Description: Tags: 0405CODVol5Sec3ComboRecordLayoutsvAug04

Volume V, Section 3—
Combination System Record

Layouts
Table of Contents
VOLUME V, SECTION 3—COMBINATION SYSTEM RECORD LAYOUTS................................1
Table of Contents......................................................................................................................................1
Pell Grant Combination Layouts..............................................................................................................2
Pell Grant External Origination Add/Change Record..........................................................................2
Pell Grant External Disbursement Add/Change Record.....................................................................14
Direct Loan Combination Layouts.........................................................................................................17
Direct Loan External Import Loan Origination Add File...................................................................17
Direct Loan External Import Change Record.....................................................................................30
Direct Loan, Origination External Import Change Field Numbers Sorted by Field Name
Alphabetically.....................................................................................................................................34
Direct Loan, Origination External Import Change Field Numbers Sorted by DL Change Number . 47
Direct Loan External Export...............................................................................................................59
August 2004 (2004-2005) COD Technical Reference Page V-3-1

Volume V – Pell Grant & Direct Loan Combination System Supplement
Entrance Counseling Results..............................................................................................................81
Exit Counseling Results......................................................................................................................82
...............................................................................................................................................................91
Pell Grant Combination Layouts

Pell Grant External Origination Add/Change Record
PGEO05OP
Processing
Start End Length Type Field Name Description Valid Values
Notes/Edits
1 23 23 A/N Origination ID Unique number used This field is required This field is the one
to identify an Format: key field required
origination 999999999XX200599 when processing an
999900 External Change
Record.
Where:
SSN = 001010001 to
999999999
Name Code = XX or
blank
Year Indicator = 2005
Valid Attended Pell ID
= 999999
Orig Sequence
Number = 00
24 32 9 N Original SSN Student's SSN from 001010001 to
original FAFSA 999999999
33 34 2 A Original Name Student's name code Uppercase A to Z
Code from original FAFSA . (Period)
' (Apostrophe)
- (Dash)
Blank (no last name)

Processing
Notes/Edits
35 40 6 N Attended Pell-ID of attended Valid Pell-ID Change creates new
Campus Pell-ID campus origination record
Institution must
change award
amounts for student
at original attended
campus as necessary

Pell Grant External Origination Add/Change Record (Continued)
Processing
Notes/Edits
41 45 5 A/N ED Use Reserved for future Constant spaces
use
46 58 13 A/N Origination This field can contain Institution defined No editing is applied
cross-reference any cross-reference
information useful to
the institution to
identify student
records internally
59 59 1 A Action Code Code to indicate Will always be blank No editing is applied
action to be taken
60 60 1 A Unused Reserved for future Constant spaces
expansion
61 67 7 N Award amount Must equal the award 0 to 9 Cannot exceed Total
for entire amount calculated by Dollars and cents Payment Ceiling -
school year the institution to be Use leading zeros; do award validation
disbursed to this not include the $ sign performed
student for or decimal point Increases must be
attendance for this submitted to COD
Range = 0000000 to
entire Pell Grant Any change to
Award Amount
award year origination data
Maximum
requires the Award
Amount to be
validated
Refer to Edits 1200,
1205, 1209, 1210,
1211, 1213, and 1450
68 71 4 A/N Disbursement User-supplied code Uppercase A to Z
Profile Code for profile being 0 to 9
created Blank

Processing
Notes/Edits
72 121 50 A/N Email Address Student’s email address. a. One and only one "at"
sign ( @ ) allowed.
b. Before the "at" sign:
 at least one valid
character
 all characters in
the range of
ASCII 33-126,
except for the
following twelve
characters: < >
()[]\,;:"@
 period cannot be
first, last or
adjacent to
another period
c. After the "at" sign:
 at least one valid
character
 only letters,
digits, hyphen,
underscore and
period (A-Z, a-z,
0-9, -, _, .)
 Hyphen,
underscore and
period cannot be
first, last, or
adjacent to a
period
Can be Blank (not required)
122 187 66 N Filler Reserved for future Constant spaces
expansion

Processing
Notes/Edits
188 195 8 D Enrollment First date that the CCYYMMDD:
Date student was enrolled Range = 20040101 to
in an eligible 20050630
program for the
designated school
year
If the student
enrolled in a
crossover payment
period before the first
day of the Pell Award
Year (July 1), but
which will be paid
from 2004-2005
funds, report the
actual start date of
the student’s classes
for that payment
period
196 196 1 A/N Low Tuition Flag to identify Value Tuition Range
and Fees code tuition ranges when 1= 0
the annual tuition is 2= 1 to 225
less than or equal to
3= 226 to 450
minimum defined by
low tuition and fees 4 = 451 to 674
table Blank = Low tuition
does not apply
197 197 1 A Verification Status of verification V = Verified Refer to Edit 1302
Status code of applicant data by W = Without
the school Documentation
S = Selected, Not
Verified
Blank

Processing
Notes/Edits
198 198 1 A Incarcerated Students incarcerated Blank = Not
Federal Pell in local penal incarcerated
Recipient code institutions are not Y = Yes, the student is
eligible to receive incarcerated in a local
Federal Pell grants institution, but is
otherwise eligible
N = No, if student
previously reported as
incarcerated, but is not
or is no longer
incarcerated
199 200 2 N Transaction CPS-assigned 01 to 99 Changes to this field
number Transaction number after associated
from eligible ISIR or disbursements are
SAR used to made, creates a new
calculate award active origination
record
201 205 5 N Expected Must equal the 0 to 9 Changes to this field
Family student's Expected Range = 00000 to after associated
Contribution Family Contribution EFC Maximum disbursements are
(EFC) from the ISIR or made, creates a new
SAR active origination
record
206 206 1 A Secondary Code indicating O = Federal Pell Grant Changes to this field
Expected which EFC value is award previously after associated
Family used to determine based on the disbursements are
Contribution award amount secondary EFC and made, creates a new
code reported to the Federal active origination
Pell Grant program; record
student’s award now
based on the original
EFC
S = Federal Pell Grant
award based on the
secondary EFC, as
calculated by the CPS
Blank = Secondary
EFC not used

Processing
Notes/Edits
207 207 1 N Academic Calendar which 1 = Institution uses The Academic
Calendar applies to this nonstandard academic calendar dictates
student's educational terms, and measures which Payment
program academic progress by Methodology can be
credit hours accepted, and the data
For 2004-2005, this 2 = Institution uses elements required to
field continues to be standard quarters and calculate the student’s
used by EDExpress measures academic award
to calculate the Pell progress by credit Refer to Pell Grant
award. This data is hours Calculations Appendix
for EDExpress 3 = Institution uses for acceptable
internal school use standard semesters combinations
only and is not sent and measures
to COD. academic progress by
credit hours
4 = Institution uses
standard trimesters
and measures
academic progress by
credit hours
5 = Institution
measures academic
progress by clock
hours
6 = Institution does
not use terms, but does
measure academic
progress by credit
hours
208 208 1 N Payment Formula used to Range = 1 to 5 The Payment
Methodology calculate the student's See Pell Grant Methodology that can
Federal Pell grant Calculations Volume be accepted is dictated
VIII, Section 3 for by the Academic
For 2004-2005, this regulations covering calendar
field continues to be which Academic Refer to the Pell Grant
used by EDExpress calendars may use Calculations Appendix
to calculate the Pell each specific formula for the data elements
award. This data is required for each
for EDExpress Payment Methodology
internal school use Refer to Edits 1000,
only and is not sent 1001, 1002, 1003,
to COD. 1004, 1005, 1006, and
1007

Processing
Notes/Edits
209 215 7 N Cost of Must equal or exceed 0 to 9Dollars and Used in award amount
Attendance minimum COA in the cents recalculation
Federal Pell Grant Use leading zeros; do
Payment Schedule not include the $ sign
or decimal point
Range = 0000000 to
9999999
216 216 1 N Enrollment The student’s Leave blank only if Used in award amount
Status enrollment status at Payment Methodology validation
the time you create or is 4 See Pell Grant
update the student Range for Payment Calculations Volume
record Methodologies 1, 2, 3, VIII, Section 3
and 5:
For 2004-2005, this 1 = Full-time
field continues to be 2 = 3/4-time
used by EDExpress 3 = 1/2-time
to calculate the Pell
4 = Less than ½-time
award. This data is
for EDExpress 5 = Enrollment status
internal school use changed from one
only and is not sent payment period to
to COD. another, OR student
attends more than the
number of terms in a
full academic year

Processing
Notes/Edits
217 218 2 A Weeks of Total Number of weeks Leave Blank for School determines this
instructional on instructional time Payment Methodology value based on the
time used to provided by this 1 time required for the
student’s Program of
calculate Required for Payment majority of its full-
Study during a full
payment academic year Methodologies 2, 3, 4, time students to
or 5 complete the program
PM2 = Total number of
weeks of instructional Range for Payment of student or the
time in academic year Methodology 2 = 00 academic year for the
for student’s program of to 29 program of study, not
study (fall through student by student. See
Range for Payment
spring terms) Pell Grant Calculations
Methodology 3, 4, 5 =
PM5 (academic Volume VIII, Section 3
calendars 1, 2, 3, 4) and
00 to 78
PM3 = Total number of
weeks of instructional
time in all terms in
academic year for
student’s program of
study
PM5 (academic
calendar 6) and PM4 =
The lesser of either (a)
total number of weeks
of instructional time for
a full-time student to
complete hours in
student’s program of
study, or (b) total
number of weeks of
instructional time for a
full-time student to
complete hours in
academic year for
student
For 2004-2005, this

field continues to be
used by EDExpress to
calculate the Pell
award. This data is
for EDExpress
internal school use
only and is not sent to
COD.

Processing
Notes/Edits
219 220 2 A Weeks of inst. Total number of Leave blank for Used in award amount
time in weeks of Payment Methodology validation
program's instructional time in 1. Refer to Edits 1102
definition of the school’s Required for Payment and 1105
academic year definition of a full Methodologies 2, 3, 4,
academic year for or 5.
this student’s Range for Payment
Program of Study Methodologies 2, 3, 4,
or 5 = 30 to 78
For 2004-2005, this
used by EDExpress
award. This data is
for EDExpress
internal school use
only and is not sent
to COD.
221 224 4 A Credit/Clock Total number of Blank for Academic Used in award amount
Hrs in Award credit/clock hours in calendars 1, 2, 3, and validation
Year all payment periods 4 See Pell Grant
institution expects Ranges = Calculations Volume
this student to attend Academic calendar 5 VIII, Section 3
and be paid for = 0000 to 3120
during this Federal
Academic calendar 6
Pell Grant Award
= 0000 to 0100
year
For 2004-2005, this

used by EDExpress
award. This data is
for EDExpress
internal school use
to COD.

