting events of national/International importance, the period of the actual days on which they participate in the events as also the time spent in travelling to and from such tournaments/meets may be treated as duty. Further if any preparticipation coaching camp is held in connection with the above mentioned events and the CSIR employee is required to attend the same, this period may also be treated as on duty. Consequently the existing provisions regarding grant of special casual leave for the purposes mentioned in this item may be treated as cancelled. (ii) The quantum of Special Casual leave for a period not exceeding 30 days in

a calendar year allowed to CSIR employees will cover also their attending the

pre-selection

trials/camps

connected

with

sporting

events

of

national/international importance. (iii) CSIR employees who are selected for participating in sporting events of

national/International importance within India, may be allowed to travel by First Class by train. In the case of events of international importance held outside India, they may be entitled to travel by economy class by air. In so far as other incentives for serving sportspersons etc. are concerned, existing orders will continue. (CSIR Letter No:7(130/2)182-E.II(U-3), dated: 4th July, 1986.)

(I7.4.3) Grant of special Casual Leave to Industrial and nonIndustrial Central Government Employees whoundergo sterilisation operation under Family Welfare Programme.
A copy of Office Memorandum No.28016/5/83-Estt. A dated 25th January, 1984 received from Ministry of Home Affairs (Department of Personnel and Administrative Reforms) New Delhi on the subject mentioned above is circulated for information, guidance and compliance as the case may be. (CSIR letter No.31(67)/81-G, dated 24th February, 1984)

(17.4.4) Grant of special Casual Leave to Industrial and nonIndustrial Central Government Employees who undergo sterilisation operation under Family Welfare Programme.
According to the provisions contained in this Department O.M.No.28016/3/78Estt.A dated the 6th August, 1979, female central Govt. employees who undergo tubectomy operations - whether puerperal or Non-puerperal - may be granted special casual leave for a period not exceeding 14 days. Further, male central Govt. employees whose wives undergo either puerperal or - non-puerperal tubectomy operations for the first time or for the second time due to failure of the first operation (under the Family Welfare programmes) may be granted special casual Leave for 9 days subject to the production of a medical certificate stating that their wives have undergone tubectomy operation. A question has been raised whether these provisions relating to grant of special casual leave to male and female central Govt. employees on account of puerperal or nonpuerperal- tubcetomy operations will be applicable also to cases where the sterilisation of female central Govt. employees is performed through operation under laproscopic method.

2.

The matter has been considered in consultation with the Ministry of Health

and Family Welfare and it has been decided that the aforesaid provisions relating of grant of special casual leave to male and female central govt. employees may also be applied to cases where the sterilisation operation is performed by laproscopic method. Ministry of Finance etc. are requested to bring this decision to the notice of all concerned serving under their control. 3. In so far as employees of Indian Audit and Accounts Department are

concerned these orders issue in consultation with Comptroller and Auditor General of India. (GOI letter No.28016/5/78-Esttt.A dated 25th January, 1984)

(17.4.5) Grant of Special Casual Leave etc. to Sportspersons.

In continuation of this office circular letter of even number dated 4th July, 1986 t)n the above noted subject. 1 am directed to state that as clarified by the Ministry of Personnel, Public Grievances and Pension, New Delhi, the actual period of participation in the sporting events of national/international importance together with to and fro travel time to be treated as duty as referred to in para-1 of this office letter cited above, normal daily allowance will also be permissible as per extant Rules to the concerned Sportspersons. (CSIR letter No. 17(130/2)-E.II (U-3), dated 7th July, 1987)

(I7.4.6) Grant of Special casual Leave to the delegates of the Federation of CSIR Employees & Workers Unions & Associations for attending the annual conference.
In continuation of this office circular of even number dated 4.6.1991 on the above subject, 1 am directed to state that DG-CSIR has been pleased to approve that in addition to president, one Vice-President, one General Secretary. one treasurer and one delegate for each 100 members or part thereof of the Federation, the other office bearers of the Federation (to the maximum of 12 in total) will also now be granted special casual leave for attending the annual conference of the Federation once a year. Other conditions for grant of special casual leave will, however, remain unchanged. (CSIR letter No. 17(65/44)/390-PPS, dated 13th July, 1992)

(17.5) Grant of Sabbatical leave

(17.5. 1) Subject: Sabbatical Leave

The Governing Body of CSIR has approved the following rules and regulations for sabbatical leave at its 124th meeting held on 24th September, 1991.

Rules and Regulations

1 . The Sabbatical Leave would be exclusively for Scientific or academic work at any relevant Institution in India or abroad; 2. The Sabbatical Leave would be admissible to Scientists "C" and above who

have rendered not less than six years service in CSIR; 3. Sabbatical Leave should be granted once in six years provided the scientist concerned has not gone on one year or longer deputation or assignment or study leave during the preceding six years; 4. Sabbatical Leave could be availed by a Scientist while receiving fellowship

or the like from CSIR or any other Organisation;

The leave will be limited to a maximum period of one year only; it may be taken for shorter duration;
5. 6. The scientist must have at least three years services after completion of

sabbatical Leave; 7. 8. The sabbatical leave cannot be combined with any other leave; During the period of sabbatical leave, the Scientist concerned will be paid

full salary and allowance as would have been otherwise admissible to him; 9. Scientist concerned will furnish a letter of acceptance from the Host

Institution for undertaking advanced Study/research; 10. Scientist concerned will give an undertaking before proceeding on

sabbatical leave that he will utilise it for the bona-fide purpose for which it is sanctioned and will not accept any commercial employment during the period of leave; if, after rejoining duty, he resigns within three years he shall refund the salary paid to him during the period of his sabbatical leave; 11. During the period of sabbatical leave, the scientist will continue to retain

accommodation on the same terms and conditions as are applicable to other council employees;

12.

For all purpose the period of sabbatical leave will be treated as a period

spent on duty without entitlement to TA and EA; 13. In case the Scientist proceeds abroad, the Laboratory where he is

employed or CSIR will have no financial obligations including medical expenses; 14. All applications shall be forwarded by Laboratories to CSIR in ease

sabbatical leave is out of the country. 15. On completion of sabbatical leave, the scientist will submit detailed report

on work done and objectivesaccomplished. (CSIR -HRDG Letter No:CSIR/SK/SL/91, dated: 16/12/1991.)

(1 7.5.2) Sub: Provision of Sabbatical Leave for Scientists of CSIR.

Reference CSIR letter No.CSIR/SK/SL/91 dated December 16,1991 from Dr. Sushil Kumar, the then Head, HRDG, CSIR on the subject cited above. The Governing Body in its 131st meeting held on 29th July, 1993 while considering the recommendations of the Mashelkar Committee on Marketing Knowledge Base etc., has, inter-alia approved the following modifications in the existing rules and regulations for sabbatical leave:"the facility of sabbatical leave that is presently available for work of scientific and academic nature only, be extended to include work on other activities of the innovation chain with industry, consultancy organisations, financial institutions, project engineering firms, technology marketing/transfer agencies, etc. All other conditions of the scheme approved by GB for sabbatical leave to remain unchanged". (CSIR Letter No:CSIR/SK/Sl/91/HRDG, dated: 13/07/1994.)

(17.6) Other Miscellaneous orders on grant of leave.

(17.6.1) Grant of leave to quasi permanent employee

In continuation of this office letter No. 16(43)/63-E.1 dated 19.10.64, it has been decided in consultation with the Ministry of Finance, that the Council servants, who have completed three years of service in Council of Scientific and Industrial Research and who would have been eligible for being declared quasi permanent, had this scheme been adopted in the CSIR, would be entitled to all

benefits of leave as applicable to quasi-permanent Central Govt. employees under the Revised Leave Rules, 1933 as amended from time to time. These benefits will be admissible with effect from Ist July following the date, on which the Council employee complete three years of service. (CSIRLetterNo:16(43)/63-E.I,dated:30.01.1967.)

(17.6.2) Sub: Grant of leave due for going abroad for private visits.
In partial modification of this office letter No.7(49)15/64-E.I dated the 29th July. 1968. the Director General, Scientific and Industrial Research has been pleased to decide that leave due and admissible may be granted by Heads of National Laboratories under their own powers to members of the staff who desire to go abroad on private visits, other than for studies/training or deputation and where no financial assistance is to be received by them from foreign Govts./Bodies/Organisations on the clear understanding that they will not seek any employment or receive any remuneration from any agency. In sanctioning such leave to members of the staff under him, the Head of the Lab./Instt. has to satisfy himself that:1. Leave applied for by the member of the staff is for bona-fide purpose and

will not be mis-utilised by him for purposes other than those applied for; and 2. The laboratory/Institute will not be responsible to assist him in the matter

of obtaining passport, foreign exchange etc. These will be the responsibility of the person concerned. 3. Cases for grant of leave to be spent in certain countries with which India

has no diplomatic and/or friendly relations, may however be sent to CSIR headquarters. 4. Cases involving receipt of any financial assistance by the staff from foreign

bodies/organisations/Govt. etc. shall continue to be referred to the CSIR for consideration of the authorities. (CSIRLetterNo:16(139)/68-E.I,dated:12thAug.,1969.)

(17.6.3) Sub: Treatment of period on Extra Ordinary Leave to Scientist taking up Post Doctoral Positionsabroad for counting towards increments.
Reference CDRI letter No.8(1)/78-Estt. date 3rd June, 1985 on the above subject. Since Dr. Agarwal was granted EOL under Ministry of Finance O.M. No. 1

1(1)E.II/69 dated 25.6.70. the period of EOL will not count either for increment or for assessment purposes. Directors of National Labs./Institutes are not competent to grant increment to those who were sanctioned EOL under the said orders. The finance Wing, CSIR, has been consulted in the matter who have opined accordingly. As regards delegation of powers to the Directors with regard to FR-26, it may be stated that the cases referred to the above are not covered under FR-26. The period of EOL availed of by Dr.Agarwal does not qualify for earning increment or assessment promotion. All cases of increment of assessment in relation to the EOL granted under the Ministry of Finance O.M. dated 25.6.70 and 6.1.71 referred to above may be regulated accordingly. A report may please be sent to CSIR indicating action of the laboratory in this regard showing details of all cases where-increment has been allowed or the EOL period has been counted for assessment in such cases. (CSIR Letter No:27/859/81-ISC.II, dated:4/6/1985.)

20. Medical Facilities to CSIR Employees and Pensioners

20.

Medical Facilities to CSIR Employees and Pensioners

20.1.1 20.1.2 20.1.3 20.1.4 20.1.5 20.1.6 20.1.7 20.1.8 20.1.9 Enhancement of powers of Directors of all National Labs./Instts. to admit medical claims - Clarifications regarding. Sanjay Gandhi Post Graduate Institute, Lucknow - Recognition as a Referral Institute. Guidelines for Part-time Doctors Guidelines for engaging part-time doctors - Modification thereof. Sub- Medical facility for retired CSIR employees. Sub: Extension of facilities to CSIR Pensioners. Sub: Extension of CGHS Facilities to Employees/Pensioners of CSIR - Nursing Home Facilities. Extension of CGHS Facilities to Employees/Pensioners of CSIR Nursing Home Facilities Sub: Medical facilities for retired CSIR Employees CSIR, their spouse and dependent children. 20.1.11 Sub: Medical facilities for the retired CSIR Pensioners. 20.1.10 Sub: Introduction of Group Mediclaim Scheme for the pensioners of

20.1.12 Group Mediclaim Scheme - regarding renewal thereof.

(20)Medical Facilities to CSIR Employees and Pensioners

(20.1.1) Enhancement of powers of Directors of all National Labs./Instts. to admit medical claims -Clarifications regarding.
The Heads of Department in the Government of India are empowered to allow reimbursement of charges for medical treatment in emergent cases in a private hospital to their employees as contained in the, Ministry of Health order dated 23rd February, 1977 and 7th May, 1979 read with their O.M. No.S14012/9/75/MC/MS dated 18th June, 1982, subject to conditions stipulated therein. These orders are contained in the Swamy's Compilation of Medical Attendance Rules. The question of delegating the above powers to the Directors/Heads of the National Laboratories/Institutes has been under active consideration in CSIR for some time past. It has been decided in consultation with the Financial Adviser that Directors/Heads of National Laboratories/Institutes may exercise these powers as Heads of the Department for allowing reimbursement of medical charges for treatment in really emergent cases in a private hospital at the Headquarters of an employee subject to the conditions contained in the above orders. Past cases need not be reopened. (CSIR letter No. 14(2)/25/85-E.II, dated, 6th January, 1987)

(20.1.2) Sanjay Gandhi Post Graduate Institute, Lucknow Recognition as a Referral Institute.
Reference CDRI letter No. CA/CDRI/Misc/89 dated 20th March, 1989 on the above noted subject. 'Re DG-CSIR, in consultation with the Finance has been pleased to accord approval to treat the Sanjay Gandhi Post-Graduate Institute of Lucknow as a referral Institute under CS (Medical Attendants) Rule, 1-944 for the employees working in the CSIR Labs./Institutes at Lucknow on the terms and conditions as are applicable to P.G.I., Chandigarh and All India Institute of Medical Sciences, New Delhi. (CSIR letter No. 14(6)/83-E.II, dated, 11th May, 1989)

(20.I.3) Guidelines for Part-time Doctors

The question of framing guidelines for having a uniform policy for engagement of part-time doctors and grant of honorarium to them was under consideration for sometime past. The DG-CSIR on the recommendation of the committee constituted for the purpose has approved the following guidelines a) b) c) Not more than one part-time doctor may be engaged by a Lab./Instt.; Part-time doctor engaged should be of repute; Honorarium may be to the maximum of Rs. 500/- per month per hour per day subject to the ceiling of 3 hours per day and the maximum of Rs. 1500/- per month. d) Part time doctors may not normally be engaged where Departmental Dispensary is running with a full time doctor. e) Part-Time doctor could be engaged in exceptional circumstances for the medical care of its employees during working hours even though the employees are covered by CGHS Scheme/Reimbursement Scheme where Authorised Medical Attendants exist under Central Service Medical Attendants Rules, 1944. f) Powers to engage part-time doctor will now rest with the Head of the Lab./lnstt. g) In case of the departure from (a) & (c) above, approval of CSIR be obtained. This issues with the concurrence of Financial Adviser, CSIR. (CSIR letter No.4(10)/80-E-II, dated, 3rd February, 1988)

(20.1.4) Guidelines for engaging Modification thereof.

part-time

doctors

In partial modification of this office letter of even number dated 3.2.1988. I am directed to inform you that DG-CSIR has been pleased to accord approval to the following :-

1.

Rate of honorarium per hour, per-day, per month for a part-time doctor

may be increased from Rs.500/- to Rs. 650/- subject to the ceiling of three hours per-day, per-month with a maximum of Rs. 1950/- per part-time doctor. The above consolidated honorarium will include the transportation cost also. 2. The engagement of a part-time doctor is admissible only in the Allopathic

system. However, if a Lab./Instt. requires a part-time doctor in any other system, namely, Ayurvedic/Unani/Homeopathic, the Head of the Lab./lnstt. will be competent to engage him as AMA subject to the conditions laid down for appointment of an AMA in the CCS (NIA) Rules, 1944, as amended from time to time. 3. The other conditions for engagement of part-time doctors will continue to

be the same as contained in CSIR Circular of even number dated 3.2.1988. (CSIR letter No. 14(10)/91 -E.II. dated, 3rd October, 1991)

(20.1.5) Sub- Medical facility for retired CSIR employees.

The question regarding extension of medical facilities to retired CSIR employees on the analogy of similar benefits available to Central Govt. employees has been under consideration for some time. After careful consideration of the matter, it has been decided that retired employees of CSIR and their families who are normally resident at places/stations where CSIR has established its own dispensaries may be provided with medical attendance and treatment to the extent available in the dispensary free of charge. These employees will, however, not be entitled to any kind of reimbursement of medical expenses incurred by them. 2. It is requested that admissibility of this concession may kindly be brought to the notice of all the retired CSIR employees who are drawing pension at your laboratory/institute individually to enable them to avail this concession without delay. (CSIR Letter No: 17(1)/81 -E.II, dated: 16th June, 1982.)

(20.1.6) Sub: Extension of facilities to CSIR Pensioners.

The matter regarding providing various facilities to the CSIR Pensioners has been engaging the attention of the CSIR. The DG-CSIR has now been pleased to

approve that pending provision of comprehensive social and medical facilities to the pensioners and the members of their families as recommended by the Fourth Pay Commission, the following facilities may be extended to the CSIR Pensioners by the Labs. in the first instance, with immediate effect:i) Facilities of reading room, library, recreation etc. as being provided by the

various clubs of the Labs. If necessary, they will be eligible to become members of the respective clubs; ii) to provide two journals brought out by the CSIR of their choice to all the

retired scientists for rest of their life. For this purpose, choice of two CSIR Journals may be obtained from pensioners who retired as Scientist 'B' or above and are drawing pension through your Lab./lnstt. and the same forwarded to PID for necessary action. iii) CSIR/Lab. Guest House facilities subject to availability on the same rates

and terms and conditions as applicable to Council employees while not on duty. It is requested that all the pensioners drawing pension from your Lab./lnstt. may be informed of the above provisions and they may be extended the necessary facilities as above. (CSIR Letter No: 17(1)87-E.II(3), dated: 9th January, 1987.)

(20.1.7) Sub: Extension Employees/Pensioners Facilities.

Consequent upon the withdrawal

of CGHS of CSIR -

Facilities to Nursing Home

of

Nursing

Home

facilities

to

the

employees/pensioners of the CSIR and their families under the CGHS, the DGCSIR has been pleased to approve that pending restoration of such facilities by the Govt., CSIR employees/pensioners and their family members stationed at Delhi, in case of hospitalisation, will be entitled to reimbursement of charges, if any levied, for availing Nursing Home Facilities of their status in the CGHS recognised hospitals, as admissible under the CCS (Medical Attendance) Rules. (CSIR Letter No: 3(441)/78-E-III, dated: 15th July, 1987.)

(20.1.8) Extension of CGHS Facilities Employees/Pensioners of CSIR - Nursing Home Facilities

to

Consequent upon restoration of Nursing Home facilities by the Ministry, of Health & Family Welfare vide their Orders No. F.N. 4-1/87-C&P Section /CGHS8942-9142 dated 21.7.92) to the employees/pensioners of SemiGovt./autonomous organisations, it has been decided that the instructions contained in this Office Memorandum of even number dated 15th July, 1987 to provide the facility for reimbursement of charges, if any levied, for availing Nursing Home Facilities of their status in the CGHS recognised Hospitals admissible under CCS (Medical Attendance) Rules 1944, may be treated as withdrawn with immediate effect. It is requested that wide circulation maybe given to this decision amongst the employees/pensioners of your Laboratory /Institute for their information. (CSIR letter No. 3(441)/78-E.III, dated, 11/13th November, 1992)

(20.1.9) Sub: Medical facilities for retired CSIR Employees

The Governing Body of the CSIR has approved to extend the Group Mediclaim Scheme to the pensioners of the CSIR and their dependents not covered by CGHS. A copy of the Scheme obtained from M/s Oriental Insurance Company Limited is enclosed. The Main features of the Scheme are as under:i) ii) It provides for both hospitalisation and Domiciliary Hospitalisation. The Scheme is divided into following four categories in terms of and benefits admissible. Maximum Annual Benefits (Rs.) 96,500 - 00 62,000 - 00 43,000 - 00 30,600 - 00

premia payable

Category i

Premium Payable ( Rs.) 1300 - 00 840 - 00 600 - 00 350 - 00

ii iii
iv

The scheme will be applicable to persons upto the age of 75. However, the benefits shall stand reduced by 10% for members in the age group of 70-75. The rebate of Group Mediclaim Scheme will be as follows:Persons Discount

First Next Next Next Next Next Next Balance

100 400 500 4000 5000 15000 25000

15% 20% 25% 30% 35% 40% 50% 66.2/3%

In addition, there will be a special discount of 5%. While the scheme further envisages Low claim Ratio Discount (Bonus), it also provides for High Ratio Loading (MALUS). However, this will depend on actual reimbursement after the scheme has been put into operation. The Scheme will be made applicable to pensioners on the basis of

classification held by them before retirement as follows:Category Category Category Category Group Group Group Group A B C D

As approved by the GB, the pensioners will have to pay one half of the premium per person minus benefit of group discount as may be admissible, in accordance with the categories in which they are placed. The Scheme has been introduced on optional basis as an experimental measure for a period of one year. It is requested that the scheme with the above salient features may kindly be brought to the notice of all the pensioners and family pensioners drawing pension from your Lab./Instt. In respect of pensioners drawing pension through banks, the Coordinating Labs./Instts. are also requested to bring the scheme along with the above salient features, to the notice of pensioners and fan-lily pensioners. It is also requested to obtain option from each of the pensioners in writing whether they would like to join the scheme along with the details of their dependents. The definition of dependents for this purpose will be the same as contained in CCS Medical Attendance Rules, 1972, as made applicable to CSIR employees. A copy of the proforma for obtaining details of the Insured persons is enclosed for necessary action.

It will be appreciated if the option as also the completed proforma containing details of persons opting to be covered under the Group Mediclaim Scheme are sent to this office by 30.4.92 positively, (CSIR Letter No: 17(1)91-E.II, dated, 29th February, 92.) Appendix The Oriental Insurance Co. Ltd., No.1, Jeevan Vihar Building Street, New Delhi - 110 001. Re: - MEDICLAIM INSURANCE FOR PENSIONERS, THEIR SPOUSE & DEPENDENT CHILDREN OF COUNCIL OF SCIENTIFIC & INDUSTRIAL, RESEARCH. Hospitalisation is an unforeseen eventuality which calls for expenditure beyond the capability of even the well-off in the society. Responding to our customers' needs, we are in the market since November, 1986 with our Hospitalisation & Domiciliary Hospitalisation Insurance Scheme known as "Mediclaim Policy". The underlying theme of all insurances is to mitigate the financial loss to the 'Insured' caused due to a sudden and unforeseen event. This policy is being offered specifically for the pensioners of CSIR, their spouse and dependent children and provides for reimbursement of Hospitalisation and/or Domiciliary Hospitalization expenses for illness/disease contacted or injury sustained anywhere in India. The reimbursement of such expenses are to the extent of 100% subject to overall limit under the category opted. The policy covers actual Hospitalization as an fax in-patient for treatment of non-surgical and major surgical and major diseases. It does not include outdoor treatment. The other salient features of the policy are: Age Limit: (a) (b) Persons from the age group of 5 to 70 years are covered by the Scheme. Persons beyond 70 years are covered when the Company may accept the proposals from people over 70 years on receipt of Medical Certificate from a qualified doctor certifying the general condition of the insured to be satisfactory. In such cases the scale of benefits are reduced by 10% in case Divisional. Office Parliament

the member is in the age group of 70-75 and 20% for those beyond 75 years of age. Definitions: 1. Hospital/Nursing Home

Hospital/Nursing home shall be deemed to mean any institution in India established for Indoor care and treatment of sickness and injuries and which has been registered either as Hospital or Nursing Home with the local authorities and is under the supervision of the registered and qualified Medical Practitioner. The term "Hospital" shall not include an establishment which is a place of rest, a place for the aged, a place for drug addicts, a place for alcoholics, or a hotel or a similar place. 2. Surgical Operation

Surgical operation Means:- Manual and operative procedures for correction of deformities & defects, repair of injuries, diagnosis and cure of diseases, relief of suffering and prolongation of life. 3. Domiciliary Hospitalization Benefit:

Domiciliary Hospitalization Benefit means medical treatment for a period exceeding three days for such illness/disease/Injury which in the normal course require care and treatment at a Hospital/Nursing Home but actually taken while confined at home in India under any of the following circumstances, namely a) The condition of the patient is such that he/she cannot be removed to

the Hospital/Nursing Home or b) The Patient cannot be removed to hospital/nursing home for lack of accommodation therein, or c) The patient prefers to be confined at Home for treatment

with the approval of the attending Medical Practitioner. Subject to however, that Domiciliary Hospitalization Benefits shall not cover:i) ii) Expenses incurred for pre- and post-hospitalisation treatment and Expenses incurred for treatment for any of the following diseases:

1. Asthma, 2. Bronchitis, 3. Chronic Nephritis and Nephrolic Syndrome, 4. Diarrhoeas and all types of Dysenteries including gastroenteritis, 5. Diabetes Mellitus and Inspious, 6. Epilepsy, 7. Hypertension 8. Influenza, cough and cold, 9. all Psychiatric or Psychosomatic Disorders, 10. Pyrexia of unknown origin for less than 10 days, 11. Tonsilities and Upper Respiratory Tract Infection including Laryngitis and Pharyngitis and 12. Arthritis, Gout and Rheumatism.. NOTE: When treatment such as Dialysis, Chemotheraphy, Radiotherapy etc., is taken in the Hospital/Nursing Home and the insured is discharged on the same day, the treatment will be considered to be taken under Hospitalization Benefit Section. 4. Any One Illness:

Any one illness will be deemed to mean continuous period of illness and it includes relapse within 45 days from the date of last consultation with the Doctor/Hospital/Nursing Home/Clinic occurrence of same illness after lapse of 45 days as stated above will be considered as fresh illness for the purposes of this policy. i) Medical Practitioner means a person who holds a degree/diploma of a

recognised institution and is registered by Medical Council of respective state of India. The term Medical Practitioner would include physician, Specialist and Surgeon. ii) Qualified Nurse means a person who holds a certificate of a recognised

Nursing Council and who is employed on recommendations of the attending Medical Practitioner. iii) Maternity Expenses Benefit:- Means treatment taken in Hospital/Nursing

Home arising from or traceable to pregnancy, childbirth including normal Ceasarian Section. This is an optional Benefit available on payment of additional premium. When Maternity Expenses Benefit is extended in the policy, Exclusion 10 of the policy stands deleted. Exclusions: The company shall not be liable to make any payment under this policy in respect of any expenses what-so-ever incurred by any insured person in connection with or in respect of: 1. Any disease other than those stated in clause(13) suffered by the Insured person during the first 30 (thirty) days from the date of his/her entry into the Policy. This exclusion shall not, however, apply if in the

opinion of the panel of medical practitioners constituted by the company for the purpose, the insured person could not have known the existence of the disease or any symptoms thereof at the time of his/her entry into the policy. This Exclusion shall also not apply in case of the insured person having been covered under this scheme of Group Insurance Scheme with any of the Indian Insurance Companies for a continuous period of 12 months preceding, without any break. 2. Injury of disease directly or indirectly caused by or arising from or attributable to war, invasion, act of foreign enemy, hostilities or war like operations (whether war be declared or not) and breach of criminal law by the insured person. 3. Circumstances unless necessary for treatment of a disease not excluded hereunder or as may be necessitated due to an accident, vaccination or inoculation or change of life or cosmetic or aesthetic treatment of any description, plastic surgery other than as may be necessitated due to an accident or as a part of any illness. 4. 5. Routine eye examinations and cost of glasses and contact lenses. Dental treatment or surgery of any kind unless requiring

hospitalisation. 6. Convalescence general debility, "Run-down" condition or rest cure congenital, external disease or defects or anomalies, sterility venereal diseases, intentional self injury, use of intoxicating drugs. 7. Charges incurred at Hospital/Nursing Home primarily for diagnostic, XRay or laboratory examinations or other diagnostic studies not consistent with or incidental to the diagnosis and treatment of the positive existence of presence of. any ailments, sickness or injury, for which confinement is required at a hospital/nursing home or at home under Domiciliary Hospitalisation as defined. 8. Expenses on Vitamins and Tonics unless forming part of treatment for injury or disease as certified by the attending physician. 9. Injury or disease directly or indirectly caused by or contributed to by nuclear weapons/materials. 10. Naturopathy Treatment.

11.

Exclusion for 1st year of policy for treatment of cataract benign prostatic hypertrophy, hysterectomy for menorrhaais or fibromyoma, hernia, hydrocele congenital internal diseases, fistula in anus, piles, sinusitis and related disorders unless such diseases are excluded as preexisting.

12. All diseases/injuries which are pre-existing when the cover incepts for the first time. Conditions: 1 . The Insured alone shall have the sole and exclusive right of receiving any payment or of enforcing any claim under this policy and ito other person whether named in the schedule hereto or not shall acquire any right whatsoever against the company under or by virtue of this policy. 2. The premium payable under this policy shall be paid in advance. CSIR shall remit the entire premium on behalf of its members to OIC Ltd. 3. Upon the happening of any event which may give rise to a claim under this policy preliminary notice with full particulars relating to PIN, name of insured person in respect of whom claim is made, nature of illness/injury and Name & Address of attending Physician Hospital/ Nursing Home should be given and shall be sent to the company within 7 days from the date of hospitalization/domiciliary hospitalization. 4. Final claim along with receipt bills/cash memos etc. must be filed by the insured person within 15 days after completion of treatment under hospitalization of domiciliary hospitalisation. NOTE: Failure to give notice or file such claim in time as provided in conditions 3 and 4 may not invalidate or reduce any claim if it is substantiated that it was not reasonably possible for the insured person to give notice or file claim within the prescribed time. 5. The insured person shall obtain and furnish the company through the insured with all original bills, receipts and other documents upon which a claim is based and shall also give the company such additional information and assistance as the company may require in dealing with the claim. 6. The insured shall in order to avail benefit under 'Domiciliary

Hospitalization' Clause, furnish to the company a certificate from the medical practitioner treating the insured person certifying necessity for

hospitalization Benefits". 7.

by

allowing

medical

attention

under

one

of

the

circumstances described in the definition of "Domiciliary Hospitalization

Any medical practitioner authorised by the company shall be allowed to examine the insured person in case of any alleged injury or disease requiring hospitalization or domiciliary hospitalisation when and so often as the same may reasonably be required on behalf of the company.

8.

The company shall not be liable to make any payment under this policy in respect of any claim if such claim be in any manner fraudulent or supported by a fraudulent means or device whether by the insured or the insured person or by any other person acting on his/her behalf.

9.

If at the time when any claim arises under this policy, there 'Is in existence any other insurance (other than Cancer Insurance Policy in collaboration with Indian Cancer Society and Medical Benefits Extension under Personal Accident Policy) whether it is affected by or on behalf of any insured person in respect of whom the claim may have arisen covering the same loss, liability, cost or expenses, the company shall not be liable to pay or contribute more than its rateable proportion of any loss, liability, cost or expenses. The benefits under this policy shall, however, be in excess of the benefits available under Cancer Insurance Policy and medical benefits extension under Personal Accident Policy.

10.

For

same

illness,

the

benefits

payable

shall

be

either

under

hospitalisation benefits or domiciliary hosptialization benefit but not under both the benefits. Pre-and post-hospitalization expenses shall be considered under the hospitalization benefits only. 11. If any difference shall arise as to the quantum to be paid under this policy (liability being otherwise admitted) such difference shall be referred to arbitration in accordance with the provisions of the Indian Arbitration Act, 1940 as amended from time to time and for the time being in force. 12. If the Company shall disclaim liability to the insured for any claim hereunder and if the insured shall not be within 12 calendar months from the date of receipt of the notice of such disclaimer notify the company in writing that he does not accept such disclaimer and intends to recover his claim from the company that the claim shall for all purposes be deemed to have been abandoned and shall not thereafter be recoverable hereunder.

13. All claims under this policy shall be payable in Indian Currency. CSIR has allowed individuals to opt any one out of four categories. The benefits under the four categories and the premium per person is given hereunder:

PREMIUM CATEGORIES
I IV Hospitalization domiciliary 1300 840 600 350 and 11 III

Hospitalization Insurance
Important: Premium paid under the Scheme is eligible for deduction as per

the provisions under Section 80-D of the Income Tax (Amendment) Act 1986. As required by the Act the premium is to be paid by cheque only.

Other Important Provisions:

Low Claim Discount: There are provisions for low claim ratio discount,

allowed to the group.

Tie up Arrangements: There are provisions for taking the treatment at tie-up Hospitals without payment of any deposit or advance. List of such Tie-Up Hospital shall be provided by the company. "On Account Payment" In certain exigencies company may accept the request for "On Account" Payment while the treatment is continuing based on the attending physician recommendations. The above are only the salient features of Mediclaim policy. In case any further clarification is required, we shall be pleased to offer the same. Table Of Benefits Mediclaim (Hospitalisation and Domiciliary Hospitalisation) Policy (all Limits are for the Policy Period)
CATEGORIES

I Rs.

II Rs.

III Rs.

IV Rs.

1. (a)

Room,

Board

&

Nursing

expenses

per

day

not

exceeding

(including Boarding to be provided by the Hospital) 750 550 350 250

(b) I.C. Unit, Board & Nursing expenses per day not exceeding 1500 2. exceeding I) Hospitalisation Benefits other than Room Board & Nursing Expenses & ICU (including Pre & Post Hospitalisation) 33000 II) Surgeon 24000 Anesthetist, Medical 15500 11000 Consultants, 1100 700 500

Aggregate limit for policy period for 1(a) & 1 (b) above not

Practitioner,

Specialist fees. 22000 3. Anesthesia, Medicines Blood, & 13200 Operation 9200 Theatre 7000 charges, & Blood, Surgical X-ray, dialysis,

Appliances,

Drugs,

diagnostic ,materials

chemotherapy, Radiotherapy cost of pacemaker, artificial limbs & cost of Organs and similar other expenses 28000 ii) 1. etc. 6000 2. 3500 2500 1600 16800 12800 9000

Domiciliary Hospitalisation Benefits (Non-Surgical treatment only) Medical practitioners. consultants & specialists fees for visits

Blood, Oxygen, Diagnostic Materials, X-ray, Employment of

qualified Nurses, Medicines and Drugs and similar expenses. 7500 A. Group Discount: 4500 3000 2000

The group discount is permissible as per the following scale depending upon the total number of insured persons covered under the Group Policy at inception. Increase/decrease in the size of the group during the currency of the policy is permissible. The final Group Discount (Increase/decrease) will be adjusted on the basis of the size of the group existing on the last day of the policy period provided the policy is renewed for the next 12 month. No. of Persons insured Under First 100 Persons Next 400 Persons Next 500 Persons Next 4000 Persons Next 5000 Persons Next 15000 Persons Next 2500 Persons Over & Above B. (i) Bonus/Malus: Low Claim Ratio Discount (Bonus): Group Discount % 15 20 25 30 35 40 50 66-2/3

Low Claim Ratio Discount at the following scale will be allowed of the tota1 premium at renewal only depending upon the incurred claims ratio for the entire group insured under the Group Mediclaim Policy for the preceding 3 completed years excluding the year immediately preceding the date of renewal. Where the Group Mediclaim Policy has not been in force for 3 completed years, such shorter period of completed years excluding the year immediately preceding the date of renewal will be taken into account. Incurred Claims Ratio Under the Group Policy. Not Exceeding 60% Not Exceeding 50% Not Exceeding 40% Not Exceeding 30% Not Exceeding 25% (ii)

Discount % 5 15 25 35 40

High Claim Ratio Loading (Malus):

The total premium payable at renewal of the Group Policy will be loaded at the following scale depending upon the incurred claims ratio for the entire group insured under the Group Mediclaim Policy for the preceding 3 completed years excluding the year immediately preceding the date of renewal. Where the Group Mediclaim Policy has not been in force for the 3 completed years, such shorter periods of completed years excluding the year immediately preceding the date of renewal will be taken into account. Incurred Claims Ratio Under the Group
Policy.

Loading % 25 55 90 120 150 Cover to be reviewed

Between 80% and 100% Between 101% and 125% Between 126% and 150% Between 151% and 175% Between 176% and 200% Over 200%

NOTE : Incurred claim would mean claims paid plus claims outstanding in respect of the entire group insured -under the policy during the relevant period.

(20.1.10) Sub: Introduction of Group Mediclaim Scheme for the pensioners of CSIR, their spouse and dependent children.
In continuation of this office letter of even number dated 29.2.92 forwarding therewith the modalities of the Group Mediclaim Scheme received from the Oriental Insurance Company Ltd. enumerating the salient features of the scheme and this office letters of even number dated 15.5.92 and 17.12.92 requesting to forward the options received in favour of this scheme early, I am directed to state that it has been decided to introduce the Group Mediclaim Scheme w.e.f. lst March, 1993 for the pensioners of CSIR, their spouse and dependent children. The options -received from the respective Labs./lnstts. are being forwarded to the Oriental Insurance Company Ltd. (OIC) for processing the membership under this scheme as per terms and conditions already circulated to the Labs./lnstts. As OIC has agreed to grant the Group Discount on the basis of total membership from all Labs./lnstts. instead of treating each Laboratory as a separate unit, the list of persons who have exercised their option in favour of this scheme from your Laboratory is being forwarded to OIC.

As payment of premium depending upon the classification of category based on the post held before retirement is required to be made by first week of March, 1993, you are requested kindly to contact the pensioners/their spouse/dependent children for getting from them the payment of half the premium per person prescribed for each category so that after including 50% of the premium from your own funds, full payment of premium could be sent to OIC by 1st week of March, 1993. Ale Scheme will come into operation only after receipt of premium by OIC from your Labs./Instt. in respect of the optees and membership of each optee shall be confirmed by OIC to each individual under intimation to you. The OIC shall be functioning as a single-window service for all the Labs./Instt. and thereby each Lab./lnstt. should remit the premium in respect of each optee to OIC direct as well as send the claim papers direct to OIC for settlement as per Scheme. Though only one policy shall be issued in respect of all the Labs./Instts. by OIC in favour of CSIR Hqrs. but it will not affect the channel of remittance of premium and settlement of claims in respect of each Laboratory direct with OIC. The OIC has allowed a period of two months from 1st March, 1993 for arriving at the Group Discount i.e. the Group Discount shall be admissible on the basis of number of optees existing as on 1.5.93 and the final Group Discount after taking into consideration any addition/ deletion of an optee during the year, shall be intimated at the time of renewal of this Scheme after one year. It may be made clear that addition of any optee can be made at any stage during the currency of the Scheme and in case of deletion from the membership of this Scheme due to death, pro-rata refund will be given by OIC through the Laboratory. It may, however, be made clear that each beneficiary shall have to pay separate premium for becoming the member of this scheme on payment of premium as prescribed for the category. Though initially the payment of premium shall be made per beneficiary according to the category but benefit of Group Discount and Bonus/Malus shall be calculated at the time of renewal of this Scheme after expiry of one year. From the above, it may kindly be seen that Group Discount is admissible on the number of optees for this Scheme, it is requested that the Scheme may kindly be given wide publicity amongst the pensioners/their spouse/dependent children of your Lab./lnstt. in order to enrol the maximum number of optees to avail more and more Group Discount for the beneficiaries on the whole. It is possible that you may face some difficultly in the beginning in the operation of this Scheme but you are welcome to seek the clarification from OIC direct under advice to CSIR.

A list of optees belonging to your Labs./lnstts. is enclosed for your information and necessary action with a request to kindly contact the pensioners/their spouse/dependent children so that half the premium for each category could be collected from them by 3rd week of Feb., 1993 to enable you to send the full premium, as explained above, to OIC in respect of each beneficiary by first week of March, 1993. (CSIR Letter No: 17(1)/91 -E.II, dated, 4th Feb., 93.)

(20.1.11) Sub: Medical Pensioners.

facilities

for

the

retired

CSIR

The CSIR pensioners residing in Delhi are presently covered under the CGHS Scheme and, therefore, get all the medical facilities including hospitalisation etc, as available to the serving employees. However, as the CSIR is not covered under the CGHS Scheme for stations other than Delhi, pensioners residing outside Delhi do not get full medical facilities at par with their counterparts in Delhi. This has been engaging the attention of CSIR for quite some time. The Director-General, CSIR with the concurrence of Financial Adviser, CSIR has now been pleased to decide that CSIR dispensaries of all the National Labs./lnstts. (other than Delhi) may be treated at par with the CGHS dispensaries so that the CSIR pensioners residing outside Delhi may get the same facilities as available to Govt./CSIR pensioners residing in Delhi. Accordingly, the CSIR Pensioners who either are already enrolled or may wish to enroll themselves with the dispensaries at Labs./Instts. (other than Delhi) shall now be eligible for medical treatment and reimbursement as applicable to the Govt. pensioners covered under CGHS Scheme. In terms of the existing instructions issued by the Govt. of India on the subject, no reimbursement shall be admissible to the pensioners for OPD treatment at the Govt./Recognised hospitals and the medicines prescribed by the specialists of such hospitals are to be procured and supplied by the dispensaries. As regards indoor treatment, the medical reimbursement shall be admissible provided the patient is referred for specialist treatment by the Medical Officer-in-charge of the CSIR dispensaries. Reimbursement of such claims shall be regulated under CCS (Medical Attendance) Rules as applicable for taking indoor treatment at the Govt./recognised hospitals. It is requested that the above decision may kindly be given wide publicity and also be brought to the notice of all the Pensioners drawing pension through your Laboratory.

(CSIR Letter No: 17/1/91 -E.II, dated, 8.11.1994.)

(20.1.12) Group Mediclaim Scheme - regarding renewal thereof.

The Governing Body of CSIR at its 138th Meeting held on 26.5.1995 has accorded its approval to the renewal of Group Mediclaim Scheme for a further period of one year w.e.f. 1.4.1995 to 31.3.1996 on the existing terms and conditions. The above decision may kindly be brought to the notice of all concerned in your Lab./Instt. their information. guidance and necessary action. (CSIR letter No. 17/1/91 -EII, dated, 14th June, 1995)

19. Management/ Research Councils

19.

Management/ Research Councils

19.1.1 19.1.2 19.1.3 19.1.4 19.1.5 19.1.6 19.1.7 19.1.8 19.1.9 Working Working Working of of of the the the Executive Executive Executive Committees Committees Committees of of of National National National Laboratories/Institutes. Laboratories/Institutes. Laboratories/Institutes. Meeting of the Research Councils. Functioning of Management Councils/Research Councils - Agenda for Management Council/Research Council meetings. Meetings of the Research Councils/Management Councils Some of the Directors have represented to me that ..... Constitution of Management Council - Powers & Functions Functioning of Management Councils/Research Councils -Agenda for Management Council/Research Council meetings. 19.1.10 Procedure for preparation of Agenda notes for the meetings of the Governing Body of CSIR.

(19) Management/ Research Councils

(19.1.1) Working of the Executive Committees of National Laboratories/Institutes.

Consequent upon the introduction of revised Rules and regulations with effect from 10.8,1973, The Executive Councils in Laboratories/Institutes have been replaced by Executive Committees. According to Rule 71 of the Rules & Regulations of CSIR, the Executive Committees of the National Laboratories/Institutes are responsible for the control and general direction of the Laboratory with in the frame work of the Rules & Regulations and directives issued from time to time by the Governing Body /Society. For efficient functioning of Executive Committees and in order to have meaningful interaction between the Laboratories and the CSIR Headquarters, the following guidelines are laid down:1. In accordance with Rule 74, the Governing Body or Director-General as its Principal Executive Officer may review/amend any of the decisions of the Executive Committees, and pass such orders as considered necessary, which shall be binding on the Executive Committees. He is also a permanent invites for the meeting of the Executive Committees. Whether he is able to attend a meeting or send his representative, it is necessary to put forward the considered views of the Headquarters on various items of Agenda. This means that agenda papers should be received sufficiently in advance. Twelve copies of the agenda for the meetings of the Executive Committees may please be sent at least 15 days in advance to the CSIR Headquarters so that the views of DG-CSIR and Headquarters, if any, are made available to the Executive Committees before the meetings. 2. The Agenda for the meeting of the Executive Committees may be drawn up in three parts, viz i) items which are within the competence of the Executive Committee and within the sanctioned budget estimates. ii) items which require approval of Director- General / Vice-President and or reference to Finance or other Ministries/authorities. iii) 3. items for information. Proposals for creation of non-technical posts may please be discussed with

CSIR Headquarters before they are placed before the Executive Committee. 4. Proposals for creation of posts of Scientist 'E' and 'F' may be discussed by

the Director with the DGSIR before they are placed before the Executive Committee. 5 . In order to have uniformity in the various Laboratories/Institutes of the CSIR, proposals regarding new designations, changes in designations

/conversion of posts may also be discussed with the CSIR Headquarters before these are placed before the Executive Committee. 6. It would be appreciated that mention about the proposals at 3,4*and 5

having been discussed be invariably made in agenda note. 7 . Twelve copies of the final proceedings of the meetings of the Executive

Committee may be, sent to CSIR. 8 . The Director of the Laboratory/Institute as Chairman of the Executive

Committee will approve of the proceeding of the meetings of the Executive Committees. However, according to Rule 74, the decisions of the Executive Committee may be reviewed/amended by the DGSIR if nothing is heard from the DGSIR within a fortnight after the receipt of the proceedings in the CSIR, it may be assumed that the DGSIR has no comments to make. While action to implement the decisions of the Executive Committee may be taken, items requiring the approval of the higher authorities should be referred to CSIR Headquarters separately. 9. Administrative Officer of the Laboratory will be held personally responsible

for the proper observation of the above instructions. 10. In the internalised set up of the Laboratories, the DG-CSIR expects the

Administrative Officer/Accounts Officer to guide and advise the Director on administrative and financial matters properly. 11. Instructions regarding working of the Executive Councils already issued

from time to time may also be kept in view. (CSIR letter No.5/1/70-CTE, dated, 9th Jan., 1974)

(19.1.2) Working of the Executive Committees of National Laboratories/Institutes.

Reference para 8 of this office letter No.511/70-CTE dated 9th January, 1974 on the above subject which inter-alia states "If nothing is heard from the DG-CSIR within a fortnight after the receipt of the proceedings in the CSIR it may be assumed that the DG-CSIR has no comments to make." While every effort is made to see that the proceedings of the meeting of the Executive Committees are reviewed within the stipulated time and observations

communicated to the Laboratory concerned, it has not been possible to adhere to the above schedule in many cases for the simple reason that complete Agenda papers are not received in time. It has been observed that the supplementary items are placed before the Executive Committees on the table, copies of which are usually not forwarded to the CSIR. Agenda Notes on the Supplementary items have to be called for from the Laboratory concerned on receipt of the Proceedings and hence the delay in reviewing the same. In view of the position explained above it has been decided that the words 'a fortnight' occurring in line seven of para 8 of our letter dated 9.1.1974 referred to above may be substituted with the words 'a month'. While every effort will be made to communicate comments on the Proceedings as expeditiously as possible, it will be appreciated if the National Laboratories/Institutes could kindly ensure that complete papers are sent to the CSIR in time. (CSIR letter No.5/1/70-CTE, dated, 16th Jan., 1975)

(19.1.3) Working of the Executive Committees of National Laboratories/Institutes.

I am to invite your attention to para-1 of this office letter No.5/1/70-CIE. Dated 9.1.1974 on the above subject wherein it was required that 12 copies of Agenda for the meetings of the Executive Committees, should be sent to this office at least 15 days in advance so that the views of the DG-CSIR, if any, are made available to the Executive Committees before the meetings. It has, however, been observed for some time past that certain

Laboratories/Institutes are not strictly adhering to these instructions inasmuch as that Agendas were received in this office 3 to 4 days in advance of the meetings with the result that the CSIR was either unable to send its comments or had to do the last minute hurry in communicating its comments by telegram. It has been also observed that supplementary items sometimes exceeded the original agenda and only one copy thereof is sent to this office at the last minute or are placed on the table. This leaves no room for the CSIR to examine and send its comments before the meetings of the Executive Committees. It will therefore be very much appreciated if you could kindly ensure that 12 copies of agenda papers for the meetings of the Executive Committees etc. are sent to CSIR Headquarters, sufficiently in advance in future so as to reach this office minimum 15 days in advance of the meetings so that the items could be properly examined and comments, If any, sent. It may also please be ensured that supplementary items should as far as possible be avoided and if it becomes

necessary and unavoidable, barest minimum items may only be placed before the Executive Committee and 12 copies of such items should also be sent to this office well in advance of the meetings of the Executive Committees. (CSIR letter No.5(12)/76-CTE.. dated. 4th Oct., 1976)

(19.1.4) Meeting of the Research Councils.

Some of the Labs/Instts. have been making inquiries as to the number of meetings of Research Council to be held in a year. It is clarified that the Research Councils shall meet not less than two times in a calendar year. (CSIR letter No.8(1)/88-CTE., dated, 19th August, 1988)

(19.1.5) Functioning of Management Councils/Research Councils - Agenda for Management Council/Research Council meetings.
1. CSIR has been, from time to time, stressing upon the

Laboratories/Institutes to ensure timely submission of agenda papers for the meetings of Management Councils/Research Councils (three weeks in advance) so that the Comments of the CSIR thereon could be communicated in time for placing before the M.C./R.C. for its consideration. It has, however, been observed that in a number of cases these instructions have not been followed inasmuch as the agenda papers were received just a few days in advance of the meetings and sometimes even after the meeting has been held. 2. 'The agenda papers received from the National Laboratories/Institutes are circulated to various Sections/Divisions in CSIR for their comments which are collected, consolidated and then put up to the competent authority for consideration before these are communicated to the National Laboratories/Institutes. Adequate time is, therefore, required for study of agenda papers at the CSIR Headquarters. 3. It has also been observed that many Labs./lnstts. are putting up too many items of importance as Supplementary items in the Management Councils/Research Councils meetings. In this connection, it would be appreciated that for examination of these supplementary items in various Division/Sections of CSIR Hqrs., sufficient time is needed. In most of the

case of supplementary items, the time left with the CSIR Hqrs. for assessment is too short and as a result. the matters are placed before M.C./R.C. without CSIR's comments. It is, therefore, requested that putting up of supplementary item in management Council & Research Council meetings may, as far as possible, be avoided. 4. The Agenda should invariably include a separate item relating to report of follow-up action on the minutes/decisions of the previous meetings. 5. One copy each of the Agenda papers and the proceedings may be sent direct to the Financial Adviser, CSIR. 6. In some cases, such as creation of posts transactions in immovable property procurement of vehicles, etc. and items as listed in Bye-law 18 of the CSIR Rule & Regulations, where specific approval of the CSIR is required, it is reiterated that mere inclusion of such proposals in the Agenda of M.C./R.C. approval thereof in the proceedings and absence of any comments thereon by the CSIR, should not be construed as tacit approval of the CSIR. In all such cases, where specific approval of CSIR is required, the proposals should be sent to CSIR after recommendations of the M.C./R.C. wherever required, with all the details, for obtaining approval of the competent authority. Only when such approval is received action should be taken to implement the recommendation/decision of R.C./M.C. 7. In view of the above, it is again stressed that 15 copies of the agenda papers for the meetings of the Management Councils/Research Councils may be sent to CSIR Hqrs. sufficiently in advance so as to reach this office atleast 3 weeks before the date of the meeting, to enable us to examine the items properly and send the comments in time. (CSIR letter No.8(1)/9 1 -CTE., dated, 2nd July, 1991)

(19.1.6) Meetings of the Research Councils/Management Councils

In accordance with the constitution of Research Councils and Management Councils, The Director-General, CSIR, or his representative/nominee is a permanent invitee to the meetings of the RC/MCs. It has come to notice that in the Minutes of the meetings of the RCs and MCs of various Labs./Instts., the absence of DG's representative/nominee is also recorded when he is unable to attend the meetings. It has been felt that since the DG or his nominee/representative is only an invitee to the meetings and is not a full

fledged member of RCs/MCs, it is not necessary that his absence may be put on record. However, whenever DG or his representative/nominee attends the meetings. his presence may be duly recorded. It is requested that the above guidelines may kindly be brought to the notice of the conveners of the RCs/MCs of your Labs./Instts., for necessary action. (CSIR letter No.8(1)/91 -CTE., dated, 12th July, 1991)

(19.1.7) Some of the Directors have represented to me that the comments from CSIR-HQ on the minutes/agenda of MCs/RCs are at times delayed or are routine in nature and some of the comments tend to impinge upon the Independent functioning of the MCs/RCs. The matter was discussed in detail at CSIR HQ and I have asked my officers to send their comments in time and that the comments should be precise in nature and relevant without affecting independent functioning of the MCs/RCs .
In this regard I would, however, seek your cooperation also in ensuring that the agenda notes of the MCs/RCs are sent to the Headquarters' office sufficiently in advance so that comments from HQ if any, are sent after due consideration and routine comments are avoided. I would also request you to ensure that the number of supplementary items should be as minimal as possible. As far as possible Supplementary Items involving any major policy issue or having significant financial implications should be avoided as in such cases CSIR-HQ does not get an opportunity to furnish its considered views which may be useful in taking decision on such matter. Similarly, the minutes of MCs/RCs meetings should be sent to the CSIR-HQ as early as possible after the meetings. 1 have passed on the instructions that if no comments are sent from CSIR-HQ within a month of the receipt of the minutes of the MCs/RCs, the laboratories shall be free to implement the decision taken in RCIMC meetings. I would also like to draw your attention to the provisions contained in Rule 62 to 67 of the Memorandum of Association, Rules and Regulations and Bye-laws of CSIR which deal with the constitution, functions and powers of MCs/RCs. I would request you to ensure that only matters which fall within the powers of MCs/RCs respectively should be placed before such Councils in their meetings for approval. The items which do not fall within the powers of these two Councils should be referred to CSIR-HQ for appropriate decision. (CSIR D.O. No. 1(83)/86-Finance, dated, the 13th March, 1992)

(19.1.8) Constitution of Management Council - Powers & Functions

Reference your letter No. 196(1)/MC/88 dated 21st September, 1988 on the above subject. It is to state that the Powers of Management Council shall be that which are not explicitly delegated to Director or the Research Council. (CSIR letter No.8(1)/88-CTE, dated 8th November, 1988)

(19.1.9) Functioning of Management Councils/Research Councils -Agenda for Management Council/Research Council meetings.
Reference this office letter of even number dated 2.7.199 1. The instructions conveyed in the letter referred to above are not being followed strictly by the lab./lnstt. It is, therefore, reiterated that 15 copies of agenda papers of MC meeting should be sent to CSIR HQ sufficiently in advance i.e. 3 weeks in advance of the date of the MC meeting. It is also requested that one copy of the Agenda papers may please be sent to Financial Adviser, CSIR invariably 3 weeks in advance of MC meeting so that the comments at Agenda stage can be conveyed to labs. before the meeting of MC takes place and 15 copies of the proceedings be sent to CSIR within a reasonable time for review. (CSIR letter No.8(1)/88-CTE, dated 30th September, 1991)

(19.1.10) Procedure for preparation of Agenda notes for the meetings of the Governing Body of CSIR. .
In suppression of all previous orders on the subject the following procedure shall henceforth be followed for preparation of Agenda notes for the meetings of the Governing Body:-

1.

An agenda item may be initiated either by the Heads of National /Institutes or by the Heads of Divisions/Units at CSIR

Laboratories Headquarters. 2.

