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1
Program Eligibility
This chapter discusses the three types of institutions that are eligible to participate in the FSA
programs and the effect of program eligibility requirements on institutional eligibility.
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ELIGIBLE INSTITUTION
Eligible Programs
Program offered: must provide training for gainful employment in a
(1) Associate, bachelor’s, recognized occupation, and must meet the criteria of at least one
graduate, or professional category below.
degree, or
(1) Provides at least a 15-week (instructional time) undergraduate
(2) At least a two-year program of 600 clock hours, 16 semester or trimester hours, or 24
program that is acceptable quarter hours. May admit students without an associate degree or
for full credit toward a equivalent.
bachelor’s degree, or
(2) Provides at least a 10-week (instructional time) program of 300 clock
(3) At least a one-year hours, 8 semester or trimester hours, or 12 quarter hours. Must be a
training program that leads graduate/professional program, or must admit only students with an
to a degree or certificate associate degree or equivalent.
(or other recognized
educational credential) (3) Provides at least a 10-week (instructional time) undergraduate
and prepares students for program of 300-599 clock hours. Must admit at least some students
gainful employment in a who do not have an associate degree or equivalent, and must meet
recognized occupation. specific qualitative standards. Note: These programs are eligible only
for FFEL and Direct Loan participation.
Additional Rules
Two-Year Rule (applicable to proprietary and postsecondary vocational
institutions) — Legally authorized to give (and continuously has been
giving) the same postsecondary instruction for at least two consecutive
years.
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ACCREDITATION
Generally, an institution must be accredited or preaccredited by a
nationally recognized accrediting agency or association (both Nationally recognized accrediting
referred to here as agencies) to be eligible. The procedures and agency or association
criteria for recognizing accrediting agencies are found in chapter 11. An accrediting agency or association which
the Department has recognized to accredit
The Department periodically publishes a list of recognized or preaccredit a particular category of institu-
tion, school, or educational program in ac-
accrediting bodies in the Federal Register, based on criteria given in
cordance with the provisions in 34 CFR Parts
34 CFR Part 602. The list can be found on the Department’s Web
602 and 603.
site at:
Preaccredited:
http://ifap.ed.gov/IFAPWebapp/index.jsp
A status granted by a nationally recognized
accrediting agency or association to a public
Copies of this list are also available from the Department at the or private nonprofit institution that is pro-
following address: gressing towards accreditation within a rea-
sonable period of time.
U.S. Department of Education
Accreditation and State Liaison
1990 K Street, N.W. (Room 7159)
Washington, DC 20006-8509
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Alternatives to accreditation
Alternatives to The law provides two statutory alternatives to accreditation. First, a
accreditation cite nonprofit institution may be preaccredited by an agency or association
34 CFR 600.4(a)(5)(ii) that has been approved by the Department to grant such
34 CFR 600.6(a)(5)(ii) preaccreditation. Secondly, unaccredited public postsecondary
vocational educational institutions may be eligible for FSA program
funds if accredited by a state agency that the Department determines
to be a reliable authority.
Changes in accreditation
If a school loses its primary accreditation, it is ineligible to
participate in the FSA programs and must notify the Department
within 10 days.1 The required notification can be made on-line
through the electronic application. However, if a school’s accrediting
agency loses its recognition from the Department, the school has up to
18 months in which to obtain accreditation from another recognized
agency. Other changes in accreditation may also jeopardize
institutional participation. If a school changes accrediting agencies, it
may be subject to termination unless the school submits to the
Department all materials relating to the prior accreditation, including
materials demonstrating reasonable cause for changing accrediting
agencies. To continue its eligibility status, a school must obtain written
approval from the Department for a change of accrediting agency
(see chapter 10).
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Chapter 1 — Institutional and Program Eligibility
Primary accreditor
The primary accreditor is an accrediting agency whose scope is
institution-wide rather than only programmatic. For FSA purposes, the
primary accrediting agency is referred to as the accrediting agency.
Dual accreditation
If a school is accredited by two agencies at the same time, the
school must designate which agency’s accreditation will be used in
determining institutional eligibility for FSA funds and must so inform
the Department. Further, the school must provide to the Department
(and to both agencies) all materials documenting the reasons and
causes for dual accreditation before the school adds the additional
accreditation. See chapter 11 for more on changes in accreditation
and loss of eligibility.
