COD Technical Reference

Volume VI– Appendices

Table of Contents

Section 1: Glossary of Terms .......................................................................................VI – 1 – 1

Glossary of Terms...................................................................................................VI – 1 – 1

Section 2: Funding Methods ........................................................................................VI – 2 – 1

Current Funding Level............................................................................................VI – 2 – 1
Funding Delivery Methods .....................................................................................VI – 2 – 2
Advanced Funded ....................................................................................VI – 2 – 2
Pushed Cash ............................................................................................VI – 2 – 2
Funding Controls ....................................................................................................VI – 2 – 2
Advanced Funded ....................................................................................VI – 2 – 3
Pushed Cash/Just-In-Time ......................................................................VI – 2 – 3
Cash Monitoring 1 (HCM1) ....................................................................VI – 2 – 4
Cash Monitoring 2 (HCM2).....................................................................VI – 2 – 5
Reimbursement ........................................................................................VI – 2 – 5
Relationship between DL Processing Options and Funding Controls.....VI – 2 – 7
Relationship between Pell Processing Options and Funding Controls....VI – 2 – 7

Section 3: Pell Grant Calculation Table ....................................................................VI – 3 -- 1

Section 4: State, Jurisdiction, and Country Codes ....................................................VI – 4 – 1

Full Participant State/Jurisdiction/Country Codes .................................................VI – 4 – 1
Full Participant State/Jurisdiction Codes ................................................VI – 4 – 1
Full Participant Country Codes ...............................................................VI – 4 – 2

Section 5: System Security ...........................................................................................VI – 5 – 1

Privacy Notice.........................................................................................................VI – 5 – 1
COD Website Access .............................................................................................VI – 5 – 1
System Administrator Request ...............................................................VI – 5 – 2
Rules of Behavior ..................................................................................................VI – 5 – 4
Introduction .............................................................................................VI – 5 – 4
Physical Security .....................................................................................VI – 5 – 4
Computer Virus Protection .....................................................................VI – 5 – 5
Computer System Responsibilities .........................................................VI – 5 – 5
Unofficial use of Government equipment ...............................................VI – 5 – 6
Remote Access ........................................................................................VI – 5 – 7

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Volume VI – Appendices
 Connection to the Internet .......................................................................VI – 5 – 7
E-mail ......................................................................................................VI – 5 – 7
Copyright ................................................................................................VI – 5 – 8
User IDs ..................................................................................................VI – 5 – 9
Passwords ................................................................................................VI – 5 – 9
Users .......................................................................................................VI – 5 – 9
Privacy Act Data Protection.....................................................................VI – 5 – 9
Other Policies and Procedures ..............................................................VI – 5 – 10

Section 6: XML Examples............................................................................................VI – 6 – 1

COD Receipts .........................................................................................................VI – 6 – 2
Pell and Direct Loan Receipt ...................................................................VI – 6 – 2
COD Response Documents ....................................................................................VI – 6 – 2
Pell and Direct Loan with Warning Edit Response .................................VI – 6 – 2
Pell Origination and Disbursement Response..........................................VI – 6 – 6
Pell Award Correction Response .............................................................VI – 6 – 9
Pell Reject Disbursement Response.......................................................VI – 6 – 12
SSN Date of Birth Reject Response.......................................................VI – 6 – 14
Direct Loan with Anticipated Disbursements and Warning Edits Response
................................................................................................................VI – 6 – 17
Direct Loan Denied Credit Decision Response .....................................VI – 6 – 23
Direct Loan Web Origination Response ................................................VI – 6 – 27
Direct Loan Web Disbursement Response ............................................VI – 6 – 29

Section 7: Print Specifications and Forms..................................................................VI – 7 – 1

Print Specifications ............................................... VI – 7 – Error! Bookmark not defined.
Direct Loan Subsidized/Unsubsidized Disclosure Statement Print Specifications
................................................................ VI – 7 – Error! Bookmark not defined.
Direct Loan PLUS Disclosure Statement Print Specifications .......VI – 7 – Error!
Bookmark not defined.
Direct Subsidized/Unsubsidized Loan Master Promissory Note (MPN) Print
Specifications......................................... VI – 7 – Error! Bookmark not defined.
Direct Subsidized/Unsubsidized Loan MPN HERA Addendum Sample
................................................................ VI – 7 – Error! Bookmark not defined.
Direct Subsidized/Unsubsidized Loan MPN SampleVI – 7 – Error! Bookmark
not defined.
Direct Subsidized/Unsubsidized Loan Borrower’s Rights and Responsibilities
Statement (BRR) Sample.................... VI – 7 – Error! Bookmark not defined.
Direct PLUS Loan Master Promissory Note (MPN) Print Specifications
................................................................ VI – 7 – Error! Bookmark not defined.