The Heads of Laboratories/Institutes shall send the agenda item to CSIR

Headquarters where it will be examined by the Division/Unit concerned with that matter. 3. The Divisions/Units at CSIR Headquarters will prepare notes on agenda

items initiated by them and on those received by them from the National Laboratories/Institutes. 4. 5. The agenda notes shall be prepared in the format as per Annexure- I. The Heads of Units/Divisions shall submit the agenda notes to the DG-CSIR

for his approval. All proposals bearing financial implications will be routed through the Internal Financial Adviser of CSIR, and in the penultimate para of the agenda note it will be mentioned that clearance of the Internal Financial Adviser has been obtained. Where considered necessary, DG-CSIR may also consult Member (Finance), CSIR, before according his approval. 6. After DGSIR's approval, the file will be sent for perusal to Vice-president,

CSIR by the Division/Units concerned. 7. When the item has been approved by DG-CSIR and perused by Vice-

President, CSIR, 2 fair copies of the notes duly signed by the Head of the Division /Unit will be sent to Committee Section for inclusion in the agenda for the next meeting of the Governing Body. Each item will be accompanied by a forwarding note as per Annexure-2. 8. The above shall be a continuous process. The National Laboratories

/Institutes and Division/Units at CSIR Headquarters shall go on processing the items to be included in the agenda for the Governing Body as and when the need arises, and forward the same to Committee Section as soon as these are duly approved by DG-CSIR, and perused by Vice-President, CSIR. They need not wait for the announcement of the date of the meeting of the Governing Body.

(22) Pay Fixation

(22.1)

Fixation of initial Pay under F.R. 27.

(22.1.1) Of late a large number Of recommendations for appointment Of candidates at higher initial pay than the minimum of the scale are being received in this office. (22.1.2) Advance increments to departmental candidates.
A question has been raised whether advance increments can be given to depart ental candidates Also on the recommendation of Selection Committee as decided in sub-para 3 of this office letter No.6(4)/63-PC, dated 28-1-1964 in the case of outsiders. This matter was considered by the Governing Body of the Council of Scientific & Industrial Research at its meeting held on 5-11-1960 and extracts from the proceedings of the meeting are quoted below for information:"After detailed discussion, the Governing Body decided that normally fixation of initial pay should be done in accordance with rule but in exceptional cases higher initial pay may be given as recommended by the Selection Committee for departmental candidates. In all such cases, the Selection Committee should record in some detail the special reasons which in their opinion merit the grant of higher initial pay as proposed." (CSIR letter No.6(4)/63-PC, dated, the 11 th June 1964)

(22.1.3) The Governing Body of the Council of Scientific and Industrial Research at its meeting held on 23rd, March, 1966 decided that the initial pay of departmental candidates selected for appointment to higher scientific posts on the recommendation of Selection Committees and on the basis of open advertisement should normally be fixed in accordance with rules, but in exceptional cases higher initial pay may be sanctioned as recommended by Selection Committee for departmental candidates. It was also decided that in all such cases, the Selection Committees should record in some detail the special reasons which in their opinion merit the grant of higher initial pay.
It has been noticed from the records of the proceedings of the various Selection Committees recorded: that the following stereotype recommendation is invariably

"In view of his high qualifications, experience and good performance in the interview, the Selection Committee recommends grant of advance increments to the candidate" What is striking is the uniformity of this recommendation from most selection Committees. You will kindly appreciate that the Ministry of Finance are not happy to sanction higher pay on such general recommendations. I, therefore, suggest that cases where advance increments above those normally permitted under the rules are recommended, specific statement should be made on the following lines:1. the qualifications and experience expected., and what are the superior qualifications the candidate possesses; 2. 3. in what manner the experience of the candidate is superior; performance of the candidate may be described in terms of display of special knowledge or keenness of intellect, etc. In case of actual tests, such as the drawing or workshop jobs, some indication may be given of the standard of performance. I have given the above only as examples. There may be other ways in which outstanding qualities of candidates meriting advance increments could be stated. I hope that in future justification for grant of advance increments may be recorded on the lines indicated. This will help us a great deal in obtaining sanction of the authorities concerned. (CSIR letter No.3(10)/66-E.I. dated. the 11th May 1966)

(22.1.4) Delegation of Powers to Heads/Directors of National Laboratories /Institutes /Organisation-Grant of Advance Increments-Departmental Candidates.
Reference CSIR Letter No.6(4)/63-PC dated 11th June, 1964. In accordance with the provisions of Bye-law 80, the Director-General, Scientific & Industrial Research with the approval of the Vice-President, CSIR has been pleased to delegate to the Heads of Laboratories/Institutes/Organisations, his power for grant of advance increments not exceeding three increments to departmental candidates appointed against scientificposts upto the rank of SSO 11(that is, Scientist B) on the recommendation of the Selection Committee duly constituted by the Governing Body in the letter referred to above. The grant of advance increments to departmental candidates will not, however, be admissible, in respect of any post other than scientific.

The above delegation of power shall be for a period of two years from the date of issue of this letter. Advance increments should be granted to departmental candidates only in exceptional cases. A review of the above delegation of power will be undertaken at the end of two years. (CSIR Letter No.3(1)/65-CTE, dated, the 28th June, 1968)

(22.1.5) Grant of advance increments to departmental candidates.

The Grant of advance increments to departmental candidates appointed against technical posts on the recommendation of the Selection Committees in deserving cases is permissible but it has to be approved by the Director General, Scientific & Industrial Research. (CSIR letter No-. 5(25)/68-E.I. dated. the 24th Sept., 1968)

(22.1.6) Grant of advance increments to departmental candidates.

The proposals for grant of advance increments to candidates appointed against the posts of Scientists BI, AI, Senior Technical Assistant and Junior Technical Assistant are to be referred to the CSIR for approval of the DirectorGeneral, Scientific & Industrial Research, in terms of this office letter No. 5(25)/68-E.I. dated the 24th September, 1968. (CSIR letter No.5(25)/68-E.I, dated, the 6th November, 1968)

(22.1.10) Advance increments to departmental candidates.

Reference CSIR Circular letter No.6/4/63-PC dated 11-6-1964, incorporating extracts from the proceedings of the meeting of the Governing Body of the CSIR held on 5.11.1960 regarding grant of advance increments which is selfexplanatory. The operative part of the decision of the Governing Body's aforesaid proceeding is reproduced below :"After Detailed discussion, the Governing Body decided that normally fixation of initial pay should be done in accordance with rules but in exceptional cases higher initial pay may be given as recommended by the Selection Committee for departmental candidates. In all such cases, the selection Committees should record in some detail the special reasons which in their opinion merit the grant of higher initial pay as proposed."

2. This question again came up for re-examination in the CSIR Headquarters recently and the position is explained as under: i) Under the normal rules grant of advance increments to the departmental candidates simultaneously with their promotion to the next higher grade is not permissible, especially as they shall be getting not only higher initial pay but also a higher pay-scale which will open out a more promising vista in their official careers. ii) The reasons generally given by the Selection Committees in support of their recommendations for advance increments are "excellent knowledge of their subject" and/or "excellent performance at the interview". It as felt that while undoubtedly make an employee entitled to accelerated promotion to a next higher grade, that should not entitle him to an additional advantage of a higher stage in the same I place is involved. 3. While it is not intended that there should be a blanket ban on the grant of advance increments to departmental candidates on their promotion to the next higher post, such grants/recommendations should be restricted to really exceptional and rare cases and only in those situations where the pay fixed under the normal rules would either give no or only a meagre advantage to the person concerned as compared to the lower post held by him or where the candidate has such exceptionally outstanding performances and/or work to his credit as would warrant not only promotion but also grant of advance increments by way of recognition of his work, which should then be specifically referred to by the Selection Committee. Such Cases when recommended to this office may also kindly be got accompanied by the CR folders of the concerned person along with other relevant documents. 4. Director-General, Scientific & Industrial Research shall be glad if you could kindly apprise the Members and the Chairman of your Selection Committee about these broad guidelines so that the matter's duly kept in view painful while finalising of their to recommendations disagree with on or the concerned down the candidates. 'his will enable him to avoid, as in certain cases at present, the necessity having whittle recommendations of the Selection Committees despite his highest personal regard for the distinguished Members forming them. The D.G. also expects that Directors of the Labs. and Members of the Committees will not misunderstand the exercise by him of power of moderation of such recommendations which is invariably done in a most objective manner and grade, especially when his activities continue to be in the same laboratory and no change of

with due regard to the totality of circumstances in a given situation and the overall norms of the C.S.I.R. (CSIRIetterNo.17(100)/77-EII, dated, the dated 14th June, 1977.)

(22.1.11) Grant of advance increments to candidates selected for appointment in the National Labs./Instts.
In respect of a case for grant of advance increments to a candidate selected for appointment in a laboratory, as recommended by the Selection Committee, the DGSIR has made the following observations:"The guidelines for advance increments require that these be given in exceptional and rare cases". In such cases the exceptionally outstanding performance/work should be referred to specifically in the minutes of the Selection Committee. The statement "in view of his overall achievements, excellent performance at the interview" is not specific nor in the class "exceptionally outstanding." Selection Committees may be requested henceforth to be specific in giving details of achievements/performance which they can accept as "exceptional/outstanding." It is requested that the above instructions of Director-General may kindly be kept in view and brought to the notice of the Selection Committees, considering the grant of advance increments/higher starting salary. (CSIR letter No. 17(100)/77-EII, dated, the 21 st Nov., 1978)

(22.1.12) Grant of advance increments.

Reference CSIR letters No. 17(100)/77-E.II dated the 14th June, 1977 and 21.11.78. The question regarding the grant of advance increments to, the candidates on the recommendations of the Selections Committees has been considered by the Vice-President, CSIR. It has been observed that in several cases justification recorded in the Proceedings of the Selection Committees for grant of advance increments are general and vague. It does not give clearly argued factual accounts of the merit of an individual which can unambiguously convince any one of the high quality of the individual for whom the advance increments have been recommended. The Vice-President, CSIR has, therefore, directed that the Selection

Committees should, in future, be given explicit written instructions to spell out

in some detail, while making their recommendations, the merits of the candidate justifying preferential treatment for grant of advance increments, so that it can unambiguously establish and convince any one of the high quality of an individual for whom the advance increments have been recommended.The above instructions are brought to your notice for guidance and strict adherence. (CSIR letter No.3(27)/78-E.II, dated, the 12th Nov., 1980)

(22.1.13) Subject. Delegation of powers.

In accordance with the provisions made in the Hand Book on Powers of Heads of Departments circulated by CSIR, the Heads of National Labs./lnstts. are authorised to grant advance increments not exceeding three to departmental/outside candidates on their appointment against scientific posts upto the rank of Scientist-B, B-1 and other posts of corresponding ranks, on the recommendations of the Selection Committee duly constituted by the Competent authority. This decision was taken at the time when the Directors of the National Labs./Instts. were empowered to make appointments to scientific and technical posts upto the level of Scientist-'B'. The above delegation to the Heads of Labs./lnstts. has been reviewed in consideration of the fact that the Directors/Heads of the National Labs./lnstts. are now empowered to make appointments upto the rank of Sci-'EI'/ 'E.II'. DGSIR has accordingly been pleased to authorise the Heads of the National Labs./Instts, to exercise the power to grant increments not exceeding three to the departmental and/or outside candidates in respect of all posts (Scientific & Technical) upto the level of Scientist EI/EII, subject to the conditions laid down by CSIR from time to time on the subject. (CSIR letter No. 14(25)/82-E.II, dated, 6th Jan., 1983)

22.1.14) Grant of advance increments.

It has been noted from time to time that advance increments are sanctioned without reflecting the outstanding merit of the candidates in the proceedings as stipulated in various communications issued by CSIR from time to time. A few communications issued on this behalf are indicated below:(a) (b) (c) (d) CSIR Letter No. 6/4/63-PC dated 11.6.1964. CSIR Letter No. 17/100/77-E.II dated 14.6.1977. CSIR Letter No. 17/l00/77-E.II dated 2.11.1978. CSIR Letter No. 3/27/78-E.II dated 12.11.1980.

The matter regarding grant of advance increments to outside candidates recommended by the Selection Committee against the advertised post has again been reviewed in CSIR. It has been decided that whenever an outside candidate is selected/appointed, advance increments if recommended by the Selection Committee on the merit of the candidate may normally be limited to three only if the case of the candidate merits for grant of increments and regulated under the powers delegated to Directors/Heads of the Laboratories/Institutes. CSIR may be approached for further increments only if a contingency of protecting the emoluments drawn by the candidate in his previous position arises. The Laboratories/Institutes are requested once again to strictly follow the instructions issued from time to time on the above subject. (CSIR letter No.5(45)/81 -E.II, dated, the 13th Feb., 1984)

(22.1.15) Higher Initial pay to candidates possessing First class B.Tech. (Engineering) Degree and M. Tech. (Engg) Degree. (22.1.16) Reference CSIR Memorandum number CSIR/PIC/73/5 dated 12.3.1974 on the above subject. The Governing Body of the CSIR at its meeting held on 26th February, 1974, has approved of the following -i) First Class M.Sc./B.Tech.(Engg.) and B.E./B.Sc.(Engg.) of the same duration of education as that of M.Sc. B.Tech.(Engg.) and.B.E.1M.Phann.(Degree Course of atleast 5 years duration after Higher Secondary) and M.Tech.(Engg.), when appointed as Jr. Scientific Assistant/Jr. Technical Assistant/Jr.Mechanical Assistant in the revised scale of Rs.425-15-500-EB-15- 560-20-700 would start at Rs. 485/per month. ii) A science Graduate/Diploma Holder in any branch of engineering when appointed to the post of Junior, Laboratory Assistant would start at Rs.340/- p.m. in the revised Scale of Rs. 260-8-300-EB-8-340- 10380-EB-10- 430. iii) Wherever rules exist for grant of advance increments to particular categories on acquiring higher proficiency etc., Jr. Stenographers on showing higher speed in Shorthand, they will continue.

The orders at (i) & (ii) are effective with effect from 1. 1. 1973. Persons who were appointed on or after; 11.1973 as (a) Jr. Scientific Assistant/Jr.Technical Assistant/Jr. Mechanical Assistant and given the higher start of Rs.250/- in the scale of Rs.210-425 and (b) Junior Laboratory Assistant on a higher start of Rs. 150/- in the scale of Rs. 110-200 will be entitled to the higher start of Rs.485/- in the scale of Rs.425-700 (revised) and Rs. 540/- in the scale of Rs. 260-430 (revised) respectively from the date of their appointment. (CSIR letter No. 17/65/74-E.II, dated, the 3rd June, 1974)

(22.1.17) Higher Initial start to First class MSc./B.Tech. (Engg.) and B.E./B.Sc. (Engg.) etc. candidates on their appointment as Senior Laboratory Assistant.
The question of grant of higher initial start to first class M.Sc./B.Tech.(Engg.) and B.E./B.Sc.(Engg.) of the same duration of education as that of M.Sc., B.Tech.(Engg.) and B.E./M.Pharm. (Degree course of at least 5 years after higher secondary and M.Tech. (Engg.) on their appointment to the post of Sr. Laboratory Assistant has been under consideration of the CSIR for some time past. The Governing Body of the CSIR at its meeting held on 21.9.77 has approved that a first class M.Sc./B.Tech(Engg.) and B.E./B.Sc.(Engg.) or equivalent when appointed as Senior Laboratory Assistant may be given four advance increments (i.e. Rs.428/-) in the scale of Rs.38012-440-EB- 1 5-560-EB-20-640. The Governing Body further approved that the above grant of higher initial start should also be made admissible to all First Class M.A. in Natural and Social Sciences. These orders will be applicable from the date of issue. (CSIR letter No. 17(65)/76-E.II, dated, the 17th November, 1977)

(22.2) Grant of Higher Initial Pay to Jr.Stenographer.

(22.2.1) Grant of Higher initial pay to the Junior Stenographers in the C.S.LR.

The Governing Body of the CSIR at its meeting held on 16.4.1966 has approved of the following recommendations of the Finance Sub-Committee 1) Stenographers who qualify at a speed of 80 w.p.m. in shorthand may be given the minimum of the scale of Rs.130-300. Those who qualify at a speed of 100 w.p.m,. in shorthand may be given a higher start of 4 advance increments. Those who qualify at speed of l20 w.p.m. in shorthand be given a higher start of 8 advance increments in the prescribed scale1of Rs.130300.

2)

3)

The decision of the Finance Sub-Committee is primarily with reference to future recruits. However, since this will put future recruits at advantage, compared to the serving Stenographers, it has been decided, in consultation with F.A. to C.S.I.R. that the pay of serving Stenographers who have qualified at a speed of 100w.p.m. prior to 16.4.1966 and whose pay falls below 150/-p.m. may be raised to Rs. 1501-p.m. with effect from 16.4.1966. Similarly the pay of those serving Stenographers who qualified at a speed of 120 w.p.m. prior to 16.4.1966 and whose pay falls short of Rs. 176/- should be raised to Rs. 176/p.m. with effect from 16.4.1966. Annual increment in both cases would accrue after a full year from the date of such fixation. The existing Junior Stenographers, who have not qualified at a speed of 100 w.p.m. or 120 w.p.m. in shorthand, may be allowed to take the test along with outside candidates to show the proficiency for earning the benefit of a minimum of Rs. 150/- and Rs. 176/- with effect from the date of the test.

(CSIR letter No. 1(32)/64-E.III, dated, the 18th Feb., 1967)

(22.2.2) Grant of Higher initial pay to Jr. Stenographers in the C.S.LR.

Reference this Office letter No.1(32)64-E.III dated 18.2.1967 on the above subject. It has been decided, in consultation with Financial Advisor to Council of Scientific & Industrial Research, to extend the benefit of advance increments to serving Jr. Stenographers who qualify or have qualified at a speed of 100 w.p.m. and 120 w.p.m. in shorthand. Serving Junior Stenographers who have qualified or who may qualify at a speed of 100 w.p.m. shall be allowed two advance increments or Rs.1501-p.m. whichever is favourable to them. Similarly, those who qualify at a speed of 120 w.p.m. in shorthand shall be allowed four increments (including two already drawn) for having qualified at a speed of 120 w.p.m. or Rs. 176/-pffi whichever is favourable to them. This benefit will be admissible to them from 16.1.1966, the date of approval of the scheme by the Governing Body at its its meeting held on 16.4.66. Those Jr. Stenographers who have not yet qualified at a speed of 100 and 120 w.p.m. will be allowed to take the test to show the proficiency in shorthand once in a year 1st week of January for earning the benefit of advance increments. 71e advance increments so earned will be admissible from the first

of the month following that in which the prescribed examination or test is completed. This may be brought to the notice of all Jr. Stenographers and their pay fixed accordingly. (CSIR letter No. 1(32)/61 -E.III, dated, the 2nd Feb., 1968)

(22.2.3) Grant of advance increments/higher initial pay to Junior Stenographers in the CSIR and its National Laboratories/Institutes.
The matter regarding the grant of higher initial pay/advance increments to Junior Stenographers for qualifying at a speed of 100/120 w.p.m. in Shorthand was reconsidered by the Governing Body at its meeting held on 3rd August, 1979. The following decision has, inter alia been taken :"After some discussion, the Governing Body approved of the grant of one and two advance increments only in place of four and eight advance increments to the future appointees to the posts of Junior Stenographers and to the existing Junior Stenographers (Ordinary Grade) who hereafter qualify at a speed of 100 and 120 w.p.m. respectively in shorthand. This decision would take effect from 3.8.1979." The above decision is brought to your notice for guidance and necessary action. The grant of one and two advance increments as above will be regulated in accordance with the instructions contained in the Government of India, Ministry of Finance, New Delhi O.M. No.7(31)-E.III(A)/75 dated 4.10.1975 (incorporated as G.I. decision No. 73 below F.R. 22 in Chaudri's compilation of F.R. and S.R. (Vol.1) - 7th edition). (CSIR letter No. 1(55)/68-E.III. dated. the 17th Seb., 1979)

(22.2.4) Grant of advance increments/higher initial pay to Junior Stenographers in the CSIR and its NationalLaboratories/Institutes.
Reference this office circular of even number dated 17.9.1979 on the subject cited above. The following amendments may be carried out in the said circular. The word 'and' used between the words one - two appearing in line two of the relevant Governing Body decision reproduced in the CSIR circular No. 1(55)/68-E.III dated 17th September, 1979 may be substituted by the word 'or' between the words one - two as mentioned above. (CSIR letter No. 1(55)/68-E.III, dated. the 12th Feb., 1980)

(22.2.5) Grant of higher initial pay to Junior Stenographers in the CSIR.

Reference: 1. No. 1(32)/64-E.III dt. 18.2.1967

2. 3. 4.

No. 1 (32)/64-E.III dt. 2.2.1968 No. 17 (65)/74-E.II dt. 3.6.1974 No. 1(55)/68-E.III dt. 17.9.1979

The issue regarding grant of four and eight advance increments to the serving Junior Stenographers as on 16.4.1966 who had qualified at the speed of 100 and 120 w.p.m respectively in shorthand prior to 16.4.66 or thereafter but before 3rd August, 1979, had been considered by. the Governing Body, CSIR at its meeting held on 3rd August, 1979. The Governing Body after considering the matter, had authorised the DGSIR to take decision in consultation with Member (Finance). This question has been considered at the CSIR Headquarters and in consultation with the Member (Finance), The DGSIR has been pleased to decide as under:Junior Stenographers who were in service in CSIR as on 16.4.1966 and who had qualified in the required Stenographic test at the speed of 100/120 w.p.m., prior to 16.4.1966 or thereafter but before 3-8-1979, may be granted 4/8 advance increments respectively w.e.f. 16.4.1966 or from the date on which they had qualified the test whichever was later. The pay of these Junior Stenographers may be fixed notionally w.e.f. such date. In some cases, two (2) and four (4) advance increments had already been allowed. These shall be taken into account while arriving at the refixed pay. The actual monetary benefit on account of this 'notional' refixation of pay will be admissible from the date of issue of these orders. This should be specifically noted. 3. The pay of the concerned Junior Stenographers may be fixed in consultation with Finance & Accounts Officer/Sr. Finance & Accounts officer of your Laboratory/Institute. (CSIR letter No. 1(55)/68-E.III, dated, the 30th Jan., 1981)

(22.2.6) Grant of higher initial pay to Junior Stenographer in CSIR and its National Labs./Instts.
Representations have been received from the Junior Stenographer working in the CSIR Headquarters as well as in the Laboratories/Instts. for extending the benefit of advance increment from the date of the meeting of the Governing Body i.e. 3rd August, 1979. The matter has been considered in consultation with Member (Finance). It is, however, regretted that it is not possible to extend the benefit from the date of the meeting of the Governing Body i.e. 3rd August, 1979. It is requested that all the concerned Junior Stenographer may kindly be informed of this decision. (CSIR letter No. 1(55)/68-E.III, dated, the 24th June, 1982)

(22.2.7) Regarding clarification for fixation of pay of Junior Stenographer.

Reference DO letter number EST.P.21/31023 dated 29.10.1982 from Administrative Officer (S.G.), RRL, Hyderabad to Deputy Secretary (L.A.). The presumption made in letter No. EST-P-21 dated 8.2.1982 with regard to fixation

of pay at Rs.428/- instead of RS.416/- w.e.f. 1.7.1974 is confirmed. The increments already granted are to be taken into account while arriving at the refixed pay and the actual monetary benefit on account of this 'notional' refixation of pay will be admissible from 30.1.1981 only. Further action in the matter may kindly be taken at your end. (CSIR letter No.5(17)/82-E.II, dated, the February, 1983)

(22.2.8) Grant of Higher initial pay to the Junior Stenographers in the C.S.LR.
The question of extending the financial benefit of notional fixation of pay with effect from the decision of the Governing Body of the CSIR was considered by the Governing Body at its meeting held on 21st November, 1983. The Governing Body after considering the matter has approved to extend the actual monetary benefit on account of notional fixation of pay as a result of grant of 4/8 advance increments to the in-service Junior Stenographers with effect from 3rd August, 1979 itself, i.e. the date on which the 'Governing Body had earlier accepted this proposal in principal instead of 30th January, 1981. The arrears admissible to the Junior Stenographers on account of this decision may be paid as early as possible. (CSIR letter No. 1(55)/68-E.III, dated, the 14th Feb., 1984)

(22.2.9) Grant of advance increments to junior stenographers on qualifying the proficiency test in Shorthand at the speed of 100/200 w.p.m.
In accordance with the standing instructions Junior Stenographers working in CSIR and its National Laboratories/Institutes are entitled to the grant of 1/2 advance increments on their qualifying in the proficiency test in shorthand at the speed of 100/120 w.p.m. Some of the Junior Stenographers in the Labs./Instts. have already been placed in the special grade of Rs.425-700 after completion of 11 years service in the grade. They could qualify in the above speed only while working in the special grade. Some of the Labs./lnstts. where they have been working recommended their cases for the grant of 1/2 increments to them in the special grade. The matter has accordingly been considered carefully in consultation with Finance Wing of CSIR vis-a-vis Government of India instructions on the subject. It has now been decided that the Junior Stenographers (Special Grade) who qualified/qualifies in the above speed may also be granted 1/2 advance increments in the present grade subject to other conditions as laid down in the scheme itself. (CSIR letter No. 14(6)/12/82/83-E.II, dated, the 22nd September, 1986)

(22.3) Revision of Pay Scales & Fixation of pay of other Categories of staff.

(22.3.1) Appointment of Junior Accountants in the C.S.LR. Fixation of initial pay.

The Director-General, Scientific & Industrial Research has been pleased to decide that all the Junior Accountants appointed in the C.S.I.R. on or after 18.11.1960, after passing the Junior Accountants Examination, who were allowed an initial pay of Rs. 1801- p.m., will now be allowed an initial pay of Rs. 190/- p.m., in the scale of Rs. 180- 10-290-EB- 15-380-EB- 15-440, from the date of their appointment as Junior Accountants. The arrears on this account will be paid to the Junior Accountants concerned. (CSIR letter No.8(28)/8/64.E.I, dated. the 11th Aug., 1966)

(22.3.2) Appointment of Junior Accountants in the C. S.LR. Fixation of pay.

In continuation of CSIR O.M. No. 8(28)/8/64.E.I. dated 11.8.1966 on the above subject, the Director General, Scientific & Industrial Research has been pleased to decide that all the Junior Accountants appointed in CSIR on or after 1. 1. 1973 on qualifying the Junior Accountants Examination may be allowed to draw an initial pay of Rs. 440/- p.m., in the scale of Rs. 425-15-500-EB-15-560-20-700, with effect from the date of their appointment as Junior Accountants. The arrears on this account will be paid to the Junior Accountants concerned. (CSIR letter No.31(8)/74.E.I, dated, the 23rd June, 1975)

(22..3.3) Recommendations of Sidhu Committee for career development of Administrative staff of CSIR Implementation thereof.
Reference CSIR Order No. 3 (circulated vide No. 33(89)/81 -E I dated 12.11.1981 conveying the decision of the Governing Body re-designating the post of Junior Accountants in the scale of Rs. 425-750 as Assistant (F&A) in the scale of Rs. 425-800 and also declaring it a local cadre post, this office has been receiving clarification from the Laboratories/Institutes, regarding fixation of pay of the incumbents holding the posts. This matter has been considered in detail and it has been decided, that the pay of incumbents, holding these posts. will be fixed under the provisions of FR-23 read with FR 22(a) (ii).

(CSIR letter No.33(90)/82.E.I, dated, the 26th Nov., 1982)

(22.3.4) Appointment of Assistant (Finance & Accounts) in C.S.LR. - Fixation of initial pay.
Reference CSIR O.M. No. 31(8)/74-E.I. dated 23.6.1975. The Junior Accountants appointed on or after 1. 1. 1973 on qualifying the Junior Accountant examination shall be given initial pay of Rs. 440/- per month (one advance increment) in scale of Rs.425-700. The pay scale of the Junior Accountants (Assistant, Finance & Accounts) was upgraded to Rs. 425-750/-. Subsequently, on implementation of Sidhu Committee report, the pay scale of the Assistant (F&A) was fixed at Rs.425-800/- to bring it on par with Assistant (General). It has been observed that even after implementation of Sidhu Committee Report with effect from 1.2.1982, initial pay of Assistant (F&A) continues to be fixed at Rs.440/- (involving grant of one advance increment) which is not covered by the orders to the extant issued on the subject. It is, therefore, requested that wherever initial pay has been given at Rs. 440/- to an Assistant (F&A) on or after 1.2.1982 due to wrong fixation of pay recovery of the same may kindly be made at your end under intimation to this office. (CSIR letter No.4(9)/76.E.I, dated, the 2nd Nov., 1987)

(22.3.5) In continuation of this office letter of even number dated 14th July, 1987, on she above subject, I am directed to inform you that various clarifications have been sought by the Labs./Instts. on the various points. These have been examined and necessary clarifications are given below:1. Assistant s (F&A) (Spl. Gr.) may be promoted in the scale of Rs. 1,640-602600-EB-75-2900 w.e.f. 1/5/1987 irrespective of the fact whether there is any grade in the Finance & Accounts Cadre or not. On their turn for promotion as Section Officer (Finance & Accounts), they will get their normal promotion in the approved grade; 2. The incumbents holding Special Grade Post listed in the above circular may be promoted to the next grade w.e.f. 1/5/1987 by upgrading their existing posts and their pay fixed under FR-22(C).

3. While no DPC is required to be constituted for such promotion, it may be

ensured that there is no adverse entry in their CRs for the period they were placed in the Special Grade and 1/5/1987. It may also be ensured that no vigilance case is pending or contemplating against them.

4. Such promotees cannot exercise other option under the Revised Pay Rules 1986.

5. Inter seniority of these promotee will continue to remain the same as on the Special Grade post. (CSIR letter No.2(178)/A/86-CDN-E-II, dated, the 25th August, 1987)

(22.3.6) Grant of minimum initial pay to departmental Assistants appointed as Section Officer.
The Assistants promoted to officiate as Section Officer in short term vacancy are also eligible for guaranteed minimum pay of Rs.710/- in the scale of pay of Rs.650-1200 of Section officer. (CSIR letter No.33(1)/72-El, dated, the 9th Jan. 1975)

(22.3.7) Grant of additional increments to Section Officer.

The CSIR has decided to implement the orders and instructions contained in the Ministry of Home Affairs Department of Personnel And Administrative Reforms O.M. No. 21/27/74-CS-(1) dated the 1st July, 1977 (with enclosures) and No.F.5/54/77-CS(I) dated 31.8.1977 on the above subject. Copies of the orders are forwarded herewith for your information and circulation among the concerned officers. In order to consider the cases the eligible Section Officers who were in position as regular Assistant on 1.7.1959 and have completed 3 years and/or 10 years service in the post of Section Officer and are due to reach the stage of Rs.810/and/or Rs.960/- in the scale of Rs.650-1200 or have already crossed these stages in the above scale by 31.3.1978 for the grant of additional increments, the required information in the proforma (enclosed) may kindly be furnished to this office immediately but in any case not later than 10.2.1978. While furnishing the information, clarifications contained in the Ministry of Home Affairs (Department of personnel & Administrative Reforms) O.M. of 31.8.1977 referred to above may particularly be taken into consideration. It has been decided that in future the proposals for the grant of additional increments to Section Officer as envisaged in the above orders would be considered by the Departmental promotion Committee Twice a year, i.e. in July (for period January June) and in January (for period July to December). Therefore, the proposals falling during the period January to June may be sent to this office by 1 st July -and proposals falling during the period

July to December may be sent by 1st January every year for consideration by the D.P.C. (CSIR letter No.33(71)/77-E I., dated, the 23th Jan. 1978) PROFORMA Name of the labs./Instts

Particulars of Section Officer Who Were in Positions as Assistant on 1.7.1959 and Have Completed Three Years andlor Ten Years As Section Officer.

Statement for the period ending

S. from No. which

Name

Date of

Date of R regular the stage of

Present pay with date

Date

Date on which appointwhich ment

from E it m as is being

as

aptt.

drawn

officiated

Rs.8 1 0/- and or assistant as A S.O.

S.O.before

Rs.9601- due to reach or

re gular has R ap pointment as reached K S. O. without S int erruption/ re version

Implementation of RP

Rule, 1986 - Grant o fguaranteed minimum initial start of Rs.2120 to SectionOfficer(Gen.) in the revised pay scale of Rs.2000-3500. With reference to CIMAP letter No.MP.6(35)/86 dated 29.11.1986 received from the Scientist-in-charge, of Regional Centre at Bangalore on the above noted subject, 1 am directed to state in consultation with Department of Personnel and Training, Ministry of Personnel, Public Grievance and Pension, New Delhi that since 4th Pay Commission has not recommended a minimum guaranteed pay to Assistants on promotion as Section Officers, the pay of Assistants promoted as Section Officers will have to be fixed under the normal Rules and that no guaranteed minimum pay is to be allowed on such promotion/appointment effective from 1. 1. 1986 or thereafter.

(CSIR letter No. 17(178)/86-CDN-E.II-43, dated, the 20th Feb. 1987)

(22.3.9) Appointment of Senior Personal Assistant-fixation of pay

The Senior Stenographers on their appointment on promotion as Senior Personal Assistants should be allowed guaranteed minimum initial salary of Rs. 7 1 0/p.m. in the scale of Rs. 650-30-740-35-880-EB-40-1040 in accordance with the decision of Government of India contained in the Department of Personnel and Administrative Reforms Office Memo No. 19/2/73-CS(I), dated 19.2.1974 circulated vide this office letter No. CSIR/PIC/73-5 dated 12.8.1974. (CSIR letter No.33(1)5/72-E.I, dated, the 6th October, 1975)

(22.3. 10) Fixation of Pay of Administrative Officers and Finance & Accounts Officers.
In accordance with CSIR Circular letter No.3(6)/65-E.I dated 1.11.1976 on the above subject, the Finance & Accounts Officers are responsible for fixation of pay in respect of Gazetted Officers, if the fixation is under normal rules. Of late, it has come to notice of that that pay in some been cases of done of pay the National by of

Laboratories/Institutes, situation, it has been

fixation decided

has

wrongly fixation

misinterpreting Government of India/CSIR orders. In order to avoid such a personal Administrative and Finance and Accounts officers of the Laboratories/Institutes may be sent to CSIR Headquarters for confirmation. All other cases of pay fixation may continue to be handled and decided at laboratory level. However, the Labs./lnstts. may refer to CSIR Headquarters any case where there is any doubt or dispute or interpretation of Rules is not quite clear.

(CSIR letter No.33(76)/78-EI, dated, the 25th July, 1978)

(22.3 11) Revision of Pay Scale of Junior Cost Accountants.

On the introduction of revised pay scales in CSIR with effect from 1.1.1973, the Junior Cost Accountants (Pre-revised scale Rs.180-440) were allowed the revised pay scale of Rs.425-700. The matter regarding the revision of their pay scale has been reconsidered in consultation with the Member (Finance), CSIR, and it has now been decided that the Junior Cost Accountants (pre-revised scale Rs. 180440) may be allowed the revised pay scale of Rs.425-15-500-EB- 15-560-20-640EB-20-700-25-750 w.e.f 1.1.1973 subject to the condition that no arrears of pay and allowances, on this account shall be payable upto 31.3.1978. (CSIR letter No.4(9)/76-E.I, dated. the 20th Dec., 1978)

(22.3.12) Recommendations of the Sidhu Committee for career development of administrative staff in CSIR Implementation thereof.
On the recommendations of the Sidhu Committee, the Governing Body of the CSIR at its meeting held on 19th Sept., 1981 has approved the following:Section Officer (Audit & Accounts) : 1. The post of Section Officer (Audit & Accounts) shall be re-designated as "Section Officer (Finance & Accounts). 2. The existing scale of Rs.550-900 shall be upgraded to Rs.650-30-740-35880-EB-40-960. 3. The incumbents of the post of Section Officer (Finance & Accounts)'n the upgraded scale of Rs.650-960 shall have gazetted status

4. The pay of the existing incumbents in the higher scale shall be

fixed according to the normal rules of fixation.

5. The post of Section Officer (Finance & Accounts) Shall be in the "Common
Cadre". Junior Accountant: The existing posts in Junior Accountants in the scale of Rs.425-750 shall be redesignated as " Assistant (Finance & Accounts) and given the scale of Rs.425-15500-EB-15-560- 700-EB-25~800. These posts shall hereinafter be in the "Local Cadre". Pay fixation in the revised scale will be as per the normal rules. The posts of Section Officer (Finance & Accounts) and Assistant (Finance & Accounts) shall be filled up in accordance with the Recruitment Rules being notified separately.

The above orders shall come into force with immediate effect. , (CSIR letter No.33(89)/81-E.I, dated, 12th November, 1981)

(22.3.13) Implementation of Sidhu Committee recommendations for career development of administrativestaff of CSIR - Delegation of additional responsibilities/powers to Section Officer (Finance & Accounts) and fixation of pay in the upgraded scale of Rs.650-960.
1. A reference is invited to the Office Order No.3 issued under CSIR

NO.33(89)/81 -E.I dated 12th November 1981 re-designating the post of Section Officer (Audit & Accounts) as Section Officer (Finance & Accounts), upgrading their pay scale from 550-900 to 650-960 and conferring gazetted status on them, in accordance with the recommendations of Sidhu Committee for career development of Administrative staff approved by Governing Body CSIR. 2. In the context of above, the question of delegation of additional responsibilities/duties & powers to the Section Officer (F&A) has been under consideration of CSIR for some time now. The question of fixation of pay of Section Officer (F&A) in the upgraded scale of Rs.650-960 has also been engaging the attention of CSIR. After careful consideration of the whole matter, it has been decided as under :-

i.

Section

Officer

(Finance

&

Accounts)

working

in

the

National

Laboratories/Institutes/Centres/CSIR Hqrs., where posts of Sr. Finance & Accounts Officer & Finance & Accounts Officer or Sr. Finance & Accounts Officer/Finance & Accounts Officer are available, shall perform the additional duties/responsibilities/powers as mentioned in Annexure 'A'. ii. Section Officer (Finance & Accounts) posted in the Regional Centre Field Stations of Labs./lnstts. shall perform additional duties/responsibilities as indicated in Annexure 'B'. iii. Additional duties/responsibilities/powers now proposed will be discharged by the concerned Section Officer (F&A) notwithstanding his normal role/function as Section Officer (F&A) in Finance Wing of the Labs./lnstts./centres/Field Stations etc. as hither-to-fore. 3. Taking into account the additional duties and responsibilities entrusted to

Section Officer (F&A) on their placement in the upgraded scale of Rs.650-960 their pay fixation in the upgraded scale will be done under the provisions of F.R. 22(c). (CSIR letter No.2(14)/82-Finance, dated, the 22th April, 1982)

Annexure - A Statement showing the additional duties/ responsibilities/powers delegated to Section Officers (Finance & Accounts) working in Labs./Instts./CSIR Hqrs. Section officer (Finance Hqrs. & shall Accounts) perform the working following in the

Labs./lnstts./Centres/CSIR

additional

duties/responsibilities consequent upon their placement in the upgraded scale of Rs. 650-960 and attaining gazetted status. 1. Closing of Objection Book advances. 2. Closing of monthly classified abstracts. 3. Closing of Broad Sheets of advance and their monthly reconciliation with classified abstracts/Cash Book. 4. Closing of Broad Sheets of CPF & GPF Accounts. 5. Closing of Ledger account of CPF & GPF - in respect of each subscriber and its monthly/annual reconciliation with Broad sheets & Cash Book. 6. Closing of Deposit registers of Earnest money, Security Deposit and other Miscellaneous Deposit and their reconciliation with the monthly/annual accounts. 7. Attestation of entries of events recorded in the Audit Register (gazetted/non-gazetted). 8. Signing of routine correspondence with other Division/Section of the Labs./lnstts. as well as with outside office. 9. Authorising transfer entries for rectifying errors in classification of debits/credits in account.

10. Signing of cheques as first signatory in the event of both the Sr. Finance &
Accounts officer & Finance & Accounts Officer/ or Sr. Finance & Accounts Officer/Finance & Accounts Officer, as the case may be, being away from headquarters on leave/tour etc. 11.Looking after the duties of Sr. Finance & Accounts Officer or Finance & Accounts officer, as the case may be, on their being away from Headquarters either on tour or on short leave & authorising payments of regular salaries bills, advance of TA,LTC, CPF, GPF & medical charges etc. & other supply bills to the extent of Rs. 50001- in each case. NOTE: In doubtful cases where Section officer (F&A) is not able to take decision he will keep such bills pending for consideration of Sr. Finance & Accounts Officer/Finance & Accounts Officer on his return to duty, even though the amount of the bill may be within Rs.5000/-). Annexure - B

Statement showing the additional duties/responsibilities/powers delegated to Section Officers (Finance & Accounts) working in Regional Centres/Field Stations of Labs./lnstts. 1. Passing of salary bills of the staff of the Centre. 2. Passing of bills on account of recoupment of imprest. 3. Passing of bills of work-charged staff. 4. Passing of muster rolls in respect of persons engaged. on casual basis against the sanctions accorded by competent authority and on approved rates. 5. Passing of bills in respect of contingent charges and consumable and nonconsumable stores upto Rs.5000/- in each case. 6. Attestation of entries in the main cash book. 7. Signing cheques of the centre as first signatory. 8. Reconciliation of Cash Book with Bank Accounts and other Allied work connected with it. 9. Reconciliation of monthly/annual account of the Centre and their submission to the parent Lab./CSIR Hqrs. as the case may be. 10.Submission of monthly progressive statement of receipt and expenditure to the parent Lab./CSIR as the case may be. 11.Clearing purchase proposal up to the amount to which Scientist-in-charge of the Centre is empowered to sanction expenditure. 12.Tendering advice to the Head/Scientist-in-charge of the Centre on all urgent finance matters. 13. Control of Budgets/expenditure of the Centre. NOTE: While discharging the above functions, Section Officer (Finance & Accounts) will seek guidance/advice from Sr. Finance & Accounts Officer/Finance & Accounts Officer of the Headquarters/Labs./lnstts. He will act in accordance with the advice & direction given to him by Sr. Finance & Accounts Officer/Finance & Accounts Officer of the Labs./Instts. from time to time for discharging his functions. Sr. Finance & Accounts Officer/Finance & Accounts Officer of Headquarters of the Lab./Instts will exercise necessary control over the functions of Section officer (F&A) of the Regional Centre field station and it shall be ensured by him that various by functions assigned and to in Section Officer (F&A) ate discharged him properly accordance with extant

rules/procedure.

(22.3.14) Fixation of pay of Section Officer (F&A) in the revised pay scale of Rs. 650-30-740-25-880- EB - 40-960.

Reference CSIR letter No. 2(14)/82-E I dated 22.4.1982 on the above subject. Some of Finance & Accounts Officers have requested for re-fixation of their pay in the revised scale of Rs 650-960 for the post of Section Officer (F&A) with effect from 12.11.1981, the date from which the revised scale was introduced for this category. The matter has been examined. Since the revised scale for the post of Section Officer (F&A) has come into operation only from 12.11.1981 the incumbents who were holding the posts of Section Officer (F&A) on that date are only entitled to the re:-fixation of pay in the revised scale of Rs 650-960. In other words, the Finance & Accounts Officers who were@ not effectively holding the post of Section Officer (F&A) on 12.11.1981, are not entitled to re-fixation of their pay in the revised scale of Rs 650-960. (CSIR letter No.8(101)5/81-E I, dated the 25th January, 1983)

(22.3.15) Implementation of Sidhu Committee recommendations for career development of administrative staff of CSIR - Delegation of additional responsibilities/powers to Section Officer (Finance & Accounts)and fixation of pay in the upgraded scale of Rs. 650-960.
1 - Kind attention is invited to this office letter of even number dated 22nd April 1982 communicating the decision regarding re-designating the post of Section Officer (Audit & Accounts) as Section Officer (Finance & Accounts), upgrading their pay scale from 550-900 to 650-960 and fixation of pay of the incumbents in the upgraded scale under the provision of F.R.22(c). 2. References have been received from the Labs./lnstts. asking for clarification whether the option to get the pay fixed initially under the provision of F.R.22(a) (i) and re-fixation of pay on the basis of provision of F.R.22(c) on the date of accrual of next increment in the lower scale, would be available to the Section Officer (F&A) consequent upon up-gradation of their posts from 550-900 to 650960, in terms of provision of Ministry of Home Affairs, DPAR O.M. No.F7/1180Estt.B-1 dated 26.9.81. 71e above question has been considered in consultation with Department of Personnel and Administrative Reforms (Pay-1 Branch) who have clarified that the said provision for option is not permissible in case of upgradation of post of Section Officer(A&A) and that the provision of their O.M. referred to above is meant only for the cases of promotion to higher post in the cadre and is not applicable in each case of appointment whenever pay fixation is done under F.R.22(c).

3. It is accordingly clarified that fixation of the pay of Section Officer(F&A)may be done straightway under F.R.22(c) from the date of up-gradation of the posts to the scale of 650-960 as per above instructions. In case the pay has been fixed by the Labs./lnstts. in a manner otherwise than that stated above, necessary action to re-fix the pay in such cases may be taken and any overpayment made on this- account recovered from the concerned person. (CSIR letter No.2(14)/82-Finance, dated, the 24th March, 1983)

(22.3.16) Fixation of pay of SO(F&A) in the Pre-revised Locale of Rs. 650-960.

As per this office letter No.8(101)5/81 -E.I dated 25.1.1983, only those Finance & Accounts Officers who were holding the post of SO(F&A) as on 12.11.1981 would be entitled for re-fixation of pay in the revised scale of Rs.650-960. An anomoly in the said order depriving those Finance & Accounts Officers of the benefit of fixation of pay in the scale of Rs.650-960 who were promoted as Finance & Accounts Officer prior to. 12.11.1981 having been brought to notice, it has now been decided in consultation with FA to CSIR that the pay of F&AO who were drawing more pay as SO(F&A) in the scale of Rs.550-900 than their juniors may be stepped up to bring their pay at par from the date of their juniors started drawing more pay, as F&AO. As usual, such re-fixation of pay may be got ratified by CSIR. (CSIR letter No.8(94)5/80-E.I, dated, the 23rd Dec. 1986)

(22.3.17) Sub: Fixation of Pay Section Officers (F&A) in the Pre- revised scale of Rs. 650-960.
Reference this office letter No.2(14)/83-Finance dated 1.11.83 and

No.8(94)5/80-E.I dated 23.12.86 on the subject stated above. While examining certain cases of stepping up of pay relating to Section Officers (F&A) and Finance & Accounts Officers, it has come to notice that some of the Labs./Instts. have fixed the pay of Section Officers (F&A) under F.R.22 a(i) from the date of replacement of the scale of Rs.550-900 to 650-960 w.e.f. 10th Oct. 1981 and under F.R.22(C) from the date of next increment of the incumbent concerned. Such pay fixation is erroneous and contrary to the instructions already issued vide CSIR letter dated 1st Nov. 1983 ibid. It is once again reiterated that the pay of the Section Officers (F&A) who were placed in the scale of Rs.650-960 w.e.f. 12.11.81 is to be fixed straightway under F.R.22(C) and the benefit of option under Ministry of Finance O.M. dated 26.9.81 is not admissible to them. You are, therefore, requested kindly to review the pay fixation of all the concerned incumbents working in your lab and confirm that the pay of the

concerned individuals has been fixed according to the Instructions issued by CSIR. (CSIR Letter No:8(94)5/80-E.1, dated: 13th Nov., 1991).

(22.3.18) Fixation of pay of S. O. (F&A) in the revised scale of Rs. 650-960.

In partial modification of this office circular letter of even number dated the 23rd December 1986 it has been decided in consultation with the Internal Financial Adviser, CSIR to amend the 1 3th line of the above letter to read as under: "that the pay of F.& A.0s., who were drawing equal or more pay as" in place of "that the pay of F.&A.O's. who were drawing more pay as". It is further mentioned that CSIR Circular of even number dated the 13th November 1991 may be treated as withdrawn. (CSIR letter No.8(94)5/80-E.I, dated, the 8th Jan. 1992)

(22.3.19) Fixation of pay of in the Grade of Sr. Finance & Accounts Officer (SG).
Reference CDRI letter No. 1/ 169/75-Accts. dated 8th May, 1985. The post of Senior Finance & Accounts Officer (SG) is a non-functional one and in accordance with the guidelines issued by the Department of Personnel and Administrative Reforms vide their O.M.No.5/12/79-PPII date& the 31st July, 1982 for introduction of non-functional grades in Group 'A' services, the pay of an officer on his placement in the non-functional Selection Grade will be fixed at the next higher stage under Audit Instruction No. 1 below FR 22. It is requested that the pay of Shri M.P.Gupta, Senior Finance & Accounts Officer (SG) may be fixed accordingly and got vetted by the CSIR Hqrs. In this connection your attention is also invited to CSIR Hqrs. letter No. 33(76)/78-E.I. dated the 25th July, 1978 wherein it was required that the personal cases of pay fixation of Administrative & F.&.A.O'S of the Labs./Instts. invariably be done in future.

(CSIR letter No. 8(9)11/77-E.I. dated. the 28th May, 1985.) (22.3.20) Fixation of pay in the grade of Sr. F&AO (SG).

In modification of this office letter No.8(9)11/77-EI dated 28th May, 1985 addressed to CDRI and copy endorsed to all the Labs./lnstts. It has been decided in consultation with the Financial Adviser, that the pay of the Senior Finance & Accounts Officer (Rs.1100- 1600) on promotion to non-functional Selectl6n grade (Rs. 1500-2000) under the existing scheme will be fixed under the provision of FR 22 (c). (CSIR letter No.33(76)/78-E.I, dated, the 13th June, 1986)

(22.3.21) Sub: Revision of scale of pay of Stores and Purchase Staff and Junior Translator (Hindi).
The Governing Body at its meeting held on 27-4-87 has approved as under :(i) The existing scale of Rs.425-700 of Stores/Purchase Assistant (Gr. V) may be revised to Rs.425-800 (revised scale of Rs. 1400-40-1600-502300-EB-60-2600) w.e.f. 1-5- 87 as a measure of rationalisation; (ii) Similarly, the scale of pay of Junior Translator (Hindi) may be revised from Rs.425-700 to 425-800 (revised scale Rs.1400-40-1600-50-2300EB-60-2600) w.e.f.1-1-86. This has been done keeping in view the duties of junior Hindi Translator being performed by their counterparts in the official languages Departments of the Govt. of India. Since this is only a Revision of the scales, the pay will be fixed as per Rules (FR-23). (CSIR letter No.2(178)/A/86-CDN(E-II), dated 15-7-87)

(22.3.22) Fixation of pay of Administrative Officers and Finance &Accounts Officers.

Reference this office letter of even number of 25.7.1978 on the subject cited above. It has come to our notice that in some cases, the pay fixation matters of Administrative, Finance & Accounts officers etc. of the Laboratories/Institutes have not been sent to CSIR Hqrs. for confirmation, as required therein. A copy of this letter is forwarded herewith with the request that personal cases of pay fixation of Administrative/Finance & Accounts/Stores & Purchase Officers may kindly be continued to be sent to the CSIR Hqrs. for confirmation. Some Laboratories/Institutes have sought clarification with regard to the applicability of GOI O.M.No.5/3/89-Estt.(Pay-1) dated 26.3.1991 regarding minimum increase of Rs. 250/- on promotion of Under Secretary/Administrative Officer to Deputy Secretary level. In this connection it may be stated that in consultation with F.A. to CSIR, the matter has been referred to Department of

Personnel & Training for necessary clarification. Pending receipt thereof, it is requested that the pay of Administrative Officers Under Secretaries/Stores & Purchase Officers/Sr. Finance & Accounts Officers on their promotion to the post of Controller of Admn./Deputy Secretary/Sr. Finance & Accounts Officer (SG)/Sr. Stores & Purchase Officer, may kindly be fixed in accordance with the normal rules on the subject and referred to CSIR Hqrs. for confirmation. (CSIR letter No.33(76)/78-E.I., dated, the 17th June, 1991)

(22.3.23) Sub: Fixation of pay of employees of other Departments/ Autonomous Bodies/Public Sector Undertakings appointed in CSIR through open market (direct) recruitment and Vice-versa - Regarding.
As per the Government of India, Ministry of Finance O.M. No.F-10(24)/E-III/60 dated 9th March, 1964, certain restrictions have been laid down in the matter of fixation of pay of a person going on deputation/foreign service etc. if the grant of minimum of the scale of the post in the borrowing department results in abnormal pay increase. Exemption from the operating of the prescribed limits was, however, made in the case of selections through LTPSC vide Government of India, Cabinet Secretariat O.M. No.8/10/72-Ests(c) dated 9.11.72.

1. In so far as CSIR is concerned the limits as prescribed in the Government

of India, O.M. dated 9.3.64 are being applied in the case of persons going on foreign service/deputation from CSIR to other bodies. The exemption envisaged in the Government of India, Cabinet Secretariat O.M. dated 9.11.72 is being applied in such cases only when the Selections are made through the UPSC.

2. The matter has since been considered in detail and it has been decided
that where an employee of CSIR goes to other Government Departments/ Autonomous Bodies/ Public Sector Undertakings after having been selected in competition with others, through duly constituted selection committees in accordance in with the to rules open of the concerned the department/organisation response advertisement,

exemption as envisaged in the Government of India, Cabinet Secretariat O.M. dated 9.11.72 should be applied in such cases. Similarly, when a person comes to CSIR from other Government department/autonomous body/public sector undertaking and where such a person is selected by the CSIR through duly constituted Selection Committees as per approved procedure in open competition, such exemption should also be afforded and pay fixed as per the recommendations of the Selection Committee provided their parent offices have no objection to this.

3. Past cases decided

otherwise than in accordance

with the above

clarification may not be re-opened. However, pending cases which have not been settled so far, may be decided in accordance with the above decision. 4. The above clarifications regarding fixation of pay are notwithstanding the rules on the subject regarding retention of lien and payment of leave salary and pension contributions and these shall apply with reference to terms and conditions agreed to by the lending and borrowing departments/organisations. To this extent, they will be regarded as on foreign service. (CSIR Letter No:5(28)/80-E.I, dated 28th August, 1981).

(22.3.24) Fixation of initial pay of re-employed pensioners.