ADMISSIONS STANDARDS
An eligible institution may admit as regular students only persons Regular student:
who have a high school diploma or its recognized equivalent, or A person who is enrolled (or is accepted for
persons who are beyond the age of compulsory school attendance in enrollment) in an eligible program for the
the state in which the school is located. purpose of obtaining a degree, certificate, or
other recognized educational credential.
Students who are beyond the age of compulsory attendance but
who do not have a high school diploma or its recognized equivalent Regular student cite
must meet ability-to-benefit criteria or meet the student eligibility 34 CFR 600.2
requirements for a student who is home-schooled to be eligible for
aid from the FSA programs. (For more information on this student
eligibility requirement, see Volume 1 — Student Eligibility.)
Home schooled
Home schooling cite Although federal law makes home schooled students eligible for
34 CFR 668.32(e) FSA funds, the law also restricts institutions from admitting students
who lack high school diplomas or the equivalent, or who are too
young to be beyond the age of compulsory education in their state.
Clarification Here, we clarify the circumstances under which home schooled
students, including students who complete their home school
curriculum before reaching the minimum age of compulsory
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Chapter 1 — Institutional and Program Eligibility
An additional location must obtain approval from the Department Branch campus cite
to become a branch campus. A branch campus then must operate as a 34 CFR 600.2 and 600.8
branch campus for two years (satisfy the two-year rule) before it may
be considered for status as a freestanding institution. Time as an Additional location cite
additional location of an eligible proprietary institution or 34 CFR 600.32
postsecondary vocational institution does not count toward the two-
year rule.
ADDITIONAL INSTITUTIONAL
ELIGIBILITY FACTORS
A school becomes an ineligible institution if the school violates,
among other requirements, the 90/10 Rule (applicable to
proprietary schools only), the correspondence course limitation, the
correspondence student limitation, the incarcerated student
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limitation, or the ability-to-benefit student limitation. In addition, a
school is not eligible if it (or its owner) files for bankruptcy, or if the
school, its owner, or its CEO is responsible for a crime involving FSA
program funds. A school that becomes ineligible because of one of
these factors must immediately stop awarding FSA program funds and
must comply with the requirements in 34 CFR 668.26 for a school that
has lost its FSA participation. For more information on requirements
when a school’s FSA participation ends, see chapter 11.
Demonstrations of compliance
All of the limitation requirements and the 90/10 Rule involve
certain percentage calculations, that are performed by the school
either to demonstrate compliance with a requirement or to
demonstrate eligibility for a limitation waiver. For each of the tests
enumerated above a calculation performed by the school must be
attested to by the certified public accountant (CPA) who prepares the
school’s audited financial statement or its FSA compliance audit (for
more information on audits, see chapter 11). If a school’s initial or
previous calculation was in error, the CPA’s report must be part of the
audit workpapers and must include a recalculation. The CPA’s
attestation report must indicate whether the school’s determinations
(including any relevant waiver or exception) are accurate.
Requirements for demonstrating compliance with the 90/10 Rule are
discussed below.
Notification cite For each of the limitation requirements, the school must notify
34 CFR 600.8(h) the Department (via Section G of the Application) of the school’s
If there is a change to any of a school’s an- failure to meet a requirement, its falling within a prohibited limitation,
swers to the Yes/No questions in Section G of or its ineligibility for a continued waiver, as applicable. The school’s
a submitted Application (which deal with
notification must occur by July 31 following the end of an award year.
enrollment thresholds in these areas), the
A school that fails to meet any of these requirements loses its
school must notify the Department via the
application. The Department will advise the
eligibility to participate in any FSA program as of the last day of the
school of its options, including whether the most recent award year.
school might be eligible for a waiver
( Waivers are available for the correspon- To regain institutional eligibility lost due to the limitation
dence student limitation, the requirements, the school must demonstrate its compliance with all
incarcerated student limitation, and the eligibility requirements and its ability to stay outside prohibited limits
ATB limitation.) for at least one award year. Further, it must also show how its
administrative practices and policies have been changed to ensure that
it will not fall within prohibited limits in the future.
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Chapter 1 — Institutional and Program Eligibility
for the crime, as applicable. A loss of eligibility for these two reasons is
permanent. The institution’s eligibility cannot be reinstated.
