Description: Tags: 0809CODTechRefVol2Sec4Edits

Volume II, Section 4 –
Edits
Edits
No. Edit Block Message Condition Award Type How to Fix Record
Code/ Affected
Type
001 R Document Invalid Destination Mailbox The Entity ID is invalid or not assigned Pell/DL/ACG/ Resubmit data using the
ID to send Pell and Direct Loan data from National SMART appropriate Destination Mailbox
that Destination Mailbox. Grant ID.
002 R Award Reporting Entity ID is Not Reporting School Entity ID is not Pell/ACG/ Resubmit using appropriate
Eligible To Report eligible to report. National SMART reporting school entity ID.
Grant
003 R Document Duplicate Document ID Document ID has been previously Pell/DL/ACG/ Review document to determine if
submitted. National SMART duplicate. If not, resubmit with
Grant unique Document ID number.
004 R Document Entity ID (Source) Not The Entity ID submitted does not match Pell/DL/ACG/ Verify your Source Entity ID. For
Found On Participant File any existing Entity ID on file at COD. National SMART further clarification, if needed, call
Grant your Customer Service
Representative.
005 R Document Schools cannot submit A Source Entity that is a participant for Pell/DL/ACG/ Resubmit data using the
Legacy Records for this this program and award year has National SMART appropriate XML Common
program and award year submitted a legacy record Grant Record or contact COD Customer
Service to change school's status
for that program and award year.
See COD Technical Reference and
Common Record Schema for more
information.
006 R Document Document Create Date The date indicated in the Date/Time Pell/DL/ACG/ Correct Document (Batch) ID
Greater Than Current System stamp in the Document ID is greater National SMART Create Date Time and resubmit.
Date than the current system date at COD. Grant
007 R Document No Detail Records In The Document (Batch) contained no Pell/DL/ACG/ Resubmit Document (Batch) with
Document detail records, and cannot be processed. National SMART detail records.
Grant
008 W Entity Reported Number of The Reported Total Number of Students Pell/DL/ACG/ No action required.
Students Does Not Equal reported in the Document Information National SMART
Detail Count Block does not equal the total number of Grant
Students in the Document (Batch).
October 2007 (2008-2009) COD Technical Reference Page II - 4 - 1

Volume II - Common Record Technical Reference
Code/ Affected
Type
011 R Person For Pell, ACG and National This condition applies to NEW students Pell/DL/ACG/ Compare SSN, Date of Birth and
SMART Grant:No Eligible and NEW awards. A NEW student is National SMART Last Name combination reported
SSN, DOB, and Last Name defined as a student whose SSN does not Grant in the Common Record to the same
Combination Match Found already exist in COD. data elements on the student’s ISIR
On CPS For Student. (Last based on the reported CPS
Name match is on first 2 A new award is submitted for a new Transaction Number. If any of
characters only) student, AND the combination of SSN, these identifiers do not match,
DOB and Last Name (Pell only) does resubmit with the corrected data.
For DL:No Eligible SSN and not match ANY Transaction Number on
DOB Combination Match CPS for that award year*.
Found On CPS For Student
(No match on Last Name is * If the award period extends across July
done) 1, COD will attempt to match the
Student Identifier (SSN, DOB and Last
Name) on CPS from two award years. If
the academic begin date is prior to July
1, 2008 and the academic end date is
after July 1, 2008, COD will attempt to
match the Student Identifier on CPS for
2007-2008 and 2008-2009.
This edit is not applied to DL PLUS

awards.
NOTE: Applicable for all award years.

012 R Person For Pell, ACG and National This condition applies for EXISTING Pell/DL/ACG/ If the student’s identifiers have
SMART Grant: students and EXISTING awards. An National SMART changed, confirm the change has
No Eligible SSN, DOB, and EXISTING student is defined as a Grant been reported to CPS before
Last Name Combination student whose SSN already exists in submitting the simple elements to
Match Found On CPS For COD. COD.
Student. (Last Name match is
on first 2 characters only) An Identifier change is submitted in the
simple element tags <SSN>,
For DL: <BirthDate> and/or <LastName> of the
No Eligible SSN and DOB Common Record for an EXISTING
Combination Match Found award, AND the combination of SSN,
On CPS For Student (No DOB and Last Name (Pell only), and the
match on Last Name is done) CPS Transaction Number does not
match CPS for that award year*.
* If the award period extends across July

1, COD will attempt to match the
2007-2008 and 2008-2009.

awards.

