TALLY MANUAL

TALLY 6.3
How many no of files in Tally 6.3 ? Starting no 1 up to 1000. How to start tally ? Start menu > programme > tally 6.3 > tally 6.3> enter. How to close tally ? By pressing ESC, until the command comes on the screen (Quit Y/N) If yes press Y If no press N Tally, how to bring on desktop ? Start menu > programme > tally 6.3 > tally 6.3 ( right click > send to > desktop (create short cut)). How to create company ? Company info (Alt + F3) right side > click Create company Name : .. Mailing name : Address : .. E mail address : . Income tax no. .. Local sale tax no . Inter state sales no .. Currency symbol.. Main aim : Types of Companies i. Accounts only ii. Accounts with inventory iii. Inventory only

Financial year from : Books begging from: As, it is an educational version, date cant be changed How to select a company ?

Dept. of Comp. Sc., NIT.

TALLY MANUAL (F3) Company info > select company > Enter Company alteration process:

(F3) Company info > Select Company > enter > company select > enter > alter enter > enter. How to delete a company name: (F3) Company info > select company > enter > company selected to be deleted alter > (Alt + O) or delete > Y > Y Locking of company by using password: Use Security control -> yes press - > enter 1. Name of the administrator. -> enter 2. password:. Enter 3. Repeat -> enter Company locked. Now no one can get the company information without confirmed password. Use Tally vault features If Yes then Y If no then N Next (user name / password) should be entered Company name will comes as ( ------------- ), and you select the company. LEDGER CREATION: How to create ledger documents. Gateway of tally > Accounts info > ledger > enter > create > enter > Name of the ledger > (purchase, sale etc) Regarding cash / and P/L A/C No cash and profit & loss account is to be opened it is automatically created within the system. Cash Account : Why Cash Account opening balance cant be entered ? Ans.: If we want to enter opening balance of cash then we will have to pass from alter option of ledger.

Dept. of Comp. Sc., NIT.

TALLY MANUAL

Gateway of tally > a/c info > ledger >enter > alter > enter >opening balance to be entered > enter. Online ledger creation:Command [alt + C] Process of ledger display :Gateway of tally > a/c info > ledger > display > enter Or Page up and page down command can also be used for that purpose. Multiple Ledger Creation :Gateway of tally > a/c info > ledger > enter > multiple ledger > create > Group choose > filled up. Multiple ledger alter, display, same as single ledger. Process of alteration of ledger a/c :Gateway of tally > a/c info > ledger >alter > [Alt + D] -> Y yes. Voucher Posting Gateway of tally > voucher entry > enter. i. Purchase goods in cash Rs. 200/Date (F2) -> date to be given > enter > (F5) Payment by pressing P > click purchase > to select cash click amount. Purchase good in cheque Rs. 300/Entry: Purchase a/c -------- Dr. 300/To bank a/c ------------- 300/Date (F2) > enter > Payment (F5) entry posting Narration should mention the cheque no & payment details iii. Sold goods in cash. 1000/Entry: cash a/c .. Dr. 1000/To sales a/c 1000/Receipt (F6) > enter > same process. iv. Sold goods in cheque: 500/-

ii.

Dept. of Comp. Sc., NIT.

TALLY MANUAL Bank a/c Dr. 500/To sales a/c .500/Receipt (F6) > enter. v. Purchased goods from Mr. Ram Rs. 200/Purchase a/c . Dr. 200/To Ram a/c (Creditor) 200/Journal (F7) > enter > By: Purchase > To Ram (account) > enter. vi. Sold goods to Mr. Dutta. Mr. Dutta a/c .Dr. To sales a/c Date (F2) > enter > journal (F7) > enter > same vii. Cash deposited info Bank 100/Bank a/c . Dr. 100/To cash a/c 100/Contra (F4) -> enter. viii. Cash with drown from Bank

Cash a/c . Dr To Bank a/c. Contra (F4) > enter > to by posting and amount / narration is a must and cheque no ix. Purchased goods from Ram and discount received: Purchased a/c .. Dr. 500/To Ram a/c (Creditor) 400/To Discount a/c 100/By: Purchased > enter > amount > 500/To: Ram (heading creditors) > enter > amount 400/Balance automatically posted to other account To Discount (headings) Narration etc. x. Goods sold to Mr. Ram and discount allotted. Mr. Ram a/c Dr. 400/Discount allotted a/c Dr. 100/To sales a/c 500/-

Dept. of Comp. Sc., NIT.

TALLY MANUAL By: Ram enter> amount 400/By: discount allotted > enter > amount To: sales > enter > amount > enter > Narration should be written and accept Y N > enter Special adjustment: i. ii. iii. iv. v. vi. vii. Depreciation: Depn a/c Assets a/c Provision fro bad debt Calls in arrear Securities premium Discount on Shares & debentures Out standing expenses Accrued Income / Expenses

Bank to Bank transfer: Multiple ledger adjustment. For savings and current a/c of any bank a/c will be created then only adjustment will be possible. If we want to transfer cash from SBI savings a/c to SBI current a/c Dr. and Cr. Account should be used as usual Command for voucher posting. Cash related: Purchase: payment (F5) Sales : Receives (F6) Non cash related i.e. on credit:Purchase: Purchase (F9) Sales : Sales (F8) Contra entry:Only cash and Bank related Contra (F4) Non Cash related Journal posting except purchase and sales, journal (F7). Journal related with stock. Stock journal > memo no > no adjustment in P/L and Balance Sheet for tax evaluation purpose. How to show Trial Balance: Gateway of tally > display > enter >Trial Balance > enter (Only Dr and Cr Balance) How to show Profit & Loss Account

Dept. of Comp. Sc., NIT.