FSA Program Funds (except LEAP or FWS) used for tuition, fees, and
other institutional charges to students
The sum of revenues generated by the school from: (1) tuition, fees, and other institutional
charges for students enrolled in eligible training programs; plus (2) school activities*
necessary for the education or training of students enrolled in those eligible programs.
*to the extent not included in tuition, fees, and other institutional charges
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Ability-to-benefit limitation
A student who has neither a high school diploma nor its
equivalent is referred to as an ability-to-benefit student (see Volume 1
— Student Eligibility for additional information about ability-to-
benefit students). Unless a school provides a four-year bachelor’s
degree program, or a two-year associate degree program, the school
will not qualify as an eligible institution if, for its latest complete award
year, more than 50% of its regular enrolled students had neither a
high school diploma nor its equivalent.
Bankruptcy
A school is not an eligible institution if the school, or an affiliate of
the school that has the power, by contract or ownership interest, to
direct or cause the direction of the management of policies of the
school, files for relief in bankruptcy or has entered against it an order
for relief in bankruptcy.
• has pled guilty to, has pled nolo contendere to, or is found
guilty of a crime involving the acquisition, use, or
expenditure of FSA program funds; or
• has been judicially determined to have committed fraud
involving FSA program funds.
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Treatment of holidays
Because the 12-hour rule does not require a school to offer
instruction, examinations, or preparation for examinations on specific
days, an institution may not include a holiday in these calculations
unless regularly scheduled instruction, examinations, or preparation
for examinations occurs on that day.
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Chapter 1 — Institutional and Program Eligibility
ESL Programs
Students enrolled in a program that consists solely of English as a
Second Language (ESL) instruction are eligible for Title IV funds
only from the Pell Grant participation. An ESL program must meet
the general requirements for an eligible program (for example, it
must lead to a degree or other credential). Moreover, an ESL
program may admit only students who need instruction in English to
be able to use the knowledge, training, or skills they already have. The
school must document its determination that the ESL instruction is
necessary for each student enrolled.
A student also may receive FSA program funds for ESL coursework
that is part of a larger eligible program. In this case, the ESL
coursework is treated as remedial coursework and the student has
general Title IV program eligibility. For more information, see Volume
1 — Student Eligibility.
Flight schools
Under the FFEL programs, a flight school program must
maintain current valid certification by the Federal Aviation
Administration to be eligible.
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Acceptable doesn’t mean • each course within the program is acceptable for full credit
accepted toward that institution’s associate degree, bachelor’s degree,
Consider a student who completes a two- professional degree, (or an equivalent degree as determined
year program in plumbing and then wants by the Secretary) and the degree offered by the institution
to reenroll in the school’s Bachelor’s requires at least two academic years of study;
program in construction technology.
the school must use a clock hour/credit hour conversion formula to
Any of the five plumbing courses taken by determine whether the undergraduate program qualifies as an eligible
the student in the two-year plumbing credit hour program for FSA purposes. Public and private nonprofit
program may be used to satisfy the hospital-based diploma schools of nursing are also exempt from using
plumbing requirement in construction the clock-to-credit hour conversion formula to calculate awards for the
technology. However, the construction FSA programs.
technology program requires only two
plumbing electives, and only two plumbing
Important: The aforementioned exemptions for programs that lead
courses are accepted toward the student’s
degree in construction technology.
to a degree that is equivalent to an associate, bachelor’s, or
professional degree program of at least two years do not
Since all of the plumbing courses that are permit a school to ask for a determination that a nondegree
part of the two-year program are program is equivalent to a degree program.
acceptable in the construction technology
program, the fact that only two plumbing In order to evaluate the eligibility of an undergraduate program
courses are accepted does not disqualify in credit hours that does not qualify for an exemption, the school
the plumbing program for the exception. must take the following steps. In Step 1, the school determines the
total number of clock hours of instruction in each semester of the
program. In Step 2, the school applies the appropriate conversion
formula to determine the revised number of credit hours in each
semester of the program. In the third step, the school evaluates the
Measuring Attendance
eligibility of the program by determining the total revised number of
A student’s period of attendance is
measured according to one of several
credit hours in the program. Finally, in Step 4, the school determines
commonly accepted academic standards. A the eligibility of a student in each semester of the program for FSA
clock hour is based on an actual hour of program funds based on the number of credits arrived at through the
attendance, (though each hour may include application of the formula.