The question for fixation of pay of re-employed pensioners has been under consideration of the CSIR for some time. It has now been decided in consultation with the Department of Personnel and Training, NewDelhi, that in cases where the entire pension is ignored in terms of Ministry of Finance O.M. dated 13.12.1983, the pay would be fixed only at the minimum. (CSIR letter No. 14(41)/80-E.II, (U.I.) dated, the 15th Jan., 1987)

(22.3.25) Restriction of pay under FR 35

As per instructions by Govt. of India vide Deptt. of personnel & Training O.M. No. 18/12/85-EST(Pay. 1) and 18/26/86-EST (Pay. 1) dated 18th July, 1986 and 29th July, 1987 in case of all appointments on promotion in the normal line within the cadre but which are not on regular basis, the pay is to be restricted under FR 35 so as not to exceed the basic pay by more than the amounts shown below:(a) For employees in receipt of basic pay 12-1/2% of basic pay or of

Rs. 330 whichever is more. above Rs. 2200/(b) For employees in receipt of basic pay 15% of basic pay or Rs. 200,

whichever is more. above Rs. 1000/- upto Rs. 2,200. (c) For employees in receipt of basic pay of 20% of basic pay

and below- Rs. 1,000. In the cases where pay in the manner indicated above comes to more than the minimum or at the minimum of the promotional posts, the employee concerned will be allowed pay at the minimum of the scale. 2. Further, as per instructions contained in Govt. of India, Deptt of Personnel

& Training O.M. No. 1/10/89- Est(Pay.1) dated 22nd Oct., 1990, the restrictions of pay under FR 35 are not to be invoked where an employee holding the post in substantive, temporary or officiating capacity is promoted or appointed in substantive temporary or officiating capacity, as the case may be, subject to the fulfilment of the eligibility criteria as prescribed in the relevant Recruitment Rules. 3. It has come to the notice of CSIR that the instructions as aforesaid are not

being followed strictly in some of the Labs./Instts. while fixing the pay of the employees promoted/appointed on adhoc basis without fulfilling the eligibility criteria. You are therefore, requested kindly to ensure that the above instructions are followed strictly. The past cases of pay fixation may also kindly be reviewed and if necessary, the pay may be refixed and recoveries of over payment made after giving show cause notice. (CSIR letter No.5(38)/93-E.II, dated 9the 7th April. 1995)

(22.3.26) Counting of extraordinary leave sanctioned to the Scientists/Technologists under the Ministry ofFinance, Department of Expenditure O.M. No.11(1)- E.II(B)69 dated 25th June, 1970.
Under the extant instructions regarding assessment of Scientific/Technical Officers under the New Recruitment and Assessment Scheme, the extraordinary leave to the extent it counts for increment is only taken into consideration for computing the minimum number of years of service for eligibility for assessment promotion to the next higher grade. - The extraordinary leave granted to the Scientific/Technical Officers in the different Laboratories /Institutes of the CSIR for taking up full time assignments in Universities/Research Institutions etc. in terms of Finance Ministry O.M. No. 11(1)-E.II(B)69 dated 25.6.1970 does not count for increment under FR 26 and was, therefore, also not taken into consideration for assessment purposes. CSIR have been receiving representations from such Scientists stating that since the work done by them during their assignments abroad was relevant to the research work being done in the Laboratories/Institutes and was ultimately

to the advantage of the Laboratories/Institutes, the period of EOL availed by them under the Ministry of Finance Orders of 25th June, 1970 should be taken into consideration for assessment promotion. After due consideration DGSIR has been pleased to decide that the extraordinary leave granted to the Scientists in terms of Finance Ministry Orders of 25th June, 1970 will be taken into consideration for computing the minimum period of service for eligibility for promotion by assessment to the next higher grade whether under the provision of the erstwhile Bye-law 71(b) or the New Recruitment & Assessment Scheme. While this rule is to have only prospective effect, it is likely that some Scientists may become due for assessment for earlier years where assessments have already taken place. Normally, these cases should not be taken up for the assessment but considering the fact that hardship would be caused to some Scientists, DGSIR has decided as a special case that the cases of Scientists who become due after taking into consideration the period of above mentioned EOL will also be considered. To ensure that the chances of the candidates already assessed are not jeopardised or undue benefit is not given to those who while already assessed were not promoted, the following instructions are laid down 1. The assessment cases of the Scientists should be considered by substantially the same Assessment Committee as had considered the cases of other candidates earlier. 2. These Committees should follow the same criteria for assessing these Scientists that they had followed earlier. 3. This Committee should give a categorical finding stating whether they have found/have not found the Scientist better than the ones rejected earlier and of comparable merit to the ones recommended for promotion. 4. Whether in the light of (3) above they would recommend relaxation of the percentage restriction for the above mentioned Scientists by the DGSIR. (CSIR letter No. 17(65)/86-PPS, dated 12th June, 1986)

(22.3.27) Sub: Pay fixation in the case of transfer of an employee, at his own request, to the post from whichhe was promoted.
In a case referred to CSIR Headquarter, a person holding the post of UDC in one of the National Laboratories sought transfer to some other Laboratory either in the same capacity or even on reversion to the lower post to which he was originally appointed. There being no post of UDC available, he was transferred on reversion to the post of LDC in the other Laboratory. The Laboratory referred the case to this office seeking clarification as to how the pay of the individual

concerned should be fixed viz., whether his pay should be fixed at the same rate at which he was drawing on the post of UDC or whether he would be allowed the pay he would have drawn as LDC but for his promotion to the post of UDC. The following clarifications are issued in consultation with the Department of Personnel & Training, Government of India:1. When an employee seeks transfer to a post from which he was promoted, it will be treated as a case of reversion and his pay will be fixed at a stage what he would have drawn, had he not been promoted. 2. In other cases of transfer from a higher to a lower post, the pay will be regulated in terms of the provisions contained in FR-22 (3). It is, therefore, requested that the cases of pay fixation where the persons have sought reversion may kindly be fixed accordingly. (CSIR Letter No:5(41)/90-E.II. dated 24.05.1995).

(22.3.28) Sub: Revision of pay-scale of Assistants (Gen) & Sr. Stenographers of CSIR.
It has been decided with the approval of the competent authority that the payscale of Assistants (Gen) and Senior Stenographers of CSIR and its National Labs./Instts. be revised from Rs.1400-2600 (pre-revised Rs.425-800) to Rs. 1640-2900 w.e.f. 1- 1- 1986. The employees concerned shall be given option to opt for the revised scale of pay from 1-1-1986. This option should be exercised within three months of the date of issue of these orders. The option once exercised shall be final. The pay of the concerned employees will be fixed as per rules. (CSIR Letter No. 31(11)/90-Gen., dated 9-6-1995)

(22.3.29) Sub: Fixation of Pay under Revised Pay Rules.

In case of bunching, the pay of the concerned Assistants/Sr .Stenographers may be fixed as per Note 3- below Rules-7(1) (D) of CCS (Revised Pay) Rules, 1986. (CSIR Leter No. 1(14)/95-Finance, dated, 4-8-95)

(22.3.30) Sub: Revision of pay scale of Asstts. (G) and Sr. Stenographer in CSIR.
Reference this office letter of even number dated 9-6-95. The scale of pay of Rs.425-800 (Pre-revised) stands revised directly to Rs. 1640-2900 w.e.f. 1- 1-

1986 in which case the pay has to be fixed in accordance with the revised Pay Rules of 1986 and that the individuals have no option under FR 23, other than the option available under Revised pay Rules 1986. This issues with the concurrence of Finance. (CSIR letter No.31(11)/90-E-I, dated, 14-9-1995)

(22.3.31) Sub Revision of pay scale of Assistant (F&A) and Stores & Purchase Assistant, GR.III.
The competent authority has been pleased to approve the revision of the pay scale of Assistant (F&A) and Assistant Stores & Purchase Gr.111 from Rs. 14002600 (pre- revised Rs.425-800) to Rs. 1640-2900 w.e.f. 1- 1-86 and 1-5-87 respectively. The employees concerned shall be given an option for the above revised scale of pay from 1- 1- 1986 or the next date of increment in the pre-revised scale of Rs.425-800 wherever permissible under the Revised Pay Rules, 1986. This option should be exercised within three months from the date of issue of this order. The option as such exercised once, shall be final. The pay of the concerned employees shall be fixed as per rules. For the sake of clarity, it may be relevant to mention here that the scale of pay of Rs.425-800 (Pre- revised) stands revised directly to Rs.1640-2900 for the above category of employees with effect from the dates mentioned above. The pay of the concerned employees have to be fixed strictly in accordance to the Revised Pay Rules, 1986 without any option under FR-23. (CSIR letter No.31(11)/90-E-I. dated, 23-11-95)

(22.3.32) In pursuance of the Government instructions and with the approval of the competent authority the pay scale of Rs.1400-2600 (pre-revised Rs.425-800) attached to the posts of Assistant (General) and Sr. Stenographer was revised to Rs.1640-2900. More recently, the scale of Rs.1400-2600 attached to the post of Assistant (F&A) and Stores & Purchase Assistant has also been revised to the scale of pay of Rs.1640-2900 with the approval of the competent authority. The aforesaid revision has created an impression that the scales of pay of Rs.1400-2300/Rs. 14002600 could also be revised irrespective of these scales of pay being attached to any post like JTA, Hindi Translator etc. and

a number of references are being received from certain Labs./lnstts. to this effect.
It may be clarified in this regard that the scale of pay of Rs.1400-2600 attached to the posts of Assistant (Gen.), Assistant (F&A), Assistant(S&P) and Sr. Stenographer has been revised on the specific direction of the Govt. of India since this scale of pay has been revised for Assistants in the Central Secretariat Service. Apart from the fact that the scale of pay of Assistants was revised to Rs. 1640-2900 on the basis of comparable grades with same classification and pay scale and method of recruitment, the revision of scale of Rs.425-800 to Rs.14002600 adopted by the Govt. on the recommendation of the 4th Pay Commission was challenged before the CAT which ordered that the pay scale of Rs.425-800 had to be appropriately revised to Rs.1640-2900. The same revision has been allowed to Assistants working in different streams in CSIR by the competent authority. It would thus be seen that the revision of scale of pay from Rs.1400-2600 to Rs.1640-2900 has been done with reference to particular posts in Administration viz. Assistants and Sr. Stenographers. In the context of the above background, the pay scale of Rs.1400-2600 or similar scale attached to any other posts like JTA, Hindi Translator etc. have not been revised. The revision of scales of pay for various categories of staff is a subject matter before the 5th Pay Commission and the adoption of the revised pay scales for CSIR staff would be considered at the appropriate time. (CSIR letter No.31(11)/90-E-I. dated, 1-12-95)

(22.3.33) Sub: Revision of the scale of Assistant (F&A) and (Stores & Purchase) GR.III.
Reference this office circular of even number dated 23-11-1995 communicating the approval of the competent authority to the revision of the grade of Assistant. (F&A), and Stores and Purchase Assistant Gr.III w.e.f. 1-1-86 and 1-5-87 respectively. Ale queries are being received from the various Labs./lnstts. about the manner of fixation of pay in respect of the Stores & Purchase Assistant (Gr.III). The matter has been carefully considered and it is clarified that the pay of Stores & Purchase Assistant (Gr. III) on revision of pay scale to Rs. 1640-2900 w.e.f. 15-1987, is to be fixed directly with reference to the pay drawn in the scale of Rs. 1400-2300 under FR 23 read with FR-22 (1)(a)(2). In other words, the pay of the concerned incumbents will be fixed at the same stage in the scale of Rs. 1640-2900 as drawn by them in the scale of Rs. 1410-2300. or if there is no such stage, at the stage next above the pay drawn in scale of Rs. 1400-2300.

If, however, the minimum pay of the revised scale is higher than the pay drawn by the concerned employees in the scale of Rs.1400-2300 the pay will be fixed at the minimum of the revised scale and next increment will accrue only after completion of 12 months from the date of such fixation. As regards the date of next increment, if the pay is fixed at the same stage it will remain the same scale of Rs.1400-2300, and in cases in which the pay is fixed at the higher stage, the next increment will accrue only on completion of the period when an increment is earned in the time scale of the next scale of Rs. 1640-2900. To make the position more clear, a few examples are given below to clarify the position Example No. 1 Shri A drawing pay of Rs.1850/- in the scale of Rs.1400-40-1800-EB-50-2300 w.e.f.1-7-86 (before replacement of the scale of Rs. 1640-2900) is placed in the scale of Rs. 1640-60-2600-EB-75-2900 w.e.f. 1-5-87. His pay will be fixed at Rs. 1880/- in the scale of Rs. 1640-2900 w.e.f. 1-5-87 with date of next increment on 1-5-88. Example.No.2 If in the above case, the individual was in receipt of basic pay of Rs. 1600/- in the scale of Rs. 1400-2300, his pay would be fixed at Rs. 1640/- with date of next increment on 1-5-88 i.e. after completion of full incremental period of twelve months. Example No.3 If in the above case, the individual was in receipt of basic pay of Rs. 1640/- in the scale of Rs. 1400-2300, his pay would be fixed at the same stage i.e. Rs. 1640/- and he would draw his next increment on 1-7-87. (CSIR letter No.31(11)/90-E-I, dated, 13-12-95)

(22.4)

Grant of Special Pay

(22.4. 1) Grant of Special Pay to Telex Operator

In accordance with the Government of India decision No. (4) below FR 9(25), Special pay for operating telex machine is to be sanctioned to the lowest grade of Ministerial Staff Only. The provision of these orders also clearly indicates

that L.D.C.'s (Lowest-grade Ministerial Staff) have been considered to be suitable for operating telex machines and it is therefore, imperative that they should be entrusted with such a responsibility. In the recent past a number of proposals have been received in the CSIR from various Labs./Instts., where the said incentive of granting special pay has been recommended for the staff holding the status higher to that of LDC (i.e. Junior Stenographers etc.) The matter has been carefully considered in consultation with the

Department of Personnel & Administrative Reforms and it has been decided that the instructions contained in the Govt. of India decision referred to above may be scrupulously followed in all the National Laboratories/Institutes. In case, however, when it becomes essential to deploy on Telex Machine a person of higher status than that of LDC, such an official will not be entitled to any special pay for the purpose. (CSIR letter No. 14(46)/84-E.II. dated. the 19th March, 1985)

(22.4.2) Special pay to Telephone Operator and other decisions.

For some time past the question of extending the relevant provision of GOI, Ministry of Personnel and Training, Administrative Reforms and public Grievances and Pension O.M. No. 12(4)/83-CS.II dated 7th November 1985 has been engaging the attention of CSIR. After careful consideration, it has been decided that following provisions may be made applicable to the telephone Operators working in National Labs./lnstts. including CSIR Hqrs. :1. The existing Telephone Operators in the scale of Rs.260-400 may be brought to the Lower Division Cadre of CSIR and its National Laboratories/Institutes and each of them may be assigned seniority next below LDC appointed through open competitive examination of the year in which Telephone Operator was/were appointed. 2. Each Telephone Operator after induction to the LDC Cadre will be entitled to draw a special pay of Rs.20/- per month w.e.f. 1-5-1987.

3. These Telephone Operators will be entitled for promotion as UDC in

accordance with their seniority and as per recruitment procedure. On their selection/promotion as UDC, they will cease to draw special pay of Rs.20/- p.m. 4. In the case of Telephone Operators already working in the scale of 330560, they will be merged with the UDC Cadre and will be given the

seniority in that grade w.e.f. their date of appointment/promotion as Telephone Operation the scale of Rs.330-560. After their merger in the UDC Cadre they will become entitled for promotion in the grade of Assistant on the basis of their seniority and other provisions of the rules. 5. The post of Telephone Operator as a separate identity will not be created in any National Laboratories/Institutes henceforth because LDC will be assigned these duties and a special pay of Rs.20/- p.m. will be paid to them. (CSIR letter No. 17(121)/86-E.II, dated, the 6th May, 1981)

(22.4.3) Special pay to Telephone Operators and other decisions.

Reference office circular letter of even number dated 1 1.6.1987 requesting the Labs./lnstts to intimate if the decision conveyed vide our circular letter dated 6.5.1987 was implemented without any difficulty and refers specific problem, if any, faced/to be faced by them in implementing the decision contained in circular letter dated 6.5.1987. A number of Labs./lnstts sought certain clarifications. Points raised in this regard have been considered in consultation with Finance and the clarifications thereto are given in the enclosed statement for information and necessary action. (CSIR letter No. 17(121)/86-E-II. dated. the 4th May, 1988.)
Points for clarification How the Telephone Operators converted into LDC Cadreare to be promoted in the Cadre of UDC etc. No new posts will be created. The existing post of Whether the supernumerary posts can be createdthe incumbent will be upgraded as IJDC etc. or by simplyupgrading their existing posts. Clarification given

They will be given notional benefit from

Whether the financial benefit would accrue fromthe the date of promotion or from the date of issueand of orders i.e. 6.5.1987

date their actual

juniors were promoted from the date

benefit

of issue of orders.

Whether the promotion should he through DPC or automatic. the Telephone Operators on

Through DPC.

Whether

theThey

would be categorised as LDC only assigned for thework which of they Telephone will be

induction inseniority cadre of LDCs would beand categorised as LDC or would retain

theiroperation

paid special pay as per Govt. rules.

designations.

Whether the Telephone Operators on promotion If they continue to do telephone work, they will as UDC etc. would continue to discharge the not beentitled for any special pay. It is for the same function or do the case work like other respective UDCS. The sanctioned ratio of Assistants, UDCs and LDCs i.e. disturbed 2:2:1 due to cadre Review would be This cannot be helped. Labs./lnstts. to assign them such job

as considered fit.

(22.4.4) Special pay to Telephone Operators

In continuation of this office letter of even number dated 6.5.1987 on the subject mentioned above, I am directed to state that the matter has been considered further. It has now been decided that Telephone operator-cumReceptionist working in the pre-revised scale of Rs.330-560 may also be covered under the decision notified vide circular dated 6.5.1987 referred to above and further appropriate action taken in the matter. (CSIR letter No. 17(121)/86-E.II, dated, the 18th July. 1988)

(22.5) Grant of advance increment under MANAS and Oration of pay.

(22.5.1) Grant of advance increment Implementation of the new scheme for Recruitment and Assessment of Scientific and Technical personnel.
In the context of the following provisions made in para 0.4.5 of the brochure on Procedure for implementation of the new scheme for Recruitment and Assessment of Scientific and Technical personnel, clarifications are being sought by the Laboratories as to the guidelines on the method of quantification of the performance of the candidates : "Since relative assessment of the incumbents now proposed calls for quantification by way of marks obtained based on performance at the interview/tests confidential reports and record of works such increments in salary could be related to the marks obtained in the assessment

In this connection attention is invited to the instructions issued vide this office circular No.17(65)/81/E.II(CTE) dated 26.5.1982regardingthegrantof advance increments, which read as under(S.No. 4 of the statement sent with that letter refers) "Advance increments are to be given having regard to performance at the interview/tests confidential reports, record of work etc. It will be desirable that after employees (Particularly those in Groups I and II) have been found fit for promotion by assessment, the length of service for which the employee has been working in the lower scale and the period if any for which he had been stagnating at the maximum of the lower scale, are also to be taken into consideration in deciding the question of advance increments. In equally meritorious cases, it should be ensured that a senior employee does not draw less pay than his junior colleague. Further, advance increments should be an exception and not a rule." It is requested that the above guidelines may kindly be followed strictly in the matter of grant of advance increments. Further, it has been decided that advance increments in such cases should normally be restricted upto three only. Increments beyond three should be recommended only if a particular employee has stagnated at the maximum of the lower scale due to administrative delays. (CSIR letter No. 17(65)/81 -E.II(CTE) Vol-III. dated, the 27th Sept., 1982)

(22.5.2) Certain guidelines to regulate the grant of advance increments at the time of assessment promotion are being worked out.
Meanwhile, I would draw your kind attention to the already existing provision that advance increments on assessment promotion should be given only extremely rarely. This may kindly be scrupulously followed. As a general principle, kindly regulate all cases in such a way that not more than 3 advance increments are given, and that too only in very exceptional cases (Whether normal track or faster track). We would not normally expect to receive recommendations for any more increments. The idea is that 3 advance increments are themselves a sufficiently high reward and incentive. Naturally, cases of 2 or 3 increments themselves should be very exceptional. Perhaps some unusual case may arise where you feel that granting 3 advance increments at the time of assessment promotion (whether normal track or faster

track) would not really meet the ends of justice, having regard to the employee's contribution to the organisation's distinction. In such an extraordinary event, kindly forward the concerned case to the Director General with a specific citation prepared or endorsed by the Selection Committee and the Director concerning the scientist and his work. A decision as to how many increments should be given in a case like this would be taken by the Director-General on the basis of the citation, and there need not be any recommendation on this aspect. At the risk of repetition, kindly let me add that such proposals are not likely to be approved unless there are some very striking and compelling features. Till precise detailed guidelines are circulated in this context, kindly follow the approach explained in this letter. (FA, CSIR D.O. No.2(15)/83-Finance, dated, the 29th August, 1983)

(22.5.3) Implementation of Valluri Committee recommendations.

In modification of para 4.11.2 of the brochure titled " Procedure for Implementation of the Core/Varadarajan/Valluri Committee Recommendations as approved by the Governing Body of CSIR for Recruitment and Assessment of Scientific and Technical Staff circulated vide this office letter of even number dated 2-11-1981, it has been decided that Scientists-A/A-I who have M.Sc. or B.E. or equivalent, will first be assessed for promotion to Grade-IV(I). They will be allowed advance increments in Grade-IV(I)- one for each completed year of service beginning from 6-10-1978, i.e. the date of Governing Body meeting abolishing grade of Scientist A/Al. Scientists who were already in grade IV (I) on 1-2-1981 will rank senior to Scientists-A/A-I who would now be assessed to Grade-IV (I). In other words Scientists already in Grade IV(I) on 1-2-1981 would be assessed earlier to grade-IV (2). It is requested that para 4.11.2 may be modified as above. (CSIR NO. 1 7(65)/81 -E-II (CTE), dated, 24th May, 1982)

(22.5.4) Implementation of new recruitment and Assessment Scheme for Scientific and Technical personnel
Reference this office circular No.17(65)/81-E,.II(CTE) dated 24-5-1982. The question of extending the benefit of advance increments envisaged therein to the Scientists A/Al who were promoted as Scientist BIBI between 6-10-1978 and 12-1981 has been under consideration of the Council for some time past. It has

now been decided that the Scientists A/Al as on 6-10-1978 who possessed the qualifications of M.Sc.1B.E. or equivalent and were promoted as Scientist B/BI between 6-10-1978 and 1-2-1981 either by assessment or by the method of direct recruitment may also be allowed the same benefit of advance increments in Grade-IV(I) i.e.Rs. 700-1300 - one for each completed year of service beginning from 6-10-1978 till the date of their promotion as Scientist B/BI. The benefit of these advance increments will be over and above the increments that may be or have been recommended by the Selection Committees/Assessment Committees. However, the advance increments to be recommended by the Committees on assessment should be only in exceptional circumstances and minimum. (CSIR No. 17165/82-E.II(PPS)-Vol.II, dated, December 1, 1982)

(22.5.5) Implementation of New Recruitment and Assessment Scheme for Scientific & Technical Personnel
Reference this office circular No. 17(65)/82-E-II(PPS)-Vol.II dated, 1st December, 1982 extending the benefit of advance increments in Grade IV (1), i.e., Rs.700-1300 one for each completed year to the scientist A/AI as on 6-101978 who possess the qualifications of M.Sc., B.E. or equivalent and promoted as scientist B/BI between 6-10-1978 and 1-2-1981. While implementing the decision if so happened that the junior person who has the longer spell of service as Scientist A/AI before promotion to the next post of Scientist B/BI became entitled to earn more increments in comparison to a senior person who had short spell of service as Scientist A/AI with the result that the senior person began drawing less pay than his junior. In order to remove this anomaly it has been decided that in all cases of promotions of Scientist A/AI to scientist B/BI between 6-10-1978 to 1-2-1981, the individuals are to be allowed 2 advance increments in the grade of scientist B/BI uniformly. The benefit of these advance increments will be over and above the increments that may be or have been recommended by the Selection Committee/Assessment Committee. (CSIR Letter No. 17(63)/82-E-II (PPS)-Vol.1, dated, 29-11-83)

(22.5.6)<="" span="">Anomoly of Senior Scientists B/BI promoted to the post from a date prior to 6.10.1978 getting lesserpay compared to those promoted from the post of Scientists AIAI from 6.10.1978 onwards.

The implementation of the decision conveyed by CSIR letters Nos. 17(65)/81 E.II (CTE) dated 24.5.82, 17(65)182 E.II (PPS) Vol. II dated 1.12.82 and 17(65)/82 E.II (PPS) Vol. II dated 29.11.83, had created an anomaly inasmuch as the senior Scientists B[BI who were promoted from the post of Scientists A/AI to the post of Scientists B/BI (whether by assessment or by method of direct selection) from a date earlier than 6.10.78 started getting less pay compared to those promoted to the post of Scientists B/BI from 6.10.78 onwards. The matter has been examined in detail in the CSIR and it has been decided with the concurrence of FA to CSIR that if any junior person possessing the qualification of M.Sc./BE had been promoted as Scientist B/BI, on 6.10.78 or later and was drawing pay higher than the senior promoted as Scientist-BIBI from the grade of Scientist A/AI from a date earlier than 6.10.78 on account of the grant of two advance increments in terms of the CSIR letters referred to above (other than the increments granted on consideration of merit), then the pay of the senior may be stepped up to the level of the junior's pay accounted for by such ad-hoc increments only. The stepping up will be effective from the date from which the junior's pay became higher. (CSIR letter No. 17(65)/83 PPS (NPL). dated, the 27th June, 1986.)

(22.5.7) Sub: Admissibility of advance increments to the Scientists A/AI promoted to the post of ScientistB/BI.
The CSIR has had under consideration the question whether the benefit of advance increments in terms of the CSIR letters referred to above could be extended to the Scientists A/AI possessing the qualifications of M.Sc./BE or equivalent, who were promoted to that post from a date subsequent to 6-1078, on their promotion as Scientists B/BI under the new Recruitment & Assessment Scheme, and whether this benefit was also to be extended to those who acquired the qualifications of M.Sc/BE or equivalent on the date subsequent to 6-10-78. After due consideration, it has been decided with the concurrence of FA to CSIR that the benefit of advance increments in terms of CSIR letters referred to above will also be allowed to the persons promoted as Scientists A/AI between 6-10-78 and 1-2-81 for each completed year of service, on promotion to the post of Scientists B/BI subject to a maximum of two increments. The Scientists A/AI who acquired the qualifications of M.Sc/BE or equivalent between 6-10-78 and 1-2-81 will also be allowed the benefit of one advance increment for each completed year of service as Scientist A/AI subject to the maximum of two increments to the grade of Scientists B/BI.

For this purpose the service rendered in the post of Scientist A/AI after the date of acquiring of such qualification only will be taken into consideration, for date of result of the examination of M.Sc./BE will be the crucial date. It is also clarified that the benefit of advance increments under the above mentioned orders on promotion as Scientist B/BI is admissible to those who were having the designation of Scientist A/AI or who would have had that designation but for the change/alteration of the designation on functional basis by the Executive Committee of the Lab./lnstt. concerned in accordance with the instructions contained in CSIR letter No. 17(65)/78-E-II dated 15th June 1979. (CSIR letter No. 17(65)/86-PPS(2), dated. 27-6-1986)

(22.5.8) Fixation of pay in respect of the staff of NGRI, Hyderabad on account of their promotion underValluri Committee Promotion Scheme- regarding.
Since the persons mentioned in NGRI Letter No. 10(202)/66-Estt, dated, 244-84 have been assessed and promoted to the next higher post from the dates earlier than their selections against the post by open advertisement, they will only be entitled to the benefit of the fixation of pay as admissible to them on the date of promotion under the New Assessment Promotion Scheme with effect from 1-2-81. The Scientists concerned cannot be permitted to have the benefit of assessment promotion from earlier dates as well as fixation of pay at higher rate as sanctioned on their open selections to identical posts by a Selection Committee In view of this position they have no case for the protection of pay which was permitted to them on the recommendations of the selection Committee from a subsequent date. (CSIR Letter No. 17(65)/84-PPS, dated,28th Sept., 1984)

(22.5.9) Fixation of pay in the case of Scientist E.I promoted to Scientist E.II with effect from 1-2-81 underthe New Recruitment & Assessment Scheme applicable to Scientific & Technical Staff of National Lab./Instt.
The question of removal of anomaly which arises on account of a Scientist E.I promoted to the post of Scientist E.II from an earlier date getting lesser salary compared to the junior Scientist E.II promoted from a later date to the same post and drawing higher salary in the promoted post on account of the biannual increments in the scale of pay for the post of Scientist E.II i.e., Rs.1800-1002000-12512-2250 has been examined in the CSIR in consultation with the Department of Personnel & Admn. reforms. It has been decided that anomaly in such cases may be removed by stepping up of the pay of the senior person to

bring it at par with the salary drawn by the junior Scientist E.II from the date the junior Scientist is getting higher pay compared to the senior in accordance with the instructions contained in the Ministry of Finance OM No. 1(40).E.III(A)/76 dated 21st March, 1977 ( which is printed below FR 22). It is, therefore, requested that the anomaly which has arisen in the case of Dr. N. Dhananjayan, Scientist E.II of your Laboratory may please be removed in terms of OM dated 21st March, 1977 referred to above. (CSIR letter No. 17(65)/84-PPS(NML), dated 8th May, 1985)

(22.5.10) Fixation of pay under New Assessment Scheme.

The Junior Lab. Asstts. in position on 1.2.81 and possessing the qualifications of a Degree in Science or Library Science or a Diploma in Engineering were to be assessed for promotion immediately, i.e., from 1-2-1981 for assessment promotion to the next higher grade, i.e., Rs.330-560 under the provision of para 2.11.3. However, since the scale of Rs.330-560 has been replaced by the scale of Rs.380-560 with effect from 1-2-1981 such staff will be promoted to the grade of Rs.380-560 and since ion promotion their pay will be fixed at the stage of Rs.380/- or above in the said scale, they can be placed in the grade of Rs.380640 with effect from the same date. However, the JLAs in the grade of Rs.260-430 possessing the qualifications of a Masters' Degree in Science or a Bachelor's Degree with Post Graduate diploma in the relevant fields or B.E. were to be assessed straightaway to the grade of Rs.380-640 in accordance with the provision of para 2.11.5 of the scheme. In their case also they were to be assessed for promotion to the grade of Rs.425700 in Group-III(I) on their pay in the promoted grade reaching Rs.425/- or above. In the case of those who are assessed for promotion to the next higher grade and are placed in the still higher grade with effect from the same date they will be entitled to the fixation of pay in the immediate next higher grade under the provision of FR 22(C) and on placement to the still next higher grade they will be allowed the same salary as fixed in the next higher grade on the analogy of FR 22(a)(ii). It has been observed that in the cases of JLAs promoted to the grade of Rs.380-560 and placed in the grade of Rs.380-640 with effect from the same date they have been permitted the fixation of pay in both the grades under the provision of FR 22(c) which is not in order. The cases of fixation of pay of JLAs promoted to the next higher grade and placed in the still next higher grade may, therefore, please be reviewed in accordance with the position explained above. The cases where re-fixation of salary-results in any overpayment the

same will have to be recovered which may please be done under advice to the CSIR. (No.5(21)/83-E.II, dated. 16th Dec. 1985.)

(22.5. 11) Anomaly in fixation of pay under faster track.

In accordance with the extant procedure/instructions, the pay of the scientific/technical staff who were assessed for promotion under faster track w.e.f. 1.2.81 to the next higher grade was fixed under FR 22(c) and if on such fixation the pay reached the minimum of the still next higher grade or the entry level grade of next higher group, the pay was fixed at the same stage or the next lower stage on the analogy of FR 22(a)(II) This has resulted in anomaly in some cases inasmuch as the juniors have been drawing more pay than the seniors. The matter has been examined with a view to removing such an anomalous situation and it has been decided with the concurrence of FA to CSIR that in such cases of assessment under faster-track, the pay of the person assessed to the next higher grade may be fixed under FR 22(C) in that grade and in case he crosses over to the next grade in the same or next higher group, he may be allowed fixation of pay at the next higher stage in the grade in which he is finally placed. For instance, if the pay of a Senior Scientific Assistant on his assessment promotion to the grade of Rs.650-1200 is fixed at the stage of Rs.710/- under FR 22(C), he may be allowed the fixation of pay at the next higher stage of Rs.740/in the grade of Rs.700-1300. (CSIR letter No. 17(65)/86-PPS, dated. the 30th June, 1986.)

(22.5.12) New Recruitment & Assessment Scheme for Scientific and Technical Personnel-Fixation of pay in the revised scales.
The Technical staff members who as on 1-2-1981 were in the pre-revised scale of Rs.210-290 will, on their promotion to the grade of Rs.825-1200 (pre- revised grade Rs.225-308) be entitled to a higher start in the revised scale corresponding to the stage of Rs.260/- in the pre-revised scale. ( CSIR letter No. 17(65)/86-PPS, dated, 6th May, 1987)

(22.5.13) Anomaly of senior Scientists B/B-1 promoted to the post from a date prior to 6-10- 78 getting lesserpay compared to those promoted from the post of Scientists A/AI from 6-10- 78.

The decision conveyed in CSIR letter No. 17(65)/83-PPS(NPL) dated 27th June, 1986 related to the stepping up of pay of Sr. Scientists for removal of anomaly which has been caused by the grant of advance increments in terms of CSIR letter No. 17(65)18 1 -E-II(CTE) dated 24th May. 1982 on promotion of the Scientists A/A-I under the Valluri Committee Scheme. Therefore, the decision contained in CSIR letter of 27th June, 1986 covers only those who had opted for the new scheme and the benefit of stepping up of pay is available only from 1-2-81 or from any subsequent date. (17(65)/87-PPS (CBRI), dated, 27-10-87)

(22.5.14 )Fixation of pay of offers under Revised Pay Rules1986.)

In all cases of assessment promotion whether under Erstwhile Byelaw71(b) or New Recruitment and Assessment Scheme which have retrospective effect prior to 1-1-1986 but the individuals had already exercised their option under Revised Pay Rules 1986, it has been decided to allow such individuals to have fresh option within a period of three months from the date of issue of this letter. Similarly, in all future cases of this type arising after issuance of these orders, the concerned employees are eligible to exercise fresh option within a period of three months from the date of issuance of the orders of such assessment promotion having retrospective effect prior to 1- 1-86. (CSIR letter No. 14(12)/86-E-II. dated, 12th Nov. 1987)

(22.5.15) Fixation of pay of Scientific & Technical staff appointed/promoted with advance increments on or after 1-1-1986.
The question of fixation of pay of Scientific and Technical staff

appointed/promoted with advance increments on or after 1- 1- 1986 has been under consideration by CSIR for some time past. It was noted that the difficulty arose in fixation of pay in the cases where Assessment/Selection committee has recommended a number of advance increments. According to Government instructions contained in their D.O dated 23rd June, 1975 (copy enclosed) the pay in such cases should be fixed in the revised scale under the normal Rules or at the pay recommended by the Selection Committee/Assessment Committee in the old scale plus D.A.,D.P., interim Relief (at the lower stage if there is no corresponding stage) whichever is higher without allowing them the benefit of 20%. This formula for fixation of pay has been considered adequate and fair for fixation of pay) for

departmental candidates considered by the Assessment Committee for promotion. This formula is also considered adequate in the case of fresh recruitments in whose case the sole purpose of allowing advance increments was to protect the emoluments drawn by them in their previous positions and such cases may be regulated accordingly as per provisions indicated above. However, an the case of those fresh recruits who have been allowed advance increments based on their merits and not merely to protect the formal emoluments, it has been considered unfair now to neglect the recommendations of the duly constituted Selection Committees. Therefore, in order to deal with such type of cases, Director-General, SIR on the recommendations of a Committee constituted for the purpose has decided that each such case may be separately gone into by the respective Laboratory/Institute, and where increments have been recommended by the Selection Committee not merely for protecting earlier emoluments but in view of the merit of the candidates, an equal number of advance increments may be allowed in the revised scale. Further, in similar cases of recruitments through Selection Committee where the maximum of the old scale had been recommended solely on the basis of merit, the actual number of increments implied by that may be calculated and allowed in the revised scale. Further appropriate action in the matter may kindly be taken at your Laboratory/Institute, in consultation with your Senior F&AO. (CSIR letter No. Lab. (Admn.) /Misc./87-E-II, dated,26th Feb, 1988) GOVERNMENT OF INDIA MINISTRY OF FINANCE DEPARTMENT OF EXPENDITURE IMPLEMENTATION CELL

S. Sankaran 23 , June, 1975 Sr. Accounts Officer Dear Shri Acharya

rd

New Delhi - 1, the

Kindly refer to your D.O. No. 10/6(32)/73-E-II dated 5.5.1975 regarding fixation of pay of persons who have been granted advance increments in the prerevised scales and appointed after 1.1.1973 but before the issue of orders

regarding revision of the pay scales. In cases where UPSC had recommended higher initial pay in the pre-revised scales of Pay for persons appointed after 1.1.1973, it has been decided that pay should be fixed in the revised scales under the normal rules or the pay recommended by the UPSC in the old scale DA+DP+Irs (at the lower stage, if there is no corresponding stage) whichever is higher and there is no need to refer to the UPSC again. This policy is being followed in all cases of the nature referred to the Ministry of Finance and no relaxation has been made. In the circumstances, your suggestion to refer such cases back to the Selection Committees/Departmental Promotion Committees for recommending de novo the salary to be fixed in the revised scales would have wide repercussions and is not therefore agreed to.

Yours faithfully Sd/-(S. Sankaran)Shri N.S. Acharya, Deptt. Of Space,CBA Building,Distt. Office Road,Banglore560009

(22.5.16) Fixation of pay of Scientific & Technical staff appointed/promoted with advance increments on or after 1.1.1986.
Reference this office circular letter No. Lab, (Admn.)/Misc./87- E-II dated 26-2-1988/3-3-1988 on the subject mentioned above. It has come to the notice of CSIR that some Labs./Instt. have fixed the pay in respect of its employees promoted with advance increments through assessment in the same manner as provided for in the case of fresh recruits where advance increments have been granted by the Selection Committee based on their merit. The pay of employees who are promoted through assessment may kindly be fixed strictly in accordance with the CSIR circular letter No. Lab. (Adm)/Misc./87-E-II- dated 3.3.1988 read with D.O. letter dated 23-10-1975 annexed thereto in order to avoid Audit objection later on. An example towards fixation of pay in such cases is enclosed for your information and guidance. The pay fixation not made in accordance with these instructions may kindly ne reviewed and set right. (CSIR letter No.3(38)/Complex/86-E-II, dated, 10Oct. 1988) EXAMPLE

Mr. "X" getting a basic pay of Rs.545/- in the pre-revised scale of Rs.425700 opts for revised scale w.e.f. 1-2-1986 the date of his next increment which also happens to be the date of his assessment promotion to next higher grade of Rs.550-900 in which he has been recommended three advance increments by the Assessment Committee. His pay in the revised scale of pay will be fixed as under:I. Pay Under Normal Rules (a) Pay as on 1-2-1986 in the revised scale of Rs1400-40-1800-EB-50-2300/(b) Add one increment in the existing grade Rs.40/--------------Rs.1680/-------------- The next stage in the next Higher Grade of Rs.1640-60-2600-EB-75-2900/II Pay recommended by Assessment Committee in the Pre-revised Scale, Plus DA,DP,IR without 20% benefits (a) Pay as on 1-2-1986 in the pre-revised scale of Rs.425-15-500-EB-15-560-20-700/(b) Add one increment in the existing grade Rs.20/----------------Rs.580/---------------- The next stage in the next Higher Grade of Rs.550-25-750-EB-30-900/(d) Add three advance increments recommended by Ra.075/Rs.600/Rs.560/Rs.1700/Rs.1640/-

the Assessment Committee. -----------------Rs.675/------------------Pay. Rs.0675.00 DA/ADA Rs.1015.90

IR-I&II..Rs.0128.00 ------------------Rs.1818.90 ------------------Since there is no stage of Rs.1818.90 in the revised scale of Rs.1640-60-2600EB-75-2900, the pay of Mr. "X" will be fixed at lower stage of Rs.1760/-p.m. w.e.f. 1-2-1986. Which is higher than the pay admissible under normal rules. The same example will also be applicable where advance increments have been allowed in Selection post to protect the emoluments drawn in previous employment.

(22.5.17) Pay fixation on Selection/Assessment.

Reference this office letter of even number dated 24th Jan., 1992 and subsequent clarification issued vide this office letter dated 25th May 1992 on the above subject. The advice given by Ministry of Finance has been reconsidered and the Governing Body in its 128th meeting held on 16th Feb., 1993 has decided that the advice of the Ministry of Finance may be implemented in respect of all Selections/appointments made on or after 24.1.1992 i.e. the date of issue of instructions in this regard. You are, therefore, requested that the instructions contained in this office letter of even number dated 24th Jan., 1992 may kindly be treated as amended accordingly. (CSIR letter No. 1/68/83-Finance, dated, the 16th April, 1993)

(22.5.18) Recruitment and Assessment Scheme for Scientific and Technical staff-Clarifications arising out of implementation of revised pay scales.
In accordance with the provision of New Recruitment and Assessment Scheme(l 98 1), a person is eligible for consideration for assessment to higher grade on completion of a fixed length of service. For example; in Groups I & II, first chance becomes due on completion of 7 years, second on completion of 8 years, third on completion of 9 years and so on as given in the scheme . Last chance for assessment is available on reaching maximum of the scale and/or remaining for one year at maximum of the scale, as the case may be. a. Similarly, under erstwhile Bye-law 71(b) also, eligibility for assessment of a person of the rank of Scientist 'A'- Scientist 'B'- Scientist 'C' is related to maximum of the relative pay scale. b. Because of revision of pay scales with effect from 1. 1. 1986 and in order to rationalise the aspect of reaching maximum of a pay scale in both the Old and the- New Schemes, it has been decided that c. For those existing on 1.1.1986 who have opted revised pay scale (1986) and not been considered for assessment fallen due on or after 1. 1. 1986 under either of the Old and the New Schemes, maximum of pay scale may be determined with reference to the pre-revised scale in all cases. d. For those inducted on or after 1. 1. 1986 or optees of revised pay scales having once been considered for assessment on or after 1. 1. 1986, last chance due at maximum of pay scale under New Scheme will be determined with reference to the revised pay scale only. e. With regard to assessment under New Scheme taking place on or after 1. 1. 1986, pay fixation will be done as per the old or the revised pay scale as opted by the person concerned. Under the Old Assessment Scheme, maximum of the grade relating to persons of the rank of Scientist 'A', 'B', and 'C' will be determined with reference to the old or revised pay scale (1986) in accordance with the option exercised by the person concerned except (a) above. Isolated cases, if any, will be decided by the Joint Secretary (Admn.) on merits. It is requested that this may kindly be given wide circulation among the Scientific and Technical employees of your Laboratory/Institute for their information. (CSIR letter No. 17(65/P35)/86-PPS(FTRP), dated, 25 Aug. 1988)

(22.5.19) Pay Fixation under Revised Pay Rule3, 1986.

1. As per para 3 of this office circular dated 25.8.1988, an opportunity to employees to revise their option for going back to pre-revised scale purely for the purpose of assessment under the Faster track system was provided. 2. However, consequent on the implementation of the recommendations of the Fourth Pay Commission, Government of India had issued instructions which stipulate that in the event of exercise of option for Revised Pay Rules after 31.12.1987, pay will be fixed under Rule 9 of, the Revised Pay Rules, 1986 (i.e. without the benefit of 20% increase) instead of Rule 7 (i.e. with benefit of 20% increase) in pay Fixation under these Rules in terms of Government of India circular No.7(52)-E.III/86 dated 27.5.88 forwarded by CSIR to Labs./lnstts. vide CSIR endorsement No.31(38)/88G dated 21.6.88. 3. A question has been raised whether an assesse who was governed by NRAS and has opted for retention of pre-revised scale after 1. 1. 1986 as per CSIR circular dated 25.8.1988 could be allowed the benefit of pay fixation under Rule 7 i.e. with advantage of 20% increase or his pay be fixed under Rule 9 without the benefit of 20% increase under Revised Pay Rules, 1986. 4. It is, clarified that those who switched over to Revised Pay Rules, 1986 after 31.12.1987 under CSIR circular dated-25.8.1988, their pay will be fixed only under Rule 9 of Revised Pay Rules, 1986, without the benefit of 20% increase in pay. (CSIR letter No. 17(65)P-42/A/22)/90-PPS, dated, the 15th July., 1992)

(22.5.20) Pay fixation on omission of pre-revised scales ofRs.225-308 and Rs.380-560from Groups I and II of NRAS/MANAS.
Consequent on omission of the scales of Rs.225-308 and Rs.380-560(prerevised) from Groups I and H, references are being received from different Laboratories/Institutes, regarding method to be adopted for fixation of pay on placement of the incumbents in the pre-revised scales of Rs.260-350 in Group I and Rs.380-640 in Group-II. 2. The matter has been examined in consultation with Finance. Accordingly,

it has been decided to fix the pay on placement of incumbents as under; a) Pay fixation of those in the scale of Rs.225-308 (pre- revised) now placed in the grade of Rs.260-350 (pre- revised) w.e.f. 1-2-81 may be regulated under FR 23 and FR 22 (a) (ii) read with Audit Instruction

below FR 22. Pay fixation of those already assessed from Rs. 225-308 (pre- revised) to the scale of Rs.260-350 (pre- revised) between 1-21981 and 1-4-1988 with advance increments, if any, may be regulated notionally under FR 23 w.e.f. 1-2-81 upto the actual date of assessment promotion to the scale of Rs.260- 350 on any date between 1-2-1981 and 1-4-1988. Thereafter, the pay of such promotees be regulated as per rules and then fixed at the stage so worked out in the pre-revised scale of Rs.260-350 under FR 23; b) Pay fixation of those in the scale of Rs.380-560 now placed in the scale of Rs.380-640 (pre-revised) may be regulated notionally under FIZ 23 w.e.f.1-2-1981 as in para (a) above. Pay fixation of those already assessed from Rs.380-560 (pre- revised) to the scale of Rs.380-640 (prerevised) between I2-1981 and 1-2-1988, with advance increments, if any, may be regulated notionally w.e.f. 1-2-1981 upto the date of assessment promotion to the scale of Rs.380-640 on any date between 12-1981 and 1-2-1988. Thereafter, the pay of such promotees be regulated as per rules and then fixed at the stage so worked out in the pre-revised scale of Rs.380-640 under FR 23. For example, if an individual was appointed in the scale of Rs.380-560 in July 1975, he would be drawing a basic pay of Rs.440/- on 1-2-1981. Consequentupon abolition of the pay scale of Rs.380-560 and its replacement by the scale of pay Rs.380-640 his pay shall be fixed notionally at the same stage of Rs.440/- under FR 23 from 1-2-1981. In case, however, the individual has already been promoted to the scale of Rs.380-640 subsequent to 1-2-1981 but before I- 2-1988, say on 1-7-1982, with three advance increments, his pay shall be re-fixed at Rs.5301- P.M. i.e. at the stage on which it was fixed at the time of his initial promotion on 1-7- 1982 under FR 23 assuming as if he was brought over to the scale of Rs.380-640 from the date of such promotion. (CSIR letter No. 17(65)/P-42(A)/90-PPS, dated 4th January, 1991)

(22.5.21) Pay fixation on induction of non-technical employees into technical side in Group II.
Reference this office circulars of even number dated 22nd June and 13th August, 1990, regarding induction of non-technical staff into technical side in Group II. These instructions, inter alia stipulated that the pay on such induction was to be fixed under normal rules. 1 . We have been receiving communications from some Labs./lnstts. seeking clarification regarding fixation of pay in some specific cases. The matter has been examined in consultation with Finance and it is clarified

that in terms of GOI, Deptt. of Personnel and Training OM No. 1/2/86Est.(Pay I), dated 22.5.89, the pay on induction of non-technical employees into technical stream in Group II shall be fixed at the same stage or at the next higher stage if there is no such stage in the pay scale of the technical post. The annual increment shall be drawn on the date due on the non-technical post if the pay has been fixed at the same stage in the technical grade. However, if the pay has been fixed at the next stage, the increments shall be drawn on completion of one year's service in the technical grade. 2. In case an employee is drawing more pay than the maximum of the scale of the lower technical grade against which the individual has been/to be inducted as per provision in para 7.6.9 of MANAS, he will continue to draw the same pay which he was drawing on the nontechnical side but without the benefit of any further increments (s). 3. You are, therefore, requested kindly to regulate the pay fixation of the inductees into technical side in light of the above instructions. (CSIR letter No. 17(65/P-42)90-PPS, dated. the 24th October, 199 1)

(22.5.22) Fixation of pay in the revised pay scales on promotion to the higher post on or after 1.1.1986.
As per provisions of the Revised Pay Rules, 1986, all appointments on or after the first day of Jan., 1986, whether for the first time in Govt. service or by transfer or promotion from another post have to be rnade in the revised pay scales only. If the promotions take place on or after 1.1.86, the pay in the revised scale has to be fixed first in the lower post held on 1.1.86 after allowing the benefit of 20% as admissible under the Revised Pay Rules. In case an individual has opted to come over to the revised pay scale from a date subsequent to 1. 1.86, the pay in the revised scale is to be fixed as under: I. II. The pay in the Revised Pay Scale is to be fixed first on the lower post held by him on 1. 1.86. The pay on the higher post is to be fixed on the date from which the promotion takes place in the Revised Pay Scale with reference to the pay on the lower post so fixed in the Revised Pay Scale. III. In case the date of option happens to be the date of his promotion in such cases the pay is to be fixed first in the lower scale in the revised pay scale and thereafter, the pay is to be fixed on the higher post in the revised pay scale with reference to the pay so fixed on the lower post in the revised pay scale.

Instances have come to our notice where some of the Labs, Instts. have revised the pay of the individual concerned straightway with reference to the promoted pay scale after allowing the benefit of 20% thereon. Such pay fixation is irregular and needs to be revised. Ale Labs./Instts. are advised to review such cases and refix the pay of such individuals in the lower post first in the revised pay scale and thereafter on the promoted post in the revised pay scale with reference to the pay so fixed on the lower post in the revised pay scale as at Para III above. It is requested that the fixation of pay in your Lab./Instt. may kindly be reviewed and revised in light of the above clarification and a report sent to this office confirming that you have reviewed all the cases of pay fixation from 1.1.86 onwards. (CSIR Letter No. 1/68/83-Finance, dated, the 13th Sep., 1990)

(22.5.23) Fixation of pay of departmental candidates granted advance increments.

Certain cases of wrong fixation of pay of serving Scientists on their selection against an advertised post have come to the notice of CSIR. In this regard clarification was sought from the Ministry of Finance, Department of Expenditure who have since clarified as follows: "When a serving employee applies for higher post through proper channel in response to an advertisement, his appointment to the post applied for cannot be treated as an initial appointment. In such cases the pay is fixed either under normal rules or as recommended by the Selection Committee. Both the benefits cannot be given at a time. If the recommendation of the Committee is to fix the pay under normal rules, the benefit of FR 22(C) is admissible, if the selected employee was holding the lower post. In case the Selection Committee recommends advance increments, in that case, neither pay protection is admissible nor benefit of FR 22(C).is admissible and instead only advance increments with reference to the minimum of the scale of post are admissible. This process is adopted even in cases where advance increment(s) are recommended by UPSC............." In view of the clarification given by the Department of Expenditure,- Ministry of Finance as above, if a serving Scientist applies through proper channel against an advertised post and gets selected, his pay is to be fixed under normal rules i.e. fixation under FR22(C) with reference to the scale of pay in which he was working. This would be so only if Selection Committee does not recommend advance increments.

As against above, certain Labs. are wrongly fixing the pay of Scientists on such selection by first fixing the pay in the higher grade under FR 22(C) and then allowing the benefit of advance increments recommended by the Selection Committee. This procedure is completely wrong and has to be dispensed with immediately and all cases where pay has been fixed in this manner have to be reopened and excess payment made should be recovered. At the time of selection of the candidate, it may be appropriate to advise the Selection Committee the stage at which the pay of an individual would get fixed under normal rules as well as procedure for fixation of pay in case advance increments are recommended so that the Committee Tay take appropriate decision at the time of such selection. The same procedure for fixation of pay would be applicable in case of assessment promotions which take effect from 1.1.1986 to 31.3.1988 i.e. prior to the implementation of MANAS. It is, therefore, requested that all cases of fixation of pay falling under the above categories may he re-examined and the following information may be furnished to this office by 31.3.1992. 1. 2. 3. Number of cases where pay fixation was done wrongly. Number of cases where pay has been refixed as per the above instructions. Number of cases where excess amount paid has been recovered. (CSIR D.O. No. 1/68/83-Finance, dated, the 24th January, 1992)

(22.5.24) Fixation of pay where advance increments were sanctioned by Selection Committee/AssessmentCommittee on promotion.
Reference IFA's D.O. letter of even number dated 24.1.1992 The instructions contained in the said letter have been reviewed and it is decided to give an option to the individuals concerned to get their pay fixed either under erstwhile FR 22(c) or avail the benefit of advance increments on the minimum of the scale, whichever is more beneficial. The cases of pay fixation may therefore. kindly be reviewed accordingly and the information asked for vide our letter dated 24.1.1992 furnished at an early date. (CSIR letter No. 1/68/83-Finance, dated, the 25th May, 1992)

(22.51.25) Pay fixation on Selection/Assessment with advance increments-Departmental Candidates.

Reference the office letter of even number dated 24th Jan., 1992 and subsequent clarification issued vide this office letter dated 25th May 1992 on the above subject. The advice given by Ministry of Finance has been reconsidered and the Governing Body in its 128th meeting held on 16th Feb., 1993 has decided that the advice of the Ministry of Finance may be implemented in respect of all Selections/appointments made on or after 24.1.1992 i.e. the date of issue of instructions in this regard. You are, therefore, requested that the instructions contained in this office letter of even number dated 24th Jan., 1992 may kindly be treated as amended accordingly. (CSIR letter No. 1/68/83-Finance, dated, the 16th April, 1993)

(22.6)

Stepping up of pay of S&T Staff

(22.6.1) Stepping up of pay of S & T Staff-Merit promotion/Advance Increments to the Scientists in NationalLabs./Instts.
A number of representations are being received in this office from the scientists requesting for stepping up their pay on the ground that with the grant of merit increments some scientists who are junior to them in the grade, have started getting higher pay on the analogy that senior persons should not draw pay less than their juniorsThe matter has been examined in the CSIR in consultation with Chief (Finance)* In case of scientists, there is no seniority as different persons are appointed in different disciplines and there cannot be one common seniority list for all the different disciplines. The seniority in case of scientific staff is only limited to the purpose of confirmation which is determined on the basis of their placement in the Establishment List. As such, the question of comparison of the pay of one Officer with the other will not be applicable. It is therefore requested that the scientists in your Lab /Instt, who have submitted representations on this ground may be informed that there is no question of refixing their pay by stepping up with reference to the pay drawn by the other scientists whether lower or higher in the establishment List, (CSIR letter No. 16(40)/76-PL, dated 13.4.81)

(22.6.2) Stepping up of pay of Scientific & Technical staff on assessment.