Processing
Notes/Edits
225 228 4 A Credit/Clock Total number of Blank for Academic Used in award amount
hours in this credit or clock hours calendars 1, 2, 3, or 4 validation
student’s in the institution’s Ranges = See Pell Grant
program of definition of a full Academic calendar 5 Calculations Volume
study’s academic year for = 0000 to 3120 VIII, Section 3
academic year this student’s Refer to Edits 1106,
Academic calendar 6
Max Cr/Clk Program of Study 1110, 1112, 1113, and
= 0000 to 0100
Hrs in Prg for 1114
Acad Yr For 2004-2005, this
used by EDExpress
award. This data is
for EDExpress
internal school use
to COD.
229 231 3 A/N Institution This is an internal Institution defined No editing will be
Internal sequence number the performed on this field
Sequence institution can define
Number
232 258 27 A Unused Reserved for future Leave Blank
expansion
259 264 6 N Reporting Pell-ID of reporting Valid Pell-ID
Campus Pell-ID campus
265 273 9 A/N Student Current Social Security Valid Social Security
SSN Number, as altered Number or
by the student Blank if not matched
through CPS for the
transaction number
reported
This field equals the
original SSN if the
student has not
changed SSN in the
CPS
Blank indicates this
record could not be
matched on Student
ID and/or EFC
during Federal Pell
Grant processing

Processing
Notes/Edits
274 302 29 A Student Name Student’s full name Blank or Full name
as reported to the listed in order=
CPS for the Last Name 01 to 16
Transaction Number First Name 17 to 28
reported
Middle Initial 29
Blank indicates this
record could not be
matched on Student
ID and or EFC
during Federal Pell
Grant processing
303 303 1 A CPS Designates whether Blank = Not selected
Verification CPS selected the by CPS for
Selection Code student for verification
institutional * = Selected by CPS
verification of for Institution
applicant data as of verification of
the Transaction applicant data
number reported
304 311 8 D Student’s Date The date of birth of Format:
of Birth the student for this CCYYMMDD
CPS transaction Range = 19050101 to
19961231
312 344 33 A Unused Reserved for Constant spaces
expansion
345 350 6 A Created Time Time when the 000000 to 235959 Field is required to be
record was created Format is HHMMSS populated only for
Supplied by the HH = 00 to 23 those schools which
system cannot have a blank
MM = 00 to 59
field in the last field of
SS = 00 to 59 a record
350 Total Bytes

Pell Grant External Disbursement Add/Change Record
PGED05OP
Processing
Notes/Edits
1 23 23 A/N Origination ID Unique number used This field is required
to identify an Format:
origination 999999999XX20059
9999900
Where:
SSN = 001010001 to
999999999
Name Code = XX
Year Indicator =
2005
Valid Attended PELL
ID = 000000 to
999999
Orig Sequence
Number = 00
24 36 13 A/N Disbursement This field can Institution defined The field can be used
cross- contain any cross- by the school to track
reference reference each disbursement
information useful record (by reference
to the institution to number) to a payment
identify student period
records internally
37 37 1 A Action Type Used to indicate the A = Adjustment to A = Adjusted
type of adjustment amount on disbursement entered
disbursement with using new amount
Disbursement Y = The date is the
Release Indicator = new disbursement date
True. for the associated
Y = Adjustment to disbursement
date with
Disbursement
Release Indicator =
True.
Can be blank when
Sequence Number =
01
38 39 2 N Disbursement Number of the 01 to 65 Identifier
Reference disbursement per 66 to 99 are reserved
Number student for the for ED-system
Award Year generated
disbursements

Pell Grant External Disbursement Add/Change Record (Continued)
Processing
Notes/Edits
40 46 7 N Disbursement Amount of Dollars and cents
Amount disbursement for Use leading zeros; do
student's payment not include the $ sign
period or decimal point
Range = 0000000 to
Award Amount
47 47 1 A/N Disbursement Indicates if the 1 = Yes (Checked)
Release Entity is submitting Blank = No
Indicator disbursement (Unchecked)
records for
disbursements that
have been or will be
disbursed; and
indicates if the
record is an actual
disbursement or an
anticipated
disbursement
record.
48 55 8 D Disbursement Date this CCYYMMDD Refer to Edits 1520,
Date disbursement was Range = 20040621 to 1530, and 1540
or will be made to 20090930 Must be within N days
the student prior of Payment
Period Start Date
expansion
57 64 8 N Payment Beginning date of CCYYMMDD Required only for
Period Start Payment Period Range = 20040101 to schools that are
Date 20050630 currently ineligible but
Spaces are reporting
disbursements for
payment periods which
started while the
school was eligible
65 66 2 N Disbursement Sequence number 01 to 65
Sequence for the associated
Number disbursement
expansion

Pell Grant External Disbursement Add/Change Record (Continued)
Processing
Notes/Edits
103 108 6 D Created Time Time when the 000000 to 235959 Field is required to be
record was created Format is HHMMSS populated only for
Supplied by the HH = 00 to 23 those schools which
system MM = 00 to 59 cannot have a blank
SS = 00 to 59 field in the last field of
a record
108 Total Bytes

Direct Loan Combination Layouts
Direct Loan External Import Loan Origination Add File
DIEA05OP
Batch Type #0
Under the Required Field Column, “S” indicates a required field for subsidized/unsubsidized loan and
“P” indicates a required field for PLUS.
Start End Field Required

Field # Field Name Valid Field Content Justify
Position Position Length Field
1 1 21 21 S/P Loan Identifier Student’s Social Security Number = Left
001010001 to 999999999
Loan Type =
S = Subsidized
U = Unsubsidized
P = PLUS
Program Year = 05 (for 2004-2005)
School Code = X00000 to X99999
where X = G or E
Loan Sequence Number: 001 to 999
If blank on External Import Add
record, import process will create
Loan ID
2 22 23 2 S/P Import Type Code SA = Add Direct Subsidized Left
UA = Add Direct Unsubsidized
PA = Add PLUS
3 24 32 9 S/P Original Social Security 001010001 to 999999999 Right
Number
4 33 33 1 S/P Loan Type S = Subsidized Left
U = Unsubsidized
P = PLUS

Direct Loan External Import Loan Origination Add File (Continued)
5 34 39 6 S/P DL Code X00000 to X99999 where X = G Left
or E
6 40 41 2 S/P Program Year 05 (for 2004-2005) Right
7 42 50 9 S/P Borrower’s Current 001010001 to 999999999 Right
Social Security Number
8 51 66 16 S/P Borrower’s Last Name 0 to 9 Left
Uppercase A to Z
Space(s)
. (Period)
‘ (Apostrophe)
- (Dash)
A to Z in the first position
If non-blank, first position must
contain a letter and second position
must be non-numeric.
Spaces in first characters are valid,
leading spaces will be trimmed.
9 67 78 12 S/P Borrower’s First Name 0 to 9 Left
Uppercase A to Z
Space(s)
. (Period)
‘ (Apostrophe)
- (Dash)
A to Z in the first position
If non-blank, first position must
contain a letter and second position
must be non-numeric.
leading spaces will be trimmed.
10 79 79 1 Borrower’s Middle Uppercase A to Z Left
Initial Can be blank

11 80 114 35 S/P Borrower’s Permanent 0 to 9 Left
Address Uppercase A to Z
. (Period)
‘ (Apostrophe)
- (Dash)
# (Number)
@ (At)
% (Percent or care of)
& (Ampersand)
/ (Slash)
Space(s)
, (Comma)
Address City Uppercase A to Z
. (Period)
‘ (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
Space(s)
, (Comma)
If foreign address, city should
contain city and country
See the State/Jurisdiction/Country
Codes in Volume VIII, Section 4
13 131 132 2 S/P Borrower’s Permanent Uppercase A to Z Left
Address State A valid two-letter postal code

Zip Code Spaces
Last 4 digits may be blank
If State is FC, MX, or CN,
EDExpress stores 00000 as the
Borrower’s Permanent Zip Code

15 142 151 10 Borrower’s Telephone 0000000000 to 9999999999 Right
Number Can be blank
16 152 171 20 Borrower’s Driver’s 0 to 9 Left
License Number Uppercase A to Z
Space(s)
- (Dash)
* (Asterisk) but not in first
position, entire field cannot consist
of all asterisks
Can be blank
17 172 173 2 Borrower’s Driver’s Uppercase A to Z Left
License State A valid two-letter postal code
Can be blank
18 174 181 8 S/P Borrower’s Date of CCYYMMDD Date
Birth 19050101 to 19961231
19 182 182 1 Borrower’s Citizenship 1 = U.S. Citizen Right
2 = Eligible Noncitizen
3 = Ineligible Noncitizen(Valid
only on Sub/Unsub Loan
origination records or Sub/Unsub
Loan change records)
Blank (Valid for all loan types, but
PLUS loans will not originate with
this value)
20 183 191 9 P Borrower’s Alien 000000000 to 999999999 Right
Registration Number Can be blank
21 192 192 1 Filler For ED Use Only Left

22 193 193 1 Update Demographic Y = Yes Left
Record Flag Blank = No
23 194 194 1 S/P Student’s College Grade 0 = 1st year, never attended college Right
Level 1 = 1st year, attended college before
2 = 2nd year/sophomore
3 = 3rd year/junior
4 = 4th year/senior
5 = 5th year other undergraduate
6 = 1st year graduate/professional
7 = continuing
graduate/professional
24 195 199 5 S/P Origination Fee Numeric >= 0 Right
Percentage Loan origination fee percentage
03000 for 3%
04000 for 4%
Implied decimal between 2nd and
3rd digit
25 200 200 1 S/P MPN Status T = School assumes the student has Left
a MPN on file at COD
S = MPN is signed
P = MPN is printed
Blank = School assumes the
student does not have a MPN on
file at COD or a Prom Note has not
yet been printed (save as N when
Sub/Unsub loans are added but not
originated; save as R for all PLUS
loans and Sub/Unsub loans that are
added and originated)
MPN ID (field 76) must be
populated when this field contains
S or P
Blank is default
26 201 201 1 S/P Disclosure Statement N = School prints (Save as O) Left
Print Indicator Y = COD prints (Save as S)
Blank, if blank defaults to value in
DL setup.
27 202 202 1 S/P Borrower’s Loan Y = Yes Left
Default/Grant N = No
Overpayment Z = Overridden by School

28 203 207 5 Filler For ED Use Only --
29 208 212 5 S/P Loan Amount Approved Numeric >= 0 Right
30 213 213 1 Additional Unsub Y = Yes Left
Eligibility for Health Blank = No
Profession Programs
(Unsub Only)
31 214 214 1 Credit Decision A = Approved Left
Indicator F = Failed/Denied
(PLUS Only) Can be blank
The results of a credit
decision obtained by a
school via the COD Web
site
32 215 222 8 Credit Decision Date CCYYMMDD Right
(PLUS Only) 19000101 through the current date
The date a credit Can be blank
decision is obtained via
the COD Web site
33 223 223 1 Disclosure Printed? Y = Disclosure printed Left
Has a disclosure N = Disclosure not printed or ready
statement been printed to reprint
by the school? Blank = EDExpress sets to N
Default is N
34 224 239 16 P Student’s Last Name 0 to 9 Left

(PLUS only) Uppercase A to Z
Space(s)
. (Period)
‘ (Apostrophe)
- (Dash)
If non-blank, first character must
contain a letter and second
character must be non-numeric
leading spaces will be trimmed