TALLY MANUAL

Gateway of tally > P/L a/c > enter > (Alt + F1) > press for double column. How to delete all the company in tally: My computer double click > C drive > tally > data > select all and delete. Printing in tally: Select and print click. Only DOT MATRIX printer is used for printing. Opening and closing balance of stock. i. ii. iii. iv. Create company Ledger creation: Opening stock Ledger name: stock a/c Group: Stock in hand. Opening balance of stock should be written from stock summary. Then all the entry relating purchase sales, purchase return and sales return should be done.

Purchase Return/Sales Return: (i) Company creationledger creation (Purchase, sales, Debter, Crediter etc) (ii)Inventory values are affected YES. (iii)Gateway of tallyA/C info/voucher type/ createpurchase returntype of voucher Stock journal enter etc (iv) Opening stock entry:Gateway of tallyinventory infoUnits of measurecreateenterstock item (v) Purchase & sales entry as usual. (vi) Now purchase returns entry to be made. Gateway of tally voucher entrystock journal(Alt+F7)Purchase Return select enter only writing in Source columndestination part no entry.

Dept. of Comp. Sc., NIT.

TALLY MANUAL (vii) To see purchase return from Stock summary. Sales Return is the Same process as mentioned above. To see the display option: From computer---- Self INVENTORY DETAILS: (i) Company creation and ledger opening (ii) Inventory(opening stock entry)

Gateway of tally Inventory infoenterunit of measureclick(kg, pcs etc )

create(display, alter)
(iii)Stock item: Stock itemSelectSingle Stock itemCreate Stock item creation: Name: Under: Primary Units:Kg/lt/pcs. Enter (v)Opening balance---Qnt---Rate/ Values enter STOCK SUMMARY: Gateway of Tally > show Summary > enter > (It shows the Stock Summary) PURCHASE OF STOCK : Gateway of Tally > Voucher entry > Payment > (Inventory Allocation ). All items purchased should be posted > (Journal entry.)Stock Summary update to be shown. SALES OF GOODS : Gateway of Tally > Voucher entry > enter > Receipt > Voucher entry filled up details > Stock update to be shown from Stock Summary. Each and every items should be shown from the item clicked. STOCK GROUPS : Stock groups should be created, i.e., finished goods and Raw materials, and should be passed under PRIMARY . Then Stock items > create > Name :key board / monitor / etc. Under : Raw material. Units : Pcs Dept. of Comp. Sc., NIT.

TALLY MANUAL Opening Quantity Rate Value Balance

After that purchase and Sales entry are all same as before. GODOWN DETAILS: Company creation > F11 Features > enter click Under heading inventory features > Maintain multiple godown > press yes > enter. All ledger creations, i.e., purchase, sales, debtor and creditors etc. Inventory info > godown > enter > create > enter GODOWN CREATION : Name : [Dunlop / Kamarhati ] Under : Primary or main which is applicable. Units of measure from inventory info. Stock group & stock item create enter. Opening balance entry to be done, & also godown details will be done and also under which godown that should be posted. TRANSFER OF GOODS FROM ONE GODOWN TO ANOTHER: Voucher entry -> enter -> (Alt + F7. Stock Journal click ) Transfer of Materials Name of item Source Godown Rate / Qty Amt. Name of item Destination Godown Rate / Qty Amt.

PURCHASE AND SALE OF GOODS AT EACH GODOWN Suppose Purchase of goods : Payment F5 > enter > entry by > Purchase > Enter > name of item > Enter > Godown name > qty > Rate > amount > narration > enter MANUFACTURING AT GODOWN: It is applicable in case of manufacturing concern only. Create Company Ledger creation Inventory entry, i.e., units measure / stock group / Single stock group / create / enter Raw material and finished goods should be created under primary heads. Stock items - .Under Raw material - ..Under finished goods Dept. of Comp. Sc., NIT.

TALLY MANUAL

MANUFACTURING ENTRY: - Voucher entry -> enter -> Stock Journal (F:7) Transfer of Material Source Item Raw material will be transferred Destination Item > finished goods

For details see Stock Summary If want details then click in Items For Purchase and Sales, only in same as both the godown

Loss in Transit
Gateway of Tally -> inventory info > enter > voucher type > click > create > enter. Voucher type Creation : Name : Leakage or breakage A/c name to be given Type of voucher : Stock Journal always - next all enter and come out. Method of Voucher accounting number -> always automatic Types of period : Yearly always. For treatment of breakage & leakage ( Gateway of Tally - > voucher entry(stock period) -> enter -> ( Voucher entry should always be stock journal) (Breakage/ leakage will come under Voucher creation.)

Dept. of Comp. Sc., NIT.