In this office letter No. 16(40)/76-PL dated 13th April, 1981 it was clarified that there is no concept of seniority amongst the Scientific and Technical staff as different persons are appointed in different disciplines and there cannot be one common seniority list for all the different disciplines. Thus, the question of comparison of pay of one officer with the other did not arise. 2) Similarly, assessments under erstwhile Bye-law 71 (b) and NRAS are not vacancy based and as such do not attract the concept of seniority. 3) In view of the above, it is again emphasized that the question of stepping up of pay based on seniority is not admissible and instructions contained in decision No. 10 under FR 22(c) and Notes. No 4 and 7 given under Rule 7 of Revised Pay Rules, are not attracted in such cases. 4) It is, therefore, requested that in case pay has been wrongly stepped up in respect of any Scientific/Technical personnel on the basis of seniority by application of rules/orders as mentioned in para 3 of this letter, the same may be regulated as per aforesaid guidelines and recoveries of over- payment made, if any, may be effected, after serving a show-cause notice to the individual concerned. Action taken in this regard (with details of such wrong pay fixation) may please be reported to CSIR by the end of July, 1989 at the latest. (CSIR No. 17(65)/23/88-PPS, dated. 13th June, 1989)

(22.6.3) Stepping up of pay of Scientific and Technical staff

Some points have been raised by a few Labs./lnstts. on the implementation of instructions circulated vide letter of even number dated 13.6.1989, on the above subject. These are being examined by a small group set up at the CSIR Headquarters. Pending final decision in the matter, it has been decided to temporarily stay implementation of these instructions. (No. 17(65/23)/88-PPS, dated 25th August, 89)

(22.6.4) Stepping up ofpay of scientific & technical Staff on assessment

Reference this Office Circular letter of even number, dated 25th August, 1989 temporarily staying the operation of letter of even number dated 13th June 1989 on the above subject. The position regarding operation of these orders is clarified as under:

A. There is no concept of seniority among S&T staff in CSIR and hence the
question of application of GOI instructions on stepping up of pay does not arise in such cases;

B. Fixation of pay on assessment be regulated as per instructions contained

in CSIR Circular letter No. 16(40)/76- PL dated 13.4.1981 and reiterated vide CSIR Circular letter No.17(65)/23/88-PPS dated 13-6-89; and

C. Any over-payment as a result of wrong stepping up/ fixation Of pay in the

Labs./Instts. shall be regulated and from on dealt with to stepping as time up per on resulting extant the in rules/instructions issued time wrong

subject. Necessary information

overpayment may also be sent to this office in the enclosed proforma. It is requested that contents of the relevant instructions on this subject may kindly be brought to the notice of all concerned including the Finance Wing of your Lab/lnstt. for strict compliance. Controller of Administration & SR.F&AO of the concerned Lab./lnstt. shall ensure compliance of the above instructions. (CSIR letter No. 17(65/23)/88-PPS, dated, 1st October 1990) Details of Stepping Up of Pay in Respect of S&T Employees on Assessment/appointment in CSIR From 1981 Till Date. Name/Desig Pay nation post motion drawn inPay fixed to onPay Date ofOvernt Rules/ord

beforeassessment/pro steppe steepin Payme ers under thed up byg up dates) in pay tillwhich had (withnext of higherjunior( relation date asstepping a resultup of steppin g up. been done

assessment/pro motion scale of pay)

grade(with

promotion/asses to pay)

sment & scale ofdrawn

Certified that the information given in the statement is as per records and nothing has been left out. COA/AOF&AO/Sr.F&AO

(22.6.5) Stepping up of pay of Scientific & Technical staff on assessment.

Reference this Office circular of even number dated 14.9.90/1.10.90, on the above subject. The instructions contained therein have been reviewed. While the provisions contained in Para 6.4. 10 of MANAS will continue to apply, the matter has been further considered and it has been decided, in consultation with I.F.A. that the provision of stepping up of pay under Government of India, Ministry of Finance O.M. No. 1(14)-E.111139 dated 16th June, 1989 (given under FR 22(c) of Swamy's Compilation of FR 1989) may be applied in a restricted sense on assessments subject to fulfilment of the following conditions 1. Both the 'Senior' and 'Junior' should belong to the same grade and the group and the posts to which they have been assessed should be identical in the same grade and the group. 2. The pre-revised and revised pay scale of both the lower and higher grades should be identical and in the same group.

3. The anomoly should be directly as a result of application of the provision

of erstwhile FR 22(c). If even in the lower grade the 'Junior' was drawing more pay than the senior by virtue of fixation of pay under the normal rules or any advance increment granted to him, the provisions contained in this decision need not be invoked to step up the pay of the senior officer.

4. The benefit of stepping up of pay would be admissible only if the mode of

placement to the higher in @he same group is the same. In case any of the two officers is appointed by a different mode of recruitment/assessment i.e. if one is appointed on open selection and the other by assessment or vice-versa, the benefit of stepping up of an open pay will not be admissible. 5. The stepping up of pay will not be admissible if advance increments have been granted on merit or otherwise to the 'Junior'. In case of any doubt, reference may be made to CSIR with complete details and comments of Administration and Finance of the Lab./Instt. for examination. (CSIR letter No. 17(63)/23/88-PPS, dated, the 20th June, 1991)

(22.6.6) Stepping up of pay of Scientific & Technical staff on assessment - effecting recovery - regarding.
The pay scales in CSIR were revised w.e.f. 1.1.1986 and as the orders of the revision of the pay scales were issued in Nov. 1986/Feb., 1987 effective from 1.1.1986, there have been cases of wrong fixation of pay in the revised pay scales. Necessary clarifications were therefore subsequently issued in this regard and the Labs./ Instts. were asked to refix the pay of the concerned employees and effect the recovery of over-payment if any, already made.

Similarly, there have also been cases of wrong stepping up of pay which had to be rectified subsequently and the over-payments made on this account recovered. Some of the employees moved petitions in the Central Administrative Tribunal, against the decision of CSIR for refixation of their pay and recovery of over-payment already made. In some cases the Tribunal has taken a view that the recovery should not be made unless a show cause notice has been issued to the individual concerned and has also quashed the orders for recovery of over payment on the technical ground of not issuing the show cause notice to the employee concerned before effecting the recovery. In view of the above position, It may kindly be ensured that in future while effecting the recovery of over-payment, a show cause notice should invariably be served on the employees concerned so that the implementation of the orders of CSIR and recovery of over-payments is not stopped by the Tribunal on technical grounds. (CSIR letter No. 17(65)/23/88-PPS, dated, the 24th August, 1993)

(23) Pension Rules

Introduction of Pension Scheme in CSIR

(23.1.1) The Governing Body of the CSIR, has been pleased to decide that the Government of India Pension Rules, as liberalised and amended or clarified from time to time, shall apply :

(a)

to all regular Council servants other than contract officers, reemployed pensioners and purely temporary and daily wages staff, who enter service on or after the date of issue of this letter, and

(b)

to all Council servant who were in service on 5.11.60 and who opt for these benefits in preference to their existing retirement benefits.

1. Council servants referred to in para 1(b) above shall, on or before

31.7.1961, exercise an unconditional and unambiguous option on the

prescribed form, electing the pensionary benefits or retaining their existing retirement benefits under the CSIR Contributory Provident Fund Rules as the case may be. Any such employee from whom an option form showing the employee's option is not received within the above mentioned time limit or whose option is incomplete or conditional or ambiguous, shall be deemed to have opted for the pensionary benefits. Where, however, any employee has died on or after 5.11.1960 without exercising any option for the pensionary scheme, he will be deemed to have continued on the CPF system.

2. In the case of an employee who opts for pensionary benefits the Council
contribution and interest thereon credited to his CPF account will revert to Council immediately the option is exercised, and the account shall be converted into a non-contributory Provident Fund account from the date the account was opened. The existing CSIR CPF rules except to the extent they relate to the crediting of council's Contribution to the Fund will continue to be in force irrespective of the fact that the employee has opted for pensionary benefits and the employee will continue to make compulsory contribution to the Fund under those rules. Ale service of the employee opting for pension shall be deemed to have been in the pensionable establishment from the commencement of the employee's service, irrespective of the period of service for which the employee might have subscribed to the CSIR CPF Fund, and shall count for pension in the manner and to the extent provided for in the pension rules of the Government. 3. The option once exercised will be final and irrevocable.

4. In the case of officers appointed on contract they will be entitled to the

CSIR Contributory Provident Fund benefits till they are confirmed against a permanent post. On their confirmation, they will be allowed an option for pensionary benefits, to be exercised within a period of three months from the date of issue of the orders of their confirmation. In these cases also the option once exercised will be final and irrevocable.

(Ref-CSIR Office No. 291 & letter No. 5/96/60-PC, dated the 24th Mar., 1961) (23.1.2)Introduction of pensionary benefits in the CSIRConfirmation of contract officers
Office Order No. 291 forwarded vide No. 5/96/60-PC dated the 24 March, 1961 (Para 23. 1. 1), provides that the officers appointed on contract will be entitled to the CSIR Contributory Provident Fund benefits till they are confirmed

against a permanent post when they will have the right to exercise option for pensionary benefits. It has 6een decided to consider the cases of contract officers for confirmation after they have completed five years of service and before they complete 10 years of service. I am to request you to forward the necessary recommendations in respect of contract officers serving in your Laboratory/Institute at an early date. (CSIR letter No. 16(9)/61 -E.I. dated the 30th March, 1961)

(23.1.3) Counting of service rendered under the CSIR scheme towards pension.
In continuation of office Order No.29 1, dated 24.3.1961 (Para 23. 1. 1), it has been decided that the service rendered under the C.S.I.R. schemes will count towards pension in the Council on the absorption of such staffin regular establishment without any break in service and on their subsequent confirmation against permanent posts. The Council's contribution with interest thereon credited to their C.P.F. Fund account during scheme service will revert to the Council. (Ref OM No. 1/10/61 -Pen, dated the 29th Nov., 1961)

(23.1.4) Exercising of fresh option by Central Government employees subscribing to Contributory Provident Fund, to come over to pensionable service.
Enclosed is a copy of Government of India, Ministry of Personnel and Training, Administrative reforms and public Grievances and Pension, (Department of Personnel Training), New Delhi O.M.No.F.3(1)- Pension, -Unit/85 dated 6th June, 1985 (Not printed) on the subject for information and necessary action. This may be given wide publicity. It is provided in this circular that the option should be exercised within a period of SIX MONTHS from the date of issue of O.M. i.e. 6-.6-1985 by all those who are still borne on C.P.Fund Scheme of the CSIR. The contents of the O.M. may be brought to the notice of all the concerned Council servants individually who are on C.P.F. Scheme of the CSIR and their signatures in token of having done this be obtained and kept on record. The option should be exercised within the stipulated period and option shouldbe unequivocal and unconditional. The option may be taken in duplicate which should be signed by the Head of Office and then pasted in the Service Book/Record. Necessary Office Memorandum may please be issued in respect of those who opt to come over to the pension scheme of the CSIR.

(CSIR letter No. 1(11)/84-PEN/91, the dated, 3rd July 1985.)

(23. 1.5) Grant of option to the families of the employees who die in harness to come over to Pension Scheme.
The Government of India, Ministry of Finance (Department of Expenditure) New Delhi O.M.No. 1(16)EV/84 dated 29.10.84 (Not printed) on the above subject was forwarded to the Heads of all National Labs./Instts under CSIR endorsement No. 1(11)/84-PEN/83, dated 20th March 1985. It has been decided therein that the cases for allowing an option to the families of those employees who die in harness while in service to come over to pension from CPF, may be decided by the "Administrative Authorities" concerned. Of late, references are being received from Labs./lnstts. seeking sanction of CSIR for change of option sought by the families of the deceased employees. After careful consideration in consultation with Finance Wing of CSIR Hqrs., it has been decided that such permissions to the families of the deceased may henceforth be accorded by the Heads of National Labs./Instts. upto the level of Scientist "E.II" except Common Cadre staff where reference may be made to CSIR Hqrs. (CSIR letter No. 14(23)/Misc./85-E.II, the dated, 30th Jan. 1986)

(23.1.6) Superannuation benefits to CSIR Scientists/Directors retiring as Secretary to Govt of India.

CSIR Scientists/Directors of National Laboratories/ Institutes are sometime appointed as Secretary to Govt. of India on deputation and in the exigencies of public interest they are retained there till their retirement or beyond. In such case, under the normal rules, they are entitled to pensionary benefits on the basis of their pay that they would have drawn in CSIR. This causes undue hardship to the Scientist concerned. The Governing Body of the CSIR in its 116th meeting held on 14-3-1988 has approved that Scientist/Director of the National Laboratories/Institutes appointed as Secretary to Govt. of India and retiring on superannuation from the Govt. be allowed pensionary benefit by CSIR based on pay drawn by him/her in Government, on the date of superannuation in CSIR. (CSIR letter No.,17(179)/88-E.II(U-3), the dated, 30th May, 1988)

(23.1.7) Grant of option to the families of the deceased CSIR employee for coming over to CCS(Pension) Rules, 1972.
In partial modification of this office letter No. 14(23)/85-E.II dated 30th Jan., 1986 (Para 23.1.5), it has been decided in consultation with Financial Adviser, CSIR that henceforth Directors/Heads of National Laboratories/Institutes will be competent to permit the families of the deceased Council employees upto the level of Scientist-"F" (except Common Cadre staff) died while on CPF, to opt for CCS(Pension) Rules, 1972. (CSIR letter No. 14(4)/90-E.II, the dated, 10th April, 1991)

(23.1.8) Extension of pensionary benefits to the Scientists appointed on contract and Directors of NationalLaboratories/Institutes.
Keeping in view the larger interests of mobility of Scientific talent among the various S&T/R&D Departments/Organisations in the country, a Committee was constituted to look into the matter for extending grant of pensionary benefits to the Scientist appointed on contract the frame and work Directors of of National Rules, Laboratories/Institutes, within CCS(Pension)

1972. The recommendation made by the Committee and subsequently concurred in b-y the IFA were placed before the Governing Body at its meeting held on 22.2.1991. In pursuance of the approval accorded by the Governing Body in the aforesaid meeting, it is notified for information, guidance and necessary action to all concerned that the service conditions of Scientists appointed on contract from open market; on foreign on service/lien/EOL deputation market; basis(if Directors basis from other the Departments/Organisations Directors appointed from permissible appointed under on

Recruitment Rules); existing Scientists continuing on contract basis; and open Foreign Service/Lien/EOL basis from other Organisations on deputation basis (If permissible under the Rules) and existing Directors continuing on CPF system wi ill be regulated as per the enclosed guidelines approved by the Governing Body, as mentioned above. Specimen of the terms and conditions in respect of Scientist appointed on contract and Directors are enclosed for reference. Also a specimen of the option to be exercised contract/Directors on 6 years tenure by the Scientist appointed basis, either in favour on of

CCS(Pension)Rules, 1972 or to continue under CPF Rules is enclosed for necessary action. A copy of this notification may kindly be kept in the library and also displayed on the Notice Board for wide circulation. (CSIR letter No. 17(197)/90-E.II, dated the 14th May, 1991)

Guidelines About the Line of Action to Modify the Terms and Conditions of Offer ofAppointment/Agreement/Contract in Respect of Scientists/Directors on their Appointment in CSIR Service. 1. A. APPOINTMENT OF SCIENTISTS (OTHER THAN DIRECTORS) Direct Recruitment From Open Market (induction From Other Than

Government/lsemi Government/autonomous Bodies Etc. There is no objection to keep them on probation as per usual procedure. A suitable clause may be inserted in the offer of appointment that at the time of initial appointment option will be given to the Scientists either to be governed by CPF or Pension under CCS(Pension) Rules, 1972. Option will be exercised with one month from the date of joining which will be notified and pasted in Service Book for record. The option once exercised shall be treated as final. In case no option is exercised within the stipulated period, he shall be deemed to have opted for pension scheme as per CCS (Pension) Rules, 1972. B. Appointment on Foreign Service/lien Basis

They may be kept on probation as per practice during foreign service/lien period. In case of absorption, it should be notified and thereafter option of the Scientist concerned obtained either to be governed by CPF or Pension under CCS(Pension) Rules 1972. This option will be exercised within one month from the date of notification for absorption orders which will be pasted in the Service Book for record. The option once exercised shall be treated as final. In case no option is exercised within the stipulated period, he shall be deemed to have opted for pension scheme as per CCS(Pension) Rules, 1972. In case of absorption, counting of past service will be regulated as per extant Government of India orders on the subject. C. Deputation (If Permissible Under the Recruitment Rules) Scientists will not be kept on probation. Absorption in CSIR service after following the normal procedure prescribed for recruitment will be notified and thereafter Scientist concerned will be given an

option either to be governed by CPF Rules or Pension under CCS(Pension) Rule, 1972. This option will be exercised within one month from the date of notification of absorption in CSIR service. The option once exercised shall be treated as final. In case no option is exercised within the stipulated period, he shall be deemed to have opted for pension scheme as per CCS (Pension) Rules, 1972. In case of absorption, counting of past service will be regulated as per extant Government of India orders on the subject. D. Existing Scientists For the existing Scientists who are governed by CPF scheme of the CSIR as per clause 111 of their terms & conditions, modified clause III of the terms and conditions shall be notified to the individual Scientists with the stipulation that they should furnish their written consent in favour or against the modification in the terms and conditions to their respective heads of offices. The written consent so received shall be pasted in the service record of the individual. Simultaneously the individual shall also be furnished with an option form to opt either for pension as per CCS(Pension) Rules, 1972 or to continue under the existing CPF scheme of the CSIR as per existing terms and conditions. The individual shall be required to exercise his option and submit the option form duly completed to their respective heads of offices with in three months from the date of issue of such notification. The option once exercised shall be treated as final. In case no option is received the individual shall be deemed to be governed by the existing terms & conditions viz CPF Scheme. 2. DIRECTORS A. Direct Recruitment From Open Market i.e. Induction Made Not Through

Any Government/semi Government/Autonomous Body Etc. They will not be kept on probation. The term "contract" may be replaced by the term "Tenure" wherever it occurs in the offer of appointment, terms & condition and service agreement to be executed by the appointee. They may be asked to exercise an option within one month from the date of initial appointment whether to be governed by CPF or Pension under CCS(Pension) Rules, 1972.

The option once exercised shall be treated as final. In case no option is exercised within the stipulated period, he shall be deemed to have opted for pension scheme as per CCS(Pension) Rules, 1972. B. Appointment Made on Foreign Service/Lien/EOL Basis

They will be not kept on probation. Word "Contract" may be replaced by the word "Tenure" in the offer of appointment, terms & conditions and service agreement to be executed by the individual concerned. In case of absorption, it may be notified and option given to the individual concerned whether to be regulated by CPF or Pension under CCS (Pension) Rules, 1972. This option will be exercised within one month from the date of issue of absorption orders. The option once exercised shall be treated as final. In case no option is exercised within the stipulated period, he shall be deemed to have opted for pension scheme as per CCS (Pension) Rules, 1972.In case of absorption, counting of past service will be regulated as per extant Government of India orders on the subject. C. Deputation Basis (If Permissible Under the Rules) They will not be kept on probation. In case of absorption after following the normal prescribed procedure of recruitment, option may be given to the individual concerned either to be governed by CPF or Pension under CCS (Pension) Rules, 1971, This, option will be exercised within one month from the date of issue of absorption orders. The option once exercised shall be treated as final. In case no option is exercised within the stipulated period, he shall be deemed to have opted for pension scheme as per CCS (Pension) Rules, 1972.In case of absorption as above, counting of past service rendered in the previous Department will be regulated as per extant Government of India orders on the subject. The amended terms & conditions for the aforesaid appointments are enclosed. D. Existing Directors.

For the existing Directors who are governed by CPF scheme of the CSIR as per present term & conditions, modified terms and conditions shall be notified to the individual Directors with the stipulation that they should furnish their written consent in favour or against the modification in the terms and conditions. The written consent so received shall be pasted in the service record of the Director. Simultaneously, the Director shall also be furnished with an option form to opt either for pension as per CCS (Pension) Rules, 1972 or to continue under the existing CPF Scheme of the CSIR as per existing terms and conditions. The individual shall be required to

exercise his option and submit the option form duly completed to the CSIR within three months from the date of issue of such notification. The option once exercised shall be treated as final. In case no option is received the individual shall be deemed to be governed by the existing terms & conditions viz. CPF Scheme. (CSIR circular. No. 17(197)/90-E.II., dated, the 14th May, 1991)

(23.2) Counting of Past Service

(23.2.1) Counting of service rendered in other Organisations for pensionary benefits in the C.S.I.R.
The question of counting of past service of employees who had joined the CSIR after resigning their previous service or on transfer or on foreign service from Central/State Govt. Departments/Universities/Autonomous Bodies or sponsored projects/schemes etc., before 21.4.1972 (the date from which the Govt. of India liberalised the pension rules) towards pensionary benefits under the CSIR was considered by the Governing Body of the CSIR at its meeting, held on 22.12.1976. The Governing Body approved that pensionor cases in respect of such employees for counting their past service towards pension under the CSIR may be decided in consultation with Finance on the following conditions and that the past cases should not be reopened (1) Payment of pensionary liability by the concerned individuals in terms of Govt. of India O.M.No. 2(3 3)/EVA/60, dated 10- 11- 1960.

(2)

Service rendered by individuals in Research Schemes/Projects sponsored in CSIR followed by permanent absorption in CSIR against regular posts without break in service or by condonation of break in accordance with Govt. rules/instructions.

(3)

Refund of employer's share of CPF contributions, if any, received by an individual from Central/State Govt./University/Autonomous Organisations etc., together with interest thereon to CSIR.

(4)

Production of satisfactory evidence of service by the individuals and also a certificate from employer to the effect that in case the individuals would have continued in their service they would have been eligible for pension under Central/State Govt. or benefits of CPF on completion of 5 years service.

(5)

The above benefits will be admissible only on permanent absorption in CSIR.

The above decision may be brought to the notice of all officers and staff for their information. Pending cases, if any, may be referred to the CSIR for consideration.

(CSIR letter No. 17/92/75-E.II, dated, the 9th Feb., 1977)

(23.2.2) Counting of service rendered in other Organisations for pensionary benefits in the C.S.LR..
The DGSIR in consultation with FA, CSIR has been pleased to approve that the services rendered in the following Organisations shall also count for pensionary benefits in CSIR, subject, however, to fulfilment of conditions laid down in this office circular letter of even number dated 9.2.1977 (Para 23.2. 1).

1.

Central/State Autonomous Bodies/Public Sector Undertakings /Municipal Bodies/Universities. The term Public Undertaking shall include a Public Undertaking coming under the purview of B.P.E. or a similar body of the State Government where the system of retirement benefits like pension or C.P.F. exist. The term "Municipal Body" shall include the Municipalities registered under the relevant Act and where the system of retirement benefits like Pension or C.P.F. exist.

2.

It has further been decided that the service rendered in more than one organisations (as stated above as mentioned in this office circular letter of even number dated 9th February, 1977) before joining CSIR, may also count for pensionary benefits in CSIR and the resignation, if any, submitted in one Department/Organisation with proper permission is only a technical formality provided of course the other conditions laid down in the said circular letter dated 9.2.1977 are fulfilled.

3.

The above decision will apply to those employees only who had joined the CSIR before 21.4.1972.

4.

The above decision may be brought to notices of all officers and staff for their information. Pending cases, if any, may be forwarded to the C.S.I.R. for consideration.

(CSIR letter No. 17/92/72-E.II, dated the 18th Jan., 1983)

(23.2.3) Counting of past service rendered by an employee in other departments prior to their joining theCSIR towards pension in CSIR.
CSIR is receiving proposals from the Laboratories/Institutes, for counting of the past service of employees, rendered by them in their respective erstwhile Departments/Organisations, towards pensionary benefits in CSIR without proper examination with reference to Rules/CSIR instructions resulting in a lot of correspondence and delay in finalising the cases. In order to minimise the delay in such cases; Proposals may kindly first be got examined by your Sr. FAO & A.O. with reference to G.O.I. Rules/CSIR instructions and thereafter forward the same to this office duly signed by the Administrative officer and Finance & Accounts Officer-of the Laboratories/Institutes along with the application of the employee concerned. The Rules/CSIR Instructions under which each case is covered is to be spelt out and also the specific opinion of the Pension Sanctioning Authority recommending the forwardal. (CSIR letter No. 17(92)/34/77-E.II (U.2), dated, the 12th Aug., 1986)

(23.2.4) Counting of past service rendered in other Departments/Organisations for pensionary benefits inCSIR.
Attention is invited towards the CSIR Letter No. 17/92/75/E.II dated 9th Febuary, 1977 and 18th January, 1983 (Para 23.2.1 & Para 23.2.2) regarding counting of past service in respect of employees who joined CSIR before 21st April, 1972. Under the provisions of these letters, employees who had served the Central Government/State Government Departments/Universities/Autonomous Bodies (Central as well as State)/Sponsored Projects/Schemes /Public Enterprises (Central/State Government) Municipal Bodies who joined CSIR without break in service or by condonation of break in accordance with Government of India Rules/Instructions before 21st April, 1972 are entitled to count their past services (supported by all relevant records for such services) subject to their paying pensionary liabilities themselves, and subject to the other conditions as outlined in CSIR letters cited. According to Govt. of India OM No. 28/10/84-Pension Unit dated 29th August, 1984, employees of the Central Govt. and Central Autonomous Bodies have been permitted to enjoy pension based on the combined service of Central Govt. and/or Autonomous Body (ies) as the case may be subject to the fact that the

concerned erstwhile department would discharge pensionary liabilities and in no case the same should be accepted from the employees concerned. Instructions have already been issued by CSIR vide letter No. 1/11/86-Pen., dated 31 st October, 1986 that the benefits under the provisions of the Govt. of India OM No. 28/10/84-Pension Unit dated 29th August, 1984 could be granted by the appointing authority at the laboratory level. Notwithstanding this Govt. of India OM No. 28/10/84-Pension Unit, dated 29th August, 1984, employees who joined CSIR before 21st April, 1972 may count their service in various department/organisations referred to under para 1 on pre-page. It seems that the employees eligible for the benefit of past services under the provisions of CSIR Letter No. 17/92/75-E.II dated 9.2.1977 and 18.1.1983 have already applied for the same and decisions taken from time to time by the CSIR Headquarters It has now been decided that the cases of counting of past service as referred to under para 1 on pre-page may also be finalized with the approval of the Heads of the National Laboratories/Institutes, wherever he is the appointing authority. The remaining cases may continue to be referred to CSIR. (CSIR letter No. 1/11/86-Pen, dated, the 6th Jan., 1987)

(23.2.5) Sub: Counting of service on contract for the purpose of pension in CSIR.
The question of counting of service of CSIR officers who are initially appointed on contract and subsequently confirmed against permanent posts has been reviewed. The existing instructions of CSIR on the subject are contained in the circular No.5/96/60-PC, dated 24-3-61 and No.3(22)/73-E.II. dated 11- 3-74 The present practice, as followed by CSIR in accordance with the above circulars, is that when a contract officer is confirmed on a permanent post, he is given an option either to continue to be on Contributory Provident Fund Scheme or to come over to pension scheme of the CSIR within 3 months of the date of notification of the orders of confirmation. In case he opts for pension, the period of service rendered on contract is counted towards pension on surrender of the employer's share of contributory PF accumulation. 2. As against. the above practice, Govt. of India's provision vide (Rule 17 of CCS(Pension) Rules, 1972) is as under:"Rule 17 of CCS (Pension) Rules, 1972. (i) A person who is initially engaged by the Govt. on a contract for a specified period and is subsequently appointed to the same or another post in a substantive capacity in a pensionable establishment without interruption of duty, may opt either -

(a)

to retain the Govt. contribution in the Contributory Provident Fund with interest thereon including any other compensation for that service; or

(b)

to agree to refund to the Govt. the monetary benefits referred to in clause (a) or to forego the same if they have not been paid to him and count in lieu thereof the service for which the aforesaid monetary benefits may have been payable.

(ii) The option under sub-rule (i) shall be communicated to the Head of Office under intimation to the Accounts Officer within a period of three months from the date of issue of the order of permanent transfer to pensionable service or if the Govt. servant is on leave on that day, within three months of his return from leave, whichever is later. (iii) If no communication is received by the Head of Office within the period referred to in sub-rule (ii), the Government servant shall be deemed to have opted for the retention of the monetary benefits payable or paid to him on account of service rendered on contract". 3. As would be seen from the above, the practice followed by CSIR has been at variance with the rule provision as contained in C.C.S. (Pension) Rules 1972. The matter has been reviewed in consultation with the Ministry of Finance (Deptt. of Expenditure), and the following decision has been taken on the subject:4. With effect from 28.11.84 all contract officers who are confirmed against permanent post will automatically come over to the pension scheme of the CSIR w.e.f. the date of their confirmation. They will have option either to count for pension the period rendered on contract prior to date of confirmation (on surrendering the employer's share of CPF contribution), or to get the employer's share of CPF contribution for that service (date of initial appointment on contract till date of confirmation). 5. Such option must be exercised within 3 months from the date of issue of the order conveying the confirmation. If no option is exercised within such period, the employee will be deemed to have opted for the retention of the Contributory Provident Fund benefit for the period prior to the date of confirmation. 6. The correct application of the provision of Rule 17 of CCS(Pension) Rules, 1972 is illustrated below for guidance:-

'A' appointed on contract from 1. 1.79; confirmed w.e.f. 1. 10.84 (viz., after 5 years). 'B' appointed on contract from 1. 1.82; confirmed w.e.f. 1.4.85 (viz., before completion of 5 years in CPF). In the above two cases, 'A' AND 'B' will be governed by Pension Scheme/General Provident Fund Scheme w.e.f. the date of confirmation on 1.10.84 and 1.4.85 respectively. 'A' will automatically come into pension scheme from 1. 10.84. However, he has the right to exercise option either to retain the contributory provident fund benefit for the period of service from 1.1.79 to 30.9.84 or surrender the above benefit and count this period also towards pension.

'B' also comes, automatically into pension scheme from 1.4.85. He has also the right to exercise option either to retain the contributory provident fund benefit for the period of service from 1.1.82 to 31.3.85 or surrender the above benefit and count this period also for pension. However, in case he opts for retaining the CPF benefit for the period 1. 1. 82 to 31.3.85, the employer's share for the above period will be payable only after he completes 5 years of total service under CSIR viz., upto 31.12.86. In case of both 'A' and 'B', if no such option is received within 3 months from the date of notification of their confirmation, they will be deemed to have opted for the retention of the contributory provident fund benefits for the contract service (viz., period from date of appointment to date of confirmation). 8. An exemption is envisaged in respect of cases regulated prior to this decision. Officers who were initially appointed on contract and were confirmed on permanent posts before 28.11.84 and were allowed to continue contributory provident fund in accordance with the CSIR circulars cited above may be given a Fresh option, either to continue to be governed by the contributory provident fund scheme or to come over to the pension scheme on surrendering the employer's share of CPF to CSIR. Such option should be unqualified and irrevocable, and must be given within 3 months from the date of issue of this circular. If no option is received within the stipulated period of 3 months, they will be deemed to have opted for the pension scheme of the CSIR and the employer's share of CPF will be withdrawn. 9. The contents of this circular may be brought to the notice of all concerned officers, including those who are on leave/study leave/deputation/EOL etc. in India or abroad, and their acknowledgement obtained in writing and kept on record. (CSIR Letter No:3(27)/73-E.II/Vol. II, dated, 17th April, 1985.)

(23 .3) Addition to Qualifying Service

(23.3.1) Addition to service qualifying for superannuation pension in respect of Scientists/Technologists appointed by CSIR in the pay scale of Rs. 1500- 2000 and above.
The question of extending the benefits as contained in Rule 30 of CCS(Pension) Rules 1972 (reproduced below) to certain categories of employees of CSIR has been under active consideration, for some time past. "Rule 30 of the CCS (pension) Rules, 1972:- A Govt. servant appointed to service or post after 31st March, 1960, shall be eligible to add to his service qualifying for superannuation pension (but not for any other class of Pension)

the actual period not exceeding one-fourth of the length of his service or the actual period by which his age at the time of recruitment exceeded 25 years or a period of 5 years, whichever is less, if the service or post is one."

(a)

"for which Post-graduate research or specialist qualification or experience in scientific, technological or professional fields, is essential; and

(b) to which candidates of more than twenty five years of age are normally recruited.

Provided that (i) this concession shall not be admissible unless the actual qualifying service is not less than ten years; and (ii) the. Recruitment- Rules in respect of the said service or post contain a specific provision that the service or post is one which carries the benefits of this Rule." This matter has been considered in detail in consultation with Department of Personnel & Administrative Reforms. The Governing Body at its meeting held on 13th June, 1980 has also considered this matter and has approved that the provisions contained in the aforesaid Rule may be extended to the Scientists and Technologists who are initially appointed on contract by direct recruitment, by the CSIR in the pay scale of Rs. 1500-2000 and above after 31 st March, 1960 and who on their confirmation have opted for CSIR Pension Scheme, provided they fulfil the other conditions prescribed in the aforesaid rule. Proposal for the grant of the benefit to such officers appointed in the Laboratories/Institutes duly vetted by the F&AO/Sr. F&AO of your Laboratories/Institutes may be referred to CSIR Headquarters for approval in consultation with the Chief (Finance). (CSIR letter No. 17(44)/72-E.II. dated, the 12th Nov., 1980)

NOTE:

The words "A Govt. Servant appointed to a service or post after the 3 1 st March 1960" have been replaced by the words, "A Govt. Servant who retires from a service or post after the 31st March 1960" w.e.f. 19.3.88

(23.3.2) Addition to service qualifying for superannuation pension in respect of Scientists/Technologists k appointed by CSIR
The Governing Body of CSIR at its meeting held on 13th June, 1980 had approved that the benefit contained in Rule 30 of CCS (Pension) Rules 1972 may be extended to -Scientists and Technologists appointed in the pay scale of 15002000 and above in CSIR and its National Laboratories/Institutes. The provision of above Rule is indicated as under:-

"Rule 30 of the CCS (pension) Rules, 1979, provides that a Govt. servant appointed to service or post after 31st March. 1960*, shall be eligible to add to his service qualifying for superannuation pension, actual period not exceeding one-fourth of the length of his service or the actual period by which his age at the time of recruitment exceeded 25 years or a period of 5 years, whichever is less, if the service or post is one."

(a) for which post-graduate research or specialist qualification or experience in scientific, technological or professional fields, is essential;

(b) to which candidates of more than twenty five years of age are normally recruited. Provided that (i) this concession shall not be admissible unless the actual qualifying service is not less than ten years; and (ii) the Recruitment Rules in respect of the said service or post contain a specific provision that the service or post is one which carries the benefits of this Rule." The m4tter has since been re-examined and the GOVERNING BODY of CSIR at its meeting held on 17th March, 1982 has Approved that the benefits of addition to service qualifying for superannuation pension as indicated above may be extended to all scientific and technical staff of CSIR and its National Laboratories/Institutes without any restriction of grade. In other words, the provision contained in Rule 30 of CCS(Pension) Rules, 1972 as amended from time to dime, will apply to Scientists and Technical staff of CSIR mutatismutandis. NOTE: The words "A Govt. Servant appointed to a service or post after the 3 1 st March 1960" have been replaced by the words, "A Govt. Servant who retires from a service or post after the 31st March 1960" w.e.f. 19.3.88 The proposal for grant of benefits to the individual cases of such officers/staff appointed in the Laboratories/Institutes may be referred to CSIR-Hqrs. for approval. (CSIR letter No. 17(44)/78-E.II. dated, the 19th May, 1982)

(23.3.3) Addition to service qualifying for superannuation pension in respect of Scientists/Technologistappointed by CSIR.
The proposal for addition to service qualifying for superannuation pension under Rule 30 of CCS(Pension) Rule may in future be sent in the proforma enclosed duly certified by the Sr. F&AO/F&AO of your Laboratory/Institute. (CSIR letter No. 17(44)/78-E.II dated, the 16th Mar, 1983)

PROFORMA

1 .Name

2.

Date of regular appointment in CSIR.

3.

Post to which appointed.

4.

Scale of that post.

5.

Date of Birth.

6.

Age at the time of regular appointment in CSIR.

7.

Advertisement of the post to which appointed (A copy to be attached).

8.

Whether the post contains a specific provision that the service or post is one which carries the benefit of Rule 30 of CCS(Pension) Rules, 1972.

9.

Whether the post is one

(a)

for which post-graduate research or specialist qualification or experience in Scientific, Technological or professional fields, is essential, and

(b)

to which candidate of more than twenty five years of age are normally recruited.

10. Qualifying Service.

11. Age at the time of retirement and length of qualifying service.

12. One-Fourth of the length of service of Council Servant on the date of retirement.

13. Actual period by which age of the Council Servant exceeds 25 years,

14. Proposed quantum of service to be added in terms of Rule 30 of CCS (pension) Rules, 1972.

15. Undertaking that Dr./Shri will not seek retirement before on the superannuation (to be attached with the proposal).

16. Recommendations of Sr.F.& A.O. /F.&.A.O. of the Labs/Instts.

(23.4.4) Addition to service qualifying for superannuation pension in respect of Scientists/Technologists appointed by CSIR
The Governing Body of CSIR had Inter-alia decided that provision No. (ii) of Rule 30 of CCS(Pension) Rules 1972 will not be applicable to the Scientists/Technologists appointed but other conditions of the afore-mentioned Rule will continue to be applicable. It may, however, be noted that while filling up the Scientific and Technical post in future, qualifications /experience should invariably be stipulated in the advertisement as laid down in the New Recruitment and Assessment Rules of CSIR along with a specific provision that Scientific and Technical posts carry the benefits of Rule 30 of CCS (Pension) Rules 1972.

The cases if any pending for want of above notification, may now be processed accordingly.

(CSIR letter No. 17(44)/78-E.II(U-3), dated, the 19th April, 1984)

(23.4) Retirement Age and extension of Service etc.

(23.4. 1) Retirement age of Scientific Officer and stag in CSIR.

The undersigned is directed to say that at its meeting held on the 20th September 1956, the Governing Body of the Council of Scientific & Industrial Research decided that the age of retirement of Scientific Officers and staff in the National Laboratories/Institutes should be fixed at 60, and that thereafter extensions, if granted, should be for a period of two years at a time. The decision applies with immediate effect to all Scientific Officers and staff in the National Laboratories/Institutes engaged in research. The question as to what extent this concession should cover the auxiliary technical officers and staff is under consideration and further instructions will follow. The Governing Body has also decided that this relaxation in the age of superannuation should not be extended to the administrative and clerical personnel serving under the Council of Scientific & Industrial Research. They would be governed by the appropriate rules applicable to Government servants of their class. (CSIR letter No. 1/11/56-Cte, dated. the 27th Oct., 1956)

(23.4.2) Age of Superannuation of Scientific & Technical staff in the National Laboratories of the CSIR.
Reference this office Memo. No. 1/11/56-Cte, dated 27th October, 1956 regarding age of superannuation of scientific & technical staff in the Council of Scientific & Industrial Research. In amplification of the order contained in that Memorandum, the Governing Body of the Council in their 34th meeting held on 24th September, 1957 has decided as follows:1. The age of retirement of scientific and technical staff actually engaged on research has been fixed at 60. Thereafter, if extensions are granted, it should be for a period of two years at a time subject to

the conditions that the officer concerned; (1) is physically fit; (ii) continues to be efficient; and (iii) it is in the public interest to continue to retain him in service. 2. Scientific and technical Staff not actually engaged on research work, but are rendering useful service in the Laboratories or Workshop as expert technicians calling forth experience and manual dexterity will generally be continued in service beyond the age of 55 upto the age of 60. Extensions beyond 55 years, If granted, should be on a year-toyear basis upto 60 years subject to the conditions that the officer concerned: (i) is physically fit; (ii) continued to be efficient ; and (iii) it is in the public interest to continue to retain him in service. 3. Staff carrying technical designations but are not actually employed in such work, the normal rules applicable to Government servants of their class will apply; but individual cases of exceptional merit or of continued utility will be examined on merit and extension of the age determined in such cases. 4. Administrative and Ministerial staff will be governed by appropriate niles applicable to Government servants of their class. All cases of extension beyond the age of superannuation in each of the categories specified above, together with the reasons therefore, may be referred to the Council of Scientific & Industrial Research for consideration and approval of the competent authority. (CSIR letter No. 1/11/156-Ct6, dated, the 27th Nov., 1957)

(23.4.3) Age of superannuation of Scientific and Technical staff.

Reference: O.M.No. 1/11/56-CTE dated the 26th November, 1957 and Office Letter No. 1/67/60-CTE dated the 31st August, 1960. The Governing Body of CSIR at its meetings held on the 20th September, 1956 and 24th September. 1957 had considered the question of the age of retirement of Scientific & Technical personnel employed by the CSIR and decided that :(a) Scientific research) officers will continue in service upto the age of 60 and thereafter extensions, if granted, should be for a period of two years at a time subject to the conditions that the officers concerned are physically fit and continue to be efficient, and it is in the public interest to continue them in service;

(b)

As far as administrative and clerical personnel were concerned, they will be governed by the appropriate rules as applicable to Government servants of their class.

(c)

that scientific and technical staff not actually engaged on research work, but are rendering useful service in the Laboratory, or workshop, such as expert technicians, calling forth experience and manual dexterity will be generally continued in service beyond the age of 55, upto the age of 60. Extensions beyond 55 years if granted, should be on a year-to-year basis upto 60 years subject to the usual conditions already referred to; and

(d)

that the normal rules applicable to Government servants of their class will apply in the case of staff carrying technical designation, but are not actually employed in such work; individual cases of exceptional merit or of continued utility will however be examined on merit and extensions beyond that age determined in such cases.

Requests are being received from Directors of National Laboratories/Institutes almost in every case for retention of members of the scientific and technical staff after that (a) (b) These cases are not treated as mere routine matters, and in retaining the service of any officer, we do not unduly affect adversely the prospects of persons in the lower grades in the direct line of promotion. Normally expectations of promotions, if delayed affect the efficiency and morale of officers and staff. It is in the larger interest of the Council to check any such tendency. The matter was, therefore, placed before the Governing Body at its 40th meeting on the 5th Nov., 1960 and the Governing Body have decided that the normal rule and practice of the CSIR should be that the scientific (research) officers should retire at the age of 60 and technical staff (non research) at the age of 55. Extension beyond the limits specified above should be considered in exceptional cases only. It was also decided that each case should be considered sufficiently in advance of the due date of Superannuation by a committee of experts to be constituted for the purpose on whose advice and recommendations the final orders will be passed by the competent authority. the age of 60, and their recommendations have been generally accepted. In dealing with such matters, it was considered necessary to ensure

In view of the above decision, it is requested that cases of officers who are due, to reach the age of superannuation may kindly be reviewed well in advance, and proposals, if any, for retention of such officers after the age of superannuation referred to the CSIR a year in advance, so that the proposals could be processed through the expert Committee. (CSIR letter No. 1/67/60-CTE, dated, the 17th Dec., 1960)

(23.4.4) Age of compulsory Retirement - Raising of.

Reference : Correspondence resting with letter No. 1/67/60-CTE, dated 17.12.1960. At its meeting held on 24th March, 1963, the Governing Body of the Council of scientific & Industrial Research has been pleased to decide that that age of compulsory retirement of CSIR employees whose age of retirement is now fixed at 55, will be raised to 58 with effect from 1. 12.1962 subject to the same principles and conditions as have been prescribed by the Government of India for their employees in the Ministry of Home Affairs Office Memorandum No. 33/18/62-ESTS(A) dated 30.11.1962 and 31.12.1962 (copies not printed). In the case of scientific officers and staff, the earlier decision of the Governing Body intimated vide this office letter No. 1/67/60-CTE dated 17.12.1960 will continue to apply. (CSIR letter No.5(16)163-PC, dated, the 25th April, 1963)

(23.4.5) Age of Superannuation of Scientific Staff

The Governing Body of the Council of Scientific & Industrial Research at its meeting held on 6th May, 1965 approved the following decisions taken by the President, CSIR on 21.1.1963 regarding the age of superannuation of scientific staff :1. that the age of superannuation of scientific staff should be kept at 60 years; 2. that yearly extensions upto 63 years may be granted on the conditions that the officers concerned continued to be : i) ii) physically fit; scientifically active, their record being good on the basis of previous 5 years reports; and

iii) 3.

their retention in service being in the public interest.

that further yearly extensions upto the age of 65 years in special cases may be granted where the scientists may have distinguished themselves in their respective subjects.

(CSIR letter No. 16(8)/63-E.I, dated, the 4th Aug., 1965)

(23.4.6) Grant of Extension to Scientific Staff Beyond the Age of Superannuation - Procedure for.
At its meeting held on 6th May, 1965, the Governing Body of the CSIR took the following decision for grant of extensions to the scientific staff beyond the age of superannuation (a) (b) The age of superannuation of scientific staff be kept at 60 years. Extension on year-to-year basis upto 63 years may be granted if the officers concerned continued to be i) ii) Physically fit; Scientifically active, their record being good on the basis of previous 5 years reports; and iii) their retention in service being in the public interest the age of 65 years in special cases may be

(c) Further yearly extension u respective subjects. 2.

granted where the scientists may have distinguished themselves in their

At its held on 15th.July, 1967, the Governing Body of the CSIR considered. this matter again and approved the following procedure proposed for grant of extension to scientific staff beyond the age of superannuation (a) In considering the grant of extension to scientific staff beyond their normal age of superannuation, it should be ensured that the scientist concerned cannot be replaced by suitable person on his attaining the age of superannuation, by advertising the post and considering the candidates who may be applying by a duly constituted Selection Committee as provided in Bye-laws, well in advance (say at least 6 months before the due date of superannuation of the scientist concerned.

(b)

lie question of the grant of extension of service to the scientist concerned should arise only (i) if no suitable person is available, and (ii) if he satisfies the other conditions specified in para 1 (b).

3.

It is therefore, requested kindly to take necessary steps to ensure that the scientific staff recommended by you for extension conform to the above conditions.

(CSIR letter No. 16(8)/67-E.I. dated the 25th Jan., 1968)

(23.4.7) The two proposals placed for consideration of the Governing Body of the CSIR in its 6]st meeting held on 26.2.1974 and the decisions taken are reproduced below for your information
Proposal for Consideration Decision taken

1. System of efficiency bar should he bar would dispensed with. 2. Age of retirement should be,60 years for retirements all categories of employees of CSIR. scientific and

1. The system of efficiency

continue. 2. The present system of

age of 58 years for non-

60 staff would continue.

years

for

scientific

(CSIR letter No. 17(65)/74-E.II, dated, the 12th June, 1974) (23.4.8) Uniform age of Retirement for All Categories of Personnel in CSIR According to the existing arrangement the age of retirement in respect of "Scientific" and "Technical" personnel in CSIR is 60 years. Similarly, Class IV staff of the Council also retire at the age of 60 years. The matter regarding the extension of benefit of the age of retirement of 60 years to the "Auxiliary Technical" and "Administrative" staff was considered by the Governing Body of CSIR at its meeting held on 21.9.77. The decision of the Governing Body is reproduced below for your information:-

"The Governing Body noted and authorised the Director-General, C.S.I.R. to grant extension in exceptional cases on a yearly basis upto a maximum, of two years viz. upto 60 years of age in cases of all categories of "Administrative" and "Auxiliary Technical" staff/officers of and upto the level of Deputy Secretary or equivalent (i.e. in the time scale of Rs.1500-2000). However, the cases of incumbents in higher grades were to be submitted to the Vice-President, CSIR." (CSIR letter No. 17(65)76-E.II. dated, the 22th August, 1978)

(23.4.9) Criteria for Extension/re-employment - Extract From Chapter XX of "hand Book for Personnel Officers" Deptt. of Personnel And A.R. Cabinet Sector, New Delhi.
(1) No proposal for extension of service/re-employment beyond the age of superannuation should ordinarily be considered. (2) Extension of service/re-employment can be justified only in very rare and exceptional circumstances. Even in such cases, 60 years of age should be the deadline for non-scientific /non-technical posts and 62 years in the case of scientific/technical personnel. This should not be construed to mean that extension of service/re-employment can be granted to non-scientific/non-technical personnel upto the age of 60 years and to scientific/technical upto the age of 62 years or more as a matter of course. The overriding consideration for the grant of extension of service/re-employment is that it must be clearly in public interest and in addition satisfy one of the following two conditions (i) (ii) that other officers are not ripe enough to take over the job or that the retiring officer is of outstanding merit.

Test (i) would be satisfied only if there is shortage in a particular specialization, or if it is not possible to find a suitable successor or if the officer is engaged on a work or project of vital importance which is likely to produce results in a year or two. If officers in the next lower post are not eligible for promotion on the ground that they have not put in the minimum service in the lower grade prescribed under the rules, no promotion can be made to the higher grade unless such officers put in the requisite length of service,. But officers who are eligible for promotion to the post-against which extension/re-employment is recommended, should not be rejected solely on the ground that they do not have as much experience as the retiring Officer. They should be considered for promotion according to the recruitment rules and if they are found suitable, they should be promoted to the post being vacated by the retiring officer.

Test (ii) would not be satisfied by the Mere Fact That the Specialist (e.g. A Scientific or technical Officer) Is Fit in All Respects or is Otherwise Able to Discharge Effectively the Duties of the Post Held By Him. (3) No extension of service/re-employment should be considered on the

ground that a suitable successor is not available unless it is established that action to select a successor has been taken well in advance, but the selection could not be finalised in time for justifiable reasons. (4) A proposal for the grant of extension of service/re-employment based

merely on the consideration that the officers' predecessor had been given extension/re-employment should not obviously be accepted.

(23.4.10) Age of retirement in respect of Non-Technical Council employees placed in the grade of Rs.8251200 (pre- revised Rs.225-308) and above under Cadre Review.
Attention is invited towards this office OM No. 7(157)/86-E.II dated. 3.8.1987 providing promotional avenues to Gr.-"D: (non-Technical) employees to the higher grades of Rs.825-1200 (Rs.225-308 pre revised) and Rs.950-1400 (260350 pre revised) as a result of a Cadre Review. A doubt has been raised by some Laboratories/Institutes whether the

incumbents holding Gr.-'D' posts on their placement in the grade of Rs.825-1200 (Rs.225-308 pre-revised) and Rs. 950-1400 (Rs.260-350 pre-revised) will retire from service on attaining the age of 58 years (applicable to incumbents of Gr.-"C" post)- or 60 years (applicable to Gr. 'D' posts) It is clarified that since the posts in scale of Rs.825-1200 (Rs.225,308 prerevised) and Rs.950-1400'(Rs.260-350 pre-revised) fall under Gr.-'C', the incumbents will automatically be governed by the terms and conditions of service including age of retirement i.e. 58 years as applicable to Gr.-'C' posts. An employee cannot remain entitled to the service benefits of Gr.-'D' post while holding a Gr.-'C' post. However he will be, free either to opt for promotion to Gr.-'C' (Non-Technical) with retirement benefits it 58 years of age or continue in Gr.-"D" with benefit of retirement age of 60 years. (CSIR letter No. 17(196)/90-E.II, dated, the 25th Oct., 1990)

(23.5)

Retention in service premature retirement.

beyond

55

years

of

age

and

(23.5. 1) Retention in service beyond 55 years of age upto age of superannuation.

Under F.R. 56, it is necessary that the cases of Govt. servants for retention in service beyond 55 years should be reviewed six months before he attains the age of 55 years with a view to determine his continuance or otherwise in service in public interest. It is therefore requested that the cases of the CSIR Officers borne on common cadre may kindly be sent to this office under confidential cover with the recommendations, six months before the officer concerned attains the age of 55 years. The self Assessment Report of the work of the concerned officer may also be forwarded along with the recommendation. There is no prescribed form for the Self Assessment Report.

This may kindly be noted and followed strictly to ensure timely action in such cases in future.

(CSIR letter No. 8(47)12/73-E.I. dated, the 10th Oct., 1975)

(23.5.2) Retention in service beyond the age of 55 years.

The Question of reviewing the cases of Scientific, technical, and Auxiliary Technical staff for their retention in service after they attain the age of 5.5 years has been under consideration for sometime it has been decided as under:

1.

Under FR 56 G) the appropriate authority has absolute right to retire any Government servant by giving him notice of not less than three months in writing, or three months pay and allowances in lieu of such notice if (1) he is in class 1 and class H service or post and had entered Government service before attaining the age of 35 years after he has attained the age of fifty years, and (2) in any other case, after he has attained the age of fifty five years. In this connection, it has been noticed that where as the cases of all the employees in the CSIR and its National Laboratories/Institutes in the administrative and accounts cadres are being reviewed regularly under this rule, it is not being done to in respect of Scientific, technical, and Auxiliary Technical employees. At the same time, it is evident that tie Fundamental rule 56 (1) does not distinguish between the administrative, Scientific, technical and Auxiliary Technical staff and is applicable equally to all the categories of Government employees, in terms of this rule, read with CSIR Bye-law 75(b), it has, therefore, been decided that all Scientific, Technical and Aux. technical Staff of the CSIR shall, henceforth, be reviewed in the same manner as in the case of the administrative cadres.

2.

Individual cases for which the Directors/Heads of Laboratories/Institutes are the appointing authorities, shall be reviewed by a Committee Consisting of the following and in the manner 4 is being done for completion of probationary Periods/renewal of contracts. etc.

1. 2. 3. 4.

Director of the Lab/Instt. A member of the Ex. Committee

Chairman Member

Head of the Division/Project coordinator/Project Leader. An outside Expert in the field of the candidate.

3. The recommendations of the Committee may be approved by the Director/Heads of the National Laboratories/Institutes. In respect of all other cases for which the Director/Head of the National Laboratories/Institutes are not the appointing authority, their cases shall be reviewed by the above Committee and the recommendations referred to the CSIR for further necessary action.

(CSIR letter No. 17(96)/76-E.II, the dated, 22nd Nov., 1976)

(23.5.3) Retention in service of Scientific/Technical/Aux. technical staff after they attain 55 years of age.

There is no objection for not including an outside expert in the Committee to be constituted for reviewing the cases in respect of Class III Aux. Technical posts and nongazatted Administrative posts not borne on Common Cadre. However, the cases of these categories of staff may be reviewed by a committee consisting of the following members. :-

2. Senior Director.

most

Scientist Chairman

in

the

Labs./Instts.

next

to the

3. Head Units/Division/Section. 4. Administrative labs/Instts.

of Member officer Member

the

of

Further, the cases of eight members of the staff including three -scientists which have already been approved by the Director need not be taken up again.

(CSIR letter No. 17(96)/76-E.II., the dated, 27th Jan., 1977)

(23.5.4) Retention in service beyond the age of 55 years

Reference CSIR Circular letter No. 17(96)/76-E.II., dated, 22nd Nov., 1976) regarding reviewing the cases of scientific & technical staff for their retention in service after they attain the age of 55 years. It was inter-alia mentioned in para 3 thereof that in respect of all other cases for which Directors/Heads of the National Laboratories/Institutes are not the appointing authority, their cases shall also be reviewed by the above Committee and the recommendations referred to the CSIR for further necessary action." Such cases obviously included those of Scientists "F' and other personnel holding allied posts. It is, however, seen that such cases are not being referred to this office with the result that they appear to have been allowed to continue in service after attaining the age of 55 years, without any review having been made of their cams as required under the rules.

All such cases in your Laboratory/Institution may be reviewed and sent with the recommendations of the Committee to this office for further action.

(CSIR letter No. 17(96)/76-E.II., the dated, 30th April, 1979)

(23.5.5) Retention in service beyond 55 years of age upto age of superannuation.

The cases of officers and staff borne on common cadre, for retention in service beyond 55 years, are required to be referred to this office 6 months before the officer concerned attains the age of 55 years as per instructions issued vide circular letter No.8(47)2173-El dated the 10th October 1975. It is, however, seen that some such cases have been unduly delayed and referred to this office after more than a year of attaining the age of 55 years by the concerned employees which is not correct. The Standing Committee constituted in this regard has taken serious notice of such delays und desired that the suitable instructions be issued to avoid such delays.

It is, therefore, requested that you may kindly personally ensure that such cases are referred to this office 6 months in advance so that in case the person is not found fit, the requisite notice of 3 months can be given to him.