35 240 251 12 P Student’s First Name 0 to 9 Left
(PLUS only) Uppercase A to Z
Space(s)
. (Period)
‘ (Apostrophe)
- (Dash)
If non-blank, first character must
contain a letter
leading spaces will be trimmed
36 252 252 1 Student’s Middle Initial Uppercase A to Z Left
(PLUS only) Can be blank
37 253 253 1 P Student’s Citizenship 1 = U.S. Citizen Left
(PLUS only) 2 = Eligible Noncitizen
38 254 262 9 Student’s Alien 000000000 to 999999999 Left
Registration Number
(PLUS Only)
39 263 270 8 P Student’s Date of Birth CCYYMMDD Date
(PLUS only) 19050101 to 19961231
40 271 271 1 P Student’s Loan Y = Yes Left
Default/Grant N = No
Overpayment Z = Overridden by School
(PLUS only)
41 272 275 4 Disbursement Profile 0 to 9 Left
Code Uppercase A to Z
Space (s)
Can be blank
If the first position is blank and the
second position is populated, the
value in the second position is
stored in the first position in the
database

42 276 310 35 Student’s Local Address 0 to 9 Left
Uppercase A to Z
. (Period)
‘ (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
Space(s)
, (Comma)
Can be blank
Local Address is not required, but
if provided, record must contain at
least two of the four Local Address
fields
43 311 326 16 Student’s Local Address 0 to 9 Left
City Uppercase A to Z
. (Period)
‘ (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
Space(s)
, (Comma)
Can be blank
fields

44 327 328 2 Student’s Local Address Uppercase A to Z Left
State A valid two-letter postal code
Can be blank
fields
45 329 337 9 Student’s Local Zip 000000000 to 999999999 Left
Code Spaces
Can be blank
If State is FC, MX, or CN,
EDExpress stores 00000 as the
Borrower’s Permanent Zip Code

fields
46 338 338 1 S/P Dependency Status I = Independent Left
D = Dependent
47 339 339 1 Additional Unsubsidized Y= Yes Left
Loan Flag N = No
(Unsub Only) Blank

48 340 389 50 Student’s E-mail One and only one "at" sign (@) Left
Address allowed.
Before the "at" sign:
- At least one valid character
- All characters in the range of
ASCII 33 to 126, except for
the following thirteen
characters:
<>()[]\,;:"@|
- Period cannot be first, last or
adjacent to another period
After the "at" sign:
- Only letters, digits, hyphen,
underscore and period (A to
Z, 0 to 9, -, _, .)
- Hyphen, underscore, and
period cannot be first, last, or
adjacent to a period
Can be blank
49 390 394 5 S/P Interest Rebate Numeric > 0 Left
Percentage 01500 for 1.5%
Implied decimal between 2nd and
3rd digit
50 395 402 8 Entrance Interview Date CCYYMMDD Date
19000101 through the current date
Can be blank
51 403 410 8 Academic Year Start Format is CCYYMMDD Date
Date 20030702 to 20050630
Cannot be blank if Disbursement
Profile Code is blank
52 411 418 8 Academic Year End Format is CCYYMMDD Date
Date 20040701 to 20060629
53 419 426 8 Loan Period Start Date Format is CCYYMMDD Date
20030702 to 20050630

54 427 434 8 Loan Period End Date Format is CCYYMMDD Date
20040701 to 20060629
55 435 442 8 Signed Note Received Format is CCYYMMDD Date
Date 19000101 to 20991231
Must be blank unless the MPN
Status is "S"
56 443 450 8 1st Disbursement Format is CCYYMMDD Date
Anticipated Date 20030622 to 20061027
57 451 458 8 2nd Disbursement Format is CCYYMMDD Date
Special Schools Only: Second
Disbursement Anticipated Date is
not required and this field can be
blank if Disbursement Profile Code
is blank
58 459 466 8 3rd Disbursement Format is CCYYMMDD Date
Can be blank
59 467 474 8 4th Disbursement Format is CCYYMMDD Date
Can be blank
Can be blank
Can be blank
Can be blank
Can be blank

Can be blank
Can be blank
Can be blank
Can be blank
Can be blank
Can be blank
Can be blank
Can be blank
Can be blank
Can be blank
Can be blank
Can be blank

76 603 623 21 MPN ID Student’s Social Security Number Left
= 001010001 to 999999999
Loan Type =
S = Subsidized
U = Unsubsidized
M = Master Sub/ Unsub Prom
Note
N = Master PLUS
Program Year = 00 to 05
where X = G or E
Loan Sequence Number = 001 to
999
Can be blank for Sub/Unsub/PLUS
when MPN Status is T or blank (is
not S or P)
77 624 629 6 Created Time 000000 to 235959 Left
Time when the record Format is HHMMSS
was created HH = 00 to 23
MM = 00 to 59
SS = 00 to 59
Can be blank.
78 630 637 8 User Identifier Create 0 to 9 Right
Uppercase A to Z
. (Period)
‘ (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
Space(s)
Can be blank
79 638 639 2 S CPS Transaction 01 to 99 for Sub/Unsub Left
Number Blank for PLUS
A valid two character CPS
transaction number
639 Total Bytes

Direct Loan External Import Change Record
The table below is a description of the External Import Change Record. This table represents the layout
of the record that imports into EDExpress from external sources to change data on an origination record.
A table listing the Import Change Table Values for the Change Field Transmit Numbers follows this
record layout.
DIEC05OP
Batch Type #P
Field Start End Field

Field Name/Description Valid Field Content Justify
# Position Position Length
1 1 21 21 Loan Identifier Student’s Social Security Number Left
Unique Identifier created at the = 001010001 to 999999999
time of origination Loan Type =
S = Subsidized
U = Unsubsidized
P = PLUS
Program Year = 05 (for 2004-
2005)
where X = G or E
Loan Sequence Number = 001 to
999
2 22 26 5 Sequence Number Numeric > 0 Right
Sequence number of this
change record
3 27 30 4 Change Field Number 01 See appropriate Loan Origination Left
Field number representing the Import Change Field Numbers
first field to be changed (first following the change layout
position is P if record is PLUS,
S if Sub/Unsub Loan, D if
Disbursement record)
4 31 80 50 Value 01 See appropriate value for Change Left
Value the field should be Field Number in previous field
changed to

Direct Loan External Import Change Record (Continued)
Start End Field
Field # Field Name/Description Valid Field Content Justify
Position Position Length
second field to be changed following the change layout
(first position is P if record is Can be blank
PLUS, S if Sub/Unsub Loan, D
if Disbursement record)
changed to Can be blank
third field to be changed (first following the change layout
position is P if record is PLUS, Can be blank
fourth field to be changed (first following the change layout
fifth field to be changed (first following the change layout

Start End Field
sixth field to be changed (first following the change layout
S if Sub/Unsub, D if
seventh field to be changed following the change layout
(first position is P if record is Can be blank
PLUS, S if Sub/Unsub Loan, D
if Disbursement record)
eighth field to be changed (first following the change layout
ninth field to be changed (first following the change layout

Start End Field
tenth field to be changed (first following the change layout
23 567 572 6 Created Time 000000 to 235959 Right
Time when the record was Format is HHMMSS
created HH = 00 to 23
This data is not stored in the MM = 00 to 59
EDExpress database
SS = 00 to 59
Can be blank
24 573 580 8 User Identifier Create 0 to 9 Right
School use only field and not Uppercase A to Z
stored in the EDExpress . (Period)
database
’ (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
Space(s)
Can be blank
580 Total Bytes

Direct Loan, Origination External Import Change Field Numbers
Sorted by Field Name Alphabetically
This table provides the change number fields to use for the External Import Change Record for loan
origination. This table is sorted alphabetically and is the same table that appears at the end of this
section, which is sorted by DL Change Number.
DL
Field
Change Field Name/Description Valid Field Content
Length
Number
S038 8 1st Disbursement Anticipated Date Format is CCYYMMDD
Anticipated disbursement date for the 1st 20030622 to 20061027
disbursement
S039 5 1st Disbursement Anticipated Gross Amount Numeric > = 0
Anticipated gross amount for the 1st
disbursement
S048 8 2nd Disbursement Anticipated Date Format is CCYYMMDD
Anticipated disbursement date for the 2nd 20030622 to 20061027
disbursement
S049 5 2nd Disbursement Anticipated Gross Amount Numeric > = 0
Anticipated gross amount for the 2nd
disbursement
S058 8 3rd Disbursement Anticipated Date Format is CCYYMMDD
Anticipated disbursement date for the 3rd 20030622 to 20061027
disbursement
S059 5 3rd Disbursement Anticipated Gross Amount Numeric > = 0
Anticipated gross amount for the 3rd
disbursement
S068 8 4th Disbursement Anticipated Date Format is CCYYMMDD
Anticipated disbursement date for the 4th 20030622 to 20061027
disbursement
S069 5 4th Disbursement Anticipated Gross Amount Numeric > = 0
Anticipated gross amount for the 4th
disbursement

Direct Loan, Origination External Import Change Field Numbers Sorted by
Field Name Alphabetically (Continued)
DL
Field
Length
Number
disbursement (Sub/Unsub Only)
Anticipated gross amount for the 5th (Sub/Unsub Only)
disbursement
disbursement
disbursement
disbursement
disbursement

DL
Field
Length
Number
disbursement
disbursement
disbursement
disbursement
disbursement
disbursement

DL
Field
Length
Number
disbursement
disbursement
disbursement
disbursement
disbursement
S122 8 Academic Year End Date Format is CCYYMMDD
Date the academic year ends at the institution 20040701 to 20060629
S121 8 Academic Year Start Date Format is CCYYMMDD
Date the academic year starts at the institution 20030702 to 20050630

DL
Field
Length
Number
D007 6 Action Amount -99999 to 099999 (leading zero can be blank)
Reported Disbursement Amount Negative values only valid for Action Type =
N
D009 8 Action Date Format is MMDDCCYY
Date the disbursement adjustment is made at
the school.
D006 1 Action Type D = Disbursement (Gross or Net) Amount
Type of disbursement entered A = Adjusted Disbursement (Gross or Net)
U = Use Anticipated Disbursement
Information (Gross or Net based on Direct
Loan Setup selected criteria)
N = Net Adjusted Amount (Enter an adjusted
disbursement by using the net adjusted
amount)
Q = Adjusted Disbursement Date
D008 1 Actual First Disbursement Change Flag C = Change the first disbursement from
Indicates the first disbursement disbursement number 1 to a subsequent
disbursement number
S123 1 Additional Unsubsidized Eligibility for Y = Yes
Dependent Student (Unsub only) N or blank = No
Indicates whether or not there is additional
unsubsidized eligibility for a dependent student
S110 1 Additional Unsubsidized Eligibility for Health Y = Yes
Profession Programs (Unsub only) N or blank = No
This was formerly a HEAL Loan
S019 9 Borrower’s Alien Registration Number 000000001 to 999999999
Borrower’s alien registration number if eligible
non-citizen
S018 1 Borrower’s Citizenship 1 = U.S. Citizen
Borrower’s citizenship status 2 = Eligible Noncitizen
3 = Ineligible Noncitizen (Valid for
Sub/Unsub loan change records)
S016 8 Borrower’s Date of Birth Format is CCYYMMDD
Borrower’s date of birth 19050101 to 19961231