013 R Person Citizenship Status Indicator PLUS Borrower's Citizenship Status DL-PLUS If this data is correct, the PLUS
for PLUS Borrower is not Indicator is not “1” for U.S. citizen or borrower is not eligible for a PLUS
eligible “2” for eligible non-citizen loan.
If this data is incorrect, update and

resubmit.
014 R Person Citizenship Status is not For PLUS, Student's Citizenship Status DL-PLUS/ If this data is correct, the student is
eligible for this award Indicator is not “1” for U.S. citizen or ACG/ not eligible for a loan. If this data
“2” for eligible non-citizen. National SMART is incorrect, update and resubmit.
Grant
For ACG and National SMART Grant,
Citizenship Status Indicator is not “1’ for
U.S. citizen.

Code/ Affected
Type
015 W Person Corrected Value Same as The corrected value submitted in the Pell/DL/ACG/ No action required.
Original Value. COD Common Record matches the National SMART
value currently on file. Grant
016 R Person/Award If award year is prior to This edit applies in 3 different Pell/DL/ACG/ How to fix Condition 1:
2005-2006 OR the Student conditions: National Smart
Level Code is less than or Grant Verify the SSN of the borrower
equal to 5, PLUS Borrower 1. If the award year is < 2005-2006 and the student are not equal.
and Student CANNOT be the and the PLUS borrower has the Update records as appropriate and
same person. If award year is same SSN as the student resubmit.
2005-2006 or later AND the associated with the PLUS loan.
Student Level Code is 6 or 2. If the award year is >=2005-2006 How to fix Condition 2:
greater, the PLUS Borrower and the PLUS borrower has the
and Student MUST be the same SSN as the student Verify the SSN of the borrower
same person. associated with the PLUS loan and student are not equal. If they
AND the Grade Level <6. are, ensure the student’s Grade
3. When a change to only the Student Level is >= 6. Update records as
SSN was attempted for a PLUS appropriate and resubmit.
award where the Borrower and
Student have the same SSN. How to fix Condition 3:
Note: Only applicable for award years Resubmit the SSN change for the
2007-2008 and prior. Borrower only or resubmit the
For awards years 2008-2009 and SSN change for the Borrower and
forward, new Edits 150, 151, 152, and Student.
153 will be applied.
017 R Person PLUS Endorser and Student The PLUS endorser has the same SSN as DL-PLUS Verify the SSN of the endorser and
Cannot be the Same Person the student associated with this PLUS the student. Update records
loan. appropriately and resubmit.
020 R Person First and Last Name Blank First Name and Last Name are both Pell/DL/ACG/ Submit first name, last name or
blank. National SMART both.
Grant
021 R Person Address is Incomplete Complete address is defined as: Pell/DL/ACG/ If rejected, update and resubmit
-If Foreign Indicator = False, at least National SMART address information.
one occurrence of each of the following Grant
must be present:
-AddressLine
-AddressCity
-AddressState
ProvinceCode
-AddressPostalCode
-If Foreign Indicator = True, at least one

occurrence of each of the following
must be present:
-AddressLine
-AddressCity
-AddressCountryCode
For Pell, ACG, National SMART Grant

and Direct Loan (Subsidized and
Unsubsidized):
The student’s address is incomplete on
the incoming record, on CPS and the
COD database.
For Direct Loan PLUS:

The borrower’s address is incomplete on
the incoming record, on CPS and the
COD database.