(CSIR Letter No. 8(229)6/71-E.I, dated. the 16th Aug. 1980)

(23.5.6) Retention in service of Scientific/technical - staff beyond the age of 55 years.

CSIR Circular letter No. 17(96)/76-E.II dated 22.11.1976 (Para 23.5.2) wherein the CSIR has approved the constitution of a Committee consisting of the following for review of cases on the lines it was done for the purpose of completion of probationary period/renewal of contracts etc.

1. Lab/Instt.

Director

of

ChairTnan

the

2. Committee 3.

Member

of Member

the

Ex-

Head of the Division/Project Coordinator/Project Leader

Member

4. candidate.

An

outside

Expert Member

in

the

field

of

the

Since the Committee to retain the scientific & technical staff in service beyond the age of 5.5 year was constituted on the lines of the procedure for completion of probationary period/renewal of contracts etc. and that the system has now been dispensed with, the Director-General, SIR has decided that the retention of scientific/technical staff beyond 55 years, may be approved by Directors of the labs/lnstts. on the basis of a selfassessment report/confidential reports in respect of categories of staff for which they are the appointing authority upto the level of Scientist 'EII'

The cases of Scientist-F may, however, continue to be referred to CSIR for approval of the DGSIR along with the assessment report of the Scientist concerned and recommendation of the Director,

(CSIR Letter No. 7(54)4/56-E.II, dated the 28th June 1982)

(23.5.7) Retention in service beyond 50/55 years of age under FR 56.

While notifying the revised time-schedule for review, it was mentioned in this office letter dated 3-12-85 that the system of reviewing the cases of CSIR employees under FR 56 shall continue as notified vide CSIR Circular letter 17(96)/76-E.III dated 27.1.77 & 72-77; No 7(54)/4/56,E.II dt. 28.6.1982; and No. 8(115)/2/82E.II, dated 23.8.83. In accordance with the aforementioned circular letters, review was required to be made in respect of CSIR staff on their attaining the age of 55 years under FR 56 in all cases irrespective of the category of the post.

Govt. of India issued instructions in 1978 notifying the comprehensive criteria, procedure and guidelines under FR 56, according to which cases of Group-A and Group-B officers who entered service before attaining the age of 35 years are required to be reviewed six months prior to attaining the age of 50 years and in all other cases six months prior to attaining the age of 55 years provided that nothing in this clause shall apply to a Group 'D' employee who entered service on or before 23-7-1966. The instructions for review at the age of 50 years have not been in force in CSIR.

As the procedure of reviewing the cases of CSIR employees was at variance with the provision made under FR 560), it has now been decided with the approval of DGSIR that hereafter review of cases in respect of CSIR employees shall be made in accordance with the provision of FR 560) supplemented by the Govt. of India instructions issued on it from time to time in toto.

Accordingly, the review has to be done in respect of various categories of staff as follows

1.

Six months prior to attaining the age of 50 years in respect of Group 'A' and 'B' officers who entered service before attaining the age of 35 years.

2.

Six months prior to attaining the age of 55 years in respect of all other officers and staff.

Time schedule for review as notified in this office letter No. 7(54)/4/56-E.II, dated 3-1285 will remain unchanged.

In this connection, it is clarified that review has to be done only once either at the age of 50 year or 55 years as the case may be, unless situation warrants review again at any time later. There might be some officers in Groups 'A' & 'B' who had entered service before attaining the age of 35 years and might be already above 50 years but less than 55 years. No review would have been done in these cases until now, as according to the earlier instructions, review was to be done at the age of 55 years in all cases. The cases of all such officers may please be taken up for review immediately and the same completed by 28th February 1986 positively and report sent to this office by 15th March 1986.

In order to follow the schedule for review as per CSIR circular letter dated 3rd December 1985, cases of review due in July to September 1986 may be taken up and completed during January to March 1986 and report sent to CSIR by 15th April 1986. Similarly, cases of review falling due between October and December 1986 may be completed during April to June 1986 and report sent to CSIR Hqrs. by 15th July 1986 and so on.

(CSIR Letter No. 7(54/4)56-E.II, dated the 10th Jan. 1986)

(23.5.8) Retention in service beyond 55 years of age upto age of superanuation.

In accordance with provisions under F.R. 56 the cases of Council servants for retention in service beyond 55 years should be reviewed six months before attaining the age of 55 years with a view to determining their continuance or otherwise in service in public interest. Such proposals in respect of Common Cadre staff are being received in CSIR in piece meal which is not only cumbersome but also time consuming process.

Accordingly, it has been decided that such cases will be reviewed twice a year i.e. in June and December of each year. The persons, who are attaining the age of 55 years upto December will be considered in June of the same calendar year and persons who are attaining the age of 55 years upto June will be considered in December of the previous calendar year.

You are, therefore, requested to ensure that the cases of Officers borne on Common Cadre may be sent twice in a year together with (i) Self-Assessment Report of the work

done by concerned officer (ii) his Special Confidential Report (iii) integrity certificate and (iv) recommendations of the Heads of the Laboratories/Institutes.

CSIR Letter No. 8(115)2/82-E.I, dated the 23rd Aug., 1983)

(23.5.9) Strengthening of Administration - Review. of cases of Council Servants under FR 561Rule 48 of CCS (Pension) Rules. 1972 - Regarding.

Reference: CSIR Letter No - 17(96)/76-EII, dated, 22.11.1976

CSIR Letter No.-7(54)/5/56-EII, dated. 28.6.1982 (Para 23.5.2) CSIR Letter No.-8(115)/2/82-EI, dated. 22.11.1983 (Para 23.5.6)

Reference above noted letters issued by CSIR providing for review of cases of all Council Servants for the purpose of retention in service beyond the age of 55 years with a view to improving the efficiency and strengthening of administrative machinery at all levels. Under F.R./CCS(Pension)Rules, 1972, the council have the powers to consider premature retirement of a Council Servants in public interest before the normal date of retirement on superannuation.

The Rules position in regard to premature retirement is as under

A:

Rule Position under FR 56

(1)

In accordance with the provisions of Fundamental Rule 56G) the appropriate authority has the absolute right to retire, if it is necessary to do so in public interest, any Government employee as follows

(i) If he is in Group A or B service or post and has entered

Government service before attaining the age of 35 years, after he has attained the age of 50 years;

(ii)

In any other case, after he has attained the age of 55 years provided that in case of a Group 'D' official, such action can be taken if he entered service after 23rd July, 1966.

In other words, a Government servant belonging to Group A and B who has entered Government Service after attaining the age of 35 years, and officers belonging to Group C and D can be prematurely retired after they have attained the age of 55 years with the exception of Group D officials, who entered service on or before 23rd July, 1966.

(2)

In addition, a Government servant in Group C service or post who is not governed by any pension rules can also be retired after he has completed thirty years' service, under F.R. 56(1).

(3)

Identical provisions exist in Article 459 of the Civil Service Regulations.

(4)

Provisions also exist in Rules 48 of the C.C.S (Pension) Rules, 1972, for the retirement of a Government employee by giving him three months' notice, if it is necessary to do so in public interest, after-he has completed 30 years of qualifying service for pension, In other words, a Government employee who may belong to Group A, B, C or D can be prematurely retired, irrespective of the age at the appropriate time, after he has completed 30 years of qualifying service.

B Rule 48 of CCS (Pension) Rules.

At any time after a Govt. Servant has completed thirty years' qualifying service (a) (b) he may retire from service; or he may be required by the appointing authority to retire in the public interest"

(Also kindly refer to the provisos given under this Rule.)

In view of the need for removal of corruption, it is again emphasised to review the cases invariably in time for retention in service with the objective of weeding out the Council servants who are inefficient or are of doubtful integrity without taking any lenient or compassionate view either while reviewing their cases for retention or otherwise in service or while writing their Annual Confidential Reports.

It is requested that a statement of the review undertaken by the Labs./Instts. in respect of the Council servants belonging to Group A. B, C & D employees for the period between 1-4-'84 and 31-3-1985 may kindly be sent to the undersigned in the enclosed proforma latest by 31st May 1985. In future, this report should be sent quarterly to this office reaching by 15th of the month following the respective quarter. Accordingly, the first quarter will commence from lst April 1985 and the quarterly report for the period from 1-4-85 to 30-6-85 may kindly be sent by 15th July 1985 in the separate proforma enclosed for the purpose. (CSIR Letter No. 7(54/4)56-E II, dated the 22nd April, 1985)

(23.5.10) Premature retirement Of Central Government servants - Guidelines relating to action whereintegrity of the Government servant is doubtful

A copy of Confidential OM No.25013/30/85-Estt.(A) dated 7/9th August 198.5 received from the Department of personnel & Training is reproduced for your kind information, guidance and necessary action.

The system of reviewing the cases of CSIR employees under FR 56G) shall continue as notified vide CSIR Circular letters No.17(96)/76-E II dated 21.1.77 & 7-277; No.7(54)/4/56-E II dated 28-6-82; and No.8(115)/2/82-EI dated 23-81983. However, the revised time-schedule for review will henceforth be as follows:-

Time Schedule for Review

Quarter in which the CSIR by concerned Officers attained the age of 50/55 years.

Quarter in which the review is to

Report to be sent to

be made.

Jan. to March preceding year With reference to

July to Sep. of the

15th October of the

preceding year

Col. 1

April to June same year with reference to col. 1

Oct. to Dec. of the

15th Jan. of the

preceding year.

July to September same year with reference to col. 1

January to March of the same

15th April of the

year.

Oct. to Dec year with reference to col. 1

April to June of the

15th July of the same

same year

The procedure outlined in the enclosed Confidential OM and the time-schedule for review given on pre-page may kindly be followed strictly.

The matter pertaining to revision of the Review Committee, is found necessary, and constitution of Representation Committees is under consideration and instructions thereon will follow shortly.

It is requested that Review of all those employees who have already attained the age prescribed for Review under FR 560) but the Review has not so far been done as also in respect of those who will be attaining the prescribed age in the first and second quarters of 1986 (January' 1986 - March' 1986 and April' 1986 - June' 1986) may now kindly be taken up immediately and completed by 28th February 1986 positively. Quarter-wise reports of all such cases may be sent to this office by 15th March 1986 ig the enclosed proforma (A).

The cases in which the employees will attain the prescribed age during the quarter July 1986 - September, 1996 are to be reviewed in the quarter January 1986 - March 1986 and report is to be sent to this office by 15th April 1986 Form 'B'. Thereafter, the quarterly reviews may be done as per the above time- schedule.

CSIR letter No.7(54)/4/56-E.II, the dated. 3rd Dec., 1985)

(23.5.11) Retention in service beyond 50155 years of age under FR 56 w Constitution of Review Committees & Representation Committees.

In continuation of this office letter of even number dated 3rd December, 1985 on the above noted subject, It is stated that in term of GOI instructions issued from time to time relating to implementation of FR 560)/Rule 48 of CCS(Pension) Rules, 1972, the DGSIR has been pleased to accord approval to the constitution of Review Committees and Representation Committees as given in Annexure-I.

It is requested that the time-schedule for review contained in this office letter referred to above may kindly be adhered to strictly and the quarterly reports sent to CSIR by the stipulated dates.

(CSIR letter No.7(54/4)/56-E.II, the dated, 19th March, 1986)

Schedule of Review & Representation Committees to be constituted under FR 56 and Rule 48 of the C.C.S. (Pension) Rules.

Name Committee

of

Post Representation Committee

Review

1.

Common Cadre Staff in CSIR Hqrs. & National Labs./lnstts.

i) Group-A Officers (Officers in the scale of Addl. Dir. General Rs. 7" 1 300 and above) Adviser (Final orders will be

1. J.S.(Adm)

1.

2. I.F.A. (Final orders will be

2.

DGSIR)

passed passed by the V.P., CSIR)

by

ii) Group-B Officers (Officers in the scale of Adviser Rs.650-1200 & below) I.F.A. (Final Orders will be

1. Sr.-most Deputy Secretary

1.

2. Dy. Financial Adviser (Final

2.

orders JS(A) passed by DGSIR)

will

be

passed

by

Il. Staff other than Common Cadre Staff. (a) CSIR Hqrs. 1. Group-A

i) D.G. above.

Officers

in

the

Scale CSIR

of

Rs.2250-2750

&

1.

Addl.

2. Adviser (Final orders will be passed by the President, CSIR)

ii) Officers in the scale of DGSIR Rs. 2000-2500 & below upto the level of Rs. Addl. Secretary, DSIR (Final 1100-1600. DGSIR)

1. Addl. D.G.

1.

2. Adviser (Final orders will be

2.

passed orders will be passed by the V.P.,

by

the

the

CSIR)

iii) Officers in the scale of Rs.700-1300 Joint Adviser(PC)

1. Jt. Adviser(ISC)

1.

2. Sr.-most Dy. Secretary. (Final D.F.A. (Final orders will be orders J.S. passed by the DGSIR) (Adm.) will be passed by

2.

the

2. Group-B Jt. Adviser(ISC)

1. Jt. Adviser(TU)

1.

2. Dy. Secy.(C0) (Final orders Dy. Secretary(R&A) (Final will (Adm.) orders will be passed by the be passed by the

2.

J.S.

DGSIR)

Name Committee

of

Post Re'resentation Committee

Review

3. Group- C&D Sr.most Dy.Secy.

1. Dy. Secretary(R&A)

1.

2. Dy. Secy.(CO)(Final orders Dy. F.A.(Final orders will be will (Adm.) passed by the DGSIR.) be passed by the

2.

J.S.

(b)

National Labs/Instts.

1. Group-A

i. Officers in the scale of Rs. 2250-2750 & DGSIR above. Addl.Secretary, DSIR

1. Addl. D.G.

1.

2. Adviser (Final orders will be

2.

passed by the President, DGSIR)

i) Officers in the Scale of Rs.2000-2500

1. Adviser

1. DGSIR 2. Addl.

2. J.S.(A) (Final orders will be D.G. (Final orders will be passed by the DGSIR) the V.P., CSIR)

passed by

ii) Officers in the scale of Rs. 1800-2250

and below 1. Adviser 2. (Adm). (Final orders will be will be passed by the Directors) by the DG, CSIR) passed Admn Officer (Final orders 2. J.S. Sr.-most Scientist in the labs. 1.

2. Group -B Adviser(pc)

1. Sr.most Scientist in the Labs.

1. Joint

2. A.0. (Final order will be Dy.Secretary (Final passed will be passed by the DGSIR)

2. Sr.most

by

Director)

orders

3.Group -C & D
Dy.Secy.

1. A.0.XSG)IAO(Gr.1)

1. Sr.most

2. Sr.F&AO/F&AO (Final orders (Final orders will be will be passed by the Director) by the DGSIR

2. Dy. F.A.

passed

(23.6) Expeditious Disposal of pension cases

(23.6. 1) Expeditious disposal o pension cases - List of Officers expected to retire on Superannuation.
(6.1) The Ministry of Finance Department of Expenditure OM NO.F.

11(3)EV(A)/76 dated 28-2-76, circulated vide CSIR letter No. 1 (11)/76-Pen, dated 7-5-1976 which inter-alia stipulates the various stages/time schedules in extension for the various processes leading to the authorisation and payment of Pension and Gratuity. A scrutiny of a few pension cases revealed that firm cut off dates. prescribed therein for various stages and processes are not being adhered to scrupulously by the Laboratories. As a result thereof there were inordinate delays in finalization of pension cases resulting in hardships to the retiring persons. Not quite infrequently such inordinate delays had been brought to the

notice of the DGSIR, who expressed his deep concern for such unfortunate delays. In this connection your kind attention is invited to our circular letter No. 1 (11-/74-PEN dated 12-9-74 and Rule 56 of the Central Civil Services (Pension) Rules 1972 according to which every Head of the Department is required to furnish to the Audit Officer in January and July each year a list of officers expected to retire on superannuation within the next 12-18 months. Intimation of retirement, other than on superannuation is required to be sent to the Audit Officer as soon as event is known. It has been noticed that such returns are not being received regularly from the laboratories/Institutes. With a view to avoid inordinate delays in finalisation of pension cases and to avoid financial harassment and hardships to retired officers, it has since been decided that in addition to the orders as indicated above, the following instructions should be followed scrupulously :

i.

The responsibility of completing the pension cases as per instructions issued, may be specifically put on designated officers who should ensure that the papers are got completed and submitted within the prescribed period. For this purpose, the Finance and Accounts Officer (who maintains these records in his wing) should, as at present, continue to be responsible for completing the papers in respect of all officers in the Laboratory, and the Administrative Officer, if necessary, through a designated Section Officer, be made responsible in respect of all other staff as these records are kept in the Establishment Wing. Any failure to implement the instructions should be viewed as an adverse reflection on the officers entrusted with the duties.

ii.

To facilitate the preparation and completion of pension papers, verification of service record of all the employees should be completed once in every five years period and certification of the fact got recorded in the service book under officer's attestation. This will obviate the necessity of conducting complete verification of the entire service at the time of retirement of an official. In other words, earlier verifications when done properly and authenticated would be acceptable except for the last quinquennium.

iii.

According to extant orders, returns in respect of employees who are likely to retire within a period of six months, twelve months and two years is required to be submitted to the CSIR twice in a year ( on 15th January and 15th July each year). It has been noticed that such returns are not being received regularly from the laboratories/Institutes. It should be ensured that the return in the enclosed proforma alongwith the related certificates are submitted to CSIR by the stipulated dates. This would enable the CSIR

Headquarters to keep proper watch on the finalization of the relevant cases on the due dates.

iv.

The Finance and Accounts officer and Administrative Officer of the Laboratories/ Institutes should make it certain that preliminary work regarding the preparation of the service books/records, removal of deficiencies, etc. regarding service matters etc. is commenced about two years before the actual date of retirement. A certificate to this effect should be furnished while submitting the return of persons who are likely to retire within two years and showing the progress achieved from month to month. This will pin-point the responsibility of the concerned officials and make them more vigilant.

v.

It should be ensured that all deficiencies are removed and requisite certificate of verification of service are recorded within the prescribed period (sixteen months). The work of completing the actual pension papers should be commenced at least eight months before the retirement of the individual. A certificate as to whether the work of completing the pension papers has been commenced should be recorded while submitting the return of the persons who are to retire within twelve months. Any failure or shortcomings in observing this schedule to complete the work should be suitably explained and reasons, if any, for non- completion of pension papers should invariably be given. Wherever necessary, failure to complete suc papers should be properly investigated and responsibility fixed.

vi.

(vi)

The designated officers for pension cases should ensure that all

pension papers of the persons who are to retire within a period of six months are actually submitted to the CSIR complete in all respects. A certificate to this effect should also be recorded in the statement of persons who are retiring within the next six months. It is requested that the above drill and the time schedule should be meticulously observed so that the issuance of Pension Payment Order and payment of pension etc. on due date is arranged to the retiring persons to avoid any inconvenience and hardship to them.

(CSIR No. 1 (11)/78-PEN dated 1st August 1978)

Name of the Labs./Instts. for the period in respect of employees (bothGazetted & Non Gazetted) due to retire within a period of six months,, twelve months and two years.

SI.NO .Name Designation Dateofbirth Dateof pension Remarks

Present

position

of

the

retirement cases with detailed reasons where

the pension case has not been forwarded to the CSIR six months before the date of retirement.

1 4

2 5

3 6 7

I Retirement during the next 24 months

II. Retirement during the next 12 months

Ill. Retirement during the next 6 months

(23.6.2)

Expeditious cases.

disposal

of

Pens

ion

CSIR, from time to time, has been issuing instructions for expeditious disposal of pension cases. Last such instructions were issued vide circular letter No. 1 (11)/78-pen. dated 1-8-1978. However the scrutiny of pension cases received from the Labs./lnstts. has revealed that al1 formalities are not fulfilled before forwarding pension cases inspite of the instructions and this results in delay in finalising pension cases. To avoid recurrence of such instances and to cut down delays it has been decided that a check-list for verification of Pension- cases may be circulated to all the Labs./Instts. Accordingly a comprehensive check-list is forwarded herewith. This check-list duly verified, completed in all respects and signed by the officers concerned should be sent to CSIR alongwith pension papers in each cases in addition to all other documents.

(CSIR No. 1(11)/80-Pen, dated, 1-2-80.)

CHECK LIST

SI.NO.

Particulars Action Taken

1 3

Name of the Retiree

2.

Date of Birth

3.

Date of first appointment in Council Service.

4.

If Service under Council is not continuous date from which continuous service commenced.

5.

Date and post of first confirmation in Council

6.

Date of Retirement/Death.

7.

In case of death proof in the form of death certificate issued by Municipal Authority, Hospitals, Dispensaries etc., as available should be enclosed with the claim.

8.

Pension Rules By Which Governed

i)

Does a valid option for the Liberalised Pension Rules, 1950 exist ? Option form to be attached with the Pension Case.

ii)

Does a valid option for the New Family Pension Scheme, 1964 exist ? Option form be attached with the pension Case.

iii)

Has the amount of Council's contribution from the CPF Account of the retiree been withdrawn? (To be verified from Provident Fund ledgers and certificate recorded).

9. a)

Verification of Service 'Re annual certificates of verification of entire service with reference to

pay bills and acq. rolls for all periods in the service book should be entered. b) If not, the periods for which the certificate have not been recorded should

be indicated. c) d) Steps taken to verify the " Unverified" portions of service. If it be found impossible to verify the entire period, the Council servant

may be asked to file a written statement vide Rule 67(4)(a) along with recommendation of Director. e) The certificate of five yearly verifications of service records in the Service

Book vide CSIR letter No. 1 (11)/78-PEN dated 1-8-1978 should be recorded. 10. a) b) Foreign Service/deputation Periods of Foreign Service/ Deputation. Have the Pensionary Contributions in respect of periods of foreign service

been recovered? If not specify the periods and the reasons. 11. etc. Military/war/service in Central State

Govt. Deptts./Universities/Autonomous Bodies Or Sponsored Projects/schemes

a. Details of periods of service. b. Nature of service (Military/ War etc.,,) c. Name of the Department. d. Sanction No. and date of CSIR letter conveying approval of the controlling Authority for counting such period of service for pension in the CSIR. e. Details of pensionary liabilities received from the Dept. or paid by the individual giving reference to receipt No. and date and amount 12. Suspension

Was the officer ever under suspension? If so, do orders exist regarding counting of such period(s) for purpose of pension ? If so a copy of said order, should be enclosed. 13. (a) Gross qualifying service (less) Non-qualifying service. (b) Completed six monthly periods.

14. Provisional Payments (a) (b) is. Provisional Pension. Provisional D.C.R.Gratuity. (a) Has the application for pension in Form-5 been enclosed.

(b)

Type of pension applied for (Superannuation, retiring, invalid, Compensation, Voluntary pension on compassionate allowance or pension on absorption in a Corporation.)

16. If the officer has applied for Superannuatibn pension, has he completed the prescribed age ? 17. If the officer has applied for pension other than superannuation. (a) Copies of orders of retirement by the competent authority should be

enclosed. (b) Whether the requisite notice of 3 months given to the retires by the

appropriate authority or by the officer to the Council.

18.If the officer has applied for retiring pension, has he completed the prescribed length of qualifying service? 19. In case of Invalid retirement, the Medical Certificate in Form-23 of CCS (Pension) rules 1972 obtained (to be enclosed). 20. In case of Voluntary Retirement, details of weightage given for the purpose of qualifying service for pension with reference to FR-56(K) should be indicated (to be enclosed.). 21. No Demand Certificate (a) (b) (c) A copy of the order of ''No demand Certificate' should be enclosed. Security Bond in form-9 should be enclosed. The outstanding amounts to be. recovered from D.C.R. Gratuity should be

indicated. 22. Is there a valid Nomination for D.C.R. Gratuity, if so, the same should be enclosed. 23. If no valid nomination exists, the names of the members of the fan-dly to whom the gratuity will be payable in equal shares and their respective relationships to the deceased officer. 24. It may be confirmed where necessary if he had completed 5 years qualifying service or more at the time of his death ? 25. Calculation sheet of qualifying service showing nonqualifying periods also, pension gratuity and family pension including family pension at the enhanced rate duly signed by the Finance and Accounts Officer and Administrative Officer/ Under Secretary, showing the period of tenability to be enclosed.

26. Documents duly Completed to be Forwarded. (a) i) ii) Superannuation: Form Nos. 1 or 2,3,5,6 & 7 prescribed under CCS (Pension) Rules- 1972. Certificates; Non-employment and non-receipt of pensionary benefits from

other source. iii) Specimen signatures, descriptive rolls and joint photographs (to be

attested by the Head of Office) of retirce and his/her wife/ husband. iv) Calculation sheet of qualifying service showing non-qualifying periods,

pension, gratuity and family pension at the enhanced rate duly signed by the Sr.Fin. & Accounts Officer and Administrative Officer/ Under Secretary. (b) Invalid.,

Documents as at 26(1) to (iv) above, as well as Medical certificate in Form- 23; and Administrative sanction to retire the individual on invalid Pension. (c) Retiring Pension

Documents as at 26 (i) to (iv) above, as well as EO attested copy of the application seeking voluntary retirement and an attested copy of OM sanctioning voluntary retirement. (d) (i) (ii) (iii) (iv) Family Pension Form Nos. 12,14 & 1 8 prescribed under CCS (Pension) Rules 1972. Form 112 of Nomination. Form 3. details of Family Certificate of non-re- marriage, non-receipt of pensionary benefits from

any other source and non- employment (v) Descriptive rolls, specimen signatures and Photography duly attested

by the Head of Office (in duplicate) (vi) Death Certificate.

(vii)

Calculation Sheet of qualifying service, family pension including

pension at the enhanced rate and gratuity duly signed by the Sr.F&AO/F&AO and AO/ Under Secretary. Administrative Secretary SR.F&A.OJF&A.0. Officer/Under

(23.6.3) Central Civil Services (Pension) Amendment Rules, 1980.

1. Enclosed is a copy of notification No. 11(6)-EV(A) (PEN)/76 dated 3.3.1980

from the Ministry of Home Affairs, (Department of Personnel and Administrative Reforms). 2. It will be seen from the said Notification that Rule 6, Rule 60, sub-rule (3)

of Rule 65 sub_rule (3) of Rule 74 and Form-6 have been omitted from the Central Civil Services (Pension) Rules 1972. Accordingly as a result the sanction of the Pension sanctioning authority and Form-6 prescribed under Central Civil Services (Pension) Rules, 1972 required to be completed and furnished with such pension cases as stipulated in CSIR circular letter No. 1(11)/77-Pen, dated 12.12.77, are no longer necessary. 3 . It has been decided to adopt the revised procedure regarding sanction of the pension, in modification of CSIR letter No.1(11)/77_Pen dated 12.12.77 and accordingly it is not necessary to put up the Pension papers to sanctioning authority neither it is necessary to submit Form-6 duly filled in, in the light of these orders. 4. While implementing the above decision in the CSIR and its National

Laboratories/Institutes, it has further been decided that the vigilance aspect of the case cannot be overlooked and therefore while forwarding pension case to the CSIR a certificate (in the form enclosed) to the effect that there is no vigilance case/departmental proceedings pending against the retiring person, should invariably be obtained from the Head of the Laboratories/Institutes, and enclosed with the pension papers. (CSIR letter No. 1(11)/80-Pen., the dated, 7th May, 1980) FORM OF CERTIFICATE

CSIR _________

Head

Quarters.________________________________________________________

Pension ______

case

of

Shri/Smt/Dr./Kumari______________________________________________

Designation _________________________________ _____________________________

retiring

on

Certified that no Vigilance/Departmental proceedings is pending against Shri/Smt/Dr/Km._____________________________________________ who se pension case is being forwarded for grant of pension.

(Head of the Labs./Instt./CSIR Hd.Qrs.)

(23.6.4) Sub: Decentralisation of the work relating to Pension Payment Order etc.
1. There have been considerable delays in the payment of pension and

other retirement benefits to the retired government servants in some of the department and to obviate the difficulties in setting pension quickly a number of measures have been taken by the Government and necessary circulars issued in the past. CSIR, in turn, circulated all those instructions among the Labs./Instts. 2. In CSIR the final P.P.0s. (Pension Payment Orders) are being issued by

the CSIR Headquarters. In several cases, it becomes necessary for the CSIR to return the pension papers to the Labs/Instts. for want of complete information etc. This process takes away a considerable length of time. To ensure quicker payment of pension to the retired CSIR employees, the question of authorising the Labs./Instts. to issue final PPOs has been under consideration for some time past. The Governing body at its meeting held on 25-6-1982 has approved, in principle, that the work of issuance of final PPOs may be decentralised.

3 .

The detailed mechanism of decentralisation has further been gone into

and it has been finally decided by the DGSIR to authorise the Labs./lnstts. to issue final PPOs and orders for gratuity etc. to the retired CSIR employees including common cadre staff. 4. The following instructions are issued for guidance and action in the

Labs./Instts. i. The pension papers of all employees (Gazetted as well as (Non-gazetted) will be prepared by Administrative Section under the supervision of Heads of Office and the same will be passed on to the Finance & Accounts Officer/ Sr.Finance & Accounts officer for checking and issuing necessary PPOs/Orders for payment to gratuity, payment of commuted value of pension etc.

ii.

The service record of gazetted officers will be maintained by the Head of Office in the same manner as the records on non-gazetted staff are maintained. Service Book in respect of gazetted officers may also be maintained to simplify the work of preparing pension papers from one single book.

iii. iv.

The system of paying pension through Bank will continue, as at present. In cases where a pensioner of a particular Lab./Instt. desires to draw his pension through another Lab./Instt. of the CSIR, along with the PPOs etc., specimen signatures of the F&AO/Sr. F&AO duly attested by the Director/ Head of the Lab/Instt. from which the pensioner retired (Dy.Secretary, House Keeping unit in case of the CSIR Hqrs.) will also be forwarded.

5.

A quarterly statement in the form being sent separately, may be sent to the

CSIR in respect of the pension cases not settled in time. 6. The specimen forms of registers/records to be@ maintained in this

connection, are being sent separately. 7. Old files in respect of the existing pensioners would be sent to the

respective Labs./Instts. These files would be needed by the Labs./Instts. for issuing PPOs for family pension in respect of old cases where quantum of family pension has not been indicated in the original PPOS. 8. 9. In case of any doubt, clarification should be sought from CSIR. Cases of counting of past service, pro-rata pension and transfer of

pensionary liability, will continue to be referred to CSIR for approval. 10. The PPOs in respect of employees of the CSIR Complex at Delhi will be

issued by F&AO, CSIR Complex Office.

11.

These orders will come into force w.e.f., 1-4-83. The pension cases

(including payment of gratuity & other terminal benefits) of the employees retiring on or after 1-4-83 may be settled at the Labs./nstts. and are not required to be sent to CSIR. (CSIR No.4(1)/83-Pen dated 2-3-83).

(23.6.5) Sub: Decentralisation o Pension Payment Order etc.

the

work

relating

to

Reference CSIR OM No. 4(1)/83-Pen dated 2-3-83 regarding decentralisation of the work relating to Pension Payment Order. A specimen copy each of forms/registers/records, as per details below, to be maintained in the Laboratory-, for compliance: 1. i) ii) iii) (B) i) Forms (A) Superannuation forwarding letter of Pension/Gratuity Pension Payment Order (Both halves). Authority letter for Death-Cum Retirement Gratuity. Family Pension Forwarding letter of Pension/Gratuity

ii) Pension Payment Order (Both halves). iii) Authority letter for Death-Cum-Retirement Gratuity. (C) i) Commutation of Pension Authority letter for Commutation of Pension.

2. Registers i) ii) iii) iv) Register pf Application for Pension & Gratuity. Register of Pension Payment Orders. Gratuity Register Commutation Register.

3. Stamps

i.

Stamp to be affixed on Forin-7 and at the end of Service Book in case of Superannuation/Retiring Pension etc. to be completed under the signatures of F&AO (Pension).

ii.

Stamp to affixed on Form-18 & Service Book in case of Family Pension.

A specimen form of the quarterly statement required to be forwarded to the CSIR, is also enclosed. (CSIR No.4(1)/83-PEN, dt.8-3-83)

(23.6.6) Decentralisation of the work relating to PPOs etc.

1. It has been noticed that certain Laboratories/Institutes have circulated to
all the Labs./lnstts. the specimen signatures of the Finance and Accounts Officer/ Sr.Finance & Accounts Officers who have been authorised by the Director of the Institute to sign and issue Pension Payment Orders in respect of Council servants retiring from their respective Laboratories on or after 1-4-83. In this connection, attention is invited to para 4(iv) of the OM of even number dated 2-3-83 wherein detailed procedure with regard to issue and transfer of Pension Payment Orders etc., have been laid down. In terms of para 4(iv), when the pensioner opts to draw pension from the Laboratory/ Institute other than the one from which he retires, only specimen signatures of the Finance & Accounts Officer/ Sr. Finance & Accounts officer, duly are from attested required where by the the to Director/ be opts Head to of to draw the the his Laboratory/Instts. Laboratory/Institute forwarded

pensioner

pension. There is no provision to circulate specimen signatures of the finance and Accounts Officer./Sr. Finance and Accounts Officer amongst all the National Labs./Instts. as some Laboratories/Institutes are doing presently.

2. It has also been observed that certain Labs./Instts. have also authorised
the Section Officer (Finance and Accounts) to sign the Pension Payment Orders in the absence of Finance & Accounts Officer/Sr. Finance and Accounts Officer. It is made clear to all the Laboratories/Institutes that only Finance and Accounts Officer/Sr. Finance & Accounts Officer are authorised to sign the Pension Payment Order and no further delegation is to be done without the prior approval of the C.S.I.R.

3. It may kindly be ensured that the instructions issued by this office on the subject are scrupulously followed. (CSIR No.4(1)/83-PEN, dated, 15-9-83).

(23.6.7) Joint Secretary (Admn.)/Financial Adviser, as in the enclosed schedule, have taken certain decision to streamline the system for payment of last dues, leave encashment, pension, DCRG, & G.P.F. in respect of the retiring employees at CSIR Hqrs. and ensure timely disposal of pension papers at various levels so that the aforesaid dues are paid to the retiring employees on the date of their superannuation. In cases in which superannuation date falls on a Sunday/Saturday/Holiday, then said dues shall become payable only on the day following the date of superannuation.
All concerned at CSIR Hqrs. are requested to take a note of the said instructions for compliance. (CSIR letter No. 1(12)/87-Pen., the dated, 3rd Feb. 1987)

(23.6.8) Sub: Pension Payment Order (PPO) in respect of Pensioners who have opted for voluntaryretirementendorsement of Family Pension Details.
In supersession of all orders on the above subject, EFA , CSIR has been pleased to decide that henceforth the Pension Payment order on voluntary retirement shall also have the family pension endorsement as is done in the case of PPOs relating to superannuation pension. (CSIR Letter No. 1(7)/77-Finance dated 21st Au.9. 199 l.)

(23.7) Voluntary Retirement

(23.7.1) Voluntary retirement - waiving of three months notice period.

In a case taken up with the Ministry of Finance for waiving of the requirement of three months notice period for voluntary retirement, they have drawn our attention to the Ministry of Home Affairs (Deptt. of Personnel & Administrative Reforms) Notification No.31/3/80-Pension Unit dated the 5th March,81 (Copy not printed) according to which the Appointing Authority is competent to relax the requirement of three months notice if it is satisfied that curtailment of notice

period will not cause any administrative inconvenience. This will, however, be on the condition that the Govt. servant shall not apply for commutation of a part of pension before the expiry of the period of notice of three months. You are, therefore, requested to dispose off such cases, in future, in the light of the above orders at your end. The cases where the Directors/Heads of National Labs./lnstts. are not the Appointing Authority, may continue to be referred to the CSIR. These instructions supersedes CSIR orders contained in its letter No.7(33)12/64-E-II dated 19-7-80. (CSIR letter No.5(3)/81 -E-II, dated 17th Oct. 1981) Annexure GUIDELINES FOR PROCESSING REQUESTS FOR WITHDRAWAL OF NOTICE OF VOLUNTARY RETIREMENT BY CSIR EMPLOYEES. The following provisions exist in the CCS (Pension) Rules, 1972 whereby an employee of CSIR can see voluntary retirement by giving three months notice. 1. Rule 48 of CCS (Pension) Rules applies to cases where CSIR Employees have already completed 30 years qualifying service; 2. Rule No.48 (A) as (Pension) Rules applies to CSIR employees who have completed 20 years of qualifying service; The above Rules also provide that a Government/ Council Servant who has elected the above Rule and has given the necessary intimation to that effect to the Appointing Authority shall be precluded from withdrawing his request subsequently except with the specific approval of such authorities. In order to bring uniformity in approach to such type of cases the following Guidelines are laid down for consideration by the Appointing Authority (1) Request for withdrawal of notice shall in no case be accepted if it is

received after the expiry of the notice period or the intended date of voluntary retirement; (2) Request for withdrawal of notice of voluntary retirement if made within

the intended date of retirement will not normally be accepted', a. b. Where the vacancy to be caused by voluntary retirement of the employee has already been filled up; In case where orders to fill up the vacancy to be caused on such retirement on regular basis have already been issued; and the post has been advertised.

c.

In cases where the service records of an employee who has sought voluntary retirement does not justify for his further retention in CSIR service.

d. e.

In cases where the voluntary retirement has been sought without specifying any reason. In all cases where there is no material change in the circumstances which have been specifically mentioned in the notice.

(3)

Except in the cases mentioned above, the Appointing Authority may consider withdrawal of notice for voluntary retirement in all other cases on merits.

(23.8) Payment of Pension through branches of the State Bank of India.

(23.8.1) The arrangement has since been finalised with the State Bank of India, to make payment of pensions to CSIR pensioners through its branches located all over the country, from the month of October, 1977 (pension for September, 1977 payable on 1st October, 1977). The salient features of this Scheme are briefly as under:i. The existing CSIR pensioners desirous of drawing their pensions from the branches their ii. of the Bank will in apply to the the Accounts Officer of the Laboratory/Institute/CSIR Headquarters from whom they are drawing pensions prescribed form.

The pensioners opting to draw pension through Bank shall specify the name of the Branch and open a Saving or Current Account in that branch in his own name and furnish necessary particulars in the application form.

iii.

No Bill will be required to be submitted by the pensioner for drawing pension at the &paying branch. The pension will be paid by the paying branch, after deduction of Income Tax, if any, payable, by credit to the sole savings or current account of the pensioner with the paying branch. Pensioners will not be paid in cash or through a "Joint" or "Either

or Saving" account. The paying branch will credit the pension account with the net amount of pension payable for a month on the first working day of the following month, if in exceptional cases, the pension payment could not be credited on the first working day, it shall be credited as soon, Thereafter as possibile, and in any case not later then 7th of the month following iv. the month for which Pension is due.

The following certificates are required to be furnished by the pensioners opting to avail of this facility to the branches of the State Bank of India.

Certificates to he Furnished by the Pensioners

a. Life Certificate :-The pensioner would be required to furnish a Life

Certificate once a year in the month of November in the prescribed form. An Officer of State Bank of India dealing with such pension payments is authorised to give life certificates for this purpose.

b. Non-Employment Certificate :- The pensioner is also required to furnish

once in every six months (In May and November) a certificate of nonemployment under the Central or a state Government or under a Government undertaking or Corporation or under an Autonomous Body or a Local Fund.

Retired Class-I Officers are also required to furnish a declaration about acceptance/non-acceptance of commercial employment within two years from the date of their retirement and also about acceptance/nonacceptance of any employment under any Government outside India. The non-employment certificate, including such declaration wherever applicable, is to be furnished in the prescribed form. c. In cases where the commercial employment or any employment under a Government outside India has been accepted (within two years from the date of retirement) without obtaining CSIR's approval, the paying branch will seek orders from the concerned Accounts Officer before making further pension payments.

d. In cases in which non-employment certificate is not furnished because of

re-employment, the pensioner will be required to indicate the particulars of his re-employment.

In case of re-employment under the Central or a state Government. or under a Government Undertaking or Corporation, or an autonomous body or a local Fund, the payment should be limited to the basic pension and relief sanctioned from time to time is not to be paid in such cases.

e. Non-marriage/Re-marriage

Certificate:

In the case of Family Pensions, a certificate of non- marriage/re-marriage is also required to be furnished by the recipient, once in every six months(in May and November), in the prescribed form. (v) Every pensioner will be required to give an undertaking to the State Bank

of India authorising it to recover/adjust any amount of over-payment etc. 2. In case you feel interested in availing of this facility of drawing your pension through the branches of the State Bank of India instead of drawing it through this office, it is requested that the enclosed Option Form (IN DUPLICATE) may please be filled in and furnished to this office along with the Pension Payment Order (Pensiofier's half) for further action. (CSIR letter CSIR/Pen-Case/, dated, Sept, 1977)

(28) TA/DA/Honorarium

(28.1) Transfer TA

(28.1.1) Transfer T.A., joining time and joining time pay temporary Council Servants.

The question regarding the admissibility of Transfer T.A., joining time and joining time pay to temporary Council servants on their appointment to the same or higher posts in any of the National Laboratories/Central Office as a result of public advertisement and recommendations of the Selection Committees/Competitive Test has been under consideration of the Council for some time past.

After a careful consideration of the problem and in consultation with the Financial Adviser to the CSIR, it has now been decided that on the analogy of Government of India decision No. (7) below F.R. 105, such temporary Council Servants who have rendered three years' service and would have been eligible for being declared quasi-permanent, had this scheme been adopted in the CSIR, would be entitled to Transfer T.A., joining time and joining time pay, on their appointment to posts in the National Labs/Central Office either on the results of competitive examination, which is open to both Council servants and others or after an interview for appointment to such posts. The cases of such temporary Council servants not satisfying the above condition of eligibility will however, continue to be governed by Govt. of India decision No. 1 (b) below S.R. 114. (CSIR Letter No: 16(43)/63-EI, dated: 27th July, 1963.)

(28.1.2) Sub: Admissibility of Transfer T.A., Joining time and Joining time Pay.

Reference this office O.M. of even number dated 27th July, 1963, on the subject cited above. It has been decided in consultation with the Financial Adviser to CSIR that such of the officers of the CSIR, who have been appointed on contract for six years. may. on completion of three years service, be entitled to the benefits of Transfer T.A., Joining time and Joining time Pay, as admissible under the rules on their appointment to posts in the National Labs./lnstts./Central Office either on the results of competitive examination, which is open to both Council Servants as well as open market candidates, or on the basis of an interview by a duly constituted Selection Committee for appointment to such Posts.

These orders will take effect from the date of issue of this letter and the past cases, which had already been decided, will not be re-opened.

(CSIR Letter No: 16(43)/63-E.I. dated: 27th May, 1972.)

(28.2)

TA for appearing in departmental test etc.

(28.2.1) Sub:

Clarification in respect of T.A. to the departmental candidates for appearing for written testsetc.

Instances have come to the notice of this office, where T.A. limited to 2nd class Rail fare (both ways) is being paid to the departmental candidates who appear for "written test'9 or proficiency tests for appointment to the various administrative posts in the Council of Scientific and Industrial Research. In this connection this office circular letter No.3681-12/69-PL dated 12.6.70 may please be referred. It is clarified that no T.A. is permissible to the departmental candidates for appearing in the various examinations conducted by Central office or Laboratories/Institutes which are not considered obligatory examinations for the purpose of payment of T.A. as provided in SR 130. Past cases, if any, may not be re-opened with the issue this circular.

(CSIR Letter No: 11(3) 1-11/69-PL, dated:2nd, Sept., 1970.)

(28.2.2) Sub: Clarification in respect of T.A. to the departmental candidates for appearing for written tests etc.

In continuation of this office circular letter of even number dated 2.9.70 on the above subject, it is stated that the candidates appearing for written tests/proficiency speed tests etc. for the various administrative posts in the Council of Scientific & Industrial Research are not eligible for payment of any T.A. This is also applicable to the departmental candidates appearing in such examinations/tests. Since no examination in the Council of Scientific & Industrial Research is obligatory and the departmental candidates are at liberty to appear in the exams as many times as they like, the provisions of SR 130 do not apply in Council of Scientific & Industrial Research examinations/tests. This may kindly be strictly followed.

(CSIR Letter No: 3(3)/-11/69-PL, dated: 17th November,7O.)

(28.2.3) Sub: Payment of TA to candidates appearing for competitive Test for recruitment to Section Officers limited to eligible departmental candidates.

The Council is holding a competitive test for the recruitment of Section Officers (Limited to eligible departmental candidates only) on 14th & 15th July, 1973, In various centres in India. The Council have been receiving queries from the intending candidates as to whether or not they are entitled to receive TA for Uridertaking Journey for appearing inthe examination at their allotted centres.The matter was referred to the Financial Adviser to CSIR for advice. The FA to CSIR has stated that SR 130 regulating grant of TA to candidates appearing in the departmental examinations is applicable to departmental examinations of obligatory nature. Since the examination for the recruitment of section officers against quota limited to eligible departmental candidates is not an obligatory but a competitive examination, the provisions of SR 130 is not attracted in this particular case for grant of TA and as such no TA is admissible to the intending candidates for the above Section Officer's examination.

(CSIR Letter No: 3(6)/72-PL, dated: 19th June, 1973.)

(28.2.4) Sub: Payment of T.A. to candidates either calledfor interview orfor personal discussion with the Selection Committee.

According to existing rules, candidates called for interview are paid new second class rail fare both ways only, whereas those who are called for personal discussion with the Selection Committee are paid T.A. as on tour (without D.A.). Keepina in view the orders of the Ministry of Finance that Government servants of all grades are entitled to reimbursement of reservation charges for a scat (for day journeys) and sleeper berth (for night journeys) in addition to the fare of new second class, it has been decided that the departmental candidates called for interview may also be treated as on tour (Without D.A.).

(CSIR Letter No: 1/Misc./75-PL, dated: 26th July, 1975.)

(28.2.5) Sub: Payment of T.A. to candidates either called for interview or for personal discussion with the Selection Committee.

In amplification of this Office letter No. 1 (Misc.)/75-PJ. dated 26/7/75, on the above subject. It is stated that the intention to treat the departmental candidates called for interview as on tour (without D.A.) is that they may be able to get reimbursement of reservation charges for a seat in addition to the fare of new second class. This will be applicable in the case of candidates who are called for interview against advertised posts only. Candidates called for interview or for personal discussion with Departmental Promotion Committee or an Expert Committee for assessment of merit and entitled to travel by I st class will continue to be paid T.A. as admissible under normal rules as on tour (without D.A.) if they travel by entitled class. Such persons if travelling by new second class, will however, get reimbursement of reservation/sleeper charges if actually paid, in addition to the fare of New Second Class.

(CSIR Letter No: 1 (Misc.)/75-PL., dated: 14th Aug., 1975.)

(28.3)

TA to Committee Members

(28.3.1) The Director-General, Scientific & Industrial Research has been pleased to decide that the members
of the standing committee for emeritus scientists and Advisory Committe for SSB Prizes for science and technology may be granted travelling allowance and honorarium for the days on which they on being requested to do so. actually attend the place to which they have been invited as under:I.Standing Committee for Selection of Emeritus Scientists: i. Non-Official members: (a) (b) Travelling allowance as admissible to Grade-1 Officers. Honorarium at the rate of Rs.75/- (Rupees Seventy Five) only per day for the days on which the non-official member on being

requested to do so, actually attends the place at which he had been invited by the Council to be present. No other allowances will be admissible for the days of meetings. (c) Daily allowance at highest rates admissible to Grade-I Officers will be allowed to the members not ordinarily resident at the place at which they may be invited for the days on which they may be required to stay at that place and on which honorarium as at (b) above will not be due. (d) In view of the honorarium payable to them, local members will not be eligible for any conveyance or use of official transport. ii. Government Employees: Central and state Government employees and Council's employees on deputation with Central/State Governments, on their appointments as members of committee set up by the Council shall be paid travelling allowance and daily allowance in accordance with the Rules of the Council for its employees. For the days on which they, on being requested to do so, actually attend, the place at which they have been invited by the Council to be present, they shall be entitled in addition, to honorarium at the rate of Rs.401- (Rupees Forty) only per day. II. Advisory Committee for S.S.B. Prizes for- Science & Technology: i. Non-Official Members: (a) (b,) Travelling allowance as admissible to Grade-I officers. Honorarium at the rate of Rs.40/- (Rupees Forty) only per day for the days on which the non-official members on being requested to do so, actually attends the place at which he had been invited by the Council to be present. No other allowances will be admissible for the days of meetings, (a) Daily allowance at highest rates admissible to Grade-I Officers will be allowed to the Members not ordinarily resident at the place at which they may be invited for the days on which they may be required to stay at that place and on which honorarium as at (b) above will not be due. (b) In view of the honorarium payable to them, local members will not be eligible for any conveyance or use of official transport.

These orders will take effect from the date of issue of these orders.

(,CSIR Letter No: 102(1)/78-EMR-II., Dated: 8th May, 1978.)

(28.3.2) Sub: Payment of TA/DA and honorarium to the nonofficial and official members of the Standing Committee for selection of Emeritius Scientists and Advisory Committee for SSB Prizes for Science and Technology.

Reference this office memo of even No. dated 8th May '78 on the subject mentioned above. The Director General CSIR has been pleased to decide that the non-official members of the Standing Committee for selection of Emeritus Scientists as well as of Advisory Committee for SSB prizes for Science and Technology shall be paid honorarium at a uniform rate @Rs.75/- per day on the day they actually attend the meeting. The DG, SIR has further been pleased to decide that the official members (CSIR Experts) of the Advisory Committee for SSB Prizes for Science and Technology shall be paid honorarium @Rs.40/- per day on the days they actually attend the meeting on the same conditions as are applicable to the official members of the Standing Committee for selection of Emeritus Scientists. 2. These orders will take effect retrospectively from 8th May ' 1978. (CSIR Letter No: 102(1)/78-EMR-11, dated: 6/9/78.)

(28.3.3) Sub: Ban on air travel by non-entitled officers Review o question relating to applicabilityof the ban on non-officials.

Attention is invited to the Ministry of Finance, Department of Expenditure O.M. No.F. 1924/7/82-E.IV dated 8th June 1982 and 8th Oct., 1982 circulated vide CSIR Circular No. 4(212)/Bud./80 dated 7th July 1982 and 31(41)/81 -E. dated 3rd Nov., 1982 on the subject mentioned above, wherein decision was communicated that Secretary of the Ministry/Department concerned (DGSIR in case of CSIR) is empowered to approve air travel in respect of following categories of non-official members appointed on commissions. committees, subcommittee and panel, as consultant. Advisers etc., inconnection with the work of the Government/CSIR.

a)

Retired Govt. servants who before their retirement were entitled to travel by air on official duty.

b)

Salaried employees of Universities, Institutes, autonomous bodies, etc. who are entitled to travel by air under the rules applicable to them in their own organisations.

c) 2.

Private individuals, who are reputed experts in their own discipline. References have been received from the Directors/Heads of the Labs./lnstts. for delegating these powers to the Directors in view of the difficulties faced by them in obtaining prior approval of DGSIR for allowing air travel in respect of experts nominated to serve as Member/Chairman on the Executive Committee, Research Advisory Council and Selection Committees constituted by the Labs./lnstts.

3.

With the concurrence of Member (Finance), DGSIR has been pleased to decide that the air-travel in respect of the categories referred to in (a) & (b) in Para. 1 may be approved by the Directors/Heads of the National Labs./Instts., as a Special Case. However, cases in respect of category (c) in Para. 1 above will continue to be referred to CSIR for obtaining approval of DGSIR as provided for in the orders issued by the Ministry of Finance.

4.

These orders will take effect from the date of issue but pending cases if any, may also be regulated under the Provisions of these orders.

(CSIR Letter No: 2(1)/83-Finance., dated: 16th March, 83.)

(28.3.4) Sub: Payment of Honorarium allowances Official membersof the Selection Committees appointed by CSIR.

and conveyance to Official/NonCommittee/Expert

The question of grant of conveyance charges to the local members of Selection/Expert committees for Class 1 and equivalent Post, in addition to the honorarium was under consideration. It has been decided with the concurrence of the Finance that non-official local members of the Selection/Expert Committees, will, in addition to the honorarium also be entitled to Car/Taxi/Scooter allowance as admissible to Grade 1 officers of the Central Government from their residence to place of duty and back limited to Rs.301per day, provided no official conveyance is used for the purpose.

(CSIR Letter No: 1 (Misc)/69-PL Pt.'B', dated: 20th Sept., 84.)

(28.3.5) Rules Regarding Travelling allowance/honorarium admissible to the members of the Council Of Scientific & Industrial Research Selection Committees:
Non-Officials:i. ii. Travelling allowance as admissible to Grade-1 Officers. Honorarium at the rate of Rs.90/(Rupees Ninety Only) per day for the

days on which the member on being requested to do so, actually attend the place at which he had been invited by the Council to be present. No other allowances will be admissible for these days. iii. Daily allowance at highest rates admissible to Grade-1 Officers will be allowed to the members not ordinarily resident at the place to which they may be invited for the days on which they may be required to stay at that place and on which honorarium as at (ii) above will not be due. iv. In view of the honorarium payable to them, local members will not be eligible for any conveyance charges or use of official transport. Officials: Members of Selection Committees who are in Council's service shall be eligible to draw travelling allowance and daily allowance as admissible under the Council's rules. Council's servants on deputation on foreign service to statutorylQuasi-

Government bodies etc. Council's servants who are on foreign service to statutory/quasi-Government bodies when appointed as members of Selection Committees set up by the Council shall be treated as non-officials for the purpose of grant of honorarium which may be paid to them in accordance with the provisions of sub-paragraphs (a) (ii) above. For travelling allowance and daily allowance etc., they will, however, be governed by the provisions of sub-paragraph (e) below. Government Employees: Central and State Government employees and Council's employees on deputation with Central/State Governments, on their appointments as members of Selection Committee set up by the Council shall be paid travelling allowance and daily allowance in accordance with the Rules of the Council for its

employees. For the days on which they, on being requested to do so, actually attend, the place at which they have been invited by the Council to be present, they shall be entitled in addition, to honorarium at the rate of Rs.60/- (Rupees Sixty only)Employees of I.C.A.R./I.C.M.R.11Jniversities of Commercial/Industrial Undertakings or of Statutory bodies controlled or financed by the Central Government or a State Government.When appointed as members of Selection Committee set up by the Council, they shall be entitled to the following terms:i. Travelling allowance and daily allowance, where admissible, will be regulated under the rules of the parent employer. For admitting the claims of travelling and daily allowances of such members, a certificate from the Accounts Officer (or other concerned officer) of the Commercial/Industrial Undertaking etc., would be sufficient and the Council Will not be required to exercise any scrutiny regarding the correctness of the claim(s). ii. Honorarium at the rate of Rs.901-(Rupees Ninety only) per day for the days on which the member on being requested to do so, actually attends the place at which he has been invited by the Council to be present. No other allowance will be admissible for these days. iii. Daily allowance at the rates admissible under the rules of the parent employer will be allowed to members not ordinarily resident at the place at which they may be invited to be present for the days on which they may be required to stay at that place on which honorarium as at (ii) above will not be due. NOTES i. Members of the categories (d) and (e) above invited by the Council while on leave (regular or casual) to assist them will be entitled to T.A.1D.A. and honorarium at the rates mentioned above as if they assisted a selection committee while on duty. ii. Members are requested not to take T.A. advance from their

departments for the journeys for attending the Council's selection committee as the T.A. and Honorarium admissible under the rules are payable by the C.S.I.R direct to them by means of cheques/Demand Drafts drawn in their favour. iii. The Director-General, Council of Scientific & Industrial Research can permit in exceptional circumstances persons appointed as members, to travel by air. He can also permit non-official members to travel by A.C.C. The payment of T.A. etc. in these cases shall also be regulated in

accordance with the orders issued for similar payments by the Government of India from time to time. iv. The rates of Honorarium and T.A./D.A. in these rules shall be subject to corresponding revision as and when it is made in similar rules framed by the Government of India for the employment of Advisors appointed by the Union Public Service Commission.