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Volume VI – Appendices
 Direct PLUS Loan MPN HERA Addendum Sample VI – 7 –Error! Bookmark
not defined.
Direct PLUS Loan MPN Sample........ VI – 7 – Error! Bookmark not defined.
Direct PLUS Loan MPN Endorser Addendum Sample...............VI – 7 – Error!
Bookmark not defined.
Direct PLUS Loan Borrower’s Rights and Responsibilities Statement (BRR)
Sample.................................................. VI – 7 –Error! Bookmark not defined.
Direct Grad PLUS Loan Master Promissory Note (MPN) Print Specifications
................................................................ VI – 7 – Error! Bookmark not defined.
Direct Grad PLUS Loan MPN HERA Addendum Sample .........VI – 7 – Error!
Bookmark not defined.
Direct Grad PLUS Loan MPN SampleVI – 7 – Error! Bookmark not defined.
Direct Grad PLUS Loan MPN Endorser Addendum Sample......VI – 7 – Error!
Bookmark not defined.
Direct Grad PLUS Loan Borrower’s Rights and Responsibilities Statement
(BRR) Sample..................................... VI – 7 – Error! Bookmark not defined.
ESOA Print Specifications................................... VI – 7 – Error! Bookmark not defined.
Direct Loan Forms ........................................................VI – 7 – Error! Bookmark not defined.
Creating Master Promissory Note Paper Manifests.... VI – 7 – Error! Bookmark
not defined.
Revised Direct Subsidized/Unsubsidized Loan Plain Language Disclosure (PLD)
................................................................ VI – 7 – Error! Bookmark not defined.
Revised Direct PLUS Loan Plain Language Disclosure (PLD) .....VI – 7 – Error!
Bookmark not defined.
Revised Direct Grad PLUS Loan Plain Language Disclosure (PLD) ........VI – 7 –
Error! Bookmark not defined.

Section 8: COD Reports ...............................................................................................VI – 8 – 1

Pell Grant Reports...................................................................................................VI – 8 – 2
Pell Grant Report Options........................................................................VI – 8 – 2
Pell Grant Header/Trailer Layouts...........................................................VI – 8 – 4
Pell Grant Data Requests .........................................................................VI – 8 – 4
Data Request Acknowledgement...........................................................VI – 8 – 13
Batch Edit/Reject Codes ........................................................................VI – 8 – 17
Data Request Edit Codes .......................................................................VI – 8 – 26
Multiple Reporting Record (MRR)........................................................VI – 8 – 30
Reconciliation Report ............................................................................VI – 8 – 36
Year-to-Date Record (YTD) ..................................................................VI – 8 – 38
SSN/Name/Date of Birth Change Report ..............................................VI – 8 – 56
Electronic Statement of Account (ESOA) .............................................VI – 8 – 57
Pending Disbursement List Report ........................................................VI – 8 – 65

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Volume VI – Appendices
 Funded Disbursement List Report .........................................................VI – 8 – 67
Verification Status Report......................................................................VI – 8 – 69
Pell POP Report .....................................................................................VI – 8 – 72
Direct Loan Reports..............................................................................................VI – 8 – 76
Direct Loan Reports Options .................................................................VI – 8 – 76
Direct Loan Header/Trailer Layouts......................................................VI – 8 – 80
School Account Statement (SAS)..........................................................VI – 8 – 81
Pending Disbursement List Report ......................................................VI – 8 – 137
Funded Disbursement List Report .......................................................VI – 8 – 139
30-Day Warning Report.......................................................................VI – 8 – 141
Inactive Loans Report ..........................................................................VI – 8 – 144
Duplicate Student Borrower Report.....................................................VI – 8 – 146
SSN/Name/Date of Birth Change Report ............................................VI – 8 – 148
Direct Loan Rebuild Process ...............................................................VI – 8 – 150
Entrance Counseling File/Report.........................................................VI – 8 – 195
Exit Counseling File/Report ................................................................VI – 8 – 197
Delinquent Borrower Report................................................................VI – 8 – 207
MPN Discharge Report........................................................................VI – 8 – 216
Expired MPN Report ...........................................................................VI – 8 – 220
MPNs Due to Expire Report ................................................................VI – 8 – 224

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Volume VI – Appendices