DL
Field
Length
Number
S107 8 Borrower’s Date of Birth Change Date Format is CCYYMMDD
Date the Borrower’s Date of Birth updated 19000101 to 20991231
If S016 is updated and this field is not
included, EDExpress is updated with the
current system date.
S015 20 Borrower’s Driver's License Number 0 to 9
Borrower’s driver’s license number Uppercase A to Z
Space(s)
- (Dash)
* (Asterisk) but not in first position, entire
field cannot consist of all asterisks
S014 2 Borrower’s Driver's License State Uppercase A to Z
Borrower’s driver’s license state A valid two-letter postal code
See the State/Jurisdiction/Country Codes in
Volume VIII, Section 4
S006 12 Borrower’s First Name 0 to 9
Borrower’s first name Uppercase A to Z
. (Period)
’ (Apostrophe)
- (Dash)
Space(s)
S007 16 Borrower’s Last Name 0 to 9
Borrower’s last name Uppercase A to Z
. (Period)
’ (Apostrophe)
- (Dash)
Space(s)
S022 1 Borrower’s Loan Default/ Grant Overpayment Y = Yes
Is the borrower in default on a Title IV loan or N = No
does the borrower owe a refund on a Title IV Z = Overridden by School
grant?
S008 1 Borrower’s Middle Initial Uppercase A to Z
Borrower’s middle initial

DL
Field
Length
Number
S009 35 Borrower’s Permanent Address 0 to 9
First line of the borrower’s permanent address Uppercase A to Z
. (Period)
’ (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
, (Comma)
Space(s)
S104 8 Borrower’s Permanent Address Change Date Format is CCYYMMDD
Date the Borrower’s Permanent Address 19000101 to 20991231
updated If Permanent Address field is updated and this
field is not included, EDExpress is updated
with the current system date.
S010 16 Borrower’s Permanent Address City 0 to 9
Borrower’s permanent address city Uppercase A to Z
. (Period)
’ (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
, (Comma)
Space(s)
S011 2 Borrower’s Permanent Address State Uppercase A to Z
Borrower’s permanent address state A valid two-letter postal code

DL
Field
Length
Number
S012 9 Borrower’s Permanent Zip Code 000000000 to 999999999
Borrower’s permanent zip code Last 4 digits may be blank
S005 9 Borrower’s Social Security Number 001010001 to 999999999
Borrower’s current Social Security Number
S106 8 Borrower’s Social Security Number Change Format is CCYYMMDD
Date 19000101 to 20991231
Date the Borrower’s SSN updated If S005 is updated and this field is not
S013 10 Borrower’s Telephone Number 0000000000 to 9999999999
Borrower’s home telephone number
S195 2 CPS Transaction Number 01 to 99
(Sub/Unsub only)
P011 8 Credit Decision Date (PLUS only) CCYYMMDD
Indicates the date the credit decision was made 19000101 through the current date
Can be blank
P010 1 Credit Decision Indicator (PLUS only) A = Approved
Indicates the credit decision that was made F = Failed/Denied
Can be blank
S017 1 Dependency Status I = Independent
Dependency status of the student D = Dependent
D004 8 Disbursement Date (formerly Transaction Format is CCYYMMDD
Date) 20020622 to 20050927
Date of the original disbursement or the This field can not be updated for Action Type
previous ‘Q’ transaction. A
D003 2 Disbursement Number 01 to 20 (subsidized/unsubsidized loan)
Disbursement number for the current 01 to 04 (PLUS)
disbursement transaction
S031 4 Disbursement Profile Code 0 to 9
Code used by EDExpress to determine loan Uppercase A to Z
period start and end dates and appropriate
disbursement date(s)
S118 1 Disclosure Printed? Y = Disclosure printed
Indicates whether or not a disclosure was N = Disclosure not printed
printed using EDExpress

DL
Field
Length
Number
S115 1 Disclosure Statement Print Indicator Y = COD prints
Disclosure statement print option used for this N = School prints
record Z = COD reprints
S109 8 Entrance Interview Date Format is CCYYMMDD
Indicates the date the student received entrance 19000101 to 20991231
counseling
S193 5 Interest Rebate Percentage Numeric > 0
Percentage to be used for this record; for
example, 01500 for 1.5% (implied decimal
between the second and third position from the
left)
S029 5 Loan Amount Approved Numeric > = 0
Total maximum amount for which the borrower
is eligible
S090 1 Loan Inactive Flag Y = Yes
Indicates the loan is inactive
S091 8 Loan Inactive Flag Date Format is CCYYMMDD
Indicates the date the loan was made inactive 19000101 to 20991231
S033 8 Loan Period End Date Format is CCYYMMDD
Date when classes end, as certified by the 20040701 to 20060629
school for this specific loan
S032 8 Loan Period Start Date Format is CCYYMMDD
Date when classes begin, as certified by the 20030702 to 20050630
S194 21 MPN ID Student's Social Security Number =
001010001 to 999999999
Loan Type =
S = Subsidized
U = Unsubsidized
M = Master Sub/Unsub Prom Note
N = Master PLUS Prom Note
School Code = X00000 to X99999 where X = G or
E
Loan Sequence Number = 001 to 999

DL
Field
Length
Number
S117 1 MPN Status T = Assumes the borrower has an open MPN
The status of the MPN at COD
S = MPN is signed
P = MPN is printed
S116 5 Origination Fee Percentage Numeric > 0
Origination fee percentage to be used for this
record; for example, 04000 (Implied decimal
left)
S083 1 Promissory Note Print Indicator S = COD Prints (Send to Borrower)
Promissory note print option used for this R = COD Prints (Return to School)
record O = On-site (EDExpress)
F = On-site (Custom System)
Z = COD Reprint (Send to Borrower)
V = COD Reprints (Send to School) (Valid
only on Loan Origination Change records)
S085 8 Promissory Note Received Date Format is CCYYMMDD
Date on which the signed MPN was received 19000101 to 20991231
from the borrower and verified by the school
P008 9 Student’s Alien Registration Number (PLUS 000000001 to 999999999
only)
Student’s alien registration number, if eligible
non-citizen
P007 1 Student’s Citizenship (PLUS only) 1 = U.S. Citizen
Student’s citizenship status 2 = Eligible Noncitizen
3 = Ineligible Noncitizen (Valid only for PLUS
S026 1 Student’s College Grade Level 0 = 1st year, never attended college
Indicates the student’s current college grade 1 = 1st year, attended college before
level in the program or college 2 = 2nd year/sophomore
3 = 3rd year/junior
4 = 4th year/senior
5 = 5th year or more undergraduate
7 = Graduate/professional or beyond

DL
Field
Length
Number
P006 8 Student’s Date of Birth (PLUS only) Format is CCYYMMDD
Student’s date of birth on PLUS record 19050101 to 19961231
S126 50 Student’s E-mail Address One and only one "at" sign (@) allowed.
E-mail address of the student Before the "at" sign:
- All characters in the range of ASCII 33
to 126, except for the following thirteen
characters:
<>()[]\,;:"@|
- Period cannot be first, last or adjacent to
another period
- Only letters, digits, hyphen, underscore
and period (A to Z, 0 to 9, -, _, .)
- Hyphen, underscore, and period cannot
be first, last, or adjacent to a period
Can be blank
P003 12 Student’s First Name (PLUS only) 0 to 9
Student’s first name Uppercase A to Z
’ (Apostrophe)
- (Dash)
. (Period)
Space(s)
Left justified alpha character in the first
position
P004 16 Student’s Last Name (PLUS only) 0 to 9
Student’s last name Uppercase A to Z
’ (Apostrophe)
- (Dash)
. (Period)
Space(s)
Left justified with alpha character in the first
position

DL
Field
Length
Number
P009 1 Student’s Loan Default/ Grant Overpayment Y = Yes
(PLUS only) N = No
Is the student in default on a Title IV loan or Z = Overridden by School
does the student owe a refund on a Title IV
grant?
S100 35 Student’s Local Address 0 to 9
Student’s first line of the local address Uppercase A to Z
. (Period)
’ (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
, (Comma)
Space(s)
S105 8 Student’s Local Address Change Date Format is CCYYMMDD
Date the Student’s Local Address updated 19000101 to 20991231
If Local Address field is updated and this field
is not included, EDExpress is updated with the
S101 16 Student’s Local Address City 0 to 9
Student’s local city Uppercase A to Z
. (Period)
’ (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
, (Comma)
Space(s)

DL
Field
Length
Number
S102 2 Student’s Local Address State Uppercase A to Z
Student’s local state A valid two-letter postal code
S103 9 Student’s Local Zip Code 000000000 to 999999999
Student’s local zip code Last 4 digits may be blank
P005 1 Student's Middle Initial (PLUS only) Uppercase A to Z
Student’s middle initial
P002 9 Student's Social Security Number 001010001 to 999999999
Student’s Social Security Number (PLUS only)

Direct Loan, Origination External Import Change Field Numbers
Sorted by DL Change Number
This table provides the change number fields to use for the External Import Change Record for loan
origination. This table is sorted by DL Change Number and is the same table that appears at the
beginning of this section, which is sorted alphabetically.
DL
Field
Length
Number
D003 2 Disbursement Number 01 to 20 (subsidized/unsubsidized loan)
Disbursement number for the current disbursement 01 to 04 (PLUS)
transaction
D004 8 Disbursement Date (formerly Transaction Date) Format is CCYYMMDD
Date of the original disbursement or the previous 20020622 to 20050927
‘Q’ transaction. This field can not be updated for Action
Type A
D006 1 Action Type D = Disbursement (Gross or Net, based on
Type of disbursement entered DL Setup selected criteria)
A = Adjusted Disbursement (Gross or Net)
U = Use Anticipated Disbursement
Information (Gross or Net, based on DL
Setup selected criteria)
N = Net Adjustment Amount (Enter an
adjusted disbursement by using the net
adjusted amount)
Q = Adjusted Disbursement Date
D007 6 Action Amount -99999 to 099999 (leading zero can be
Reported Disbursement Amount blank)
Negative values only valid for Action Type
=N
D008 1 Actual First Disbursement Change Flag C = Change the first disbursement from
Indicates the first disbursement disbursement number 1 to a subsequent
disbursement number
D009 8 Action Date Format is MMDDCCYY
Date the disbursement adjustment is made at the
school.
P002 9 Student's Social Security Number 001010001 to 999999999
Student’s Social Security Number (PLUS only)

DL Change Number (Continued)
DL
Field
Length
Number
P003 12 Student’s First Name (PLUS only) 0 to 9
’ (Apostrophe)
- (Dash)
. (Period)
Space(s)
Left justified with an A to Z in the first
position
P004 16 Student’s Last Name (PLUS only) 0 to 9
’ (Apostrophe)
- (Dash)
. (Period)
Space(s)
Left justified with an A to Z in the first
position
P005 1 Student's Middle Initial (PLUS only) Uppercase A to Z
Student’s middle initial
P006 8 Student’s Date of Birth (PLUS only) Format is CCYYMMDD
Student’s date of birth on PLUS record 19050101 to 19961231
P007 1 Student’s Citizenship (PLUS only) 1 = U.S. Citizen
3 = Ineligible Noncitizen (Valid only for PLUS
P008 9 Student’s Alien Registration Number (PLUS 000000001 to 999999999
only)
Student’s alien registration number, if eligible
non-citizen
P009 1 Student’s Loan Default/Grant Overpayment Y = Yes
(PLUS only) N = No
Is the student in default on a Title IV loan or Z = Overridden by School
does the student owe a refund on a Title IV
grant?