(28.3.6) Sub: Revision of rates members of committees etc.

of

DA

for

non-official

I am directed to enclose a copy of O.M. No. 19020/1/84-E.IV dated 23rd June 1986 (Not Printed) wherein the Government of India have revised the rates of Daily allowance and conveyance allowance for non-official members appointed on various types of committees/commissions. The following rates will be applicable for non-official members of various committees, such as RAC, EC etc. constituted by CSIR:

Classification of cities

Daily Allowance (for outstation non-official members)

'A' Class Cities 'B' Class Cities ' C' Class Cities

At a rate of Rs. 1501- per day if the member stays in a hotel and Rs. 1 001-per day if the member does not stay in a hotel, irrespective of the classification of the city.

Conveyance Allowance (for local non-official members)

Actual conveyance hirecharges subject to a ceiling ofRs.50/- per day, irrespective ofthe classification of the city.

The decision whether any committee is of high-powered nature, the nonofficial members of which are entitled to higher rates of DA/Conveyance Allowance, will be taken by the DGSIR.

(CSIR Letter No:31(41)18 I-G, dated:2nd Sept., 1986.)

(28.3.7) Payment of Honorarium to the members of the Selection/Expert Committees appointed by the C.S.LR.
The question regarding the payment of honorarium to official and nonofficial members of the Selection/Expert Committees for class Ill posts has been under consideration of the Council for some time past. The DGSIR has now been pleased to decide that honorarium of Rs. 40/- and Rs. 75/- per day will be paid to official and non-official members nominated to serve on the Selection Committees for selection of staff to non-gazetted class III posts under the C.S.I.R.

All other clauses of the annexure sent under cover of this office letter of even number dated 16.9.1969 will also be applicable

(CSIR letter No. 1 (Misc)/69-PL.Pt.B., dated, the 28th April, 1982)

(28.3.8) Reference this office letters No. I(Misc.)/69-PL-Pt.B dated 30.10.1981 & 9.12.1981 on the above subject. It has now been decided in consultation with Financial Adviser to CSIR that Honorarium of Rs.90/and Rs. 60/- will also be payable respectively to non-official and Official Members nominated on Selection/Expert Committees for Group 'B' posts. It has also been decided to allow D.A. even on the days when Honorarium is paid in the case of Non-official & Official Members of all Selection/Assessment Committees.

All the other clauses to the 'ANNEXURE' to CSIR letter No. I (Misc.)/69-PL dated 16.9.1969 will remain unaltered.

GCSIR letter No.2(Misc.)/79 -PL, dated, the 26th Feb., 1987)

(28.3.9) The question of revision of rates of payment of honorarium to non-official and official members of the Selection Committees has been under consideration.

It has now been decided in consultation with F.A., CSIR that nonofficial/official experts invited as members of the Selection/Expert Committees for Group 'A' and 'B' grades may be paid honorarium @ Rs.150/- and Rs. 100/respectively instead of Rs.90/- and Rs.60/-.

'This will come into force from the date of issue of these orders. (CSIR letter No.2(Misc.)/79-PL, dated, the 25th June, 1987)

(28.3.10) In continuation of this office letter of even number dated 25th June, 1987, it has been decided in cotisultationwith F.A., CSIR that non-official and official experts invited as membres of the Selection/Expert Committee for Group- C posts may be paid honorarium @ Rs. 120/- and @ Rs. 70/- respectively instead of Rs. 75/- and Rs. 40/-.

These revised rates will come into force w.e.f. 1st August, 1988.

(CSIR letter No.2 (Misc.)/79-PL, dated, the 7th Sep., 1988)

(28.3.11) Clarification regarding payment to official/non-official members for Committees.

of honorarium various

Official Members are those who are Central/State Govts. Employees and NonOfficial Members are those who are employees of Various Universities, IITS, and other organisations such as Corporations, Govt. Undertakings etc. CSIR Employees are internal members and are governed by the CSIR Rules and are not to any honorarium for participation in the Selection/other Committees conducted by the CSIR and its National Laboratories/Institutes.

(CSIR D.O. No.6/19/84-EMR.l., dated, the 8th March, 1988)

(28.3.13) Sub: Payment of honorarium selection/export Committees

to members

Non-official members who attend the meeting of the Screening Committee are also entitled to the payment of honorarium at the prescribed rates as applicable to the members of Selection/Assessment Committee.

(CSIR letter No.2(Misc.)/88-R&A, dated, the 1 Ith November., 1988)

(28.3.13)Rates of Honorarium ayable to external members of Search /Selectionl Assessment/ Promotion Committees.

'T'he question of revision of rates of honorarium to be paid to Official and non-Official members on various Search/Selection/Assessment/Promotion Committees had been under consideration for quite some time.

The Governing Body in its 133rd meeting held on 12.1.1994 has now approved that the honorarium should be paid to external members for attending meetings of various Search/ Selection/ Assessment/ Promotion Committees. as per rates shown below

For Members

Official For NonOfficial

Members

carrying

a) For Rs.250/-

Group "A" Rs.500/-

posts

i.e.

posts

pay scale of Rs.2200-4000 and above

for

b) Rs. 1251-

For

Groups Rs.2501-

"B,

and

D"

posts

i.e.

posts carrying pay scale lower than Rs. 2200-4000.

The above rates of Honorarium will be effective from 1.4.1994.

Accordingly, CSIR letters of even number dated 25.6.1987 and 7.9.1988 as well as letter No. 6/19192/EMR -I dated 9.3.1992 stand superseded.

(CSIR letter No.2(Misc.)/79-PL, dated, the 22nd March, 1994)

(28.4)

TA for Sponsored Project

(28.4.1) Sub: Air-travel by non-entitled category in respect of Journey undertaken on account of consultancyand sponsored project work.

The guidelines for "Consultancy" and "Sponsored research" approved by the Governing Body of the CSIR Interalia provide that the expenditure on travel, boarding and lodging of the staff deputed for consultancy work/sponsored research projects be borne by the party concerned according to the status of the staff and the requirement of the situation. The guidelines for consultancy also provide that whenever necessary, the Director may permit air travel to any scientist/staff working on a consultancy service, the expenditure being borne by the party concerned. The question of air-travel by non-entitled category of staff in respect of journey undertaken on account of consultancy and sponsored project work has been reconsidered in view of the economy instructions issued by the Govt. of India, Ministry of Finance, Deptt. of Expenditure OM No.F 7 (18) - E (Coord)179 dated the 7th Sept., 1979 and circulated by CSIR Vide OM No.4(18 1)-Bud/74 dated 19th Sept., 1979 which provides for a total ban on air-travel to nonentitled categories. It has been decided that: (a) the charges are to be borne by the party concerned. Therefore, for consultancy work for private parties, there is no objection to air travel provided the party is prepared to pay for it. (b) in the case of government consultancy work, this may not be allowed unless the Department concerned specifically requests for it, in which case they take responsibility for paying for air travel.The above conditions will also be applicable in case of Sponsored research Projects.

(CSIR Letter No: 1 1/26/79-L (Part File), dated 22/12/1979.)

(28.4.2) Sub:Payment of TA/DA to staff deputed for work connected with sponsored research Projects/consultancy assignment.
Please refer to this office letter of even number dated 1st January, 1982 on the above subject. The DA rates specified for the staff deputed for sponsored research/consultancy projects prescribed there in were higher than those payable to such staff otherwise. Also then Airtravel could be permitted by the Director in the interest and expediency for such work. The Governing Body of CSIR in its 109th meeting held on 8th August, 1986 reviewed the question of payment of TA/DA to scientists deputed for work related to sponsored research/consultancy projects. It has been decided as follows:-

i)

All employees of the same status should be treated equally in the matter of TA/DA, irrespective of the source of the funds. Thus, TA/DA at CSIR rates only shall apply.

ii) Sponsor's hospitality, where available, may be accepted by the employees at their discretion subject to the DA being limited to 25% in the event of both boarding and lodging being provided free, or 25% if only either boarding or lodging is provided free. iii) Air-travel may be allowed by the Director on functional basis in the case of sponsored protects and consultancy assignments. The extant guidelines may kindly be treated as amended to this effect. These directions for payments of TA/DA become applicable with effect from 1st November, 1986.TA/DA become applicable with effect from 1st November, 1986.

(CSIR Letter No: 11/67/77.L.11, Dated:7/10/1986.)

(28.4.3) Sub: Grant of Air Travel

The question regarding grant of air travel in respect of the officers borne on sponsored project financed by Government Departments has been under consideration of the CSIR for some time past. The DGSIR in consultation with Finance has been pleased to empower the Director/Head of National Labs./Instts. To sanction air travel in the case of Sponsored Project financed by the Govt. Departments provided the sponsoring authority has no objection and funds are provided by them for the said purpose.

(CSIR Letter No: 14(25)/84-E.11, dated:2nd Jan., 1987.)

(28.5) Sitting Fee/Honorarium

(28.5.1) CSIR Review Committee : Implementation of the decisions of the Society (Item No.6) regarding Payment of Sitting Fee of Rs. 1000/- per meeting to Non-CSIR members of Research Councils.

The Governing Body of CSIR in its 116th meeting held on 14.3.1988 has approved payment of Sitting Fee of Rs. 1000/- per meeting to the non-CSIR members of the Research Councils. This would be applicable from the date of constitution of the Research Councils i.e. 1st July, 1988. (CSIR letter No. 8(1)/88-CTE, dated, the 14th July, 1988)

(28.5.2) CSIR Review Committee : Implementation of the decisions of the Society (Item No.6) regarding Payment of Sitting Fee of Rs. 10001- per meeting to Non-CSIR members of Research Councils.

In this office letter of even number dated 14.7.1988, the date of constitution of Research Councils was inadvertently mentioned as 1st July, 1988 instead of 1st April, 1988. It is requested that necessary correction may please be made in this regard. Accordingly, the payment of sitting fee of Rs.1000/- per meeting to the NonCSIR members of the Research Councils will be applicable from 1st. April, 1988 (and not from 1st July, 1988). (CSIR letter No.8(1)/88-CTE, dated, the 9th Aug., 1988)

(28.5.3) CSIR Review Committee: Implementation of the decisions on payment of sitting fee of Rs. 1000/- per meeting to Non-CSIR members of RCs.

It has been brought to our notice that a few Laboratories/Institutes have made payment of sitting fee of Rs. 1 000/- to non-CSIR members of RCs on their attending the meetings of sub-Group of R.C. In this connection, it may be stated that in pursuance of the approval accorded by the Governing Body at its meeting held on 14.3.1988, necessary instructions were issued to all Laboratories/Institutes vide this office circular letter No.8(1)/88-CTE dated 9.8.1988 stipulating that payment of a sitting fee of Rs. 1 000/- per meeting is permissible to a non-CSIR member on attending the RC meeting only.

Though the above instructions are very clear yet it is reiterated that payment of a sitting fee of Rs. 1 000/per meeting (irrespective of the meeting taking place on more than one day) is permissible only to non-CSIR member on his attending the RC meeting but not the meeting of any sub-Group in any connection. In case payment has already been made contrary to the above instructions, the same may be regulated by recovery under intimation to this office. (CSIR letter No.8(1)188-CTE, dated, the 11th April, 1991)

(28.5.4) Payment of honorarium to specialists/experts invited to 'Peer Group Meetings'

The DGSIR has approved payment of honorarium of Rs. 2501Committee Group with effect from the date of issue of the letter.

per

meeting/sitting in addition to DA to the Non-CSIR members of Peer review

(CSIR letter No.6(1)/89-CTE, dated, the 2nd Nov., 1989)

(28.5.5) Payment of Honorarium to Examiners

The CSIR has under consideration to streamline the payment of honorarium to Examiners for conducting the various examination. It has been decided that the Examiners may be paid the honorarium at the following rates

1.

For setting the question papers (Theoretical andRs Practical) on the same subject, set by one Examiner irrespective of time limit of each paper.

200.00

2.

Single papers on one subject i) of less than 3 hours

Rs. 100.00 Per paper Rs. 200.00 Per paper

ii)

of 3 hours

3.

For Evaluation of answer Papers i) Papers of 2 hours or less duration

Rs. 2.00 per paper

ii)

Papers of more than 2 hours but less than 3Rs.

2.25 per paper

hours duration

Rs. 2.75 per paper

iii)

Papers of 3 hours duration

It has also been decided that minimum honorarium of Rs. 100/- for evaluation of papers or the amount of honorarium worked out on the basis of rates as given above whichever is more may be paid to the Examiners.

(CSIR letter No.33(84)4/79-E.l., dated, the 13th Sep., 1983)

(28.5.6) Payment of honorarium to official and Non-Official members for attending meeting of the Research Committees and Selection Committees for SRF/RA.

The Director-General. Scientific & Industrial Research has been pleased to accord approval to the payment of Honorarium @ Rs.60/- per day to Official Members and @ RS.90/-per day to non-official Members in lieu of D.A. for the day(s) of the meeting for attendiner the meetings of the Research Committees of EMR Division and Selection Committee meetings for S.R.F. and R.A. The order will be effective from 8th Dec., 1984. (CSIR letter No.6/19/84-EMR-1, dated, the 8h Dec., 1984)

(28.5.7) Payment of Honorarium and DA to official and nonofficial members for attending meeting of the Research Committees and Selection Committee meetings for SRF/RA.

In supersession of this office memo. of even number dated 8th December, 1984, the Director-General, Scientific & Industrial Research has been pleased to approve payment of Honorarium @ Rs. 1501- per day to non-official members and @ Rs. 100/- per day to official members for the day(s) of the meeting for attending the meetings of the Research Committees of EMR Division and Selection Committee meetings for SRF and RA. It will be paid in addition to Daily Allowance to which they may be entitled under TA/DA rules. The order will be effective from 1st August, 1987.

(CSIR letter No.6/19/84-EMR.l., dated. the 15th Oct., 1987)

(28.5.8) DGSIR has been pleased to accord approval to the revision of rates of payment of honorarium from Rs. 100/- to Rs. 150/- per day to the official members of Expert Committees who are invited to attend to work relating to EVALUATION OF SCRIPTS" in respect of JRF Examination only.

These orders come into effect from the date of issue. (CSIR letter No.5-30/87-E.U.1.. dated, the 28th July, 1988)

(28.5.9) Rates Of Remuneration Payable To Various Examination Functionaries Employed In Connection With The Conduct of Various Examinations/tests.

The question of revision of rates of honorarium/remuneration payable to various functionaries engaged in connection with the conduct of examination/tests in CSIR has been under consideration. It has now been decided in consultation with the Financial Adviser, CSIR to adopt the following rates of remuneration/honorarium payable to various Examination functionaries :

Rates admissible for two ngle session sessions OR fullday for Rates admissible si

Co-ordinating 00.00 per day

Supervisor Rs. 150.00

Rs.

Supervisor 60.00 Rs. 120.00

Rs.

Assistant 45.00

Supervisor Rs. 90.00

Rs.

Invigilator 40.00 Rs. 75.00

Rs.

Clerk 30.00 Rs. 60.00

Rs.

Category D Staff (all categories)

Mofussil 21.00

Centres Rs. 21.00

Rs.

Delhi 24.00

Centre Rs. 24.00*

Rs.

*OR the rates sanctioned from time to time by the Ministry of Labour in respect of daily wages unskilled casual labourer in the Central Government offices, whichever is higher.

This will come into force from the date of issue of these orders. (CSIR letter No. 1 (Misc./90-R&A, dated, the 16th Nov., 1990)

(28.5.10) Payment of Honorarium to non-official members for attending the Recruitment/Assessment Committee meetings and those of Research Committees. Examination and Selection Committees for Research Fellows/Associates Pool Officers and other Advisory Committee meetings under the CSIR.

The Governing Body of the CSIR at its 125th meeting held on 8th January, 1992 has approved that the payment of Honorarium to non-official members attending various types of Committee meetings in the CSIR system will be Rs. 250/- per day. This comes into effect from 9th March, 1992. (CSIR letter No.6/IW92-EMR-1, dated, the 9th March, 1992)

(28.2.6) Sub: Admissibility

The question of admissibility of Transfer TA, Joining Time, Joining Time pay to the direct recruits entering into CSIR service against outside recruitment quota and who were holding posts under Central/State Governments and allowed to retain lien in their parent Departments has been under consideration of CSIR.

In this connection it has been decided that such persons appointed in CSIR against outside quota will be eligible for above benefits as per SR 114 and Rule 4(4) of CCS (JT) Rule, 1979, as amended from time to time.

(CSIR Letter No:8 (325)4/85-E.I, dated:24th Dec., 1986.)

(28.2.7) Officers

Subject..

Payment

of

TAIDA

to

departmental

The matter regarding the payment of TA/DA to the departmental officers for attending the work of sister Laboratories/CSIR from the source from which their pay and allowances are drawn has been thoroughly examined with particular reference to the position stated by you. You will appreciate that normally a Scientist who is detailed to undertake/attend the work of another sister laboratory does so in connection with a collaborative research programme/effort. Similarly, he may be deputed to attend a symposium/meeting of scientific nature in his professional capacity on being invited by a sister laboratory, which would, in turn, be of professional interest to him and would as well benefit the laboratory where he is employed. As such it cannot be viewed that the charge of TA/DA in respect of the Scientist in such eventualities is not a legitimate charge on the Laboratory where he is actually employed/working. Even participation by an officer in the meeting of a selection Committee or any other Committee constituted by a sister Laboratory is not likely to create any imbalance as it may be counterbalanced by vice-versa position. It is, therefore, felt that the present system of meeting the TA/DA in respect of officers of the Council relating to the tours undertaken by them for attending to the work of CSIR or its National Laboratories/Institutes from the source from which their pay and allowances are drawn in the normal course is quite rational and if uniformly followed will not operate harshly even in these days when there is a ceiling on T.A. expenditure. This system is not only in operation in CSIR but is also followed on 'Government' side all through. Besides, whenever due to uncertain factors TA budgets of the Laboratories/Institutes run out they are duly augmented during mid-year appraisal. In the circumstances, it is only expedient that this system should continue without any change.

(CSIR Letter No: 14(8)/74-E.I, dated: 21st, September, 1977.)

Procedure Followed In The Decision-Making Process, Including Channels Of Supervision And Accountability In Finance Wing Of CSIR. CASH SECTION
Mandate Cash Section is primarily responsible for preparation of Bills relating to personal claims under various budget heads. These bills are processed for forwarding to Audit Section for making payments thereof. Functioning Processing of Salary Bills and other personal claims. Calculation, recovery and deposition of the Income Tax. Issuance of Form 16 to the employees, remittances of other recoveries to various organizations. Receipt & disbursement of cash. Service verification of CSIR employees at regular intervals. Supervision levels Most of the above tasks are supervised in the Section by SO/FAO. However, a few cases where reference at higher level is needed are looked after by Dy. The FA (Cash) and at times by the FA as well.

AUDIT SECTION
Mandate Audit Section is responsible for auditing and final payment of bills of all types drawn by various Sections. (II) Functioning The bills are diarised in computer, in the first instance. After diarising, the bill is given to the Dealing Assistant for auditing in accordance with the prescribed rules. The Dealing Assistant verifies the relevant documents attached like sanction, purchase order, invoice etc., and relevant entries like stock entry, installation, expenditure etc. He cancels original documents like cash memo, sanction etc., in red ink to avoid chances of double payments, passes the bill and gives pay order. The bill is then put up to the Section Officer. Section Officer after verifying the genuineness of the claim and confirming the budget availability, proper classification etc., signs the pay order and puts it up to FAO. FAO after complete verification of the bill passes it for payment.

5. Vouchers are given to the Cheque-writer who after following the instructions of Drawing Officer prepares the Cheque or the Demand Draft. Thereafter, the vouchers are passed on for computerized accounting. Vouchers are then entered in IMPACT (software for computerized accounting). At the end of each month, IMPACT is reconciled with the Main Cash Book. After reconciling, Monthly classified Abstract and other financial reports are generated. 6. Main Cash book is closed at the end of the each month. After closing, the Cash Book is reconciled with the Bank Statement. Monthly Bank Reconciliation Statement is prepared depicting excess credit, excess debit, uncashed cheques, etc., and pasted in the Cash book. Quarterly, the report of Bank Reconciliation in the prescribed proforma is sent to Reports Section of CSIR Hqrs for further monitoring. Similarly, at the end of each quarter, the statement of OBs in respect of Cash Advances, TA/DA/LTC, Private Parties and Govt. Deptt. is compiled and sent to Report Section for consolidation. Receipt & Accounting of valuables. Maintenance of PF Accounts of Hqrs staff. Accounting of other Deposits such as Security Deposit, Earnest Money Deposit etc. Audit Section also deals with the advice cases i.e. the cases where concurrence of the Finance is needed before incurring expenditure. Such cases include pay fixation, deputation abroad, honorarium, medical, purchase etc. Such cases are first examined by the Dealing Assistant and then by Section Officer and FAO with reference to the rule position on the subject, and availability of funds etc. Investment of Laboratory Reserve Fund and External Cash Flow surplus. (III) Supervision Level All the aforementioned work is supervised by Section Officers and Finance and Accounts Officer (Audit) and DFA (Audit) under the overall headship of FA, CSIR. PENSION SECTION (I) Mandate This Section deals with pension cases of CSIR employees. (II) Functioning Issuance of Pension Payment Order and Payment of Gratuity, Commutation of Pension and Leave Encashment. Preparation of bills for Payment of monthly Pension in respect of pensioners opting to draw pension from CSIR Hqrs. Forwardal of Pension Payment Order and other related documents to SBI in respect to pensioner retiring from CSIR Hqrs, CEERI Pilani and other Delhi- based Labs who opt to draw pension from bank. Operationalization of New Pension Scheme from 1.1.2004.

 All pension Advice cases. (III) Supervision Level The related work is supervised by SO and FAO with overall control of DFA and the Headship of FA.

FUND SECTION
(I) Mandate Fund Section is responsible to receive remittance of GPF recovery/subscription from CSIR Labs/Instts and depositing the same with Banker SBI after entering them in Valuable Register. Receipt of DDs/cheques is also issued to Labs/Instts and investment of surplus funds. Recoupment to Labs and investment of surplus funds. (II) Functioning Maintenance of Cash Book and its reconciliation with Bank statement. Recoupment of Funds to Labs/Instts when the withdrawal/loan from GPF is more than subscription and recovery. Maintenance of Broadsheet in r/o each lab/instts. Maintenance of Central Broad Sheet. Preparation of annual accounts of GPF i.e. Balance Sheet, Receipt & Income and Expenditure Account. Facilitate Investment Advisory Committee for the investment of PF by calling rates from various Nationalised Banks & Financial Institutions and preparing comparative statement of rates and other investment related information. Facilitate Empanelment Committee for empanelling Nationalised Banks and Public Sector Financial Institutions by analyzing their financial results for the investment of Provident Fund of Council Employees. (III) Supervision Level The related work is supervised by SO and FAO. However, approval of Dy. FA is also sought in cases other than of routine nature under the overall control of the FA, CSIR.

ACCOUNTS SECTION
Mandate Accounts Section is responsible for preparation and consolidation of Annual Accounts. (II) Functioning Collection of monthly data from all the labs.

 Consolidation of Impact Data. Drawing of Balance sheet of Labs and CSIR as a whole. Reconciliation of minus figures etc., in Labs. Reconciliation of Broadsheet figures with Impact figures in r/o Labs. Co-ordination with the Audit for SAR on the Accounts of CSIR. Development of IMPACT. Furnishing Accounts figures to various functionaries. Training of Accounts personnel in IMPACT. Filing of Income Tax Return in respect of CSIR every year. Approval of CSIR Accounts from Governing Body and Society and placing of the Audited accounts on the table of Parliament. (III) Supervision Level The work is being initially supervised by a Section Officer (Accounts) and two Finance and Accounts Officers reporting to the Deputy Financial Adviser (Accounts) under the overall supervision and control of the Financial Adviser of CSIR.

BUDGET SECTION
Mandate Preparation of Budget Estimates and Revised Estimates and their submission to Ministry of Finance through Department of Scientific and Industrial Research. Allocation of budget to all constituent Labs/Units of CSIR including CSIR Head quarters and monitoring the expenditure thereagainst. (II) Functioning Lab-wise budget allocation on the basis of demand, resource availability and trend of expenditure in previous years. In case of capital items and plan funds, recommendations of the Head, RDPD are required before making allocation. Getting the Grant released from DSIR and transferring the cash/funds to different labs of CSIR on monthly basis. Rendition of different returns to the planning commission, Ministry of Finance and DSIR. Reply to Parliament Questions concerning budget. Reply to Audit observations pertaining to Budget. (III) Supervision Level

Assistants in the Section originate the proposals depending upon the receipts marked to them and the Section Officer and FAO supervise the work directly under the guidance of Dy. Financial Adviser and in the overall supervision and guidance of the Financial Adviser. FINANCE SECTION Mandate Examination and vetting of the proposals/cases initiated by other Divisions viz. Admn., ESD,TNBD, RDPD etc., for financial advice/concurrence of FA, CSIR. (II) Functioning Given below is the list of a few of items processed for Financial Advice by this Section. Works proposals exceeding Rs.25 lakh. EFC and SFC proposals Establishment matters referred from Labs./Instts. Delegation of Financial Powers and relaxation thereof. Issues relating to condemnation of vehicles and replacement. Proposals to write off losses beyond the powers of Directors/MC. Banking problems of Labs./Instts. Lease Accommodation. Taxation matters: i. Exemption under Section 35(I)(ii) Income Tax Act. ii. Issues relating to TDS (194 J). iii. Service Tax matters. iv. Issues relating to fringe benefit tax Seminar/Symposia/Workshop/Conferences. Vetting of GB Agenda items. Examination of RC/MC agenda/proceedings of Labs/Instts. from Financial angles offering comments and keeping track of follow up action. (III) Supervision Level Assistants in Finance Section originate the proposals depending upon the receipts marked to them. SO and F&AO supervise the work directly under the guidance of Sr. Dy.

FA and under overall supervision and guidance of the Financial Adviser, CSIR. There are, however, certain areas where the original work is initiated at the level of SO/F&AO/Sr. Dy. FA.

REPORTS SECTION
Mandate 1. 2. Reports Section is primarily entrusted with the task of Processing of Audit Paras. Consolidation of Objection Book advances and outstandings relating to Bank Reconciliation in respect of CSIR Hq as well as all its constituent laboratories/institutes on the basis of Quarterly returns received from Laboratories and the Headquarters. Issue of instructions relating to the above areas of work.

3.

(II) Functioning (1) Audit paras as and when received from Principal Director of Audit are forwarded to the concerned Section/Division at CSIR Hqrs or to the Laboratory/Institute, as the case may be, for verification of the facts stated therein and forwarding of appropriate inputs so that a final reply could be sent to Audit within the stipulated time frame. On receipt of replies/Action Taken Notes on the related paragraph are examined with reference to the observations made by Audit and a final reply is got approved from Competent Authority for submission of the same to Audit/Monitoring Cell, Ministry of Finance. (2) As far as OB advances/outstanding debits and credits etc. in the Bank Statements of the Laboratories/Institutes/Hqrs. are concerned, Reports Section compiles the data relating to the above items and makes available the same to Audit/GB/Society as and when required. It also issues instructions to Laboratories/Institutes for early settlement of all the outstandings relating to the OB/Bank Statement and processing of Audit Paras etc. Supervision Level SO and F&AO supervise the work directly under the guidance of Sr. Dy. FA and under overall supervision and guidance of the Financial Adviser, CSIR.

INTERNAL AUDIT SECTION

(I) Mandate The Internal Audit Section of CSIR Hqrs. is responsible for conducting the Internal Audit of all the CSIR Laboratories/Institutes and its various centres at regular intervals. (II) Functioning 1. Internal Audit wing of CSIR acts with a view to finding out irregularities, if any, in the functioning and observance of Rules and Regulations by the Labs. After proper examination and analysis of the issues, the Labs are advised to take the required remedial action.

2. The Internal Audit teams conduct the audit of a Lab within a limited period of two to three weeks depending upon the volume of work involved. Concerned team after conducting audit prepares the Draft Audit report and submits it to the Financial Adviser. After approval of the FA, the Internal Audit Report is sent to the Director of the concerned Lab for replies. On receipt of the replies from the Lab, this section again prepares the comments of CSIR in a tabulated form. The tabulated form consists of Audit para of Internal Audit Report, replies of the Lab and further comments of CSIR for further necessary action by the Lab. Supervision Level SO and F&AO supervise the work directly under the guidance of Sr. Dy. FA and in overall supervision and guidance of Financial Adviser, CSIR.

(31.2)

Procedure for execution of work

(31.2.1) Sub: Procedure for Execution of Works in National Laboratories/Institutes.

The CSIR have issued detailed instructions regarding the procedure for the execution of civil works from time to time. It has, however, been noticed that the procedure has not been followed in some cases, with the result that unnecessary delays have been caused in completing the works. With a view to again impressing the importance of the instructions & also to avoid unnecessary delays, the following instructions are being issued again:-

LABORATORY BUILDINGS (1) Procedure for Works Costing Less Than Rs.5,000
Such works are within the competence of the Directors to sanction, provided they relate to the works required in that Laboratory. It should be established that it is necessary to undertake the construction of such works. The availability of funds from within the sanctioned budget estimates should also be ascertained and stated. In such cases the technical persons in the Laboratories like Overseer or Civil Engineer should prepare detailed estimates giving complete report of the proposal in the approved form which should be approved by the Director of the Laboratory. Only after the estimate is approved by the Director, Tenders or Quotations as applicable in the case should be called. Comparative statement of the Tenders received should be prepared and should include the details and

amounts provided in the estimates. The relative position of all the tenders should be marked in the comparative statement which should be signed by the Engineer or the Administrative Officer and checked by the Accounts Officer. The Director can approve the award of the work to the lowest tender only. If, however, the lowest tender is to be ignored the matter should be referred to the Executive Council by giving detailed reasons for doing so. While communicating the decision about the award of work to the Contractor, he should also be asked to execute a formal agreement with the Council on the approved form. The draft agreement together with the approved estimates comparative statement and tenders in original should be sent to the Central Office within 2 days of the Contractor signing the agreement. If everything is in order the Central Office will return the agreement duly signed by the Secretary and countersigned by the Director General, Scientific and Industrial Research within a period of 10 days of its receipt in the Central Office. In case there are any discrepancies or any further information is to be obtained, the draft agreement with all the papers may be returned to the Laboratory within a period of 7 days from their receipt in the Central Office.

(2)

Procedure for Works Costing upto Rs.50,000/-

Detailed proposals in the shape of report containing estimated cost, plinth area to be constructed, necessity and Scope of the work etc. must be placed before the Executive Council for according administrative approval. It may also be indicated in the proposal whether funds to meet the expenditure from within the budget estimates are available. With a view to enabling the Executive Council to get a comprehensive idea of the total expenditure involved, necessary provision for services, such as Electric and water installations and furniture etc. should also be mentioned in the proposals. As already laid down such proposals should be circulated well in advance of the meeting of the Executive Council. This would enable the Central office also to give Director, General, Scientific and Industrial Research's views, which may be placed before the Executive Council for consideration. After the proposal is administratively approved the Overseer/Engineer/Architects should be asked to prepare detailed plans and estimates. It should be possible to prepare the plans and estimates within a period of 15 days. The detailed estimates with tender papers may be put up to the Building and Finance sub- committee. On the basis of these estimates and plans tenders may be invited through press from approved contractors. The tender should be opened on the due dates in the presence of the contractors (who have the right to be present), the Engineer, Administrative Officer and the Accounts Officer. The tenders should then be passed on to the Overseer/Engineer for technical scrutiny of the same and the preparation of the comparative statement of rates tendered by the various contractors. This work should be completed within a period of 8 days. The tenders and the comparative

statement of rates should then be passed on to the Accounts Officer for checking, which should not take more than 4 days. The proposal together with comparative statement. original tenders and notice inviting tenders may be sent to the Central Office for obtaining sanction of the Vice-president for the award of work to the Contractor. In case the work is not to be awarded to the lowest tender for any reasons the proposal containing detailed reasons for not doing so, should be submitted to the Central Office for obtaining approval of the Vice-president within a period of 10 days of the receipt of the document, and convey the same to the Laboratory within a period of 4 days. On receipt of the sanction of the Vice-President, the selected contractor may be advised to contact the Laboratory within 7 days for signing the agreement. The agreement duly signed should be passed on to the Central Office within a period of 10 days of the receipt of the sanction. If everything is in order the Central Office will return the Agreement duly signed by the Secretary and countersigned by the Director-General, CSIR within a period of 10 days of its receipt in the Central Office. In case there are any discrepancies or any further information to be obtained the draft agreement will be returned to the Laboratory within a period of 7 days of its receipt in the Central Office.

(3)

Procedure For Works Costing More Than Rs.50,000/-

Detailed proposals in the shape of a report giving detailed information in regard to the estimated cost, the plinth area to be constructed, the necessity and scope of the works etc. must be placed before the Executive Council for their consideration and recommendations. It should also be indicated in the proposal whether funds to meet the expenditure from within the budget estimates are available. Necessary provision for services, such as Electric and Water installations and furniture etc. should also be mentioned in the proposals. After the recommendations of the Executive Council are approved by the VicePresident, the Overseer/Engineer/Architects should be asked to prepare the plans and estimate within a period of 15 days. Further procedure for such works will be same as for works costing upto Rs. 50,000/-.

Main Points:
Some of the main points, which have to be borne in mind at various stages in the execution of works are given below .(a)Estimates : The estimates which are to be prepared by the Laboratory should be realistic and based on the rates given in the approved schedule of the Central Public Works Department or the State Public Works Department concerned or on the prevailing market rates. The estimates should also include as a distinct item the work-charged establishment, which may have to be sanctioned in connection

with the work. In case some materials such as Cement, Steel doors, Roads and windows etc. are to be supplied departmentally, that should also be indicated in the estimates. The rates on which such supplies are to be made should also be clearly stated. These rates should not be less than the prevailing market rate and contractor should not be allowed to purchase these materials from the market in consideration of the fact that the tenders will be based on these rates. Tender Papers : The notice inviting tenders should be complete and cover all points relating to the work. Tender papers should be issued only to bonafide registered contractors of the C.P.W.D. State P.W.D., M.E.S. Railways, Municipalities or semi Government Organisation of standing or contractors who have worked for CSIR and Laboratories. Definite issue rates for materials should be given. The approved form should invariably be used. Minor changes considered necessary may, however, be incorporated in the proper form of agreement. All tenders should be opened in the presence of the Administrative Officer, the Contractors concerned who may be present, the Engineer of the Institute and Accounts Officer. Each page of the tenders as well as any corrections and over-writings should be initialled by these officers. In case any errors are discovered these should be brought to the notice of the tender, who should make and sign the necessary corrections in it. The Administrative Officer should also countersign such corrections. (c)Agreements: The selected contractor is not to be allowed to proceed with the work till such time as the agreement has been finally executed. The agreement should be drawn up on embossed stamp paper of adequate value. The value of the same may be ascertained from local sub-registrar or other registration authorities. The terms and conditions of the N.I.T. should not be changed at the time of drawing up the agreement, without obtaining the approval of the competent authority. No correction should be made in pencil. All corrections and figures should be given in ink only and must be duly initialled by the Contractor and the Administrative Officer. Any additions, alterations and corrections and amendments, should also be initialled by the contractor and the Administrative Officer. Before sending the agreement to the Central Office the Administrative Officer should ensure that original documents, such as detailed estimates, N.I.T., comparative statement of rates. tenders, drawings, etc. are also being forwarded along with the agreement. The date of the pre-amable of the agreement should be left blank while sending the copies to this office, as it will be filled by this office.

Each copy of the agreement should be stitched properly and sealed after it has been signed by the Contractor and the Administrative Officer. (d) Measurement Books: Each item of construction work, that is carried out, is to be recorded in standard measurement book as that forms the basis on which the payments are authorised to the contractors. As such greatest care is to be taken by the Engineering staff for special custody of the measurement books. All blank measurement books should be kept in safe custody of the Administrative Officer and proper record of the measurement books issued to the engineering staff and received back should be maintained by the Administrative Officer to whom all the completed books should be returned for custody. (e)Additional Substituted and Extra Items: In respect of additional items in excess of the quantity tendered, the Contractor should be bound to execute them at this rates already tendered. As regards substituted and extra items the contractor should furnish a detailed analysis showing how the rate per unit has been worked out, which should be properly scrutinised technically and arithmetically and accepted by the Competent Authority before the actual execution thereof. This should be made clear in the agreement. It may be added that all these points have already been brought to your notice from time to time. They have, however been recapitulated in these instructions for ready reference and it is requested that these may kindly be brought to the notice of the officers concerned for strict compliance. (Letter No.22(26)/50-W.P. . dated 4th Feb. 1960)

(31.2.2) Sub: Execution of agreement for civil worksamendment to clause 7 of the conditions of contract.
According to the existing clause 7 of the "Conditions of Contract" of the standard agreement form prescribed by the Council for Civil Works, the contractor is required to arrange both for testing of materials being used by him in the works and also to pay for the testing charges to the parties from which such tests are got done. The provisions of this clause have been re-considered and it is felt that it will be advantageous for the Council if the agency of contractor is kept away from the tests conducted and this work is handled with the testing authorities independently by the employer with a view to get independent results of the tests conducted. Prompt payment for the testing charges is, therefore, a

necessity. This could be ensured only if the payments for the tests are made by the Laboratory/Institutes initially subject to recoupment from the amounts due to the contractors. In the circumstances, the relevant clause has now been amended, with the approval of the Vice-President, Council of Scientific and Industrial Research to read as follows: "The contractor shall make all necessary arrangements for carrying out tests on materials as required by the Architects. The employer has the right to appoint the testing authorities and pay them the testing fees, subject to the recovery of the amounts from the amounts due to the contractor under this agreement or any other agreement entered into by the contractor with the Council". It is requested that the substituted clause may kindly be incorporated in all future contracts. (CSIR Letter No:IBM/1/C/64-Arch., dated 7th July, 1965.)

(31.2.3) Sub: Execution of 'Contracts'/'Deeds' etc.--Guidelines thereof.

1.CSIR Bye-law 18 says that all contracts shall be executed on behalf of the society by an officer or officers of the society as authorized by the Director General and countersigned by such officer(s) as appointed by D.G. for the purpose. Bye-law 19 says that D.G. may finally approve the form and substance of all contracts. 2.Form of contracts relating to construction works, consultancy agreements, etc. have been standardized and may be executed without reference to D.G., CSIR. However, other contracts to be executed on behalf of CSIR must have approval of Director General who may consult Internal Financial Adviser/T.U. Division/Chief Engineer/Legal Adviser, as the case may be. 3.It has been noticed that some of the Laboratories/Institutes have not observed the requirements of the said Bye-Laws. It is requested that all Laboratories/Institutes of CSIR comply with the provisions of Bye-Laws 18 and 19 by obtaining the approval of Director General, CSIR, with regard to contracts which have not been standardized. 4.Recently, CSIR had to borrow funds from HUDCO for construction of staff quarters in various laboratories/Institutes. While considering applications for Loan, HUDCO desired CSIR to produce proper documents pertaining to title of the

land upon which construction of staff quarters is proposed to be carried out. All the concerned Laboratories/Institutes were requested to produce documents of title to land for this purpose but it was revealed that title deeds with regard to land were not forthcoming from some of the Laboratories/Institutes on account of either the proper title deed of the land has not been executed or misplaced. To obviate such situation in future, it is suggested that whenever it is intended to procure land for any Laboratory/Institute for setting up staff quarters, laboratory building, etc., appropriate conveyance deed (viz. sale deed, gift deed, lease deed, etc.) must invariably be executed. Assistance of the Legal Adviser, CSIR, may be had at this stage. The documents would be executed on behalf of CSIR by officers of Labs./Instts. as per the existing delegation of powers contained in CSIR letter No.5(9)/61-PC dated 13-07-1964, No.6(1)/66CTE dated 8-3-67 and No.3(4)165-CTE dated 20-09-1969 (appended to CSIR Byelaws). After the appropriate documents are executed, photo-copies thereof be taken so that while the original deed is retained by the concerned Laboratory/Institute, a copy each thereof may be sent to Joint Secretary (Admn.), Chief Engineer, and the Legal Adviser for record. However, whenever, any contract is executed by Joint Secretary (Admn.), CSIR, the original would be retained in HQ, whereas copies thereof retained by the Lab./Instt. concerned. (CSIR Letter No:2181/83-CDN, dated 30th December, 1983.)

(31.2.4) Sub: Modification in procedure for Civil works.

With a view to streamlining the procedure regarding tenders for civil works, it has been decided as follows: 1)The existing procedure of asking tenderers to submit two copies of filled up tenders viz. one addressed to the tender inviting officer and the other to the Finance & Accounts Officer may be dispensed with. In future while issuing NIT, the tenderers may be advised to submit only one sealed tender addressed to the concerned officer. 2)Agreement: The agreement to be executed with the Contractor, in addition to containing the original tender papers etc., should also contain letters, having direct bearing with the clauses of the agreement, exchanged with the Contractor. In other words, the agreement should be self-contained having all concerned documents attached therewith and duly page numbered. The agreement as above should be kept in the safe custody of the authorised officer. For day to day reference purposes, only the certified copies of the agreement should be used.

3)Rates:- It must be ensured that in future the issue rates of materials like Cement, Steel, etc., are invariably mentioned both in figures and words. The revised procedure as above will come into force with immediate effect. (CSIR Letter No: 17/47/70-Engg, dated 31st August, 1989.)

(31.2.5) Sub: Common irregularities in execution of works.

A list of common irregularities observed by the Chief Technical Examiner's Organization of Central Vigilance Commission in execution of construction works, as and when finalized, is sent to respective Chief Vigilance Officers for circulation among the Engineers of the Organization so that effective steps are taken by them in avoiding recurrence of such irregularities. It is felt that if these instructions are observed scrupulously it will help in improving the system. The Chief Technical Examiner's Organization has finalized four lists, photocopies of which are enclosed for your perusal and guidance for improving system of execution of works in the Laboratory. You are requested kindly to keep these instructions in view and bringing them to the notice of the respective Engineers and also other concerned functionaries in the administration and accounts wings of your Laboratory. (CSIR Letter No: 1(1 20)/90-Vig., dated 25th May, 1990.)

(31.2.6)

Sub: Common Irregularities in execution of works.

A list of common irregularities observed by this Commission in execution of works is enclosed herewith identified as list No.I. Based on this List, action may please be taken to improve the system of execution of works in the Organization. The list may also be circulated among the Engineers of the Organization so that effective steps are taken by them preventing recurrence of such irregularities. (Letter NO.DP- 1 -CTE- 14, Govt. of India, Central Vigilance Commission (CTE Organization), dated 14th Dec. 1987) List No. I Common Irregularities in regard to execution of works. In many cases, detailed estimates are not prepared by Architects or Private Consultants. There is no stipulation in the contract conditions with the Architect or Consultant that such detailed estimates should be prepared.

In the absence of detailed estimates the following irregularities occur:(i) The Architect inflates the cost of the building by providing very costly items on a large scale such as imported heat reflective glass, marble work, polished granite, excessive aluminium work, costly structural systems and architectural features. If a detailed estimate is prepared these expensive items can be identified and restrictions imposed on the Architect. (ii) In the absence of a detailed estimate it cannot be known whether the functions required will be efficiently performed e.g. concrete pavements required for steel tread vehicles, floor hardeners to resist abrasion, water proofing of basements, polished stone flooring for dust free surfaces etc. (iii) In the absence of a detailed estimate the realistic cost of the work based on prevailing market rates is not known and therefore it cannot be ascertained whether the lowest tendered rates are reasonable or whether a cartel has been formed among the contractors or whether abnormally high rates have been quoted for certain items. It is therefore essential to have a detailed estimate supported by analysis of rate of each item based on prevailing market rates and a Standard Rate Analysis Hand Book. (iv) In the absence of a detailed estimate it is not possible to determine whether the proposals are structurally sound e.g. design of basement walls and floors for hydrostatic pressure or design of panel walls for wind pressure and seismic forces. 3. Demolition of structures and buildings: It is often found that existing and structures are got demolished by the Contractor and all materials are taken away by the Contractor resulting in a loss to

buildings serviceable

the Organization. It is therefore necessary to fix the reserve price for the structure and to invite tenders through Press Advertisement for disposal of the structure. This will ensure that the best possible price is obtained by the Organization. 4. Test Check Measurements: It is often found that measurements and levels are wrongly recorded resulting in considerable overpayments to Contractors. This often happens because there is no effective system of test check of measurements b officers of a higher level. 5. Cement Registers: Very often it is found that cement registers are not maintained showing the daily receipts, issues and balances in the Stores. As

a result there is no check on the consumption of cement. Very often it is found that less cement is consumed than required as per Specifications and at times excessive issues are made to the Contractor which acts as an inducement to steal the cement.

(31.2.7) Sub: Common irregularities in execution of works.

A list identified as List No. II of common irregularities observed by this Commission in execution of works is enclosed herewith. Based on this list action may please be taken to improve the system of execution of works in your Organisation. The list may also be circulated among the Engineers of your Organisation so that effective steps are taken by them to prevent recurrence of such irregularities. (Letter NO.DP- 1 -CTE- 14, Govt. of India, Central Vigilance Commission (CTE Organisation), dated 1st Feb. 1988.) List NO.II Common irregularities in execution of works - Tenders and Contracts.

Very often it is seen that the Organisation does not have a standard contract form approved by the Legal and Finance Department. The contract forms produced by the Architects contained a lot of obsolete material, contradictions and ambiguities which sometimes result in a loss to the Organisation. 3. Pre-qualification of contractors:

Very often it is seen that only Contractors known to the officials of the Organisation and to the Architects are placed on the select list. This system gives considerable scope for malpractices, favouritism and corruption. It is therefore necessary to fix in advance the minimum qualifications, experience and number of works of a minimum magnitude satisfactorily executed in terms of quality and period of execution. After fixing the basic criteria to be fulfilled, applications should be invited by advertisements in the Press supported by certificates of satisfactory completion in respect of quality and time. It has to be ensured that all firms satisfying the minimum criteria are placed on the select list and also that no firm which does not satisfy the minimum criteria is placed on the select list.

4. Call of Tenders: For works of a small magnitude where pre-qualification is not resorted to. tenders should invariably be invited by advertisement in the Press from Contractors registered with Central Government Departments and Public Sector Enterprises. This will ensure that unqualified persons do not tender for works and that the lowest tenderer will not be- ignored on the pretext that he is unqualified or his performance is unsatisfactory. 5. Approval of tender documents. Very often it is seen that the draft tender document is not approved by the Organisation before call of tenders. The result is a contract document with lot of ambiguities and contradictions giving considerable scope for corruption and resulting in a loss to the Organisation.

Very often, even though the records show that advertisements have been inserted in the Press, in actual fact the advertisements are not actually sent to the newspapers or the advertisements appear in the papers after the date of opening of the tenders. It is therefore necessary to keep on record the full page of the newspapers in which the advertisements appear so that the actual date of insertion of the advertisements can be established and it can be ascertained that adequate time was given to the contractors for tendering. Wherever prequalification is resorted to, notices inviting tenders should be sent to all contractors on the select list by Registered AD and the acknowledgements should be kept on record. 9. Tampering with tender documents:

In many cases it has come to notice that the description of items, specifications or rates in the tenders have been tempered with in order to favour a particular contractor. In order to reduce the scope for such malpractices, it is very essential that each correction, overwriting or addition found in the tender should be encircled in red ink initialled and numbered by the officers opening the tenders. The number of corrections, over-writings or additions should be invariably recorded by the officers opening the tenders at the bottom of each page. 10. Negotiations:

When a number of conditional tenders are received with different conditions in each tender it is necessary to bring all the tenders on a common basis before a

comparison can be made. For this purpose the following three systems are in vogue:(i) Each special condition stipulated by the Contractor is evaluated and the evaluated amount loaded on to his tender. After such loading of tenders is done, negotiations are held only with the lowest tenderer to arrive at an agreement acceptable to both the parties. (ii) On analysing the tenders received, the final terms and conditions acceptable to the Organisation are decided. Thereafter all the tenderers are called for negotiations and are asked to submit fresh bids based on the finally acceptable terms and conditions. This virtually amounts to spot retendering by firms who have originally tendered. (iii) Very often it is seen that the contractors quote speculative rates with the intention of getting the quantities of abnormally high rated items increased and the quantities of abnormally low rated items decreased. This results in undue favour to the contractor and a loss to the Organization. For this purpose the market rate estimate is very helpful in pinpointing the abnormally high and low rated items. It is necessary to keep a close watch on the quantities of such items. 14. Earnest Money

In many cases it was found that there was no fixed policy in regard to the earnest money. Sometimes tenders without earnest money were considered and sometimes they were rejected outright in order to favour a particular contractor. The primary purpose of earnest money is to ensure that the Contractor starts the work when his tender is accepted. In case of his failure to do so, his earnest money is forfeited. Therefore the general policy should be that tenders without earnest money will also be considered but the contractor will be required to deposit earnest money in the prescribed form before the acceptance letter is issued to him. 15. Bank Guarantees:

Very often Bank Guarantees are taken from the Contractor before the Mobilisation Advance or Security Deposit is released. It is often found that these Bank Guarantees are not got revalidated on the due dates and the Organisation is unable to recover the advance or deposit.

16.

Payment of Final Bill:

In many cases it was found that the final bill was paid and security deposit refunded without effecting recoveries based on the C.T.E's Observations. 17. Relaxation of contract conditions:

It is often found that loans and advances are given to the contractor or conditions of contract having financial implications are relaxed in favour of the Contractor. Such undue favour to the contractor is very serious. In the case of Govt. Departments no such relaxation of contract conditions or payments to contractors outside the strict terms of the contract may be authorized without the prior approval of the Ministry of Finance. Each Organization has to fix the authority competent to approve the relaxations. In no case should the competent authority be lower than the Board of Directors. 18. Extra and substituted items:

Very often it is found that the rates fixed for extra and substituted items are heavily inflated to give undue benefit to the contractors. It is very necessary to specify in the contract the manner in which the rates for such items should be derived e.g. Clause 12 of the C.P.W.D. Contract Form. It is also essential that the extra and substituted item statement along with their supporting analysis of rates prepared by the Architect are carefully checked by the Engineers of the Organisation. 19. Issue of unstipulated materials:

The issue to a contractor of materials which are to be procured by the Contractors is a deviation from the contract. If at all it becomes necessary to issue such materials to a contractor, this should be got approved by a senior officer and the issue rate fixed should be the highest of the following 3 rate formula:(1) The element of the cost of the material in the rate quoted by the contractor for the finished item. (ii) (iii) The market rate prevailing, The stock issue rate of the Organization.

This will ensure that no undue benefit accrues to the Contractor. 20. Theoretical requirement of cement and steel and other departmental

Materials:

At each running bill stage it is very essential to calculate the theoretical requirement of cement, steel or any other departmental material stipulated for issue to the contractor. These theoretical requirements should be checked with the actual quantities issued to ensure that the specified quantities have been used and that the balance with the contractor is not sold in the market. 2 1. the reasons and the deficiency, if any, in the executed items is always recorded. 2. Chief Technical Examiner has also advised that the letter of award for the final work should contain a stipulation that "the commencement of the work shall be reckoned from 10th or 15th day of the date of issue of the letter of award". 3. It is also desirable that tender documents issued to Contractors are serially numbered and document issued preferably sealed. 4. The guidelines as indicated above will go a long way in reducing the C.T.E.'s observations. (CSIR Letter No:CE/ 1 21/94-95 Engg., dated 13th Jan., 1995.)

(31.2.13) Construction Management and Quality Control

Further to this Office letters No. CE/121/94/95 Engg. dated 26.10.1994 and 13.1.1995. 1. Some of the important observations which have generally been made by the Inspecting Officers while checking CSIR works are highlighted below: a) The Contract agreement does not in all cases give full specifications of the items so as to minimize any chance of ambiguity in the contractor's working and subsequent payment. CPVYD specifications elucidate all the details and these should be rigidly followed. b) To ensure that the Contractor uses the correct quality and quantity of material in the job. It is absolutely essential that all the material received and issued at site, should be methodically accounted for and the mandatory/necessary sitellab. testing should be done and due records maintained/CPWD's specifications 1977, Volume 1 elaborate on the mandatory tests. Some of the important civil engineering's items which need testing are sand, cement, cement concrete, bricks, brick tiles, marble, timber, glazed tiles, flush door shutters, water, particle board and chemical for anti termite treatment. For pipe works, smoke/disc./pressure testing as applicable must be ensured. Similarly

for other services material/equipment testing and on completion, system/sub maintained. c) The following site documents need to be maintained: i) ii) iii) Site Order book Hindrance Register Material at site (MAS) account for recepit & issue of material system testing must be ensured and due records

iv) Stage Passing Register: Important stages of works are to be checked and correctness confirmed and approved by the Site Engineer. Some such stages are setting out, foundation, centering and shuttering, reinforcement, slab casting, slopes of floors/roofs, anti termite treatment and water proofing treatment etc. v) vi) Cement register Testing Records Register-both material/equipment and sub system. vii) Register for Contractor's Resource (men, material and plant) and site to be maintained daily/weekly duly signed by Contractor's representative and site engineer. d) It is a must that the Site Engineer should be aware of the contract specifications in detail as also the relevant IS codes. National Building Code and CPWD Specifications 1977 refer. e) It is essential that the technical plans and schemes are technically approved by competent engineer officer so as to scheme/designs.

sanctioned and

ensure the soundness of the f)

Certain Contractual obligations are required to be met by the

contractor. Deductions from the contractor's bills need to be made for their non compliance where applicable. Some such examples are non submission of CPM/PERT programmes. required testing of samples, not insuring the works where stipulated, non employment of qualified engineers, non supply of guarantee bends in case of specialists' works whose durability/serviceability is guaranteed for certain period.

g)

The following charts if maintained at site will assist in better

contract management: i) Chart showing name of work, important information like cost, plinth area, number of storeys, PA Rate, type of structure, type of foundation, important specifications and date of commencement/completion. ii) List of stores to be procured by the department. their

procurement schedule and the procurement position. iii) Procurement schedule of stores to be procured by the

Contractor and their present status. This should also include the requirement of tools and plants and scaffolding and centering material etc. at various stages. iv) CPM/PERT work programme also indicating planned and actual progress. v) (c) A bar chart showing the planned and actual expenditure. Details of extra items/substituted items, deviated quantities and the position of their approval. vii) h) List of all freak rate items. Aldrine, a chemical earlier used for anti termite treatment has now

been phased out. In lieu. the following chemicals for anti termite treatment are currently being used. Record of the quantity used of such chemical should be maintained. i. ii. iii. 2. Heptachlor emulsifiable concentrates 0.5% concentration. Chlordane emulsifiable concentrates 1 %concentration. Chloropyrifos 1 % concentration.