Code/ Affected
Type
023 C/R Award Incorrect Low Tuition & Fees The Cost of Attendance as reported by Pell Review the COA and EFC and
Code/Correction Applied the school (either in the record or as confirm. If correct, no action
previously reported) is greater than the required. If incorrect, update and
low tuition threshold or the student's resubmit.
EFC is greater than the Low Tuition and
Fees minimum amount for the award
year.
If the school has chosen to have COD

correct its records, COD will set Low
Tuition and Fees to blank
024 R Award Reported CPS Transaction There are three separate conditions that Pell/DL/ACG/ Compare SSN, Date of Birth and
Number Does Not Match would return this edit. National SMART Last Name combination reported
CPS Grant in the Common Record to the same
1. This edit applies to NEW students data elements on the student’s ISIR
and NEW awards. A NEW student is based on the reported CPS
defined as a student whose SSN does not Transaction Number. If any of
already exist in COD. these identifiers do not match,
A NEW award is submitted for a NEW resubmit with the corrected data.
student, AND the combination of SSN,
DOB and Last Name (Pell only) does Review the Reported Transaction
not match that SPECIFIC Transaction Number and ensure that you have
Number on CPS for that award year*. an ISIR record on file for the
student with that transaction
2. This edit applies to EXISTING number. If incorrect, update the
students with a NEW award. An Reported Transaction Number and
EXISTING student is defined as a resubmit.
student who’s SSN already exists in
COD.
A NEW award is submitted for an

EXISTING student, AND the
combination of SSN, DOB and Last
Name (Pell only) does not match that
SPECIFIC Transaction Number on CPS
for that award year*.
3. A CPS Transaction number change is

submitted for an EXISTING student and
award, AND the submitted Transaction
number does not exist in CPS for that
student.
If the award period extends across July

1, COD will attempt to match the
2007-2008 and 2008-2009.

awards.
025 R Award Duplicate Match on CPS The Student Identifier -- SSN, Date of Pell/DL/ACG/ Go to the COD website and review
Birth, first two characters of Last Name, National SMART the CPS matches for this student.
and CPS Transaction Number Grant Select the correct transaction.
combination reported in the COD
Common Record has two or more
matches on CPS.

Code/ Affected
Type
026 C/R Award Incorrect Secondary EFC Ensures the reported Secondary EFC Pell Review the field for the correct
Used/Correction Applied Used Code is valid. The valid values are value and resubmit.
"O", "S", and "Blank." "O" is only valid
if the value currently on the COD system Ensure the value is S if you are
is "S". If the school has chosen to have using the Secondary EFC; or O if
COD correct its records and an invalid you originally reported you were
value is submitted, COD will correct to using the Secondary EFC and are
the value currently on the COD system now using the Original EFC.
or to blank.
NOTE: Not applicable for Award Year

2005-2006 and forward.
027 C/R Award Incorrect Payment If ANY of the following are true: Pell Review the field for the correct
Methodology/Correction AC - Academic Calendar value and resubmit.
Applied PM - Payment Methodology
<> - Not equal to
-- AC = 1 and PM <> 3 or 5
-- AC = 2 - 4 and PM = 4
-- AC = 6 and PM <> 4
-- AC = 5 and PM = 5

correct its records and the submitted
value is a change and Accepted PM is
valid with current AC then COD will set
to previously accepted value. Otherwise,
if Accepted AC = 1, 2, 3, or 4, COD will
set Accepted PM to 3. Otherwise, COD
will set Accepted PM to 4

2004-2005 and forward

Code/ Affected
Type
028 C/R Award Incorrect Academic If the Academic Calendar is not equal to Pell Review the field for the
Calendar/Correction Applied 1, 2, 3, 4, 5, or 6: appropriate value and re-submit.
If the school has chosen to have COD Ensure that the value is either
correct its records and if Academic Blank if Award Type is not equal
Calendar invalid or BLANK, correct in to Pell or correct type to:
the following order:
(1) if you measure academic
1) If Academic Calendar invalid or progress in Credit Hours – non-
BLANK, then set accepted value to standard terms;
previous value on database (for change (2) if you measure academic
records) or progress in Credit Hours –
2) If AttendedEntity ID default standard terms of quarters;
Academic Calendar populated, then set (3) if you measure academic
accepted value to default. progress in Credit Hours –
3) ELSE If Reporting Entity ID default standard terms of semesters;
Academic Calendar populated, then set (4) if you measure academic
accepted value to default. progress in Credit Hours –
4) ELSE If Payment Methodology = 4, standard terms of trimesters;
then set accepted value to "5". (5) if you measure academic
5) ELSE set accepted value to "3". progress in Clock hours;
(6) if you measure academic
If the school does not accept corrections, progress in Credit Hours without
reject the record. terms
NOTE: Not applicable for award year