DL
Field
Length
Number
P010 1 Credit Decision Indicator (PLUS only) A = Approved
Indicates the credit decision that was made F = Failed/Denied
Can be blank
P011 8 Credit Decision Date (PLUS only) CCYYMMDD
Indicates the date the credit decision was made 19000101 through the current date
Can be blank
S005 9 Borrower’s Social Security Number 001010001 to 999999999
Borrower’s current Social Security Number
S006 12 Borrower’s First Name 0 to 9
Borrower’s first name Uppercase A to Z
. (Period)
’ (Apostrophe)
- (Dash)
Space(s)
S007 16 Borrower’s Last Name 0 to 9
Borrower’s last name Uppercase A to Z
. (Period)
’ (Apostrophe)
- (Dash)
Space(s)
S008 1 Borrower’s Middle Initial Uppercase A to Z
Borrower’s middle initial
S009 35 Borrower’s Address 0 to 9
First line of the borrower’s address Uppercase A to Z
. (Period)
’ (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
, (Comma)
Space(s)

DL
Field
Length
Number
S010 16 Borrower’s Permanent Address City 0 to 9
Borrower’s permanent address city Uppercase A to Z
. (Period)
’ (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
, (Comma)
Space(s)
S011 2 Borrower’s Permanent Address State Uppercase A to Z
Borrower’s permanent address state A valid two-letter postal code
S012 9 Borrower’s Permanent Zip Code 000000000 to 999999999
Borrower’s permanent zip code Last 4 digits may be blank
S013 10 Borrower’s Telephone Number 0000000000 to 9999999999
Borrower’s home telephone number
S014 2 Borrower’s Driver's License State Uppercase A to Z
Borrower’s driver’s license state A valid two-letter postal code
S015 20 Borrower’s Driver's License Number 0 to 9
Borrower’s driver’s license number Uppercase A to Z
Space(s)
- (Dash)
* (Asterisk) but not in first position, entire
field cannot consist of all asterisks
S016 8 Borrower’s Date of Birth Format is CCYYMMDD
Borrower’s date of birth 19050101 to 19961231
S017 1 Dependency Status I = Independent
Dependency status of the student D = Dependent

DL
Field
Length
Number
S018 1 Borrower’s Citizenship 1 = U.S. Citizen
Borrower’s citizenship status 2 = Eligible Noncitizen
3 = Ineligible Noncitizen (Valid for
subsidized/unsubsidized loan change records)
S019 9 Borrower’s Alien Registration Number 000000000 to 999999999
Borrower’s alien registration number if eligible
non-citizen
S022 1 Borrower’s Loan Default/ Grant Overpayment Y = Yes
Is the borrower in default on a Title IV loan or N = No
does the borrower owe a refund on a Title IV Z = Overridden by School
grant?
S026 1 Student’s College Grade Level 0 = 1st year, never attended college
Indicates the student’s current college grade 1= 1st year, attended college before
level in the program or college 2 = 2nd year/sophomore
3 = 3rd year/junior
4 = 4th year/senior
S029 5 Loan Amount Approved Numeric > = 0
Total maximum amount for which the borrower
is eligible
S031 4 Disbursement Profile Code 0 to 9
Code used by EDExpress to determine loan Uppercase A to Z
period start and end dates and appropriate
disbursement date(s)
S032 8 Loan Period Start Date Format is CCYYMMDD
Date when classes begin, as certified by the 20030702 to 20050630
S033 8 Loan Period End Date Format is CCYYMMDD
Date when classes end, as certified by the 20040701 to 20060629
S038 8 1st Disbursement Anticipated Date Format is CCYYMMDD
Anticipated disbursement date for the 1st 20030622 to 20061027
disbursement

DL
Field
Length
Number
S039 5 1st Disbursement Anticipated Gross Amount Numeric > = 0
Anticipated gross amount for the 1st
disbursement
S048 8 2nd Disbursement Anticipated Date Format is CCYYMMDD
Anticipated disbursement date for the 2nd 20030622 to 20061027
disbursement
S049 5 2nd Disbursement Anticipated Gross Numeric > = 0
Amount
Anticipated gross amount for the 2nd
disbursement
S058 8 3rd Disbursement Anticipated Date Format is CCYYMMDD
Anticipated disbursement date for the 3rd 20030622 to 20061027
disbursement
S059 5 3rd Disbursement Anticipated Gross Amount Numeric > = 0
Anticipated gross amount for the 3rd
disbursement
disbursement
Anticipated gross amount for the 4th
disbursement
S083 1 Promissory Note Print Indicator S = COD Prints (Send to Borrower)
Promissory note print option used for this R = COD Prints (Return to School)
record O = On-site (EDExpress)
F = On-site (Custom System)
Z = COD Reprint (Send to Borrower)
V = COD Reprints (Sends to School) (Valid
only on Loan Origination Change records)
S085 8 Promissory Note Received Date Format is CCYYMMDD
Date on which the signed MPN was received 19000101 to 20991231
from the borrower and verified by the school
S090 1 Loan Inactive Flag Y = Yes
Indicates the loan is inactive
S091 8 Loan Inactive Flag Date Format is CCYYMMDD
Indicates the date the loan was made inactive 19000101 to 20991231

DL
Field
Length
Number
S100 35 Student’s Local Address 0 to 9
Student’s first line of the local address Uppercase A to Z
. (Period)
’ (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
, (Comma)
Space(s)
S101 16 Student’s Local Address City 0 to 9
. (Period)
’ (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
, (Comma)
Space(s)
S102 2 Student’s Local Address State Uppercase A to Z
Student’s local state A valid two-letter postal code
S103 9 Student’s Local Zip Code 000000000 to 999999999
Student’s local zip code Last 4 digits may be blank
S104 8 Borrower’s Permanent Address Change Date Format is CCYYMMDD
Date the Borrower’s Permanent Address 19000101 to 20991231
updated If Permanent Address field is updated and this
field is not included, EDExpress is updated
with the current system date.

DL
Field
Length
Number
S105 8 Student’s Local Address Change Date Format is CCYYMMDD
Date the Student’s Local Address updated 19000101 to 20991231
If Local Address field is updated and this field
is not included, EDExpress is updated with the
S106 8 Borrower’s SSN Change Date Format is CCYYMMDD
Date the Borrower’s SSN updated 19000101 to 20991231
S107 8 Borrower’s Date of Birth Change Date Format is CCYYMMDD
Date the Borrower’s Date of Birth updated 19000101 to 20991231
S109 8 Loan Entrance Interview Date Format is CCYYMMDD
Indicates the date the student received entrance 19000101 to 20991231
counseling
S110 1 Additional Unsubsidized Eligibility for Health Y = Yes
Profession Programs (Unsub only) N or blank = No
Indicates that the borrower is receiving an
additional unsubsidized loan amount for a
Health Profession Program.
S115 1 Disclosure Statement Print Indicator Y = COD prints
Disclosure statement print option used for this N = School prints
record Z = COD reprints
S116 5 Origination Fee Percentage Numeric > 0
Origination fee percentage to be used for this
record; for example, 04000 (Implied decimal
left)
S117 1 MPN Status T = Assumes the borrower has an open MPN
The status of the MPN at COD
S = MPN is signed
P = MPN is printed
S118 1 Disclosure Printed? Y = Disclosure printed
Indicates whether or not a disclosure was N = Disclosure not printed
printed using EDExpress

DL
Field
Length
Number
S121 8 Academic Year Start Date Format is CCYYMMDD
Date the academic year starts at the institution 20030702 to 20050630
S122 8 Academic Year End Date Format is CCYYMMDD
Date the academic year ends at the institution 20040701 to 20060629
S123 1 Additional Unsubsidized Eligibility for Y = Yes
Dependent Student (Unsubsidized Only) N or blank = No
Indicates that the dependent student is
receiving additional unsubsidized loan
eligibility.
S126 50 Student’s E-mail Address One and only one "at" sign (@) allowed.
E-mail address of the student Before the "at" sign:
- All characters in the range of ASCII 33
to 126, except for the following thirteen
characters:
<>()[]\,;:"@|
- Period cannot be first, last or adjacent to
another period
- Only letters, digits, hyphen, underscore
and period (A to Z, 0 to 9, -, _, .)
- Hyphen, underscore, and period cannot
be first, last, or adjacent to a period
Can be blank
disbursement

DL
Field
Length
Number
disbursement
Disbursement (Sub/Unsub Only)
disbursement
disbursement
disbursement
disbursement
disbursement

DL
Field
Length
Number
disbursement
disbursement
disbursement
disbursement
disbursement
disbursement

DL
Field
Length
Number
disbursement
disbursement
disbursement
S193 5 Interest Rebate Percentage Numeric > 0
Interest Rebate Percentage to be used for this
record; for example, 01500.
Implied decimal between the second and third
position from the left
S194 21 MPN ID Student's Social Security Number =
001010001 to 999999999
Loan Type =
S = Subsidized
U = Unsubsidized
M = Master Sub/Unsub Prom Note
N = Master PLUS Prom Note for 04 and
forward
School Code = X00000 to X99999 where X = G or
E
S195 2 CPS Transaction Number 01 to 99
(Sub/Unsub only)

Direct Loan External Export
DEER05IN
Combined Demo, User-Defined fields, Loan (including PLUS), Anticipated
and Actual Fields
The External Export is first sorted by record type and then within the record type it is sorted
alphabetically.
Field
Field Name Valid Field Content Justify
Length
2 RECORD TYPE A A = Demographic Table fields Left
Fields listed under Record Type A are mostly fields
from the Demographic tab in the software and are
student data fields
2 Active Transaction 01 to 99 Right
Can be blank
8 Active Transaction Date Format is CCYYMMDD Date
Date active ISIR transaction was 19000101 to 20991231
updated on the database
8 Active Transaction ID 0 to 9 Right
User ID that updated Active ISIR Uppercase A to Z
Transaction . (Period)
’ (Apostrophe)
- (Dash)
# (Number)
@ (At)
% (Percentage)
& (Ampersand)
/ (Slash)
Space(s)
Can be blank
8 Add Date (Demo) Format is CCYYMMDD Date
Date record was added to database 19000101 to 20991231
6 Add Time (Demo) Format is HHMMSS Right
Time record was added to database 000000 to 235959
HH = 00 to 23
MM = 00 to 59
SS = 00 to 59

Direct Loan External Export (Continued)
Field
Length
8 Add User ID (Demo) 0 to 9 Right
User ID which added the record Uppercase A to Z
. (Period)
’ (Apostrophe)
- (Dash)
# (Number)
@ (At)
% (Percentage)
& (Ampersand)
/ (Slash)
Space(s)
Can be blank
9 Alien Registration Number 0 to 9 Left
Student’s alien registration number 000000001 to 999999999
Can be blank
1 Citizenship Status - Demo 1 = U.S. Citizen Left
3 = Ineligible Noncitizen (Valid only on PLUS Loan
Origination records or Sub/Unsub only Change
records)
9 Current SSN 001010001 to 999999999 Left
Student’s current SSN
8 Date of Birth - Demo Format is CCYYMMDD Date
Student’s date of birth 19050101 to 19961231
8 Date of Birth Change Date Format is CCYYMMDD Date
Date the Student’s Date of birth 19000101 to 20991231
updated If S016 updated and this field not included, use current
system date to update this field
1 Dependency Status - Demo D = Dependent with Primary EFC Left
Dependency status of the student I = Independent with Primary EFC