You may kindly ensure appropriate action. (CSIR Letter No: CE/121/94-95, dated 13th Feb., 1995.)

(31.2.14)
1.

Project Management

General : The aim of good project management is to complete the task in

the least possible time and cost with the best standards of materials and

workmanship. Some of the important factors and guidelines which would contribute to good and efficient planning, construction and contract management of the projects are highlighted below.2. Reason for delay in projects a. b. Non-availability of site before award of contract. Environmental/ statutory clearance not obtained before award of work. c. d. Inordinate delay in shifting of existing service. Inadequate soil investigation/data availability during project

planning and designs. e. Changes in scope, designs and specifications specially after the award of contract. f. Shortage of material in the market or delay in departmental supply of material. g. h. Improper choice of contractor or Engineer Incharge. No advance planning of work or appropriate monitoring for progress, contractor's resource. store procurement by department and cash flow. i. j. k. 1. m. n. o. Lack of construction equipment. Lack of awareness of quality assurance systems/system ill-defined. Delay in decision making/disposal of claims. Delay in preparation and issue of working drawings. Delay in payments of contractor. Lack of inter-agency coordination. Resource crunch on the part of the contractor including nonprocurement of required T&P (scaffolding material also) in time. p. Bidder's unfamiliarity with site.

q.

No

contingency

to

counter

likely

hinderances/unforseen

developments. r. 3. Unfair tender document leading to disputes.

Reasons for Arbitration

Arbitration is resorted to due to non resolution of contractual, managerial or technical problems. Some important factors leading to disputes are: a. Delays in project completion adding to contractors cost/loss to the department. Para 2 above also refers. b. c. Ambiguity in codes, specifications and system of measurement. Deductions on account of various observations made by

engineers/audit. d. e. f. 4. Unaccepted devaluation/rates of executed work. Completed works used by owner without taking over. Abnormal inflation/statutory hikes not covered by contract.

Planning aspects a. Planning and design should be based on correct site data including the environmental factors. b. Correct estimation of Bill of Quantity (BOQ). These should also be commented upon by the site/local engineer at the tendering stage. c. Material/workmanship interpretation. d. Statutory byelaws and Fire Regulations to be followed while planning and designs. e. f. Minimum changes in the scope and design after award of the work. Realistic escalation factor to be applied to the estimates based on the price index of the area. codes and specifications and system of

measurements should be clearly defined causing no ambiguity in

g.

Coordination

between

architect

and

civil/services

planner

and

designer to be ensured both at preliminary and detailed design stage. h. User's involvement at preliminary design stage so as to cater to their functional requirement. i. Technical sanction for civil estimates to also include other internal services works like plumbing and internal electrification etc., even if tendering is separate. j. 5. Correct selection of contractor.

Acceptance of tenders a. b. Competitive tendering. Validity of the offer also including earnest money document etc. to be ensured. c. i) ii) Reasonability of the tendered rates to be evaluated by: Comparison with DSR 1993, and PAR 1992. Justification of rates based on material cost and labour rates index as per CP" 'Analysis of the Rates'. iii) Comparison with recently accepted similar tenders of the

department/other organizations in the vicinity. iv) Appropriate scrutiny of abnormally high and low quoted rates. d. In case of conditional tender, due weight age of conditions in financial terms will be applied on the offer before acceptance. e. In case of a separate technical bid, price bid will be opened only when the technical and commercial terms as per NIT/all bidders are at par. 6. Precontract project management including coordination and control. a. Architect will ensure interaction with Civil and Services Engineers both at Preliminary as well as detailed drawings stage. b. Finalized BOQ will be perused/seen by the architect for

comments/action, if any, before. issue of technical sanction.

c.

Tender drawings will be linked to other services, structural and 'detailing' drawings to be issued subsequently during the execution process.

d.

Relevant planning aspects vide para 4 above will also be looked after by the architect/engineer, as the case may be.

7.

Post-contract project management including monitoring, coordination and control a. Some aspects to be also attended to/checked by site engineer and test checked and necessary action/compliance ensured by the Controller of Administration are as below: i) ii) Sample approval and appropriate records maintenance. Materials testing at site and other laboratories. Results to be duly recorded. Due checking and testing infrastructure to the ensured at site. iii) Maintenance of required site documents including material receipt and consumption records and contractor's resource status at site. iv) Necessary codes and specifications to be available at site; and ensuring work execution (including material/ equipment and workmanship) as per contract. v) Maintenance and monitoring of progress charts at site which will include activity progress, cash flow, contractor's labor, stores procurement by department and the contractor and procurement of tools and plants including shuttering and centring by the contractor. These charts while showing planned and actual progress should be updated from time to time. vi) Timely and regular measurements and payments; written

registered notices to contractor for measurements (both initial as well as test checks). vii) Slow progress notices to contractor. Letters to indicate the site resource crunch from the contractor's side. viii) Compliance contractor, welfare and of e.g. all statutory/contractual chart, safety measures, obligations by the labor and

PERT/CPM

security

measures, cover

other

insurance

guarantee bond etc. A list of all such obligations should be at site for monitoring/action. b. Monitoring and control measures by ESD. i.) Timely action to avoid delays due to aspects vide para 2 above including departmental inputs, e.g., approval of materials/extra items/deviations, services' designs and specifications, if any, interagency on contract coordination, decisions,

clauses/conditions/designs/specifications. ii.) Ensuring funds availability. iii.) Ensure follow up action on para 7(a) aspects where and when required. iv.) Issue notices to the contractor for inadequate resources and slow progress from time to time but definitely when the progress milestones as per the contract are not achieved. V.) Issue of show cause notice to the contractor for nonperformance as per the contract. This can be done within completion period/extended completion period only. vi.) Ensuring execution of additional quantities/extra items only after approval by the competent authority and considering the overall financial implications and contractual aspects. vii.) Ensuring no increase in abnormally high rate items or decrease in abnormally low rate items without approval and consideration of overall tender balance. viii.) Ensuring all financial approvals and clearance of bills only after pre-audit by the Finance. 8. Clearance of final Bill The following aspects would also be considered before clearance of final bill:a) b) c) Settlement of CTE/CAG observations. Test checking of measurements. Status of defects/devaluation of executed work.

d)

Compliance of contractual obligations by the Contractor/financial adjustment.

e) f) g) 9.

Approvals of extra items/rates etc. Extension of time/compensation thereof, if any. Any dues from the contractor.

Rescinding the contract The following actions must also be ensured. a) Issue of slow progress notices. Progress should be regularly

documented at site. b) Final show-cause notice to be issued within the completion

period/extended period by a registered post. Any reply, if received, be considered before final decision. c) Measures to safeguard unauthorised removal of material by the Contractor. d) Notice to contractor giving precise date and time from which the decision to rescind would become effective. e) During the period of service of notice and its effectiveness no removal of stores by contractor from site for which secured advance already paid. f) g) h) Contractor be asked to vacate the office. Registered notice to contractor for joint measurements. Take factual and pictorial records of unfinished work so as to corroborate other prescribed records i.e. MB, site order books. cement and steel register etc. i) Measurements to be taken in presence of contractor for work done upto date of rescinding to be signed by both parties. j) Inform local statutory bodies like Electricity Board etc. about the rescission of the contractor. 1

(26) Staff Car Rules

(26.1.1) Use Use of

The Director General, CSIR, is pleased to approve that the staff car would be made available for official journeys on tour to DG, Additional Director General, Adviser (M), JS(A) and FA at the CSIR Headquarters and Directors and Scientists in the Director's grade in the Laboratories.

(CSIR letter No.2(24)84-G, dated, 14th November, 1986)

(26.1.2) Settlement of

"As per log book in Col. 7 the name and designation of the officer using the staff car should be recorded, but in almost all the cases designation of the officer was not recorded."

"The officers using the staff car on Sundays and Holidays may be requested to indicate clearly the purpose of journey being performed by them instead of writing word 'official' in the column Purpose of Journey".

The procedure, as mentioned above be followed by the Officers of your Laboratory/Institute while performing the official journey by CSIR staff cars on Sundays/Holidays and other working days.

(CSIR letter No.5(4)/82-General, dated 20th July, 1984)

(26.1.3) Use of Staff cars by the Officer of CSIR.

Clarification of the following circulars regarding use of official cars issued by the Ministry of Finance, Departments of Expenditure, has been sought by Director, Central Mining Research Station Dhanbad.

a) 20.2.1985

F.No.

3(16)-E.II(A)/84-(1)

dated

Circulated vide CSIR

endorsement of even No.dated b) 20.2.1985 1.3.1985. F.No.3(16)-E.II(A)/84-(2) dated

c) 21.2.1985

F.No.3(16)-E.II(A)/84-(3) not printed

dated

The point under reference is whether the Director is entitled to use the staff car for private purposes upto a distance of 500 kms per month on payment.

It is hereby clarified that the National Laboratories/ Institutes are the constituent establishments of CSIR. The Chief Executive of the Autonomous Body is the Director-,General, Scientific & Industrial Research. The Heads of National Laboratories/Institutes, who have been declared Heads of Departments are eligible to use the staff car for journeys between Office and residence and that these duties will be treated as official. The Directors are not eligible to use the staff car for Private purposes which facility is admissible only to the Director-General, CSIR.

(CSIR letter No.31 (27)/8 1 -General, dated 6th April 1985)

(26.1.4) Hiring of DLY/DLZ Taxis or Carsfor use of officers.

In accordance with Paras 4 & 5 under Column 4 against item 3 of Annexure to Schedule V in Delegation of Financial Powers Rules, 1978, taxis or cars can be hired only for the use of State Guests and in connection with Interstate/Inter-national Conference when staff cars are not adequate to meet the requirements or staff cars are not in working order. The Government of India, Ministry of Finance, have drawn special attention to these provisions and have banned even occasionally the hiring of cars/taxis for use of officers for other purposes.

It is, therefore, requested that the above guidelines may kindly be kept in view, The hiring of taxis/cars such as DLY/DLZ in Delhi and similar cars elsewhere are also covered by these instructions.

(CSIR letter No.31(27)/8 1 -G, dated 23rd January, 1986)

ADMINISTRATIVE SERVICES (RECRUITMENT & PROMOTION) RULES, 1982

(As amended up to 1st January, 2004) COUNCIL OF SCIENTIFIC & INDUSTRIAL RESEARCH ANUSANDHAN BHAVAN, RAFI MARG, NEW DELHI-110 001

CONTENTS

1 Part I - GENERAL
SECTION I - PRELIMINARY SECTION II - CADRES AND STRENGTH

2 Part II GENERAL CADRE

SECTION I - GRADES AND SCALES OF PAY SECTION II RECRUITMENT AND PROMOTION

3 Part-III STENOGRAPHER CADRE

SECTION I GRADES AND SCALES OF PAY SECTION II RECRUITMENT AND PROMOTION

4 Part-IV FINANCE AND ACCOUNTS CADRE

SECTION I GRADES AND SCALES OF PAY SECTION II RECRUITMENT AND PROMOTION

5 Part-V - STORES AND PURCHASE CADRE

SECTION I GRADES AND SCALES OF PAY SECTION II RECRUITMENT AND PROMOTION

6 Part VI MISCELLANEOUS 7. ANNEXURES

COUNCIL OF SCIENTIFIC AND INDUSTRIAL RESEARCH

RAFI MARG, NEW DELHI 110 001

No.33(90)/82-E.I 25th February, 1982

COUNCIL OF SCIENTIFIC AND INDUSTRIAL RESEARCH ADMINISTRATIVE SERVICES (RECRUITMENT & PROMOTION) RULES, 1982

In exercise of the powers vested under Bye-law 71(b) of the Bye-Laws of the CSIR, the following Rules have been made with the approval of the Governing Body of CSIR, in supersession of all previous orders on the subject:-

PART I

GENERAL

SECTION I PRELIMINARY

1. Short Title and Commencement:

(i) These Rules shall be called the Council of Scientific and Industrial Research Administrative Services (Recruitment and Promotion) (ASRP) Rules, 1982.

(ii) They shall apply to all Administrative (including Ministerial, Stenographic, Finance & Accounts, Stores and Purchase) posts other than Group-D posts.

(iii) They shall come into force with effect from 1.2.1982.

2. Definitions: In these Rules, unless the context otherwise requires- (i) Administrative post means and includes all posts classified as such under ByeLaw 57 of the Bye-Laws of the CSIR, unless any post is excluded from the operation of these rules.

(ii) Cadre means the strength of posts included in any of sub-clauses (i) to (iv) of Rule 3.

(iii) Controlling Authority means the Council of Scientific and Industrial Research; and the powers of the Controlling Authority shall be exercised by the Director-General, Council of Scientific and Industrial Research or by such officer as may be so authorized by the CSIR from time to time for a specific category of posts.

(iv) Permanent post means a post carrying a definite rate of pay sanctioned without limit of time.

(v) Temporary post means a post carrying a definite rate of pay sanctioned for a limited time.

(vi) Permanent Officer means the holder of a post in the CSIR in a permanent capacity. (vii) Service means the service rendered in the CSIR. (viii) Approved Service in relation to any Grade means the period or periods of service in that Grade rendered after selection, according to prescribed procedure, for long term appointment to the Grade and includes any period or periods during which an officer

would have held a duty post in that Grade but for his being on leave or otherwise not being available for holding such post.

SECTION II CADRES AND STRENGTH

3. Cadres Officers employed in the CSIR Secretariat and in its National Laboratories/Institutes in the posts mentioned in Rule 1 (ii) above shall be included in one of the following Cadres as may be appropriate:

(i) General Cadre; (ii) Stenographers Cadre; (iii) Finance and Accounts Cadre; and (iv) Stores and Purchase Cadre.

4. Authorized Permanent Strength: The authorized permanent strength of each of the above cadres shall consist of the permanent posts in each Cadre.

5. Temporary additions to the Authorized Permanent Strength: In addition to the authorized permanent strength, temporary additions to the posts in any Cadre may be made to such extent as may be found necessary from time to time.

6. Schedule of posts: The Controlling Authority shall maintain a schedule of posts in each Cadre. The schedule shall show separately in respect of each Cadre: (i) Total number of posts; (ii) The number of such posts which are permanent; and (iii) The number of such posts those are temporary.

7. If in the opinion of the Controlling Authority, the functions attached to a post are such that the incumbent is required to possess special and/or technical qualifications, the Controlling Authority may declare the post to be an excluded post. Upon such declaration and as long as the declaration is in force, the excluded post shall be deemed not to be included in any Cadre. 8. Scales of Pay: The scales of pay of the Grades of the Cadre shall be as approved by the Govt. of India from time to time for such posts and adopted by the CSIR.

PART II GENERAL CADRE SECTION I GRADES AND SCALES OF PAY

1. Grades: Posts in the General Cadre shall be classified in the following Grades and designated as shown below:

S.No .

Designation

Scale of Pay

Group

1. 2.

Senior Deputy Secretary/Senior Controller of Administration Deputy Secretary/Controller of Administration Under Secretary/Administrative Officer Section Officer (General) Assistant (General) Grade-I Assistant (General) Grade-II Assistant (General) Grade-III

Rs.14,300-400-18,300 Rs.12,000-375-16,500

A A

3. 4. 5. 6. 7.

Rs.10,000-325-15,200 Rs.6500-200-10,500 Rs.5500-175-9000 Rs.4000-100-6000 Rs.3050-75-3950-80-4590

A B B C C

SECTION II RECRUITMENT AND PROMOTION 1. Senior Deputy Secretary/Senior Controller of Administration (Rs.14,300-400-18,300)

Recruitment to this Grade shall be made by promotion on the basis of merit on the recommendations of the Departmental Promotion Committee which shall interview the eligible candidates from amongst the officers holding the post of Deputy Secretary/Controller of Administration in the grade of Rs.12,000-375-16,500 and who have rendered not less than 5 years of approved service in that grade.

If, in a particular year, sufficient number of eligible officers is not available, DG, CSIR may, at his discretion, relax the qualifying service to four years.

2. Deputy Secretary/Controller of Administration (Rs.12,000-375-16,500)

Recruitment to this Grade shall be made by promotion on the basis of merit on the recommendations of the Departmental Promotion Committee which shall interview the eligible candidates from amongst the Under Secretaries/Administrative Officers in the grade of Rs.10,000-325-15,200 who have rendered not less than five years of approved service in that grade.

If, in a particular year, sufficient number of eligible officers is not available, DG, CSIR may, at his discretion, relax the qualifying service to four years.

3. Under Secretary/Administrative Officer (Rs.10,000-325-15,200)

Recruitment to this Grade shall be made by promotion, on the basis of merit from amongst Section Officers (General) and Private Secretaries who have rendered not less than 8 years of approved service in the grade of Rs.6500-200-10,500 and on the recommendations of the Departmental Promotion Committee which shall interview the eligible candidates.

(i) Vacancies in this grade occurring in a year shall be filled in the ratio of 2:1 from amongst Section Officers (General) and Private Secretaries. In the event of nonavailability of suitable officers for filling up vacancies earmarked for a cadre, such unfilled vacancies shall not be filled up from officers of another cadre.

(ii) 25% of the Private Secretaries who have completed minimum six years of approved service as Private Secretary be made to work as Section Officer (General) for a period of one year before they are considered for promotion to the post of Under Secretary/Administrative Officer.

4. Section Officer (General) (Rs.6500-200-10,500)

(i) 33-1/3% by promotion from amongst regular Assistants (General) Grade I who have rendered not less than 8 years approved service in that Grade on the basis of Selection-cum-Seniority subject to rejection of unfit on the recommendations of the Departmental Promotion Committee.

(ii) 33-1/3% by promotion on the basis of result of departmental competitive test limited to those Assistants (General) Grade-I, Assistants (F&A) Grade-I, Assistants (Stores & Purchase) Grade-I and Senior Stenographers who have a University Degree in any discipline and have completed not less than 3 (three) years qualifying service in their respective grades. However, in the event of non-filling up of vacancies under the departmental examination quota, these shall be filled up by direct recruitment.

(iii) 33-1/3% by direct recruitment on the basis of result of an open competitive examination and interview from amongst candidates possessing University Degree. Age not exceeding 28 years, relaxable in the case of SC/ST/OBC candidates as per rules. Departmental candidates including those holding posts in the Stenographers, Finance & Accounts and Stores & Purchase Cadres and possessing the requisite educational qualification will be eligible to compete and there will be no age restriction in their case. Those who qualify in the examination will be called for interview.

5. Assistant (General) Grade-I (Rs.5500-175-9000)

Recruitment to this Grade shall be made on local basis as follows:

(i) 50% by promotion on local basis from Assistants (General) Grade II who have completed not less than 5 years approved service in that Grade on the basis of seniority, subject to rejection of unfit, and on the recommendation of the Departmental Promotion Committee.

(ii) 25% by means of limited departmental competitive examination from amongst Assistants (General) Grade-II/Assistants (F&A) Grade-II/Assistants (S&P) Grade-II /Junior Stenographers possessing University Degree and having not less than 3 years approved service in that grade.

(iii) 25% by direct recruitment from amongst candidates possessing University Degree, age not exceeding 28 years, relaxable in case of SC/ST/OBC candidates as per rules, on the basis of result of competitive examination and interview. Departmental candidates possessing the requisite qualifications will be eligible to compete and there will be no age restriction in their case.

6. Assistant (General) Grade-II (Rs.4000-100-6000)

Recruitment to this Grade shall be made on local basis in the CSIR Hqrs. and its National Laboratories/Institutes as follows:-

100% by promotion on local basis from amongst the Assistants (General) Grade-III who have completed not less than 3 years approved service as Assistant (General) Grade-III on the basis of seniority subject to rejection of unfit and on the recommendations of the Departmental Promotion Committee.

7. Assistant (General) Grade-III (Rs.3050-75-3950-80-4590) Recruitment to this Grade shall be made on local basis in the CSIR Hqrs. and its National Laboratories/Institutes by direct recruitment, on the basis of result of competitive examination held from time to time from amongst candidates possessing minimum educational qualification of 10+2/XII or its equivalent and typing speed of 30 w.p.m. in English or 25 w.p.m. in Hindi typewriting. Age not exceeding 28 years, relaxable in case of SC/ST/OBC candidates as per rules. There is no age limit for departmental candidates provided they possess the prescribed qualifications. The candidates who qualify in the competitive examination will be interviewed by a Selection Committee but the weightage of interview would not exceed 25% of the total prescribed marks.

Provided that:

(i) 10% of the vacancies in the cadre of Assistant (General) Grade-III in National Laboratories/Institutes and 5% of the vacancies in CSIR Hqrs. shall be filled up from amongst the Group `D (non-technical) employees borne on the regular establishment,

who are 10+2/XII pass and have rendered 5 years approved service, on the basis of seniority-cum-fitness.

(ii) 10% of the vacancies in the cadre of Assistant (General) Grade-III in the National. Laboratories/Institutes and 5% of the vacancies in CSIR Hqrs. shall be filled up from amongst the Group `D (non-technical) employees borne on the regular establishment subject to the following conditions:-

Selection shall be made through a departmental competitive examination in General Hindi/General English and General Knowledge and proficiency test in typewriting at the speed of 25/30 w.p.m. in Hindi/English, confined to such Group `D (non-technical) staff who have rendered minimum of 5 years of approved service in CSIR and fulfill the minimum educational qualification viz. 10+2/XII pass or equivalent.

Part III STENOGRAPHERS CADRE SECTION I GRADES AND SCALES OF PAY

1. Grades Posts in the Stenographers Cadre shall be classified in the following Grades and designated as shown below:-

S.No Designation Scale of Pay Group

1. Private Secretary Rs.6500-200-10,500 B 2. Senior Stenographer Rs.5500-175-9000 B 3. Junior Stenographer Rs.4000-100-6000 C

SECTION II RECRUITMENT AND PROMOTION

1. Private Secretary (Rs.6,500-200-10,500)

Recruitment to this Grade shall be made as under:

(i) 50% by DPC from amongst Senior Stenographers who have rendered not less than 8 years of approved service on the basis of seniority subject to rejection of unfit; the employees should be permanent either in the lower post or on the post of Senior Stenographer; and

(ii) 50% on the basis of departmental competitive test, as per scheme of examination notified vide CSIR letter No.33(84)/4/2001-E-I dated 15.10.2001, from amongst the Senior Stenographers who have a University Degree in any discipline with 3 years approved service.

2. Senior Stenographer (Rs.5,500-175-9,000)

Recruitment to this Grade shall be made on local basis in the CSIR Hqrs. and in each National Laboratory/Institute as follows:-

(i) 50% by promotion from amongst the Junior Stenographers who have rendered a minimum of 5 years of approved service in that grade on the basis of seniority subject to rejection of unfit and on the recommendations of Departmental Promotion Committee;

(ii) 25% by examination & proficiency test limited to departmental candidates (Junior Stenographers) having minimum speed of 100 w.p.m. in shorthand and

35/40 w.p.m. in Hindi/English typing. The candidates will have to qualify a test in General Hindi/General English.

(iii) 25% by direct recruitment by open advertisement from amongst the candidates possessing a University Degree and minimum speed of 100 w.p.m. in shorthand and 35/40 w.p.m. in Hindi/English typewriting and on the basis of a competitive test in General Hindi/General English. Age not exceeding 28 years, relaxable in case of SC/ST/OBC candidates as per rules. In case of departmental candidates, if otherwise qualified, there will be no age restriction.

3. Junior Stenographer (4000-100-6000)

Recruitment to this Grade shall be made on local basis in the CSIR Hqrs. and in each National Laboratory/Institute from amongst the candidates possessing minimum educational qualification of 10+2/XII or equivalent and speed of 80 W.P.M. in shorthand and 40/35 W.P.M. in typewriting in English/Hindi and on the basis of competitive proficiency test. Age not exceeding 28 years, relaxable in case of SC/ST/OBC candidates as per rules. Departmental candidates will also be eligible to compete and there will be no age restriction in their case.

PART IV FINANCE AND ACCOUNTS CADRE SECTION I GRADES AND SCALES OF PAY

1. Posts in the Finance & Accounts Cadre shall be classified into the following Grades and designated as shown below:

S.No Designation Scale of Pay Group 1. 2. 3. 4. 5. Senior Deputy Financial Adviser Deputy Financial Adviser Finance & Accounts Officer Section Officer (Finance & Accounts) Assistant (Finance & Accounts) Grade I 6. Assistant (Finance & Accounts) Grade II Rs.4000-100-6000 C 7. Assistant (Finance & Accounts) Grade III Rs.3050-75-3950-80- 4590 C Rs.14,300-400-18,300 Rs.12,000-375-16,500 Rs.10,000-325-15,200 Rs.6500-200-10,500 Rs.5500-175-9000 A A A B B

SECTION II RECRUITMENT AND PROMOTION

1. Senior Deputy Financial Adviser (Rs.14,300-400-18,300)

Recruitment to this Grade shall be made by promotion on the basis of merit and on the recommendations of Departmental Promotion Committee which shall interview the eligible candidates from amongst the Deputy Financial Advisers in the grade of Rs.12,000-375- 16,500 and who have rendered not less than 5 years of approved service in that grade.

If, in a particular year, sufficient number of eligible officers is not available, DG, CSIR may, at his discretion, relax the qualifying service to four years.

2. Deputy Financial Adviser (Rs.12000-375-16500)

Recruitment to this Grade shall be made by promotion on merit and from amongst the Finance & Accounts Officers in the grade of Rs.10,000-15,200 with not less than five years of

approved service in that grade and on the recommendations of the Departmental Promotion Committee which shall interview the eligible candidates.

If, in a particular year, sufficient number of eligible officers is not available, DG, CSIR may, at his discretion, relax the qualifying service to four years.

3. Finance & Accounts Officer (Rs.10,000-325-15,200)

Recruitment to this Grade shall be made by promotion on the basis of m erit from amongst the Section Officers (Finance & Accounts) who have completed not less than 8 years approved service in that Grade and on the recommendations of the Departmental Promotion Committee which shall interview the eligible candidates.

Notwithstanding the above, the Controlling Authority may secure the services of experienced Finance & Accounts Officers on deputation basis for fixed period from the CAG/CGA/Indian Railways/CGDA provided the total number of such Officers at any time does not exceed 25% of the authorized strength and suitable internal candidates are not available. Officers taken on deputation for a fix period would not be eligible for permanent absorption in CSIR.

4. Section Officer (Finance & Accounts) (Rs.6,500-200-10,500)

(i) 33-1/3% by promotion from amongst regular Assistants (Finance & Accounts) Grade-I who have rendered not less than 8 years approved service in that Grade on the basis of Selection-cum-Seniority subject to rejection of unfit and on the recommendations of the Departmental Promotion Committee.

(ii) 33-1/3% from amongst Assistants (General) Grade-I, Assistants (F&A) Grade-I, Assistants (Stores & Purchase) Grade I and Senior Stenographers who have a University Degree in any discipline and have completed not less than 3 years qualifying service in their respective grades, on the basis of a departmental competitive examination. However, in the event of non-filling up of the vacancies under departmental examination quota, these vacancies shall be filled up by direct recruitment;

(iii) 33-1/3% by direct recruitment through an open competitive examination and interview from amongst candidates possessing University Degree. Age not exceeding 28 years, relaxable in case of SC/ST/OBC candidates as per rules. Departmental candidates possessing requisite educational qualification will also be eligible to appear in the examination and there will be no age restriction in their case. Those who qualify in the examination will be called for interview.

5. Assistant (Finance & Accounts) Grade-I (Rs.5500-175-9000)

Recruitment to this Grade shall be made as follows:

i) 50% by promotion amongst Assistants (Finance & Accounts) Grade-II, who have completed not less than 5 years of approved service as Assistants (Finance & Accounts) Grade-II on the basis of seniority subject to rejection of unfit and on the recommendations of the Departmental Promotion Committee.

ii) 25% by means of Limited Departmental Competitive Examination from amongst Assistants (General) Grade-II/ Assistants (Finance & Accounts) Grade-II/Assistants (Stores & Purchase) Grade II, Junior Stenographers possessing University Degree with three years approved service.

iii) 25% by Direct Recruitment from amongst candidates possessing University Degree, on the basis of result of Open Competitive Examination and interview. Age not exceeding 28 years; relaxable in case of SC/ST/OBC candidates as per rules. There is no age limit for departmental candidates provided they have the prescribed educational qualification.

6. Assistant (Finance & Accounts) Grade-II

(Rs.4000-100-6000)

Recruitment to this Grade shall be made on local basis in the CSIR Hqrs. and in each Laboratory/Institute as follows:-

100% by promotion on local basis from amongst the Assistants (Finance & Accounts) Grade-III who have completed not less than 3 years approved service as Assistant (Finance & Accounts) Grade-III on the basis of seniority subject to rejection of unfit and on the recommendations of the Departmental Promotion Committee.

7. Assistant (Finance & Accounts) Grade-III (Rs.3050-75-3,950-80-4,590)

Recruitment to this Grade shall be made on local basis in the CSIR Hqrs. and in each National Laboratory/Institute by direct recruitment, on the basis of result of competitive examination from amongst candidates possessing minimum educational qualification of 10+2/XII or its equivalent with Commerce as one of the subjects and typewriting speed of 30 w.p.m. in English or 25 w.p.m. in Hindi typewriting. Age not exceeding 28 years, relaxable in case of SC/ST/OBC candidates as per rules. There is no age limit for departmental candidates provided they possess the prescribed qualifications. The candidates who qualify in the competitive examination will be interviewed by a Selection Committee but the weightage in the interview would not exceed 25% of the total prescribed marks. Provided that: (i) 10% of the vacancies in the cadre of Assistant (Finance & Accounts) Grade-III in

National Laboratories/Institutes and 5% of the vacancies in CSIR Hqrs. shall be filled up from amongst the Group `D (non-technical) employees borne on the regular establishment, who are 10+2/XII pass and have rendered 5 years approved service, on the basis of seniority-cum-fitness.

(ii) 10% of the vacancies in the cadre of Assistant (Finance & Accounts) Grade-III in the National Laboratories/Institutes and 5% of the vacancies in CSIR Hqrs. shall be filled up from amongst the Group `D (non-technical) employees borne on the regular establishment subject to the following conditions:-

Selection shall be made through a departmental competitive examination in General Hindi/General English and General Knowledge and proficiency test in typewriting at the speed of 25/30 w.p.m. in Hindi/English, confined to such Group `D (nontechnical) employees who have rendered minimum of 5 years of approved service in CSIR and fulfill the minimum educational qualification viz. 10+2/XII pass or equivalent with Commerce as one of the subjects.

PART V STORES AND PURCHASE CADRE SECTION I GRADES AND SCALES OF PAY

1. Posts in the Stores & Purchase Cadre shall be classified in the following grades and designated as shown below:

Sl. No. Designation

Scale of Pay

Group

1. 2. 3. 4. 5. 6. 7.

Senior Stores & Purchase Officer (SG) Rs.14,300-400-18,300 Senior Stores & Purchase Officer Stores & Purchase Officer Deputy Stores & Purchase Officer Rs.12,000-375-16,500 Rs.10,000-325-15,200 Rs.6500-200-10,500

A A A B B C

Assistant (Stores & Purchase) Grade I Rs.5500-175-9000 Assistant (Stores & Purchase) Grade II Rs.4000-100-6000 Assistant (Stores & Purchase) Grade III

Rs.3050-75-3950-80- 4590 C

SECTION II RECRUITMENT AND PROMOTION

1. Senior Stores & Purchase Officer (SG) (Rs.14,300-40018,300)

Recruitment to this Grade shall be made by promotion on the basis of merit on the recommendations of Departmental Promotion Committee which shall interview the eligible candidates from amongst the Senior Stores & Purchase Officers in the grade of Rs.12000- 375-16500 and who have rendered not less than 5 years of approved service in that grade. If, in a particular year, sufficient number of eligible officers is not available, DG, CSIR may, at his discretion, relax the qualifying service to four years.

2. Senior Stores & Purchase Officer (Rs.12000-37516500)

Recruitment to this Grade shall be made by promotion on the basis of merit on the recommendations of the Departmental Promotion Committee which shall interview the eligible candidates from amongst the Stores & Purchase Officers in the grade of Rs.10,000- 15,200 who have rendered not less than five years of approved service in that grade.

If, in a particular year, sufficient number of eligible officers is not available, DG, CSIR may, at his discretion, relax the qualifying service to four years.

3. Stores & Purchase Officer (Rs.10,000-32515,200)

Recruitment to this Grade shall be made by promotion from amongst the Deputy Stores & Purchase officers in the grade of Rs.6,500-10,500 who have rendered not less than 8 years approved service on the basis of merit and on the recommendations of Departmental Promotion Committee which shall interview the eligible candidates.

Notwithstanding anything to the contrary, the appointment to the posts of this grade may be made by borrowing officers for a fixed period from Central Government, allied R&D institutions and from organized service holding comparable grade or who have rendered

8 years service in the grade of Rs.6500-10,500 or equivalent subject to a maximum of 33-1/3% of the number of vacancies in a year. Officers taken on deputation for fixed period would not be eligible for permanent absorption in CSIR.

4. Deputy Stores & Purchase Officer (Rs.6,500-20010,500)

(i) 33-1/3% by promotion from amongst the Assistants (Stores & Purchase) Grade-I in the scale of pay of Rs.5500-9000 who have rendered not less than 8 years approved service in that Grade on the basis of Selection-cum-Seniority subject to rejection of unfit and on the recommendations of the Departmental Promotion Committee. ( i i ) 33-1/3% by promotion on the basis of departmental competitive examination from amongst the Assistants (General) Grade-I, Assistants (F&A) Grade-I, Assistants (Stores & Purchase) Grade I and Senior Stenographers who have a University Degree in any discipline and have completed not less than 3 (three) years qualifying service in that grade. However, in the event of non-filling up of vacancies under the departmental examination quota, these vacancies shall be filled up by direct recruitment.

(iii) 33-1/3% by direct recruitment on the basis of result of an open competitive examination and interview from amongst the candidates possessing University Degree. Age not exceeding 28 years, relaxable in the case of SC/ST/OBC candidates as per rules. Departmental candidates fulfilling the educational

qualifications will also be eligible to appear in the examination and there will be no

age restriction in their case. Those who qualify in the examination will be called for interview.

5. Assistant (Stores & Purchase) Grade-I/Stores Verification Assistant Gr.I (Rs.5500-175-9000)

Recruitment to this Grade shall be made as follows:

(i) 50% by promotion from amongst Assistants (Stores & Purchase) Gr.II in the grade of Rs.4000-6000 who have rendered not less than 5 years service in that grade on the basis of seniority subject to rejection of unfit and on the recommendations of Departmental Promotion Committee.

(ii) 25% by means of Limited Departmental Competitive examination from amongst Assistants (General) Grade-II / Assistants (F&A) Grade II / Assistants (S & P)) GradeII / Jr. Stenographers possessing University Degree and having not less than 3 years approved service in that grade.

(iii) 25% by Direct Recruitment from amongst candidates possessing University Degree, on the basis of result of open competitive examination and interview. Age not exceeding 28 years relaxable in case of SC/ST/OBC candidates as per rules. There is no age limit for departmental candidates provided they have the prescribed educational qualification.

6. Assistant (Stores & Purchase) Gr. II (Rs.4000-100-6000)

Recruitment to this Grade shall be made on local basis in the CSIR Hqrs. and in each Laboratory/Institute as follows:-

100% by promotion from amongst Assistants (Stores & Purchase) Grade III who have completed not less than 3 years approved service in that Grade on the basis of seniority subject to rejection of unfit, and on the recommendations of the Departmental Promotion Committee.

7. Assistant (Stores & Purchase) Gr.III (Rs.3050-75-3950-80-4590) Recruitment to this Grade shall be made on local basis in the CSIR Hqrs. and in each National Laboratory/Institute by direct recruitment, on the basis of result of competitive examination from amongst candidates possessing minimum educational qualification of 10+2/XII or its equivalent and speed of 30 w.p.m. in English or 25 w.p.m. in Hindi typewriting. Age not exceeding 28 years, relaxable in case of SC/ST/OBC candidates as per rules. There is no age limit for departmental candidates provided they possess the prescribed qualifications. The candidates who qualify in the competitive examination will be interviewed by a Selection Committee but the weightage of interview would not exceed 25% of the total prescribed marks.

Provided that: (i) 10% of the vacancies in the cadre of Assistant (Stores & Purchase) Grade-III in National Laboratories/Institutes and 5% of the vacancies in CSIR Hqrs. shall be filled up from amongst the Group `D (non-technical) employees borne on the regular establishment, who are 10+2/XII pass and have rendered 5 years approved service, on the basis of seniority-cum-fitness and on the recommendation of the DPC.

(ii) 10% of the vacancies in the cadre of Assistant (Stores & Purchase) Grade-III in the National. Laboratories/Institutes and 5% of the vacancies in CSIR Hqrs. shall be filled up from amongst the Group `D (non-technical) employees borne on the regular establishment subject to the following conditions:-

Selection shall be made through a departmental competitive examination in General Hindi/General English and General Knowledge and proficiency test in typewriting at the speed of 25/30 w.p.m. in Hindi/English, confined to such Group `D (non-technical) staff who have rendered minimum of 5 years of approved service in CSIR and fulfill the minimum educational qualification viz. 10+2/XII pass or equivalent.

PART VI MISCELLANEOUS

(A) Selection/Departmental Promotion Committee (for Group `A Posts in General/Finance & Accounts Cadres):The Selection/Departmental Promotion Committee for the posts of Officers of Group `A in General/Finance & Accounts Cadres shall be constituted from time to time by the Controlling Authority as follows:1 2 DG, CSIR or his nominee Two Directors of National Laboratories/Institutes Chairman Members

A representative of the Ministry of Home Affairs (for posts in the General Cadre) or Comptroller & Auditor General of Member India/Director of Audit, Central Revenues (for posts in Finance & Accounts Cadre) Joint Secretary (Administration), CSIR Financial Adviser, CSIR Such other Member or Members as may be nominated by the DG,CSIR Representative of SC/ST Member(Ex-Officio) Member (Ex-Officio) Member Member

4 5 6 7

(B) Selection/Departmental Promotion Committee (for Group `A posts in Stores & Purchase Cadre):The Selection/Departmental Promotion Committee for the posts of Officers of Group `A in the Stores & Purchase Cadre shall be constituted from time to time by the Controlling Authority as follows:1 One outside expert to be nominated by the DG, CSIR Chairman 2. Three outside experts to be nominated by the DG, CSIR Members 3. One Director from a National Laboratory/Institute to be nominated by the DG, CSIR Member 4. Joint Secretary (Administration), CSIR Member (Ex-Officio)

5. Financial Adviser, CSIR Member (Ex-Officio) 6. Representative of SC/ST Member

( C ) Selection/Departmental Promotion Committee (for Group `B gazetted all Cadres):-

The Selection/Departmental Promotion Committee for all Grades of Group `B (Gazetted) shall be constituted as follows:

(i) Joint Secretary (Administration), CSIR (ii) Financial Adviser, CSIR (iii) Representative of SC/ST (D) Selection/Departmental Promotion Committee (for Group `B (non-gazetted) and Group `C posts - all cadres):The Selection/Departmental Promotion Committee for all Grades of Group `B (non- Gazetted) and Group `C shall be constitutedas follows:

1 Director* or his nominee Chairman

2. Three Officers from amongst the following officers Members a) Sr. Deputy Secretary/Senior Controller of Administration/ Deputy Secretary/Controller of Administration/ Under Secretary/Administrative Officer b) Deputy Secretary/Under Secretary from CSIR Hqrs./ Laboratory/Institute c) Deputy Financial Adviser/Finance & Accounts Officer

3. Representative of SC/ST as per rules Member

* Joint Secretary (Admn.) in the case of CSIR Hqrs.

Note: 1. Selection/Departmental Promotion Committees for posts borne on Local Cadres shall be constituted by the Joint Secretary (Admn.), CSIR in the case of CSIR Headquarters and by the Directors in the case of National Laboratory/Institute.

2. The authority authorized to hold competitive/qualifying examinations, wherever provided in the rules, shall be prescribed by the Controlling Authority.

3. Age Relaxation: The upper age limit prescribed for direct recruitment would be be

(i) relaxed for SCs/STs/OBCs and certain other categories as notified by the Central Govt from time to time. (ii) relaxable cumulatively with any other age relaxation for SCs/STs/OBCs

4. GENERAL CONDITIONS OF SERVICE:

Officers recruited in or promoted to a Grade shall be placed on probation for a period of one year from the date of appointment and this period may be extended or i) curtailed at the discretion of the appointing authority.

ii) Officers recruited direct or promoted to a Grade shall undergo such training as may be prescribed from time to time.

iii) Officers holding posts under the CSIR shall be liable to serve anywhere in India

iv) Reservations shall be made for members of the Scheduled Castes/Scheduled Tribes/OBC/Physically Handicapped in vacancies filled by direct recruitment and for Scheduled Castes/Scheduled Tribes/Physically Handicapped persons by promotion in accordance with the orders issued by the Govt. of India/ CSIR from time to time.

5. Appointment to short-term vacancies: Notwithstanding the provisions contained in these Rules, short-term vacancies may be filled locally subject to such orders as may be issued by the Controlling Authority from time to time. 6. Recruitment through Employment Exchange: Notwithstanding the provisions contained in these rules, posts in the categories of Assistant (General) Grade III / Assistant (Finance & Accounts) Grade-III, Assistant (Stores & Purchase) Grade-III and Junior Stenographers shall normally be filled from amongst the identified casual workers of CSIR and its Laboratories/Institutes or through Employment Exchange (as per instructions issued from time to time), other conditions for recruitment being the same as prescribed for direct recruitment.

7. The Director-General, CSIR may from time to time issue such general or special directions as may be necessary to relax or remove the difficulties in the operation of any of the provisions of these Rules.

8. Where any doubt arises with regard to interpretation of any of the provision(s) of these Rules, the matter shall be referred to the Director-General, CSIR whose decision shall be final.

9. Procedure for Departmental Examination: A common examination for all the vacancies up to the level of Section Officer in all the cadres in CSIR Hqrs. and its National Laboratories/Institutes shall be conducted by the CSIR Headquarters and the names of candidates qualifying in the examination will be selected for making appointments as far as possible on the basis of preferences shown by the candidates in their applications.

10. Pay fixation

The pay of Officers and staff shall be fixed as per rules and CSIR instructions on the Subject.

CSIR Circular letter No.33(113)/87-E.I dated 5th April, 1994 Sub: CSIR Administrative Services (Recruitment & Promotion) Rules, 1982 amendment thereof. Sir, I am directed to state that the Governing Body of CSIR, at its meeting held on 12.1.1994, has approved the amendment to the existing provision for recruitment to the post of Under Secretary/Administrative Officer (Gr.I). Accordingly, the following additions be made:-

i) Vacancies in this grade occurring in a year be filled in the ratio of 2:1 from amongst Section Officers (Gen.) and Sr. Personal Asstts. (now re-designated as Private Secretaries). In the event of non-availability of suitable officers for filling up vacancies earmarked for a Cadre, such unfilled vacancies will not be filled up from officers of another Cadre; and

(iv) 25% of the Private Secretaries who have completed minimum six years of approved service as Sr. Personal Asstts. (now re-designated as Private Secretaries) be made to work as Section Officer (Gen.) for a period of one year before they are considered for promotion to the post of Under Secretary/Administrative Officer.

Note: Governing Body also approved appointments/selections made so far as Sr. Personal Asstts., now re-designated as Private Secretaries to the post of Under Secretary/Administrative Officer (Gr.I) in the scale of Rs.3000-4500.

You rs fait hfull y, Sd/ -

(S.P. GERA) UNDER SECRETARY

CSIR Circular letter No.33(81)/96-E.I dated 12.7.1996 Sub: Grant of higher start for departmental promotees to Section Officers (Gen.)/Private Secretary grade and grant of minimum increase in the basic pay in case of promotion from Under Secretary level to Deputy Secretary level. Sir, I am directed to state that the Governing Body of CSIR at its first meeting held on 26.4.1996 has approved the following: (i) Grant of higher start in the form of two advance increments to Assistants/Sr. Stenographers in CSIR on their promotion to the post of Section Officer (Gen.)/Private Secretary respectively in terms of Government of India, DoPT OM No.5/16/88-CS-I dated 21.3.1994. These orders shall take effect from 1.1.1986. However, the actual payment shall be effective from 26.10.89; (ii) Grant of minimum increase in basic pay of Rs.250/- per month of case of promotion from Under Secretary level of Deputy Secretary level in terms of Government of India DoPT OM No.5/3/89-Estt. (Pay-I) dated 6.3.1991. These orders shall take effect from 1.1.86. A copy each of the Govt. of India, DoPT OMs dated 21.3.1994 and 6.3.1991 respectively cited above and subsequent OM No.5/3/89-Estt. (P.I) dated 6.8.1991 issued on the subject are also enclosed for ready reference. Accordingly, the notes (i) & (iii) appearing under Part II Section I (General Cadre) in the CSIR Administrative Services (Recruitment & Promotion) Rules, 1982 stand amended as under effective from 1.1.1986:-

Existing Provision Revised Provision

i) The pay of an Officer of Grade. I of the service promoted to The pay of an Officer of Grade.I of the service promoted to the the Selection Grade shall be fixed at such stage in the scale as shall give him an increase of not less than Rs.150/- p.m. over his pay in Grade.I. ii) The pay of an Officer appointed on promotion from Grade.III to Grade II shall be fixed under the Fundamental post of D.S. level shall be fixed at such stage in the scale as shall give him an increase of not less than Rs.650/- p.m. over his pay in Grade.I The pay of an Officer appointed on promotion from Grade. III to

Rules of Govt. of India subject, however, to a minimum of Rs.710/- Grade.II (Asstt.(G)/Sr. Stenographer on their promotion to the post of Section Officer p.m. (G)/Private Secretary, respectively) fixed under the fundamental rules of Govt. of India subject, however, shall be to a minimum of Rs.6900/--p.m.

The pay fixation shall be subject to such other restrictions/clarifications etc. as may be issued by Government of India from time to time. The above decision may kindly be brought to the notice of all concerned in your Lab./Instt. for their information, guidance and necessary action. Yours faithfull y,

Sd/(B.S. Gaira) Deputy Secretar y Encl: As above. Copy to:1. PS to DG, CSIR. 2. PS to Joint Secretary (Admn.), CSIR. 3. P.S. to Financial Adviser, CSIR. 4. All Dy. Secretarys/Sr. Dy. F.A.s, CSIR Hqrs. 5. DS(CO)/US(CO), CSIR Hqrs. 6. Legal Adviser, CSIR. 7. Shri M. Bapuji, General Secretary, CSIR-SWA, C/o RRL, Bhubaneswar. 8. Shri M. Suresh Prasad, General Secretary, C/o CFTRI, Mysore.

CSIR circular letter No.2(Misc.)/Rectt./94-R&A dated 5.8.1996

Sub: Amendment to CSIR Administrative Services (Recruitment & Promotion) Rules, 1982. Sir, The Governing Body of CSIR in its 141st meeting held on 26th April, 1996 has approved the following amendment to CSIR Administrative Services (Recruitment & Promotion) Rules, 1982:-

Existing Rule Amended Rule The upper age limit prescribed for direct recruitment may be relaxed up The upper age limit prescribed for direct recruitment would be:to a maximum of 5 years if a candidate belongs to SCs/STs. 1. Relaxation for SCs/STs/OBCs and certain other categories as notified by the Central Govt. from time to time. 2. Relaxable cumulatively with any other age relaxation for SCs/STs/OBCs.

The aforesaid amendment to Recruitment Rules will come into force with immediate effect. Yours faithfull y, Sd/(R.S. Antil) Under Secreta ry

CSIR Circular letter No.33(113)/87-E.I dated 8.6.1998.

Sub: CSIR Administrative Services (Recruitment and Promotion) Rules, 1982 amendment thereof.

Sir,

I am directed to state that the Governing Body of CSIR at its 144th meeting held on 18.2.1998 has accorded approval for re-classification of the following posts as GroupB posts (from Group-C) consequent on the revision of the scales of pay of the posts of Rs.5500-9000.

1. Asstt.(General) 2. Asstt. (Finance & Accounts) 3. Senior Stenographer 4. Stores & Purchase Assistant Gr.III

Accordingly, the Group mentioned against the said posts in the CSIR Administrative Services (Recruitment & Promotion) Rules, 1982, as amended from time to time, may be read as B.

Yours faithfully,

Sd/ -

(S.V. Samuel) Deputy Secretary Copy to: DS(CO)

CSIR Circular letter No.33(1)/Misc/98 dated 24.11.1998

Sub: Grant of advance increments/incentives to those who qualify in ICWA/AICA Examinations. Sir, I am directed to state that the Governing Body of CSIR at its 145th meeting held on 27th July, 1998 has approved the adoption of the Scheme of financial incentives for those who qualify in ICWA/AICA Examinations as contained in Government of India/C&AG Circulars No.178-PC(Coord.)I-87 dated 7.9.1987 and 45-NGE(Entt.)/4593-III dated 24.1.1996 (copies enclosed) in CSIR. This may kindly be brought to the notice of all concerned. Yours faithfull y, Sd/(C. Manvazh agan) Under Secretar y Copy to: 1. All COAs/AOs of all the National Labs./Instts. for their information & guidance. 2. All Sections/Divisions in CSIR Hqrs., CSIR Complex, New Delhi. 3. Dr. M. Bapuji, General Secretary, CSIR-SWA, C/o RRL, Bhubaneswar. 4. Shri A. Majumdar, General Secretary, All India Federation of CSIR Employees, C/o CFRI, Dhanbad.

CSIR Circular letter No.33(113)/87-E.I dated 9.2.1999.

Sub: Deputation of Administrative staff-retention of lien regarding. Sir, I am directed to state that the Governing Body of CSIR at its 146th meeting held on 29.12.1998 has accorded approval for relieving Common Cadre Officers of CSIR to join Autonomous bodies on lien basis by DG, CSIR in exceptional circumstances, in consultation with the Financial Adviser. CSIR subject to reporting such cases to Governing Body for information, following the same guidelines made in respect of S&T staff as per CSIR letter No.14(25)/89-E.II dated 25.11.1993 to the extent applicable to Administrative Cadre. This may kindly be brought to the notice of all concerned.

Yours faithfull y, Sd/(C. MANAVAZHA GAN) UNDER SECRETARY Copy to: 1. Head, HRDC, CSIR Complex, New Delhi. 2. DS(CO), CSIR Hqrs.

Circular letter No.33(1)/Misc.98-E.I dated 9.2.1999.

Sub: Grant of higher start to departmental promotee Section Officers (Finance & Accounts) and Deputy Stores & Purchase Officers. Sir, I am directed to state that the Government Body, CSIR at its 146th meeting held on 29.12.1998 has approved the grant of higher start with two increments above the minimum of the basic pay in the pay scale of Rs.6500-10500 to departmental promotee Section Officers (Finance & Accounts) and Deputy Stores & Purchase Officers with effect from 1.1.1996 as admissible to departmental promotee Section Officers (G) and Private Secretaries vide CSIR letter No.33(1)Misc/98-E.I dated 14.7.1998. This may kindly be brought to the notice of all concerned. Yours faithfull y, Sd/(C. MANAVAZHAG AN) UNDER SECRETARY Copy to: 1. Head, HRDC, CSIR Complex, New Delhi. 2. DS(CO), CSIR Hqrs.

CSIR Circular letter No.33(117)/87-E.I dated 17.05.2000

Sub: CSIR Administrative Services (Recruitment & Promotion) Rules, 1982 crucial date regarding eligibility and approved service. Ref: CSIR letter No.33(118)/91-E.I dated 7.2.1991. Sir,

The Governing Body of CSIR at is meeting held on the 9th December, 1999 has accorded kind approval to the adoption of GOI, DoPT OM No.22011/9/98-Estt(D) dated 8.9.1998. The CSIR letter dated 7.2.1991 cited above, therefore, stands superseded. Accordingly, the crucial date for the purpose of determining eligibility in terms of approved service for Departmental promotion and also for Departmental Competitive Examination shall be the 1st of January of the year instead of 1stOctober.

Yours faithfull y, Sd/(K.A. Qureshi) Deputy Secretary

CSIR circular OM No.33(113)/2001-E.I dated 10th April, 2001. Sub: Amendment to CSIR Administrative Services (Recruitment & Promotion) (ASRP) Rules, 1982. In pursuance of the amendment to the Bye-law 17 of the CSIR Rules, Regulations & Bye-laws duly notified vide Office Memorandum No.6/1/99-Cte. Dated 4.6.1999, the Governing Body (GB) at its 150th meeting held on 15th February, 2001 considered the proposal for amendment to the ASRP Rules, 1982. The GB considered and approved the amendment to the ASRP Rules, 1982 in regard to the posts at the level of Senior Deputy Secretary (Sr. DS)/Senior Controller of Administration (Sr.COA) and Deputy Secretary (DS)/Controller of Administration (COA) in the three cadres viz General, Finance & Accounts and Stores & Purchase, as under: A. For the posts at the level of Sr. DS/Sr. COA in the grade of Rs.14,300-18,300: Existing Rule Amended Rule

Recruitment to this grade shall be made by promotion on the basis of Recruitment to this grade shall be made by promotion on the basis of merit from amongst permanent officers holding designations of Deputy merit on the recommendations of the Departmental Promotion Committee Secretary/ Controller of which shall interview the eligible candidates from amongst the officers Administration/Deputy Financial Adviser/Senior Finance & Accounts Officer (SG) in the grade of Rs.12,000- of the respective cadres n the grade of Rs.12,000-16,500 who 16,500 who have rendered not less than five years of approved service n have rendered not less than five years of approved service in that grade i.e. the grade and on recommendations of the Departmental i) General Cadre from amongst the Deputy Promotion Committee which shall interview the eligible candidates. Secretaries/Controllers of Administration for the post of Senior Deputy Secretary/Senior Controller of Administration. If in a particular year, sufficient number of eligible officers are not available, ii) Finance & Accounts Cadrefrom amongst Deputy Financial Advisers/ DG, CSIR may at his discretion, relax the qualifying service to four years. Senior Finance & Accounts Officers (SG) for the post of Senior Deputy Financial Advisor. iii) Stores & Purchase cadre from amongst the senior Stores & Purchase Officers for the post of Senior Stores & Purchase Officer (SG)

If, in a particular year, sufficient number of eligible officers are not available, DG, CSIR may, at his discretion, relax the qualifying service to four years.