a 10-minute break). Credit hours are
typically based on two hours of homework To determine the number of credit hours in a program for FSA
for each hour of class attendance. A school purposes, schools must use one of the following formulas.
is not permitted to count more than one
clock hour per 60-minute period; in other For a semester or trimester hour program
words, a school may not schedule several
hours of instruction without breaks, and then
Number of clock hours in the credit-hour program
count clock hours in 50-minute
increments. The result would be that seven
hours of consecutive instruction would count
30
as 8.4 clock hours (420 minutes ÷
50 minutes = 8.4 hours). Seven real-time
attendance hours may not count for more
than seven clock hours.
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The school must use the resulting number of credit hours to Rounding prohibited
determine if a program is eligible under the eligible program Because the results of these formulas deter-
requirements explained under Types of eligible programs at a proprietary or mine the eligibility of a program, the result-
postsecondary vocational institution. ing number of credit hours may not be
rounded.
In order to meet minimum eligibility standards, the conversion
formula must yield one of the following eligible program
requirements:
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SU determines that there are 1,440 clock hours of instruction in the program.
There are 330 clock hours of instruction in the first and second semesters (660
first-year total), and 390 clock hours of instruction in the third and fourth
semesters (780 second-year total). By applying the conversion formula, the
school determines that the number of credit hours for Title IV, FSA purposes is
11 for the first two semesters, and 13 for the last two semesters.
Step 1
Step 2
Step 3
Because the program is longer than 15 weeks and contains more than 600
clock hours of instruction, it remains an eligible program, provided it is
otherwise eligible (see “Program Eligibility Requirements”).
Step 4
For the first two semesters of the program, students are eligible for payment for
only 11 credit hours of instruction (see Step 2). Because this is less than the full-
time student minimum of 12 credit hours, students who attend the first two
semesters are eligible to be paid for only three-quarter time attendance.
In the third and fourth semesters of the program, students are eligible to be
paid for 13 credit hours of instruction (see Step 2). Students attending the third
and fourth semesters can be paid as full-time students.
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• provide, and require its students to complete, a medical Foreign medical school:
program of clinical and classroom instruction not less than A school that is not located in a state, and is
32 months long that is supervised closely by members of the qualified and listed as a medical school in
school’s faculty and that is provided either the most current World Directory of Medical
Schools, published by the World Health Or-
a. Outside the U.S., in facilities adequately equipped and ganization (WHO).
staffed to afford students comprehensive clinical and
classroom medical instruction, or
b. In the U.S., through a training program for foreign
medical students that has been approved by all medical
licensing boards and evaluating bodies whose views are
considered relevant by the Department;
• have graduated classes during each of the two years
preceding the school’s application for eligibility;
• for the above-mentioned medical program, employ only
faculty members whose credentials are equivalent to the
credentials of faculty teaching similar courses in U.S.
medical schools; and
• for a public or private nonprofit school, be accredited by a
recognized agency, or for all other schools, by an authorized
agency whose standards have been determined by a panel
approved by the Department to be comparable to U.S.
standards of accreditation for medical schools.
In addition, the law specifies the following requirements for
foreign medical schools:
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REPORTING INFORMATION ON
FOREIGN SOURCES
Foreign school reporting cite Federal law requires certain postsecondary schools (whether or
Sec. 117 not the school is eligible to participate in the FSA programs) to report
ownership or control by foreign sources. Federal law also requires
these postsecondary schools to report contracts with or gifts from the
same foreign source that, alone or combined, have a value of $250,000
or more for a calendar year. These reports must be filed with the
Department by the January 31 or July 31 (whichever is sooner) after
the date of receipt of the gifts, date of the contract, or date of
ownership or control. The January 31 report should cover the period
July 1 – December 31 of the previous year, and the July 31 report
should cover January 1 – June 30 of the same year.
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2.The country to which a gift or a contract is attributable is the country of citizenship; or, if unknown, the principal residence for a foreign source who is a “natural person” and
the country of incorporation, or, if unknown, the principal place of business for a foreign source that is a legal entity.
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Alternative reporting
In lieu of the reporting requirements listed above:
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