Field
Length
1 Document Status B = Documents still needed for both packaging and Left
Status of Packaged Document verification
C = All documents are satisfied (included documents
required for both packaging and verification)
V = Documents still needed for verification
P = Documents still needed for packaging
O = Other documents needed but not required for
packaging or verification
D = Documents received but not reviewed (If
document is required for packaging, this status
prevents the record from being packaged but excludes
the document from the Missing Documents Letter)
Blank = Status Not Determined
20 Driver’s License # 0 to 9 Left
Student’s driver’s license number Uppercase A to Z
Space(s)
- (Dash)
* (Asterisk) but not in first position, entire field cannot
consist of all asterisks
Can be blank
2 Driver’s License State Uppercase A to Z Left
Student’s driver’s license state code A valid two-letter postal code
See the State/Jurisdiction/Country Codes in Volume
VIII, Section 4
Can be blank

Field
Length
50 E-mail Address One and only one "at" sign (@) allowed. Right
Student’s e-mail address Before the "at" sign:
- All characters in the range of ASCII 33 to 126,
except for the following thirteen characters:
<>()[]\,;:"@|
- Period cannot be first, last or adjacent to another
period
- Only letters, digits, hyphen, underscore and
period (A to Z, 0 to 9, -, _, .)
- Hyphen, underscore, and period cannot be first,
last, or adjacent to a period
Can be blank
12 First Name - Demo 0 to 9 Left
Space(s)
. (Period)
’ (Apostrophe)
- (Dash)
Can be blank
1 Has Document Tracking Record Y = Yes Left
N = No
Can be blank
1 Has Loan Record Display a Y if this student has at least one record on Left
the loan database table; otherwise, display N
1 Has Notes Record Y = Yes Left
N = No
Can be blank
1 Has NSLDS Record Y = Yes Left
N = No
Can be blank
1 Has Packaging Record Y = Yes Left
N = No
Can be blank

Field
Length
1 Has PELL Record Y = Yes Left
N = No
Can be blank
1 ISIR DL MPN Flag A = Valid MPN on file at COD Left
C = Closed MPN at COD
I = Inactive MPN at COD
N = Valid MPN not on file at COD
Can be blank
8 Last Mailed Date Format is CCYYMMDD Date
Document Tracking date of last mailing 19000101 to 20991231
Can be blank
16 Last Name - Demo 0 to 9 Left
Space(s)
’(Apostrophe)
. (Period)
- (Dash)
Can be blank
8 Legal Residence Date - Demo Format is CCYYMMDD Date
Date the student became legal resident 19000101 to 20991231
of state in which they reside Can be blank
2 Letter Count 00 to 99 Right
Count of how many letters have printed
per record
8 Loan Entrance Interview Date CCYYMMDD Date
The date the student completed 19000101 through the current date
entrance interview counseling Can be blank

Field
Length
35 Local Address 0 to 9 Left
First line of student’s local mailing Uppercase A to Z
address . (Period)
’ (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
Space(s)
, (Comma)
Can be blank
8 Local Address Change Date Format is CCYYMMDD Date
Date the Student’s Local Address 19000101 to 20991231
updated If Local Address field updated and this field not
included, use current system date to update this field
16 Local City 0 to 9 Left
. (Period)
’ (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
Space(s)
, (Comma)
Can be blank
10 Local Phone 0000000000 to 9999999999 Right
Student’s local home telephone number Can be blank
2 Local State Uppercase A to Z Left
Student’s local state code Valid postal code
VIII, Section 4
Can be blank

Field
Length
9 Local Zip Code 000000000 to 999999999 Left
Student’s local zip code Can be blank or last 4 digits may be blank
1 Middle Initial – Demo Uppercase A to Z Left
Student’s middle initial Can be blank
2 Name ID 0 to 9 Left
First two characters of student’s last Uppercase A to Z
name Space(s)
’(Apostrophe)
. (Period)
- (Dash)
Can be blank
9 Original SSN – Demo 001010001 to 999999999 Right
Student’s original Social Security
Number used to process the loan
35 Permanent Address - Demo 0 to 9 Left
First line of the student’s permanent Uppercase A to Z
mailing address . (Period)
’ (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
Space(s)
, (Comma)
Can be blank
8 Permanent Address Change Date Format is CCYYMMDD Date
Date Student’s Permanent Address 19000101 to 20991231
updated If Permanent field updated and this field not included,
use current system date to update this field

Field
Length
16 Permanent City - Demo 0 to 9 Left
Student’s permanent mailing address Uppercase A to Z
city . (Period)
’ (Apostrophe)
- (Dash)
# (Number)
@ (At)
% (Percentage)
& (Ampersand)
/ (Slash)
Space(s)
, (Comma)
Can be blank
10 Permanent Phone Number - Demo 0000000000 to 9999999999 Right
Student’s permanent home telephone Can be blank
number
2 Permanent State - Demo Uppercase A to Z Left
Student’s permanent state Valid postal code
VIII, Section 4
Can be blank
9 Permanent Zip Code - Demo 000000000 to 999999999 Left
Student’s permanent zip code Last 4 digits may be blank
2 Previous Transaction 01 to 99 Right
Can be blank
1 Record Source M = Manual Entry Left
Origin of record data I = ISIR Import
E = External Import Add, Direct Loan
P = Packaging Import
R = Rebuild
20 School Use Valid field content is any keyboard character Left
8 Social Security Number Change Date Format is CCYYMMDD Date
Date the student’s Social Security 19000101 to 20991231
Number changed last If S005 updated and this field not included, use current
system date to update this field

Field
Length
2 Student’s State of Legal Residence - Uppercase A to Z Left
Demo Valid postal code
Student’s state of legal residence See the State/Jurisdiction/Country Codes in Volume
VIII, Section 4
Can be blank
2 Trans Paid On 01 to 99 Right
Transaction Paid On Can be blank
2 Transaction # 00 to 99 Right
Number of the transaction Can be blank
8 Update Date (Demo) Format is CCYYMMDD Date
Date update occurred on database 19000101 to 20991231
8 Update ID (Demo) 0 to 9 Right
User ID which updated the record in Uppercase A to Z
database . (Period)
’ (Apostrophe)
- (Dash)
# (Number)
@ (At)
% (Percentage)
& (Ampersand)
/ (Slash)
Space(s)
Can be blank
6 Update Time (Demo) Format is HHMMSS Right
Time record was last updated on 000000 to 999999
database HH = 00 to 23
MM = 00 to 59
SS = 00 to 59
1 Verification Status Code W = Without Documentation Left
V = Verified
S = Selected, not verified
Can be blank
2 RECORD TYPE B B = User-Defined Database
Record Type B is used for user defined-database fields
you have created
N User Defined Database Field 1 to Field Left
NN

Field
Length
2 RECORD TYPE D D = Loan Table fields
Fields listed under Record Type D are data fields
mostly from the Loan tab in the software
8 Academic Year End Date Format is CCYYMMDD Date
20040701 to 20060629
8 Academic Year Start Date Format is CCYYMMDD Date
20030702 to 20050630
8 Add Date (Loan) Format is CCYYMMDD Date
Date the record was added to the 19000101 to 20991231
database
8 Add ID (Loan) 0 to 9 Left
User ID which added record to Uppercase A to Z
database . (Period)
’ (Apostrophe)
- (Dash)
# (Number)
@ (At)
% (Percentage)
& (Ampersand)
/ (Slash)
Space(s)
Can be blank
6 Add Time (Loan) Format is HHMMSS Right
Time the record was added to database 000000 to 999999
HH=00 to 23
MM=00 to 59
SS=00 to 59
1 Additional Unsubsidized Eligibility for Y = Yes Left
Dependent Student N or blank = No
If yes, this student is eligible to receive Blank is default
additional unsubsidized loan funds
1 Additional Unsubsidized Eligibility for Y = Yes Right
Health Profession Programs Blank = No
If yes, this student is eligible to receive
additional unsubsidized loan funds

Field
Length
24 Booked Document ID CCYYMMDDHHmmssff99999999 Left
Document ID for this document Date Document Created = CCYYMMDD
Time Document Created = HHmmssff
Source Entity ID
8 Booked Date Format is CCYYMMDD Date
Date the loan was booked at COD 19000101 to 20991231
1 Booked Status A = Booked Left
R = Unbooked
1 Credit Decision A = Credit approved Left
PLUS credit flag indicates the results N = Credit denied; need endorser
of the credit check C = Credit overridden new credit information provided
D = Credit denied; endorser not ok
E = Credit overridden; endorser ok
F = Credit failed on Web site request
X = Credit pending
8 Credit Decision Date Format is CCYYMMDD Date
Original date of the credit decision 19000101 to 20991231
from COD
Credit Decision Update Date Format is CCYYMMDD Date
Date the credit was updated in 19000101 to 20991231
EDExpress
1 Dependency Status – DL (Loan) D = Dependent with Primary EFC Left
Dependency status of the student I = Independent with Primary EFC
Can be blank
6 DL Code 0 to 9 Left
DL code Uppercase A to Z
Also identifies school originating loan X00000 to X99999 where X = G or E
record
1 Disclosure Printed Y = Disclosure printed Left
Has a disclosure statement been printed N = Disclosure not printed or ready to reprint
by the school? Default is N
1 Disclosure Statement Print Indicator S = COD prints Left
Should COD print a Disclosure O = School prints
Statement for this student? Z = COD reprints
1 Export to COD Y = Yes Right
Flag indicating if record has been N = No
exported to COD

Field
Length
1 Export to External System Y = Yes Right
Flag indicating if the record is exported N = No
to an external system
1 Grade Level in College - DL 0 = 1st year, never attended college Right
Indicates the student’s current college 1 = 1st year, attended college before
grade level in the program or college 2 = 2nd year/sophomore
3 = 3rd year/junior
4 = 4th year/senior
8 Inactive Date Format is CCYYMMDD Date
Date loan was made inactive 19000101 to 20991231
Can be blank
1 Inactive Flag Y = Yes Left
Flag indicating if loan is inactive N = No
5 Interest Rebate Percentage Numeric > = 0 Right
1.5% is exported as 01.500
5 Loan Amount Approved Numeric > = 0 Right
Total maximum amount for which the
borrower is eligible
6 Loan Fee Percentage Numeric > = 0 Right
Loan Origination Fee Percentage for 3% is exported as 03.000
this record
21 Loan ID (Loan) Student’s Social Security Number = 01110001 to Left
Unique identifier created at the time of 999999999
origination Loan Type =
S = Subsidized
U = Unsubsidized
P= PLUS
School Code = X00000 to X99999 where X = G or E
8 Loan Origination Date Format is CCYYMMDD Date
Date the loan was originated 19000101 to 20991231

Field
Length
4 Disbursement Profile Code 0 to 9 Left
Code used by EDExpress to determine Uppercase A to Z
loan period start and end dates and
appropriate disbursement date(s)
8 Loan Period End Date Format is CCYYMMDD Date
Date when classes end, as certified by 20040701 to 20060629
the school for this specific loan
8 Loan Period Start Date Format is CCYYMMDD Date
Date when classes begin, as certified 20030702 to 20050630
by the school for this specific loan
1 Loan Status N = Not ready Left
Status of the loan R = Ready
B = Batched
E = Error
A = Accepted
1 Loan Type S = Subsidized Left
Type of loan record U = Unsubsidized
P = PLUS
21 MPN ID Student’s Social Security Number = 001010001 to Right
MPN ID on the MPN accepted by 999999999
COD Loan Type =
S = Subsidized
U = Unsubsidized
M = Sub/Unsub
N = PLUS Loan
Loan sequence number = 001 to 999
Can be blank