B. For the posts at the level of DS/COA in the grade of Rs.12, 000-16,500:

Existing Rule Amended Rule Recruitment to this grade shall be made by promotion from amongst Recruitment to this grade shall be made by promotion on the basis of merit on the permanent holding designations of Grade I General Cadre, Finance & Accounts Cadre officers recommendations of the Departmental Promotion Committee which shall interview the eligible candidates from amongst officer of the respective cadres in and Stores & Purchase Cadre, who have rendered not less than five years the grade of Rs.10,000-15,200 who have rendered not less than five years of of approved service in the grade and on recommendations of approved service in that grade i.e. the Departmental Promotion Committee which shall interview the eligible candidates. I) General Cadre from amongst the Under Secretaries/Administrative Officers

for the post of Deputy Secretary/Controller of Administration. If, in a particular year, sufficient number of eligible officers are not available, DG, CSIR may at his discretion, relax the qualifying service ii) Finance & Accounts Cadre from amongst Sr. Finance & Accounts Officers to four years. Financial Adviser/Sr. Finance & Accounts Officer (SG). for the post of Deputy iii) Stores & Purchase Cadre from amongst the Stores & Purchase Officer for the post of Sr. Stores & Purchase Officer. If, in a particular year, sufficient number of eligible officers are not available, DG, CSIR may, at his discretion, relax the qualifying service to four years. While approving the amendment to CSIR ASRP Rules, 1982, the GB, CSIR has also approved the following: 1. The existing posts at the levels of Sr. DS/Sr.COA and DS/COA in CSIR and its National Laboratories/Institutes among the three cadres viz. General Cadre, Finance & Accounts Cadre and Stores & Purchase Cadre will be apportioned as under: Level of Post Total Number of Cadre-wise apportionment of Existing posts. Existing Posts General F&A S&P Sr. Deputy Secretary 7+1* 4 2 1 Deputy Secretary 59 33 15 11 (*One post is being operated for appointment of CVO, CSIR) The above apportionment of the existing posts at the levels of Sr. DS/Sr.COA and DS/COA will undergo a review in the light of the on going process of restructuring of CSIR and also the need to assess the functional requirement under these changing conditions.

2. The Officers from Finance & Accounts and Stores & Purchase cadres, presently holding the posts of Sr.DS/Sr.COA and DS/COA will henceforth work in the cadres from which they were promoted to the post of DS/COA and will be adjusted/shown against the posts now allocated at these levels to the respective cadres. Sd /(B.S. Gaira) Deputy Secretary Copy to: 1. Directors of all the CSIR National Laboratories/Institutes with the request that this may kindly be brought to the notice of all common cadre officers in their respective laboratory/Institute for information. 2. DS (CO), CSIR Hqrs. } With similar request as 3. DS (CSIR Complex, New Delhi) } made at Sl. No. 1 above 4. US to DG, CSIR. 5. PS to JS.(A), CSIR. 6. PA to FA, CSIR. 7. CVO, CSIR 8. Legal Advisor, CSIR 9. Guard File 10.Office copy.

2(RR)/2001-R&A 7/10/12/2001

The Directors/Heads of all the National Labs./Instts. Sub: Amendment to CSIR Service Rules, 1994 for Scientific, Technical and Support Staff and CSIR Administrative (Recruitment & Promotion) Rules, 1982.

Sir, In pursuance of the Govt. of India DOPT Order OM N0. 14024/2/96-Estt(D) dated 18th May, 1998 on the basis of the directions of the Supreme Court, for filing up the vacancies in the post below the scale of Rs.4500-7000 both in the Administrative and Scientific and Technical cadres, the advertisement should be published in the Employment News in addition to notifying the vacancies to the Employment Exchange for wide publicity. Accordingly, the item was placed for consideration and approval of the Governing Body. The Governing Body at its 151st meeting held on 10.10.2001 has approved amendment of Recruitment Rules as follows: I. Amendment to Rule No. 10.1.1. of CSIR Service Rules 1994 for Recruitment of Scientific, Technical and Support Staff. EXISTING RULES AMENDED RULES 10.1.1. Technical Posts in the pay scales below Rs.4500-7000 will be notified to the local 10.1.1. For filling up vacancies of posts in the pay scales below Rs. 4500-7000, in addition to Employment Exchange. Candidates sponsored by the Employment Exchange will be considered relevant categories, to the Employment Exchange, the requisitioning notifying the vacancies for the alongwith candidates. However, in the event of non-availability of candidates from Employment Exchange, the eligible Departmental authority/establishment shall, administrative/budgetary convenience, arrange for the publication of the recruitment notice for such categories in the keeping in view posts shall be advertised in local news papers and a copy of the advertisement be sent to the Employment Exchange. Employment News published by the Publications Division of the Ministry of Information and Broadcasting or other newspapers of wide circulation and then consider the cases of all the

candidates who have applied. In addition, such recruitment notices should be displayed on the Notice Boards also for wider publicity.

II. Amendment of CSIR Administrative Service (Recruitment & Promotion) Rule 1982. EXISTING RULES AMENDED RULES Part VI General Conditions of Service (Item No.6) General Conditions of Service (Item No.6) In the case of Group D and C administrative staff, posts in the pay scale below Rs.45007000 will For filling up vacancies of posts in pay scales below Rs.4500-7000, in addition to notifying the be notified to the local Employment Exchange. Candidates sponsored by the Employment vacancies for the relevant categories to the Employment Exchange, the Exchange will be considered alongwith eligible requisitioning authority/ establishment shall keeping in view administrative/budgetary convenience, arrange Departmental candidates. However, in the event of

Employment Exchange, the posts shall be

such categories in the Employment News

advertised in local newspapers and a copy of published by the Publications Division of the advertisement be sent to the the Ministry of Information and Employment Broadcasting or other Exchange. Newspapers of wide circulation and then consider the cases of all the candidates who

have applied. In addition, such recruitment notices should be displayed on the Notice Boards also for wider publicity. The decision of the Governing Body comes into force with immediate effect / it is requested that the above decision may kindly be brought to the notice of all concerned in your Lab/Instt. for their information, guidance and necessary action. Hindi version follows. Yours faithf ully, Sd/- (V. Raghaven dran) Under Secret ary

CSIR Circular letter No.3-33(117)2001-E.I dated 12th December, 2001 Sub: Amendment to Recruitment Rules for the post of Stores & Purchase Assistant Grade-V (S&PA Gr.V) Sir, I am directed to state that the Governing Body of CSIR at its 151st meeting held on 10th October, 2001 has accorded approval to the replacement of scale of pay of Rs.320085-4900 for the post of S&PA Gr.V by the scale of pay of Rs.3050-75-4590. The new scale shall gain force with immediate effect. The incumbent S&PA Gr. V shall, however, continue to hold the scale of pay of Rs.3200-85-4900 as personal to them while appointments to the post of S&PA Gr. V at all the CSIR national Labs./Instts. including CSIR Headquarters shall henceforth be made in the scale of pay of Rs.3050-75-4590. Accordingly, the Recruitment Rules for the post of S&PA Gr.V as per CSIR Administrative Service (Recruitment & Promotion) Rules, 1982 shall stand amended as follows:-

Existing Rules Scale of Pay Rs.3200-85-4900

Revised Rules Scale of Pay Rs.3050-75-4590

Recruitment to this Grade shall be made Recruitment to this Grade shall be made on local basis by direct recruitment, on on local basis by direct recruitment, on the the

result of competitive examination in General English/General Knowledge and

result of competitive examination in General English/General Knowledge and

typing Speed of 30 w.p.m. from amongst the typing speed of in English/Hindi respectively from amongst the 30/25 w.p.m. minimum educational qualifications of Matriculation or its equivalent and some experience in candidates possessing minimum educational qualifications of matriculation or its equivalent and age not exceeding 28 candidates possessing the line, age not exceeding 28 years on the basis of interview and selection by a Selection Committee. years on the basis of interview and selection by a Selection Committee. Provided that 20% of the vacancies in the Cadre of Stores & Purchase Assistants Provided that 20% of the vacancy in the Cadre of Stores & Purchase Assistants (Grade V) in the National Labs./Instts. and (Grade V) in the National Labs./Instts. and 10% of the vacancies in the CSIR Hqrs. occurring in a year shall be filled up from 10% of the vacancies in the CSIR Hqrs. occurring in a year shall be filled up from amongst the non-technical Group D departmental candidates possessing the

amongst the non-technical Group D departmental candidates possessing the same qualifications/ experience on the basis of test and interview as for direct same qualifications/experience on the basis of test and interview as for direct recruitment. recruitment.

The above revision in the Recruitment Rules may kindly be taken a careful note of for information and compliance. Receipt of this letter may kindly be acknowledged.

Your s faith fully, Sd/(K.K. Chopra ) Under Secret ary Copy to:- DS(CO), CSIR Hqrs.

CSIR Circular OM No.3-33(113)/2002-E.I dated 11.6.2002 Sub: Amendment of CSIR Administrative Services (Recruitment & Promotion) (ASRP) Rules, 1982. The Governing Body (GB), CSIR in its 153 rd meeting held on 1st May, 2002 considered

the proposal for adoption of the Government of India, (GOI), Departmental of Personnel & Training (DoPT) OM No.35034/7/97-Estt(D) dated 8.2.2002 regarding implementation of guidelines for consideration of eligible candidates by Departmental Promotion Committee (DPC) for promotion to various posts in Common Cadre. After careful consideration the GB, CSIR approved the amendment of CSIR (ASRP) Rules, 1982 for promotion to various Group `B posts of common cadre viz. Section Officer (General), Section Officer (Finance & Accounts), Deputy Stores & Purchase Officer and Private Secretary, to the extent indicated below:Existing Rule Section Officer (General) Scale of Pay of Rs.6500-200-10,500 Amended Rule Section Officer (General) Scale of Pay of Rs.6500-200-10,500

(i) 33-1/3% by promotion from amongst (i) 33-1/3% by promotion to be made on the permanent Assistants (General) who have recommendation of the DPC, on the basis of

rendered not less than 8 years approved service in that grade, on the basis of selection-cum-seniority, among Assistants (General) who have rendered not less than 8 years approved service in that grade. from seniority, subject to rejection of unfit, on the recommendations of the DPC which shall interview the eligible candidates. Section Officer (Finance & Accounts) Scale of pay of Rs.6500-200-10,500 Section Officer (Finance & Accounts) Scale of Pay of Rs.6500-200-10,500 (i) 33-1/3% by promotion from amongst permanent Assistants (Finance (i) 33-1/3% by promotion to be made on the recommendation of the DPC, on the basis of & Accounts) who have rendered not less than 8 years approved service in that grade, on selection-cum-seniority among Assistants (Finance & Accounts) who have rendered not less than 8 years approved service in that grade. from the basis of seniority, subject to rejection of unfit, on the recommendations of the DPC which shall interview the eligible candidates

Deputy Stores & Purchase Officer Scale of Pay of Rs.6500-200-10,500 Deputy Stores & Purchase Officer Scale of Pay of Rs.6500-200-10,500 (i) 33-1/3% by promotion from amongst Stores/Purchase Assistants Grade.III in the 33-1/3% by promotion to be made on the recommendation of the DPC, on the basis of

have completed not less than 8 years approved service in the grade, on the basis of grade of Rs.5500-9000/- who selection-cum-seniority from among Stores & Purchase Assistants Grade. III who have rendered not less than 8 years approved service in that grade. seniority (on all India basis) subject to rejection and on of unfit the recommendations of the DPC which shall interview the eligible candidates. Private Secretary Scale of Pay of Rs.6500-200-10,500 Private Secretary Scale of pay of Rs.6500-200-10,500

(i) 50% by DPC from amongst Senior (i) 50% by promotion to be made on the Stenographers who have rendered not less recommendation of the DPC, on the basis of than 8 years of approved service on the basis of seniority subject to rejection of Selection-cum-seniority, from among Senior Stenographers who have rendered not less

unfit; the employees should be permanent than 8 years approved service in that grade. either in the lower post or on the post of Senior Stenographer

The GB, CSIR has approved that promotions to and within Group `A of Common Cadre shall continue to be made as per the DoPT guidelines on DPC as were in force prior to notification of the revised guidelines vide their OM No.35034/7/97-Estt-(D) dated 08.02.2002. In other words, the guidelines followed in these cases hitherto, shall continue to be followed. S d / ( R . S . A n

t i l ) Sr. Deputy Secretary Copy to: 1. Directors of all the CSIR Laboratories/Institutes: with the request to give wide publicity to this notification among all concerned 2. Sr.DS(CO) CSIR Hqrs ) with similar request as 3. DS, CSIR Complex, New Delhi )made at Sl. No. 1 above. 4. PPS/US to DG, CSIR. 5. PS to J.S. (Admn.), CSIR. 6. PA to FA, CSIR. 7. CVO, CSIR. 8. Legal Adviser, CSIR 9. Guard File 10. Office copy.

COUNCIL OF SCIENTIFIC & INDUSTRIAL RSEARCH ANUSANDHAN BHAWAN, RAFI MARG, NEW DELHI-110 001 N0. 3-33(113)/2003-E.I Date: 07.04.2003 OFFICE MEMORANDUM Sub: Restructuring/Reorganization of CSIR Finance & Accounts Cadre. The matter regarding reorganization and restructuring of the Finance and Accounts Cadre at par with General Administration and Stores & Purchase Cadre has been under consideration for quite sometime. The Governing Body of CSIR in its 156th meeting held on 17th February, 2003 has accorded approval to the restructuring/reorganization of CSIR Finance & Accounts Cadre as follows:(a) to abolish the intermediary grade of Rs. 8000-13500;

(b) to upgrade 15 posts (out of existing 25) in the scale of pay of Rs.800013500 to the scale of pay of Rs. 10000-15200; (c) to downgrade 10 posts currently in the scale of pay of Rs.8000-13500 to the level of Section Officer (F&A) in the scale of pay of Rs.6500-10500 and to re-designate the positions in the cadre as under; Restructured/Reorganized CSIR Finance & Accounts Cadre (in ascending order) Revised Strength Scale of pay Section Officer (F&A) Finance & Accounts Officer Deputy Financial Adviser Senior Deputy Financial Adviser 120 55 15 02 Rs.6500-10500 Rs.10000-15200 Rs.12000- 16500 Rs.14300-18300

As a result of the restructuring/reorganization of the Finance & Accounts Cadre, the relevant provisions of CSIR Administrative Services (Recruitment & Promotion) Rules1982 are also amended as follows: Existing Rule 1. For the post of Finance & Accounts Officer in the scale of pay of Rs. 8,00013,500: Recruitment to this grade shall be made by promotion from amongst officers of grade- III (Section Officer (Finance & Accounts) who have completed not less Amended Rule 1. For the post of Finance & Accounts Officer in the scale of pay of Rs. 10,00015,200: Recruitment to this grade shall be made on the basis of merit from amongst the Section Officers (Finance & Accounts) who have completed not less than 8 years approved

grade, on the basis of merit, and on the recommendations of the Departmental recommendation of the Departmental Promotion committee, which shall Promotion committee, which shall interview the eligible candidates. interview the eligible candidates. Notwithstanding the above, the Controlling Authority may secure the services of

Notwithstanding the above, the Controlling Authority may secure the services of experienced Finance & Accounts officers on deputation basis for fixed period through the experienced officers against post in grade- I and II on deputation basis for fixed period CAG/CGA/Indian Railways/CGDA, provided the total number of such officers at any time through the Comptroller and Auditor General of India, provided the total does not exceed 25% of the authorized strength and suitable internal candidates are number of such officers at any time does not exceed 25% of the authorized strength not available. and suitable internal candidates are not available. 2. For post of Senior Finance & Accounts Officer in the scale of pay of Rs.10,000-15,200: Recruitment to this Grade shall be made by promotion on merit from amongst Senior Finance & Accounts Officers Grade II (Finance & Accounts Officers) with not less than 5 years approved service and on the recommendation of the Departmental Promotion Committee, which shall interview the eligible candidates 3. For the post of Deputy Financial 3. For the post of Deputy Financial Adviser

Adviser in the scale of pay of Rs. 12,000-16,500:

in the scale of pay of Rs. 12,00016,500:

Recruitment to this Grade shall be made Recruitment to this Grade shall be made by by promotion on merit from amongst promotion on merit from amongst the Finance & Accounts Officers in the grade of Senior Finance & Accounts Officers Grade Rs. 10,000-15,200 with not less than 5 II (Finance & Accounts Officers) with not yars less than 5 years approved service and on the recommendation of the Departmental approved service and on the Departmental Promotion Committee, which shall interview the eligible candidates. recommendation of the Promotion Committee, which shall interview the eligible candidates If in a particular year, sufficient number of eligible officers is not available, DG, CSIR may at his discretion relax the qualifying service to four years,

With the above modification of the ASRP Rules-1982, the existing incumbents of the posts of F&AO will carry the scale of Rs.8,000-13,500 as personal to them till such time as they are promoted to the grade of Rs.10,000-15,200; or vacate the post due to resignation/retirement/death etc. Such officers will be considered for promotion to the scale of pay of Rs.10,000-15,200 on the basis of 8 years of combined approved service as Section Officer (F&A) and Finance & Accounts Officer. In case, sufficient number of officers, in the grade of Rs.8,000-13,500, are not eligible for promotion to the post of Finance & Accounts

Officer (in the scale of Rs.10,000 15,200), the Section Officers (Finance & Accounts), who have rendered a minimum approved qualifying service of 8 years in that grade may be considered for promotion to the post of Finance & Accounts Officer in the Grade of Rs.10,000-15,200 with the specific approval of the Director General, CSIR The above decision will be effective from the date of issue of this Office Memorandum.

(R.S Antil) Sr. Deputy Secretary Copy to: 1. Directors of all the CSIR National Laboratories/Institutes with the request that this may kindly be brought to the notice of all common cadre officers in their respective laboratory/Institute for information. 2. DS (CO), CSIR Hqrs. } With similar request as 3. DS (CSIR Complex), New Delhi } made at Sl. No. 1 above 4. DS, Office of DG, CSIR 5. US, Office of J.S. (A), CSIR 6. PA to FA, CSIR. 7. CVO, CSIR 8. Legal Advisor, CSIR 9 Guard File 10. Office copy.

3-33(117)2003-E.I 24.10.2003

The Heads of all National Labs./Instts. Sub: CSIR Administrative Services (Recruitment. & Promotion) Rules, 1982 Amendment thereof :Sir, I am directed to state that the Governing Body of CSIR in its 158th meeting, held on 16th July, 2003, has approved the following amendments to the CSIR Administrative Services (Recruitment & Promotion) Rules, 1982 as shown in the enclosed Annexures I, II and III:

1. Re-designation of posts of LDC, UDC and Assistant and of their equivalent levels In the Finance & Accounts and Stores & Purchase Cadres as shown in Annexure-I. 2. Creation of two lower levels in Finance & Accounts Cadre (by transfer of posts from General Cadre) and formulation of the recruitment rules thereof as shown in Annexure-II 3. Amendment of existing Rules as shown in Annexure-III. The amended Rules may be brought to the notice of all concerned. Yours faithful ly

(R.S. Antil) Sr. Deputy Secretary Encl: As above Copy to: 1. DS(CO),./DS(Cte)/DS(LA/PPS) CSIR Hqrs / LA, CSIR/CVO, CSIR 2. Head, HRDG, CSIR Complex, New Delhi. 3. Head, HRDC, Ghaziabad. 4. Head, URDIP, Pune

ANNE XURE -I

New-designations of posts

Cadre Existing Designation New-Designation General Assistant (General) Assistant (General) Grade I Upper Division Clerk Assistant (General) Grade-II Lower Division Clerk Assistant (General) Grade-III Finance Assistant (Finance & Accounts) Assistant (Finance & Accounts ) Grade-I Assistant (Finance & Accounts) Grade-II (New cadre post) Assistant (Finance & Accounts) Grade-III (New cadre post)

Stores & Purchase Stores & Purchase Assistant Grade-III Assistant (Stores & Purchase) Grade-I Stores & Purchase Assistant Assistant (Stores & Purchase) Grade-II Grade-IV Stores & Purchase Assistant Grade-V Assistant (Stores & Purchase) Grade-III Scales of Pay : Assistant Grade- I - Rs.5500-175-9000 Assistant Grade-II - Rs.4000-100-6000 Assistant Grade-III - Rs.3050-75-3950-80-4590

ANNEXUREIII

Cadre Existing Rule Amended/New Rule General Part II Section II (5) (ii) Section Officer (General) Part II Section II (5) (ii) Section Officer (General) in the pay scale of Rs.6500-200-10500 33-1/3 % by promotion on the result of Departmental Competitive test limited 33-1/3 % by promotion on the result of Departmental Competitive test limited to Assistants (General) Grade-I / to Assistants (General / Finance & Accounts/ Stores & Purchase) and Sr. Assistants (F & A) Grade I / Assistants (S & P)) Grade-I / Sr. Stenographers in the scale of Rs.5500-9000, possessing of Rs.5500-9000 who have rendered not less than 3 years approved service in Stenographers in the scale University Degree in any discipline who have rendered not less than 3 years approved service in their respective grades. their respective grade Part II Section II (6) (ii) Assistant (General) Part II Section II (6) (ii) Assistant (General) Gr.I in the pay scale of Rs.5500-175-9000 25% by means of Limited Competitive examination from amongst Assistants (General) Grade-II / Assistants (F & A) Grade II / Assistants (S & P)) Grade-II / Jr. 25% by means of Limited Departmental from amongst UDCs and SPAs Gr.IV possessing University Degree Departmental examination Stenographers possessing University Degree and having not less than 3 years approved service in that grade. Part II Section-II (8 ) Lower Division Clerk Part II Section-II (8 ) Assistant (General) Grade III in the pay scale of Rs. 3050-75-3950-804590 Recruitment to this Grade shall be made on local basis in the CSIR Hqrs. and its National Laboratory/Institute by direct Recruitment to this Grade shall be made on local basis in the Central

recruitment, on the basis of result of competitive examination held from time to time from amongst candidates possessing Office and in each National Laboratory by direct recruitment, on the result of minimum educational qualification of 10+2/XII or its equivalent and typing speed of 30 w.p.m. in English or 25 w.p.m. in Hindi competitive examination held from time to time from amongst candidates possessing typewriting respectively. Age not exceeding 28 years (no agelimit for departmental candidates) relaxable in case of minimum educational qualification of Matriculation or its equivalent and typing speed of 30 SC/ST/OBC candidates as per rules. The candidates who qualify in the competitive examination will be interviewed by a w.p.m., age not exceed 28 years. The candidates qualifying in the Selection Committee but the weightage in the interview would not exceed 25% of the total prescribed marks. competitive examination may be interviewed by a Selection Committee but the weightage in an interview Provided that would not exceed 25% of the total prescribed marks. (i) 10% of the vacancies in the cadre of Assistant(General) Grade. III in the National Laboratories/Institutes and 5% of the vacancies in the CSIR Hqrs. shall be filled up from amongst the Group D (Nontechnical) employees borne on the regular Provided that 10% of the vacancies in the Cadre of LDC in the National Laboratories / Institutes and 5% of the establishment, who are 10+2/XII or its equivalent pass and have rendered 5 years approved service, on the basis of seniorityvacancies in the CSIR Hqrs. shall be filled up from amongst Group D(Non- cum-fitness.

technical) employees borne on the regular (ii) 10% of the vacancies in the cadre of Assistant(General) Grade. III in the National Laboratories/Institutes and 5% of the establishment who are Matriculates and have rendered 5 years service on the basis of seniority- vacancies in CSIR Hqrs. shall be filled up from amongst the Group D (Non-technical) employees borne on the regular cum - fitness and subject to the following conditions: establishment subject to the following condition Selection shall be made through a departmental competitive examination in General Hindi/English and General Knowledge i) Selection shall be made through a departmental competitive examination and proficiency test in typewriting at the speed of 25/30 w.p.m. in Hindi/English, confined to such Group D (Nontechnical) in English / Hindi and General Knowledge confined to such Group employees who have rendered minimum of 5 years of approved service in CSIR and fulfill the minimum educational qualification D(Non-Technical) staff who fulfill the minimum educational qualification viz. viz. 10+2/XII or its equivalent pass Matriculation or equivalent and typing speed of 30 w.p.m. in English/25 w.p.m. in Hindi..

departmental examination would be interviewed by a Departmental

Committee

Promotion

Finance & Accounts Part IV Section II (5) (i) Section Officer (Finance & Accounts) Part IV Section II (5) (i) Section Officer (Finance & Accounts) in the pay scale of Rs.6500-200-10500 33-1/3% from amongst Assistants (General)/Finance & Accounts and 33-1/3 % by promotion on the result of Departmental Competitive test limited to Assistants (General) Grade-I / Stores & Purchase Cadres) and Senir Stenographers in the grade of Assistants (F & A) Grade I / Assistants (S & P)) Grade-I / Sr. Stenographers in the scale of Rs.5500-9000, possessing Rs.5500-9000, on the result of University Degree in any discipline, who have rendered not less than 3 years approved service in their respective grades. competitive examination. However, in the event of non-filling up of the vacancies under departmental However, in the event of non-filling up of the vacancies under departmental examination quota, these shall be filled up by

examination quota, these shall be filled up by direct direct recruitment. recruitment. Part IV Section II (6) (i) Part IV Section II (6) (i) Assistant Assistant (Finance & (Finance & Accounts) Grade I in the pay Accounts) scale of Rs.5500-175-9000 Recruitment to this Grade shall be made on local Recruitment to this Grade shall be made basis in CSIR Hqrs. and its on local basis in CSIR Hqrs. and its National Labs./Instts. as National Labs./ Instt. as under: under: i) 75% from amongst i) 50% by promotion amongst Assistant LDCs / SPA Gr V who have (Finance & Accounts) Grade-II, who completed not less than 6 have completed not less than 5 years of years approved service and Jr. Stenographers/UDCs who approved service as Assistant (Finance & Accounts) Grade-II on the basis of seniority subject to rejection of unfit and on the have completed not less than 3 years approved service on the basis of recommendations of the Departmental Promotion Committee.

result of departmental qualifying examination ii) 25% by means of Limited Departmental Competitive Examination from amongst Assistants (General) Grade-II/ Assistant (Finance & Accounts) Grade-II/Assistants (Stores & Purchase) Grade II, Junior Stenographers possessing ii) 25% by Direct Recruitment of candidates possessing University Degree with three years approved service. University Degree, age not exceeding 28 years on the result of Open Competitive Examination and interview. iii) 25% by Direct Recruitment by open advertisement amongst candidates possessing University Degree on the basis of with requisite educational qualification will also be eligible to compete and there Departmental candidates result of Open Competitive Examination and interview of the candidates. Age not exceeding 28 years) relaxable in case of will be no age restriction in their case. SC/ST/OBC candidates as per rules. There is no age limit for departmental candidates provided they have the prescribed educational qualification. Stores & Purchase Part V Section II (5) (ii) Deputy Stores & Purchase Officer Part V Section II (5) (ii) Deputy Stores & Purchase Officer in the pay scale of Rs.6500-20010500 33-1/3 % by promotion on the result of Departmental Competitive test from 33-1/3 % by promotion on the result of Departmental Competitive test limited to Assistants (General) Grade-I / amongst officers in grade of Rs.5500- 9000 with not less than 3 years Assistants (F & A) Grade I / Assistants (S & P)) Grade-I / Sr. Stenographers in the scale of Rs.5500-9000, possessing approved service or combined in their respective grades. University Degree in any discipline who have rendered not less than 3 years approved service in their respective grades.

Part V Section II (6) (ii) Stores & Purchase Assistant Gr.III Part VI Section II (6) (ii) Assistant (S&P) Gr.I in the pay scale of Rs.5500175-9000 25% by means of limited departmental competitive examination from amongst 25% by means of Limited Departmental Competitive examination from amongst Assistants (General) Grade-II / the persons in the grade of Rs.4000- 6000 in Stores and Purchase, General Cadres and Assistants (F & A) Grade II / Assistants (S & P)) Grade-II / Jr. Stenographers possessing University Degree and having not Jr. Stenographers possessing three years experience. less than 3 years approved service in that grade Part V Section-II (9) Stores & Purchase Assistant Part V Section-II (9) - Assistant (Stores & Purchase) Grade III in the pay scale of Rs. 3050-75-3950-80-4590 Grade-V Recruitment to this Grade shall be made on local basis in the CSIR Hqrs. and in each National Laboratory/Institute by direct Recruitment to this Grade shall be made on local basis by Direct recruitment, on the basis of result of competitive examination from amongst candidates possessing minimum educational

English/General Knowledge and of 30 w.p.m. in English or 25 w.p.m. in Hindi respectively. Age Typing Speed of 30/25 w.p.m. in English/Hindi respectively not exceeding 28 years relaxable in the case of SC/ST/OBC candidates as per rules. There is no age limit for departmental from amongst the candidates possessing minimum educational qualification of candidates provided they possess the prescribed qualifications. The candidates who qualify in the competitive examination will Matriculation or its equivalent and age not exceeding 28 years on the basis of be interviewed by a Selection Committee but the weightage in the interview would not exceed 25% of the total prescribed interview and selection by a Selection Committee. marks. Provided that: Provided 20% of the vacancies in the Cadre of Stores & Purchase Assistants (Grade V ) in the National Laboratory/Institute and 10% of the i) 10% of the vacancies in the cadre of Assistant(Stores & Purchase) Gr. III in the National Laboratories/Institutes and 5% of the vacancies in the CSIR Hqrs. shall be filled up from amongst the Group D (Non-technical) employees borne on the vacancies in the CSIR Hqrs. occurring in a year shall be filled up from regular establishment, who are 10+2/XII pass and have rendered 5 years approved service on the basis of seniorityamongst the non-technical Group D departmental candidates possessing cumfitness. the same qualifications/ex perience on the

basis of test and interview as for direct recruitment. ii) 10% of the vacancies in the cadre of Assistant (Stores & Purchase) Grade III in the National Laboratories/Institutes and 5% of the vacancies in CSIR Hqrs. shall be filled up from amongst the Group D (Non-technical) employees borne on the regular establishment subject to the following conditions: a departmental competitive examination in General Hindi /General English and General Knowledge and proficiency test in typewriting at the Selection shall be made through speed of 25/30 w.p.m. in Hindi / English confined to such Group D (Non-technical) employees who have rendered minimum of 5 years of approved service in CSIR and fulfill the minimum educational qualification viz. 10+2/XII pass or equivalent. Candidates qualifying in the Departmental Examination would be interviewed by the DPC Stenographers Part III Section-II (5) (ii) Sr. Part III Section-II (5) (ii) Sr. Stenographers in the pay scale of Rs. 5500-175-9000 Stenographers Recruitment to this Grade shall be made on local basis in the Central Recruitment to this Grade shall be made on local basis in the Central Office and in each National Laboratory as follows: Office and in each National Laboratory as follows: (i) 50% by promotion from amongst the Junior Stenographers who have rendered a minimum of 5 years of approved service

I) 50% by promotion from amongst Officers of Grade III (Junior Stenographers) on the basis of seniority subject to the rejection of in that grade on the basis of seniority subject to rejection of unfit and on the recommendations of Departmental Promotion Committee; unfit and on the recommendatio ns of DPC. (ii) 25% by examination & Proficiency test limited to departmental Stenographers) II) 25% by examination/ proficiency test limited to departmental candidates candidates (Junior having minimum speed of 100 w.p.m. in shorthand and 35/40 w.p.m. in Hindi/English typing. The candidate will have to qualify a test in (Grade-III) having a minimum speed of 120 w.p.m. in shorthand and 40 General Hindi/ General English. w.p.m. in typing. The candidates will have to qualify a test in English. iii) 25% by direct recruitment by open advertisement from amongst candidates possessing University Degree and minimum speed of 100 w.p.m. in shorthand and 35/40 w.p.m. in Hindi/English typing and on the basis of competitive test in III) 25% by direct recruitment by open advertisement from amongst General English/Hindi.. Age not exceeding 28 years,. relaxable in case of SC/ST/OBC candidates as per rules. In case of candidates possessing University Degree and minimum speed of 120 w.p.m. in shorthand and 40 w.p.m. in Departmental candidates otherwise qualified, age may be relaxed typing and on the basis of competitive test in General

English/Hindi (where there are Hindi Stenographers) and proficiency test, age not exceeding 28 years. In case of Departmental candidates otherwise qualified, age may be relaxed

The Departmental Promotion Committee for posts borne on Local Cadres shall be constituted Selection / The Selection / Departmental Promotion Committee for posts borne on Local Cadres shall be constituted by the Joint Secretary (Admn.), CSIR in the case of CSIR Hqrs. and by the Directors in the case of National Laboratory/Institute by the DirectorGeneral, CSIR in the case of CSIR Hqrs. and by the Directors in the case of National Laboratory/Inst itute. Finance & Accounts Part IV Section II (6) Assistant (Finance & Accounts) Part IV Section II (6) Assistant (Finance & Accounts) Grade I

Recruitment to this Grade shall be made on local basis in CSIR Hqrs. Recruitment to this Grade shall be made on local basis in CSIR Hqrs. and its National Labs./ Instt. as under:

and its National Labs./Instts . as under: i) 50% by promotion amongst Assistant (Finance & Accounts) Grade-II, who have completed not less than 3 i) 75% from amongst LDCs / SPA Gr V who have completed not less years of approved service as Assistant (Finance & Accounts) Grade-II on the basis of seniority subject to than 6 years approved service and Jr. Stenographers/UDCs who have rejection of unfit and on the recommendations of the Departmental Promotion Committee. completed not less than 3 years approved service on the basis of ii) 25% by means of Limited Departmental Competitive Examination from amongst Assistants (General) Graderesult of departmental qualifying examination II/ Assistant (Finance & Accounts) Grade-II/Assistants (Stores & Purchase) Grade II, Junior Stenographers ii) 25% by Direct Recruitment of candidates possessing University possessing University Degree with three years approved service. Degree, age not exceeding 28 years on the result of Open Competitive Examination and iii) 25% by Direct Recruitment by open advertisement amongst candidates possessing University Degree on interview. Departmental the basis of result of Open Competitive Examination and interview of the candidates. Age not exceeding 28 requisite educational

qualification will also be eligible to compete and there candidates with years) relaxable in case of SC/ST/OBC candidates as per rules. There is no age limit for departmental candidates provided they have will be no age restriction in their case. the prescribed educational qualification. The candidates who qualify in the competitive examination will be interviewed by a Selection Committee but the weightage in the interview would not exceed 25% of the total prescribed marks.

ANNEX URE-II * Cadre Post Existing Rule Amended /New Rule Finance & Assistant (Finance & Accounts) Nil Part IV Section-II (7) Assistant (Finance & Accounts) Grade-II in the pay scale of Rs. 4000-100-6000 Accounts Grade-II Recruitment to this Grade shall be made on local basis in the CSIR Hqrs. and in each Laboratory/Institute as follows:P a y s c a l e :

R s . 4 0 0 0 100-6000 100% by promotion on local basis from amongst the Assistants (Finance & Accounts) Grade-III, who have completed not less than 3 years approved service as Assistant (Finance & Accounts) Grade-III on the basis of seniority subject to rejection of unfit and on the recommendations of the Departmental Promotion Committee. Assistant (Finance & Accounts) Nil Part IV Section-II (8) - Assistant (Finance & Accounts) Grade-III in the pay scale of Rs. 3050-75-395080-4590 Grade-III Recruitment to this Grade shall be made on local basis in the CSIR Hqrs. and in each National Laboratory/Institute by direct recruitment, on the basis of result of competitive Pay scale: Rs. 3050-75- 3950-80- examination from amongst candidates possessing minimum educational qualification of 10+2/XII or its equivalent with Commerce as one of the subjects and typewriting speed of 30 w.p.m. in English or 25 w.p.m. in Hindi respectively. Age 4590 not exceeding 28 years relaxable in the case of SC/ST/OBC candidates as per rules. There is no age limit f or the prescribed qualifications. Candidates who qualify in the competitive examination will be interviewed by a Selection Committee but the weightage in the interview would notdepartmental candidates provided they possess exceed 25% of the total prescribed marks. Provided that: (i) 10% of the vacancies in the cadre of Assistant(Finance & Accounts) Gr. III in the National Laboratories/Institutes and 5% of the vacancies in the CSIR Hqrs. shall be filled up from amongst the Group D (Non-technical) employees borne on the

regular establishment, who are 10+2/XII pass and have rendered 5 years approved service on the basis of seniority- cum-fitness. ii) 10% of the vacancies in the cadre of Assistant (Finance & Accounts) Grade III in the National Laboratories/Institutes and 5% of the vacancies in CSIR Hqrs. shall be filled up from amongst the Group D (Non-technical) employees borne on the regular establishment subject to the following conditions: Selection shall be made through a departmental competitive examination in General Hindi/General English and General Knowledge and proficiency test in typewriting at the speed of 25/30 w.p.m. in Hindi/English confined to such Group `D (Non-technical) employees who have rendered minimum of 5 years of approved service in CSIR and fulfill the minimum educational qualification viz. 10+2/XII pass or equivalent with `Commerce as one of the subjects. Candidates qualifying in the Departmental Examination would be interviewed by the DPC.

Circular letter No.33(113)/87-E.I dated 18.12.1996.

Sub: Amendment in the CSIR Administrative Services (Recruitment and Promotion) Rules, 1982 Consideration of seniors who have not completed the qualifying service for promotion in cases where the juniors who have completed the requisite service are being considered.

Sir,

I am directed to state that the Governing Body of the CSIR has approved the insertion of the following Note in the CSIR Administrative Services (Recruitment and Promotion) Rules, 1982 in Part-I, General, Section-I, Preliminary below sub-clause (viii) of point No. 2 definitions:

Note: Where juniors who have completed their qualifying/eligibility service are being considered for promotion, their seniors would also be considered provided they are not short of the requisite qualifying/eligibility service by more than half of such qualifying/eligibility service or two years, whichever is less, and have successfully completed their probation period for promotion to the next higher grade along with their juniors who have already completed such qualifying/eligibility service.

The above amendment in the said Rules shall be applicable with prospective effect from the date of issue of this letter.

It is requested that the above decision may kindly be brought to the notice of all concerned in your Lab./Instt.

Yours faithfully,

Sd/ -

(B.S. Gaira) Deputy Secretary

Copy to:

1. All COAs/AOs of all the National Labs./Instts. for their information & guidance. 2. All Sections/Divisions in CSIR Hqrs., CSIR Complex, New Delhi. 3. Shri M. Bapuji, General Secretary, CSIR-SWA, C/o RRL, Bhubaneswar. 4. Shri N. Suresh Prasad, General Secretary, Federation of CSIR EWSA, C/o CFTRI, Mysores.

CSIR Circular letter No.33(113)/87-E.I dated 27.11.1998.

Sub: Amendment to CSIR Administrative Services (Recruitment & Promotion) Rules, 1982 Deletion of Note in Part I General, Section-I, Preliminary below subclause (viii) of Point No. 2 Definitions inserted vide CSIR letter No.33(113)/87-E.I dated 18.12.1996.

Sir,

I am directed to state that the General Body of CSIR at its 145th meeting held on 27th July, 1998 has approved the deletion of the Note in Part I General, Section-I, Preliminary below Sub-Clause (viii) of Para No. 2 Definitions of the CSIR Administrative Services (Recruitment & Promotion) Rules, 1982 inserted vide CSIR letter No.33(113)/87-E.I dated 18.12.1996.

This may kindly be brought to the notice of all concerned.

Yours faithfully,

S d / -

(C. Manvazhaga n) Under Secretary

Copy to: 1. All COAs/AOs of all the National Labs./Instts. for their information & guidance. 2. All Sections/Divisions in CSIR Hqrs., CSIR Complex, New Delhi. 3. Dr. M. Bapuji, General Secretary, CSIR-SWA, C/o RRL, Bhubaneswar

CSIR Circular Letter No.33(111)/87-E.I dated 13.12.1999

Sub: Revision in qualifying service by Assistants (General), Assistants (Finance & Account, Stores & Purchase Assistants Gr.II and Sr. Stenographers for the purpose of determining eligibility for Departmental Examinations for the posts of Section Officers (General), Sy. Stores & Purchase Officers and Private Secretaries from 5 years to 3 years.

Sir,

I am directed to state that the DG, CSIR in his capacity as chairman, GB, CSIR has accorded kind approval to the revision in qualifying service from 5 years to 3 years in respect of Asstts.(G), Asstts. (F&A), SPAs Gr.III and Sr Stenographers in the scale of Rs.5500-9000 for eligibility for departmental examination for promotion to the post of SO (G), SO(F&A) by SPO and PS in the scale of Rs.6500-10500, subject to modification by GB. CSIR.

Yours faithfully,

Sd/ -

(K.A. Qureshi) Deputy Secretary

Copy to: 1. Head, HRDC, CSIR Complex, New Delhi. 2. DS(CO), CSIR Hqrs. Sd/(K.A. Quresh i) Deputy Secretary

COUNCIL OF SCIENTIFIC & INDUSTRIAL RESEARCH Anusandhan Bhavan, 2, Rafi Marg New Delhi-110001. No. 33(84) 4/2001-E- I Date: 15.10.2001 From: The Joint Secretary (Admn.) To, The Directors of all National Laboratories / Institutes. Sub: Scheme and Syllabus for Departmental Competitive Examination for the posts of Section Officer (F&A)- Revision regarding Sir, I am directed to forward the revised syllabus as approved by the competent authority for the Departmental Competitive Examination for the post of the Section Officer (F&A) [SO(F&A)] in super session of all earlier orders on the subject. The revised syllabus for the Departmental Competitive Examination for the post of SO (F&A) is as follows:

S No Paper Subjects Max Marks Time 1 2 PaperI Noting, Drafting and Precis Writing (Conventional Type) 100 Paper- General Knowledge and Constitution of India (Objective 100 II Type) Paper- Part A (Accounts including Works Accounts) III Short or medium type questions (Theory and / or Practical) on the following topics:-(3 questions of 10 marks each) 1. Book Keeping and Accountancy 2. Works Accounts 40 Marks Part- B (FR-SR & GFR) Questions (Theory and/or Practical) on the following topics:- (5 questions of 8 marks each) 1. Pay Fixation 2. Pension Rules 3. GFR including FR/SR, TA, LTC, Leave Rules PART-C (CSIR Rules; Regulations & Bye-laws) Short Notes/Questions on the following topics:- 30 Marks (5 questions of 6 marks each or short questions numbering 10 of 3 marks each) 1. CSIR Rules, Regulation & Bye-laws 2. Rationalised purchase Procedure Budget -Projec t Costin g -CSIR Instructio 30 Marks 3 Hours 2 Hours

3 Hours

ns -Auditing 3. Delegation of Financial Powers Rules 4. IMPACT- Accounting package in CSIR

It has further been decided by the competent authority to reorganize the scheme of examination for the posts of SO (G), SO (F&A), Dy. SPO and PS for the purpose of Departmental Competitive Examination such that the papers I and II shall be common for all the posts mentioned above and will be held in single sitting for all the candidates irrespective of the post (s) applied for. Paper III will be the specialized paper to be held in separate sittings at different times to enable the candidates to appear for different posts. The marks obtained in Paper I and II will, however, remain common in assessing the candidates for various posts by adding the marks obtained in paper III to the tally of I & II for arriving at the overall aggregate for the purpose of working out merit. The syllabus for the Paper III for the purpose of Departmental Competitive Examination for the posts of SO(G), PS and Dy. SPO will be as follows: Section Officer (G) and Private Secretary S. No. Paper Subject Max. Marks Time 1. Paper III Office Procedure, Rules & Regulations and CSIR Rules, Regulations and Bye- 100 3 Hours Laws (conventional Type) i) Part-I (Conventional Type) Marks-40 This part will consist of Office Procedure and some guidance in the subjectc an be obtained from:a) Latest edition of Manual of Office Procedure b) Notes on Office Procedure issued by the Institute of Secretariat Training and Management. c) Hand Book of Personnel Officers. ii) Part-II (Conventional Type) Marks-60

This part will consist of R ules & Regulations, including knowledge of FRs, SRs, GFRs, CCS(Leave) Rules, CCS (Pension) Rules, CCS(CCA) Rules etc; and CSIR Rules, Regulations and Bye-laws and some guidance on the subject can be obtained from: a) Fundamental and Supplementary Rules (AGP&Ts Compilation) b) The CCS(Pension) Rules, 1972. c) The CCS (Conduct) Rules, 1964. d) The CCS(CCA) Rules, 1965. e) Compilation of the General Financial Rules (Revised and Enlarged) 1963. f) Delegation of Financial Power Rules, 1978. g) CCS (Leave) Rules, 1972. h) CSIR Rules, Regulations & Bye-Laws. For the posts of Private Secretary, in addition to the above examination, candidates will have to appear in a qualifying test in English/Hindi shorthand at the speed of 100 w.p.m Dy. Stores & Purchase Officer: S.No. Paper Subject Max. Marks Time 1. Paper-III Materials Management & CSIR Rules, Regulations & Bye-laws (conventional Type) 100 3 Hours

a) CSIR Rules, Regulations & Bye-laws b) Organisational structure of stores and purchase department c) Objectives, roles and scope of functioning of stores & purchase department d) Procedure for issue and dispatch of materials e) Physical verification f) Procedure for identification of obsolete and surplus stores and their disposal and procedure for write off. g) Rationalised Stores & Purchase Procedure followed in CSIR. h) Procedure for purchase of capital and non-capital items i) Clearance of consignment including customs clearance

j) Price preference k) Selective Approaches: ABC, FNS, VED & XYZ Analysis; l) Costs associated with Inventory Management m) Economics Order Quantity (EOQ) and its role and significance for Inventory Management n) Lead time analysis o) Safety stock p) Value Analysis q) Determination of various levels of stocks r) Inventory turnover ratio This paper will be set up in such a standard to test the overall knowledge of the candidates who is expected to head Stores/Purchases Section as Dy. Stores & Purchase Officer. The communication may kindly be given wide publicity in your Lab./Instt. Yours faithfull y, Sd/. (K.K. Chopra) Under Secretary Copy to: 1. Controller of Examinations CSIR Complex, New Delhi 2. DS(CO)

(5.3) Stores & Workshop Accounts

(5.3.1) Instructions for the maintenance accounting of stores & workshop job cards etc.

and

In the course of local audit of accounts of the various Laboratories/Institutes by the Accountant General, stores undertaken by the Stores Verification Officer of the Council, very serious irregularities in the accounting and maintenance of stores have been brought to the notice of Council for rectification. A few of the

more serious types of defects are indicated below in the hope that all heads of the Laboratories/Institutes will go through the same very carefully and issue instructions to the dealing staff concerned to guard against such defects and irregularities come in future by observing these instructions scrupulously.

1. The stores purchased are neither entered in the relevant stock registers on
receipt nor the details thereof are incorporated in the stock ledgers. It is needless to point out that stores of consumable and non-consumable nature should be separated and entered in separate registers duly classified. It has been noticed that in some cases the component parts or accessories have not been exhibited in store ledgers at all rendering the stores verification impossible as for example the Electric Motors supplied by a firm with the machines have not been shown anywhere in the register though this formed a separate part altogether. The certifying authority may therefore, please ensure that relevant information viz., order No. and date, suppliers name, rate, quantity and value and other relevant particulars of the stores and accessories are fully noted in the stock registers before the bills are certified by him. 2. It may also be ensured that entries regarding the same stores are not spread over various registers but are entered on the same pages where similar stores have been entered. 3. Separate registers for chemicals, glass apparatus machinery, furniture, stationery articles and equipment may be maintained to avoid mixing up of stores with a view to facilitate easy checking of stores and drawing up balances in hand of each kind.

4. Proper records for assembling of -apparatus and disassembling of parts of

equipment for research purposes may please be indicated in the relevant stock registers to avoid confusion at the time of verification. No part should be removed from the equipment without proper notice to the storekeeper for effecting consequential changes in the relevant register.

5. The stores purchased against special requisitions from various divisions

may not be issued in bulk quantities beyond one month's probable requirements direct to divisions on receipt by the store-keeper. Such requirements should be duly certified by the Head of the Division, in whose favour the stores will be issued to avoid unnecessary accumulations, loss or their misuse by research workers.

6. A separate record of apparatus and other bulk quantities of stores issued

to various heads of divisions may be maintained in each division or in central stores. In respect of such articles of stores found to be surplus or not required in the near future they may periodically be returned to central

stores for use in other divisions as well as to guard against unnecessary purchases and piling up of stocks. 7. All indents for purchases should be routed though the stores to enable the Store-keeper to verify the quantities available in stock and purchases should be made on the basis of the certificate given by him that stores are not available and may be purchased. 8. All items of apparatus issued to various divisions may invariably be noted on the store register of the division and loss damage or un-serviceability of items reported to the competent authority as soon as discovered and simultaneously transferred to the relevant register (loss or unserviceable). 9. A physical verification of stores should be conducted annually by a Gazetted Officer other than one who happens to be in-charge and the result of verification should be reported to the Director for necessary orders 10.Workshop Accounts

i.

Articles fabricated in the workshop may in the first instance be transferred to stores for stock entry in the relevant register together with the full particulars including the cost thereof and subsequent issue to the indenting division. The cost of the fabricated articles or equipment may please be recorded in the stock register from the job card which should show the full details of stores consumed including the cost thereof and the labour charges etc. incurred on their fabrication - cross references of stock entry of the stores for verification purposes being given.

ii.

All entries of receipt of stores and their additions may be carefully checked and attested by the officer concerned in the stock registers to avoid unauthorised additions and alterations therein.

11.As regards the fabrication of apparatus and other miscellaneous works in the workshops, the procedure laid down below may be observed.

i.

The necessary particulars of job to be executed should be detailed in the work order by the indentor and approved by the Head of the Division together with the estimated cost therefore. As far as possible subsequent changes in specifications which renders the original estimate null and void and results in infructuous expenditure may be strictly guarded against. Any change while the work is in progress result in wasteful expenditure both of labour and material and should be avoided.

ii.

On receipt of a work Order, job card should be made and registered. A record of all materials and labour used daily for the job and the cost thereof be kept in the job card. The fabricated article should then be made over to stores for supply to the indentor through a proper issue register

after entry in the stock register. The job card should also bear the particulars of stock entry for cross references.

iii.

All issues of Consumable and non-consumable stores to be made against a job must be noted in the card, number of which may invariably be quoted on the issue slips. Materials for more than one job should not be included on the same issue slip.

iv.

Stores intended for making permanent fixtures should be issued against job cards and properly accounted for. Issue of stores to individuals for this purpose may be stopped altogether. The details and quantity of stores issued for a particular job card may invariably be recorded on the reverse of the job card indicating the cost thereof, total man-hours used together with the charges for the same and the total cost of the stores fabricated, for recording the Value of the fabricated articles in the stock register.

The specimen form of job cards, issue slips, job card registers, fabricated article register, tool register, machinery register and their history sheet, labour register, personal register for the issue of working kits and other tools to various workers are also enclosed herewith for introducing the same in the workshops forthwith. (CSIR letter No. 17-CSIR/Audit/(Misc.)/56, dated May, 1956)

(5.3.2) Costing of jobs in the Workshops of the National Laboratories/Institutes.

In pursuance of the directive issued in this Office circular No. 17-

CSIR/Audit/Misc/55 dated May. 1956 the question of the pricing of job cards in the Workshops has been further discussed with the AGCR and the following procedure agreed to:1. Indents & Issue of materials

i.

All indents received in the Workshops should be on the job card (sample form enclosed) (Form A). This will serve as cost sheet. The Labour and Material used on the jobs should be entered on this card.

ii.

Issue of materials should be entered on Issue Slips (Form B enclosed). The issue slip should be checked by the Foreman or the Shop-Incharge of respective shops and each issue should be entered on the job and debited on the Stock Ledger. Any excess should be returned back to Stores and credited on the job card and the Ledger.

iii.

2. The costing of raw material should be done from a price list revised every financial year showing the average prices of the materials. 3. The return of stores should be marked with red ink/chalk on the job card to differentiate it from other entries. 4. The costing of labour should be done by dividing the whole labour in two categories - Category 1 consisting of Sr. Electricians, Fine Mechanics and Mechanics and Category II consisting of Mistries, Attendants and Apprentices and computing an average wage for each category per hour or per day and using the average figure for costing. 5. The details of costing should be done either on a separate sheet which may be stitched to the job card itself as may be convenient.

6. All items of capital nature should be costed and sent to central stores for
being issued to indentors but accessories or components and equipments etc., repair jobs or modifications can be passed on to the Indentors direct and receipt obtained on the job card for record. An additional column in the Job Registration Book will show such deliveries. 7. Fabrication of items costing upto Rs. 501- may not be costed at all, but they should be certified by the Workshop Superintendent to this effect and delivered direct to the indentor, keeping a record in job registration book in an additional column as against item (6) above. 8. The overheads should be calculated as a suitable percentage of direct labour taking into account expenditure on supervision, power, cost of machinery, cost of building, indirect labour etc. including proportionate cost of the drawing office.

9. The computation of the overheads should be worked out on a separate

sheet as shown in enclosure 'C'.

10. Average wages should also be worked on a separate sheet as shown in

enclosure 'D'. The above procedure should be followed with immediate effect. (CSIR letter No. 7(23)/57-Aud., dated 16th December, 1957) FORM'A' Council of Scientific & Industrial Research Name of Laboratory/Institute Work Order No. Department

Description of work: Drawing Div. Priority Date Hours Date Hours Mechanic: 1. 2. 3. 4. Supdt. FORM "B' No., Required

Date: by Head of

Received by Work order Received by

Date finished Total Hours Remarks pertaining to work

Inititals Foreman

Inititals Workshop

STORES SUMMARY S.No. Description of Material Quantity Initial 1. 2. 3. 4.

5. 6. 7 8. 9. 10. 11. 12. 13. 14. 15. 16. Rs. Cost of Labour Cost of Material Over head Total Cost Inspected by Work Completed Satisfactorily FORM'B" Name of Laboratory/Institute WORKSHOP STORES ISSUE TICKETS Book No. Ticket No. Signature Date

Name of Workman Work Order No. Date SI.NO. Description of material Quantity Stock Register No.

INCHARGE (STORES) HOP)

INCHARGE (WORKS

(5.3.3) Instructions for the maintenance and Accounting of stores and workshop job cards etc.
Reference CSIR O.M. No. 17-CSIR/Audit /Misc./56, dated May, 1956 and No.7(23)/57-Auditg dated 16.12.1957 (PL see para 5.3.1 & 5.3.2) to all Heads of Labs./Instts. in which certain instructions were issued for maintenance of job cards in the workshop and their costing. The director of Audit (CW&M-II) in his recent observation on the accounts and records of Labs./Instts. has brought to notice that certain Labs. are not properly maintaining job cards of workshop and that costing is not being carried out. It may be appreciated that accounting of jobs carried out in the workshop is very much necessary for exercising proper control on material consumed and labour utilised on such jobs. These instructions (although issued long ago) are based on sound principles continue to hold good even at present. You are requested kindly to follow these instructions in your Lab./Instt. If there are any constraints or difficulties in following the instructions CSIR may be apprised of them so that suitable changes can be considered in the procedure and formats. Over the years cost index has gone high and accordingly the value for the purposes of para 7 of O.M., dated 16.12. 1957 is raised to Rs. 5001-. I shall request you kindly to ensure that maintenance of job cards in the workshop and costing thereof is effected as per instructions already issued and

the present status may be reported to the CSIR at an early date. (CSIR letter No.6(1)/88-Reports, dated 10th/22nd August, 1988)