029 C/R Award Invalid Weeks of If the accepted 'Payment Methodology' is Pell Verify that the Payment
Instructional Time in "1" and the reported Weeks of Methodology and Academic
Program’s Definition of Instructional Time Used to Calculate Calendar are correct.
Academic Year/Correction Payment is not BLANK, for schools
Applied accepting corrections, COD will set the Correct the Payment Methodology,
value to BLANK. Academic Calendar and/or Weeks
of Instructional Time and
If the accepted Payment Methodology is resubmit.
"2" and the reported Weeks of
Instructional Time Used to Calculate
Payment is not "00" - "29", for schools
accepting corrections, COD will set
value to "29".
If the accepted Payment Methodology is

"3", "4" or "5" and the reported
Weeks/CalcPayt is not "00" - "78" or
greater than Weeks of Instructional Time
in Program’s Definition of Academic
Year, for schools accepting corrections,
COD will set Weeks of Instructional
Time Used to Calculate Payment to
Weeks/Program
If these conditions are met and the school

is not accepting corrections, COD will
reject the record.


Code/ Affected
Type
030 C/R Award Invalid Weeks of If the accepted 'Payment Methodology' is Pell Verify that the Payment
Instructional Time used to "1" and the reported Weeks of Methodology and Academic
Calculate Payment Instructional Time Used to Calculate Calendar are correct.
Payment is not BLANK, for schools
accepting corrections, COD will set the Correct the Payment Methodology,
value to BLANK. Academic Calendar and/or Weeks
of Instructional Time and
If the accepted Payment Methodology is resubmit.
"2" and the reported Weeks of
Instructional Time Used to Calculate
Payment is not "00" - "29", for schools
accepting corrections, COD will set
value to "29".
If the accepted Payment Methodology is

"3", "4" or "5" and the reported
Weeks/CalcPayt is not "00" - "78" or
greater than Weeks of Instructional Time
in Program’s Definition of Academic
Year, for schools accepting corrections,
COD will set Weeks of Instructional
Time Used to Calculate Payment to
Weeks/Program.
If these conditions are met and school

does not accept corrections, COD will
reject the record.

031 C/R Award Invalid Credit or Clock If the accepted value for Academic Pell Verify that the Payment
Hours in Program’s Calendar is "1", "2", "3" or "4" and the Methodology and Academic
Definition of Academic Year Credit or Clock Hours in Program's Calendar are correct and our
Definition of Academic Year is not assumption is correct. If this is
BLANK, for schools accepting correct, no further action is
corrections, COD will set the value to necessary. If it is not correct,
BLANK. update the Payment Methodology
and Academic Calendar and
If accepted value for Academic Calendar Cr/Clock Hours and resubmit.
is "5" and the Credit/Clock Hours in
Program's Definition of Academic Year
is less than "900" or greater than "3120",
for schools accepting corrections, COD
will set the value to "900".
If accepted Academic Calendar is "6"

and the Credit/Clock Hours in Program's
Definition of Academic Year is less than
"24" or greater than "100", for schools
accepting corrections, COD will set to
"24".

is not accepting corrections, COD will
reject the record.


Code/ Affected
Type
032 C/R Award Invalid Credit or Clock If the accepted value for Academic Pell Verify that the Payment
Hours in all Payment Periods Calendar is "1", "2", "3" or "4" and the Methodology and Academic
Expected to Complete this Credit or Clock Hours in all Payment Calendar are correct. If it is not
School Year Periods Expected to Complete this correct, update the Payment
School Year is not BLANK, for schools Methodology and Academic
accepting corrections, COD will set the Calendar and/or Credit/Clock
value to BLANK. Hours and resubmit.
If accepted Academic Calendar is "5" or

"6" and Credit or Clock Hours expected
to complete this Award Year is not
between "0000" and accepted Credit or
Clock Hours in program’s Definition of
Academic Year, for schools accepting
corrections, COD will set Credit or
Clock Hours in all payment periods
expected to complete this School Year to
Credit or Clock Hours in program’s
Definition of Academic Year.

is not accepting corrections, reject the
record
NOTE: Not applicable for award year