Field
Length
1 MPN Status Valid values for Sub/Unsub MPNs: Left
Status of the MPN with COD A = Accepted or Valid MPN at COD
T = School assumes the student has a MPN on file at
COD
R = Ready to Print
X = Pending at COD
N = Not Ready to Print
S = Signed
P = Printed or Request to print sent to COD
M = Manifested
Valid values for PLUS MPNs:

A = Accepted or Valid MPN at COD
T = School assumes the student has a MPN on file at
COD
R = Ready to Print
X = Pending
N = Not Ready to Print
S = Signed
P = Printed or Request to print sent to COD
M = Manifested
24 Origination Document ID CCYYMMDDHHmmssff99999999 Left

Document ID which contained the loan Date Document Created = CCYYMMDD
origination record sent to COD Time Document Created = HHmmssff
Source Entity ID
24 Origination Change Document ID CCYYMMDDHHmmssff99999999 Left
Document number containing the Date Document Created = CCYYMMDD
change record sent to COD Time Document Created = HHmmssff
Source Entity ID
21 Origination Reject Codes 0 to 9 Left
Uppercase A to Z
See COD Reject Code Table in Volume II, Section 4 –
COD Full Participant Edits
8 Parent Borrower’s Address Change Format is CCYYMMDD Date
Date 19000101 to 20001231
Date the parent borrower’s address Can be blank
change was effective (Always blank for a Sub/Unsub loan)

Field
Length
9 Parent Borrower’s Alien Registration # 000000001 to 999999999 Right
Parent borrower’s alien registration Can be blank
number, if eligible non-citizen (Always blank for a Sub/Unsub loan)
1 Parent Borrower’s Citizenship Status 1 = U.S. Citizen (or U.S. national) Right
Parent borrower’s citizenship status 2 = Eligible Noncitizen
3 = Ineligible Noncitizen
Can be blank
(Always blank for a Sub/Unsub loan)
9 Parent Borrower’s Current SSN 001010001 to 999999999 Right
Parent borrower’s current Social Can be blank
Security number (Always blank for a Sub/Unsub loan)
8 Parent Borrower’s Date of Birth Format is CCYYMMDD Date
Date of the parent borrower’s birth 19050101 to 19961231
Can be blank
8 Parent Borrower’s Date of Birth Format is CCYYMMDD Date
Change Date 19000101 to 20001231
Date the parent borrower’s date of birth Can be blank
changed (Always blank for a Sub/Unsub loan)
12 Parent Borrower’s First Name 0 to 9 Left
Parent borrower’s first name Uppercase A to Z
. (Period)
’ (Apostrophe)
- (Dash)
Space(s)
Can be blank
16 Parent Borrower’s Last Name 0 to 9 Left
Parent borrower’s last name Uppercase A to Z
. (Period)
’ (Apostrophe)
- (Dash)
Space(s)
Can be blank

Field
Length
20 Parent Borrower’s License # 0 to 9 Left
Parent borrower’s driver’s license Uppercase A to Z
number . (Period)
’ (Apostrophe)
- (Dash)
* (Asterisk) but not in first position, entire field cannot
consist of all asterisks
Space(s)
Can be blank
2 Parent Borrower’s License State Uppercase A to Z Left
State the parent borrower’s driver’s A valid two-letter postal code
license is issued See the State/Jurisdiction/Country Codes in Volume
VIII, Section 4
Can be blank
1 Parent Borrower’s Loan Default/ Grant Y = Yes Left
Overpayment N = No
Is the Parent in default on a Title IV Z = Overridden by school
loan or does the Parent owe a refund on Can be blank
a Title IV grant?
1 Parent Borrower’s Middle Initial Uppercase A to Z Left
Parent borrower’s middle initial Can be blank
9 Parent Borrower’s Original SSN 001010001 to 999999999 Right
Parent borrower’s original Social Can be blank
Security Number (Always blank for a Sub/Unsub loan)

Field
Length
35 Parent Borrower’s Permanent Address 0 to 9 Left
First line of the parent borrower’s Uppercase A to Z
permanent address . (Period)
’ (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
Space(s)
, (Comma)
Can be blank
16 Parent Borrower’s Permanent City 0 to 9 Left
Parent borrower’s permanent city Uppercase A to Z
. (Period)
’ (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
Space(s)
, (Comma)
Can be blank
10 Parent Borrower’s Permanent Phone 0000000000 to 9999999999 Right
Number Can be blank
Parent borrower’s home telephone (Always blank for a Sub/Unsub loan)
number
2 Parent Borrower’s Permanent State Uppercase A to Z Left
Parent borrower’s permanent state of A valid two-letter postal code
residence See the State/Jurisdiction/Country Codes in Volume
VIII, Section 4
Can be blank

Field
Length
9 Parent Borrower’s Permanent Zip Code 000000000 to 999999999 Left
Parent borrower’s permanent zip code Spaces
Can be blank
8 Parent Borrower’s SSN Change Date Format is CCYYMMDD Date
Date the parent borrower’s Social 19000101 to 20991231
Security Number changed last Can be blank
4 Program Year 0405 Right
Academic year in which the loan is
borrowed
24 Prom Note Accepted Document ID CCYYMMDDHHmmssff99999999 Left
Document ID which contained the Date Document Created = CCYYMMDD
Promissory Note sent to COD Time Document Created = HHmmssff
Source Entity ID
Can be blank
8 Prom Note Acknowledgement Date Format is CCYYMMDD Right
Date on which COD acknowledged the 19000101 to 20991231
physical MPN Can be blank
24 Prom Note Manifest Document ID CCYYMMDDHHmmssff99999999 Left
Document ID number which contained Date Document Created = CCYYMMDD
the MPN sent to COD Time Document Created = HHmmssff
Source Entity ID
Can be blank
8 Prom Note Manifest Date Format is CCYYMMDD Right
Date on which manifest is printed 19000101 to 20991231
8 Prom Note Print Date Format is CCYYMMDD Right
Date the Promissory Note was printed 19000101 to 20991231
Can be blank
1 Prom Note Print Indicator S = COD prints (send to borrower) Left
Promissory Note print option used for R = COD prints (return to school)
this record O = On-site (EDExpress)
F = On-site (Custom system)
Z = COD reprint (send to borrower)
V = COD reprint (send to school) (valid only on Loan
Origination Change records)

Field
Length
8 Prom Note Received Date Format is CCYYMMDD Date
Date on which the signed Promissory 19000101 to 20991231
Note was received from the borrower
and verified by the school
1 Record Source – DL M = Manual Entry Left
Origin of record data I = ISIR Import
E = External Import Add, Direct Loan
P = Packaging Import
R = Rebuild
1 Student’s Loan Default/Grant Y = Yes Left
Overpayment N = No
Is the student in default on a Title IV Z = Overridden
loan or does the student owe a refund
on a Title IV grant?
9 Student’s Original SSN 001010001 to 999999999 Right
Student’s original Social Security
Number used to process the loan
8 Transmit Date Format is CCYYMMDD Right
Date that data was transmitted to COD 19000101 to 20991231
2 Transmit Number 00 to 99 Right
Transmission number
8 Update Date (Loan) Format is CCYYMMDD Date
Date record was updated on database 19000101 to 20991231
8 Update ID (Loan) 0 to 9 Right
User ID which updated the record on Uppercase A to Z
database . (Period)
’ (Apostrophe)
- (Dash)
# (Number)
@ (At)
% (Percentage)
& (Ampersand)
/ (Slash)
Space(s)
Can be blank

Field
Length
6 Update Time (Loan) Format is HHMMSS Right
Time the last update was made to 000000 to 999999
record HH = 00 to 23
MM = 00 to 59
SS = 00 to 59
2 Record Type M M = Actual Disbursement Table fields Left
Fields listed under Record Type M are for actual
disbursement fields from the Disbursement tab
8 Action Date Format is MMDDCCYY Date
24 Actual Disbursement Document ID CCYYMMDDHHmmssff99999999 Left
Document ID that contained the Date Document Created = CCYYMMDD
disbursement record sent to COD or the Time Document Created = HHmmssff
Document ID generated by COD for Source Entity ID
the Booking Notification, Payment to
Servicing Rebuild
8 Actual Disbursement Date Format is CCYYMMDD Date
Date activity occurred 20030622 to 20061027
1 Actual Disbursement Export to Y = Yes Left
External N = No
5 Actual Disbursement Gross Amount Numeric > = 0 Right
Actual gross amount (in dollars) of the
disbursement
5 Actual Disbursement Interest Rebate Numeric > = 0 Right
Amount
Actual interest rebate (in dollars) of the
disbursement
5 Actual Disbursement Loan Fee Amount Numeric > = 0 Right
Actual loan fee (in dollars) of the
disbursement
6 Actual Disbursement Net Adjustment -99999 to 99999 Right
Amount
Actual net amount (in dollars) of the
adjustment to the disbursement
5 Actual Disbursement Net Amount Numeric > = 0 Right
Actual net amount (in dollars) of the
disbursement
2 Actual Disbursement Number 01 to 20 Right
Disbursement number for the current

Field
Length
21 Actual Disbursement Reject Codes 0 to 9 Left
Uppercase A to Z
See COD Reject Code Table – Volume II, Section 4 –
COD Full Participant Edits
6 Actual Disbursement School Code X00000 to X99999 where X = G or E Left
DL code, also identifies school
originating loan record
4 Actual Disbursement Sequence 0000 to 9999 Right
Number Can be blank
Sequence number that determines the
order in which the disbursements are
processed
1 Actual Disbursement Status N = Not ready to send to COD Left
Status of disbursement activity at the R = Ready to send to COD
Origination Center B = Batched
A = Accepted by COD
E = Rejected by COD
1 Actual Disbursement Type D = Disbursement amount Left
Type of disbursement activity that A = Adjusted disbursement amount
occurred Q = Adjusted disbursement date
P = Servicing refund
1 Disbursement Release Indicator True = Y (Yes) Left
Indicates an actual disbursement. False = N (No)
1 First Disbursement Flag C = Changed first actual disbursement flag Left
Changed first actual disbursement flag Can be blank
from disbursement #1 to a subsequent
disbursement number
21 Loan ID (Actual Disbursement) Student’s Social Security Number = 001010001 to Left
origination Loan Type =
S = Subsidized
U = Unsubsidized
P = PLUS
2 RECORD TYPE N N = Anticipated Disbursement Table fields Left
Fields listed under Record Type N are for anticipated
disbursement fields from the Disbursement tab

Field
Length
8 Anticipated Disbursement Date Format is CCYYMMDD Date
Date activity is expected to occur 20030622 –20061027
1 Anticipated Disbursement Export to Y = Yes Left
External Flag N = No
5 Anticipated Disbursement Fee Amount Numeric > = 0 Right
Anticipated loan fee (in dollars)
associated with the disbursement
5 Anticipated Disbursement Gross Numeric > = 0 Right
Amount
Anticipated gross amount (in dollars)
of the disbursement
5 Anticipated Disbursement Interest Numeric > = 0 Right
Rebate Amount
Anticipated interest rebate (in dollars)
associated with the disbursement
5 Anticipated Disbursement Net Amount Numeric > = 0 Right
Anticipated net amount (in dollars) of
the disbursement
2 Anticipated Disbursement Number 01 to 20 Right
Disbursement number for the current
6 Anticipated Disbursement School Code X00000 to X99999 where X = G or E Left
DL Code, also identifies school
originating loan record
21 Loan ID (Anticipated Disbursement) Student’s Social Security Number = 001010001 to Left
origination Loan type =
S = Subsidized
U = Unsubsidized
P = PLUS
Program year = 05
School code = X00000 to X99999 where X = G or E

Entrance Counseling Results
DECF05OP
Start End Field

1 1 9 9 Borrower's Social Security 001010001 to 999999999 Right
Number
2 10 17 8 Borrower's Date of Birth Format is CCYYMMDD Date
3 18 33 16 Borrower's Last Name 0 to 9 Left
Uppercase A to Z
. (Period)
' (Apostrophe)
- (Dash)
Space(s)
Left justified with an A to Z in the
first position
4 34 45 12 Borrower's First Name 0 to 9 Left
Uppercase A to Z
. (Period)
' (Apostrophe)
- (Dash)
Space(s)
first position
5 46 46 1 Borrower's Middle Initial Uppercase A to Z Left
Can be blank
6 47 54 8 Completion Date CCYYMMDD Date
7 55 60 6 Completion Time 000000 to 235959 Right
Format is HHMMSS
HH = 00 to 23
MM = 00 to 59
SS = 00 to 59
8 61 61 1 Rights and Responsibilities Y = Yes Left
Acknowledgement N = No
9 62 80 19 Filler For ED Use Only Left
80 Total Bytes

Exit Counseling Results
DLFF05OP
Start End Field

1 1 9 9 Borrower's Social Security 001010001 to 999999999 Right
Number
2 10 17 8 Borrower's Date of Birth Format is CCYYMMDD Date
3 18 33 16 Borrower's Last Name 0 to 9 Left
Uppercase A to Z
. (Period)
' (Apostrophe)
- (Dash)
Space(s)
first position
4 34 45 12 Borrower's First Name 0 to 9 Left
Uppercase A to Z
. (Period)
' (Apostrophe)
- (Dash)
Space(s)
first position
5 46 46 1 Borrower's Middle Initial Uppercase A to Z Left
Can be blank
6 47 54 8 Exit Counseling Completion CCYYMMDD Date
Date
7 55 62 8 Exit Counseling Completion Format is HHMMSSNN Time
Time HH = 00 to 23
MM = 00 to 59
SS = 00 to 59
NN = 00 to 99
8 63 65 3 Borrower's Acknowledgement Yes or No Left
of Rights and Responsibilities

Exit Counseling Results (Continued)
Start End Field
9 66 90 25 Borrower's Current Street 0 to 9 Left
Address Line 1 Uppercase A to Z
. (Period)
' (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
Space(s)
10 91 115 25 Borrower's Current Street 0 to 9 Left
. (Period)
' (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
Space(s)
11 116 131 16 Borrower's Current Address 0 to 9 Left
City Uppercase A to Z
. (Period)
' (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
Space(s)
12 132 133 2 Borrower's Current Address Uppercase A to Z Left
State Code A valid two-letter postal code

Start End Field
13 134 142 9 Borrower's Current Address 000000000 to 999999999 Left
Zip Code Spaces
14 143 152 10 Borrower's Current Home 0000000000 to 9999999999 Left
Telephone Number May be blank
15 153 154 2 Borrower's Driver License Uppercase A to Z Left
State Code A valid two-letter postal code
May be blank
16 155 174 20 Borrower's Driver's License 0 to 9 Left
Number Uppercase A to Z
- (Dash)
* (Asterisk)
May be blank
17 175 199 25 Employer's Name 0 to 9 Left
Uppercase A to Z
. (Period)
- (Dash)
* (Asterisk)
May be blank
18 200 224 25 Employer's Street Address 0 to 9 Left
Line 1 Uppercase A to Z
. (Period)
' (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
Space(s)

Start End Field
19 225 249 25 Employer's Street Address 0 to 9 Left
. (Period)
' (Apostrophe)
- (Dash )
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
Space(s)
20 250 265 16 Employer's City 0 to 9 Left
Uppercase A to Z
. (Period)
' (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
Space(s)
21 266 267 2 Employer's State Code Uppercase A to Z Left
A valid two-letter postal code
May be blank
22 268 276 9 Employer's Zip Code 000000000 to 999999999 Left
Spaces
23 277 286 10 Employer's Telephone 0000000000 to 9999999999 Left
Number May be blank
24 287 311 25 Reference Name - 1 Uppercase A to Z Left
. (Period)
' (Apostrophe)
- (Dash)
first position

Start End Field
25 312 336 25 Reference 1 - Street Address 0 to 9 Left
. (Period)
' (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
Space(s)
. (Period)
' (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
Space(s)
27 362 377 16 Reference 1 - City 0 to 9 Left
Uppercase A to Z
. (Period)
' (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
Space(s)

Start End Field
28 378 379 2 Reference 1 - State Code Uppercase A to Z Left
the State/Country/Jurisdiction
Codes table in Volume VIII
Section 4
May be blank
29 380 388 9 Reference 1 - Zip Code 000000000 to 999999999 Left
Spaces
30 389 398 10 Reference 1 - Telephone 0000000000 to 9999999999 Left
Number May be blank
31 399 423 25 Reference Name - 2 Uppercase A to Z Left
. (Period)
' (Apostrophe)
- (Dash)
first position

. (Period)
' (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
Space(s)

Start End Field
. (Period)
' (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
Space(s)
34 474 489 16 Reference 2 - City 0 to 9 Left
Uppercase A to Z
. (Period)
' (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
Space(s)
35 490 491 2 Reference 2 - State Code Uppercase A to Z Left
May be blank
36 492 500 9 Reference 2 - Zip Code 000000000 to 999999999 Left
Spaces
37 501 510 10 Reference 2 - Telephone 0000000000 to 9999999999 Left
Number May be blank

Start End Field
38 511 535 25 Next of Kin - Name 0 to 9 Left
Uppercase A to Z
. (period)
' (Apostrophe)
- (Dash)
first position
39 536 560 25 Next of Kin - Street Address 0 to 9 Left
. (Period)
' (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
Space(s)
40 561 585 25 Next of Kin - Street Address 0 to 9 Left
. (Period)
' (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
Space(s)

Start End Field
41 586 601 16 Next of Kin - City 0 to 9 Left
Uppercase A to Z
. (Period)
' (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
Space(s)
42 602 603 2 Next of Kin - State Code Uppercase A to Z Left
May be blank
43 604 612 9 Next of Kin - Zip Code 000000000 to 999999999 Left
Spaces
44 613 622 10 Next of Kin - Telephone 0000000000 to 9999999999 Left
Number May be blank
45 623 647 25 Borrower’s Permanent Street 0 to 9 Left
. (Period)
‘ (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
Space(s)

Start End Field
46 648 672 25 Borrower’s Permanent Street 0 to 9 Left
. (Period)
‘ (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
Space(s)
47 673 688 16 Borrower’s Permanent 0 to 9 Left
Address City Uppercase A to Z
. (Period)
‘ (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
Space(s)
48 689 690 2 Borrower’s Permanent Uppercase A to Z Left
Address State Code A valid two-letter postal code
49 691 699 9 Borrower’s Permanent Zip 000000000 to 999999999 Left
Code Spaces
50 700 709 10 Borrower’s Permanent 0000000000 to 9999999999 Left
Telephone Number May be blank
51 710 710 1 Borrower’s Rights and P = Paper Left
Responsibilities Media Type E = Electronic
710 Total Bytes


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Volume V, Section 3—

Combination System Record

Pell Grant Combination Layouts..............................................................................................................2

Pell Grant External Origination Add/Change Record..........................................................................2

Pell Grant External Disbursement Add/Change Record.....................................................................14

Direct Loan Combination Layouts.........................................................................................................17

Direct Loan External Import Loan Origination Add File...................................................................17

Direct Loan External Import Change Record.....................................................................................30

Direct Loan External Export...............................................................................................................59

August 2004 (2004-2005) COD Technical Reference Page V-3-1

Exit Counseling Results......................................................................................................................82

Pell Grant Combination Layouts

August 2004 (2004-2005) COD Technical Reference Page V-3-2

August 2004 (2004-2005) COD Technical Reference Page V-3-3

August 2004 (2004-2005) COD Technical Reference Page V-3-4

August 2004 (2004-2005) COD Technical Reference Page V-3-5

August 2004 (2004-2005) COD Technical Reference Page V-3-6

August 2004 (2004-2005) COD Technical Reference Page V-3-7

August 2004 (2004-2005) COD Technical Reference Page V-3-8

August 2004 (2004-2005) COD Technical Reference Page V-3-9

For 2004-2005, this

August 2004 (2004-2005) COD Technical Reference Page V-3-10

For 2004-2005, this

August 2004 (2004-2005) COD Technical Reference Page V-3-11

August 2004 (2004-2005) COD Technical Reference Page V-3-12

August 2004 (2004-2005) COD Technical Reference Page V-3-13

August 2004 (2004-2005) COD Technical Reference Page V-3-14

August 2004 (2004-2005) COD Technical Reference Page V-3-15

August 2004 (2004-2005) COD Technical Reference Page V-3-16

Start End Field Required

August 2004 (2004-2005) COD Technical Reference Page V-3-17

August 2004 (2004-2005) COD Technical Reference Page V-3-18

August 2004 (2004-2005) COD Technical Reference Page V-3-19

See the State/Jurisdiction/Country

August 2004 (2004-2005) COD Technical Reference Page V-3-20

August 2004 (2004-2005) COD Technical Reference Page V-3-21

34 224 239 16 P Student’s Last Name 0 to 9 Left

August 2004 (2004-2005) COD Technical Reference Page V-3-22

August 2004 (2004-2005) COD Technical Reference Page V-3-23

August 2004 (2004-2005) COD Technical Reference Page V-3-24

Local Address is not required, but

August 2004 (2004-2005) COD Technical Reference Page V-3-25

August 2004 (2004-2005) COD Technical Reference Page V-3-26

August 2004 (2004-2005) COD Technical Reference Page V-3-27

August 2004 (2004-2005) COD Technical Reference Page V-3-28

August 2004 (2004-2005) COD Technical Reference Page V-3-29

Field Start End Field

August 2004 (2004-2005) COD Technical Reference Page V-3-30

August 2004 (2004-2005) COD Technical Reference Page V-3-31

August 2004 (2004-2005) COD Technical Reference Page V-3-32

August 2004 (2004-2005) COD Technical Reference Page V-3-33

August 2004 (2004-2005) COD Technical Reference Page V-3-34

August 2004 (2004-2005) COD Technical Reference Page V-3-35

August 2004 (2004-2005) COD Technical Reference Page V-3-36

August 2004 (2004-2005) COD Technical Reference Page V-3-37

August 2004 (2004-2005) COD Technical Reference Page V-3-38

August 2004 (2004-2005) COD Technical Reference Page V-3-39

August 2004 (2004-2005) COD Technical Reference Page V-3-40

August 2004 (2004-2005) COD Technical Reference Page V-3-41

August 2004 (2004-2005) COD Technical Reference Page V-3-42

August 2004 (2004-2005) COD Technical Reference Page V-3-43

August 2004 (2004-2005) COD Technical Reference Page V-3-44