033 R Award Duplicate Award ID This Award ID is a duplicate and is Pell/DL/ACG/ Create a new Award ID for this
already established under a different National SMART borrower.
student identifier. Grant
This Award ID already exists for this

student and the school is trying to change
a component of the COD Award
Identifiers (Attended Entity ID, Award
Year, or Award Number).
The COD Award Identifiers (Attended

Entity ID, Award Year, or Award
Number) already exist for this student
and the school is trying to change the
Award ID.
(Pell Legacy, Direct Loan, ACG, and

National SMART Grant only)
034 R Award Attended School Entity The Attended School Entity Identifier Pell/DL/ACG/ Verify the Attended Entity ID and
Identifier has no relationship has no established relationship to the National SMART the Reporting Entity ID. If
with the Reporting School Reporting School Entity Identifier in the Grant incorrect, update and resubmit
Entity Identifier Entity Block.
035 R Award Inconsistent Award Award Type listed in Award ID does not DL/ACG/ Review the Award Type and Award
Information Data match Award Type in the Award Block National SMART Year fields to ensure they are the
and/or Award Year listed in Award ID Grant same as the values in the Award
does not match Award Year in Award ID. Correct the necessary field(s)
Information Block and/or Award and resubmit.
Sequence Number in the Award ID is not
numeric.
(Direct Loan, ACG, and National

SMART Grant Only)

Code/ Affected
Type
036 W Award PLUS Credit Decision Status No credit decision has been accepted for DL – PLUS PLUS Credit Decision Status for
is not accepted for this PLUS this award. this award is pending. Once a
award credit decision is received, a
response will be sent.
038 R Award Student Not Pell Eligible Award type listed is Pell and student is Pell/ACG/ Review student’s ISIR for Pell
not Pell eligible according to CPS. National SMART eligibility. If student is eligible,
Grant review transaction number
reported. If incorrect, update and
resubmit.
039 C/R Award/ Incorrect Award Amount Award and/or Disbursement amount Pell/DL Pell:
Disbursement exceeds the maximum annual limit Review the maximum annual limit
(Pell/DL). for this award. If appropriate,
update this field and resubmit.
Pell:
Refer to the Federal Student Aid DL:
Handbook for maximum annual limits. Review the maximum annual loan
limit for this award. Also, review
DL: all sub/unsub awards and actual
For DL Sub - disbursements made for this
Grade Level = 0 or 1 Max = 3500 student. If appropriate, update
Grade Level = 2 Max = 4500 award and/or disbursement
Grade Level = 3, 4, 5 Max = 5500 amount(s) and resubmit.
Grade Level >=6 Max = 8500
DL Unsub and DL Sub combination -

Grade Level = 0 or 1 = 7500
Grade Level = 2 Max = 8500
Grade Level = 3, 4, 5 = 10500
Grade Level >=6 Max 20500
If Additional Unsubsidized Loan HPPA

(formerly HEAL eligible) = Y
Grade Level >= 6 Max = 47167
If PreProfessional Coursework Indicator

is set to “true”
AND
Additional Unsubsidized Indicator set to
“true”
AND
Dependency Status set to ‘D’
OR
If PreProfessional Coursework Indicator

is set to “true”
AND
Dependency Status set to ‘I’
PLUS – 0 – 99999.99
040 W Award Changed Award Amount Is Award amount reported is less than the Pell Reduce disbursement amounts to
Less Than Total sum of the accepted funded correspond with the funded
Disbursements disbursements. Decrease is expected disbursements and resubmit.
within 30 days or a system-generated
decrease is processed. If an adjustment is not received
within 30 days, COD will process
(This edit is only executed if a decrease.
Disbursement Release Indicator equals
True)

Code/ Affected
Type
041 R Award Changed Award Amount Is Award amount reported is less than the DL/ACG/ Review Award Amount and funded
Less Than Total sum of the accepted funded National SMART disbursements. Update and
Disbursements disbursements. Grant resubmit.
(This edit is only executed if If you are attempting to decrease

Disbursement Release Indicator equals the loan, you must make
True) adjustments to the disbursements
that have already been processed.
042 R Award New Award Type Submitted For an initial submission for this award Pell/DL/ACG Enter an Award Amount and
with a Zero Award Amount type, the award amount is not greater National resubmit.
than zero. SMART

Code/ Affected
Type
043 R Award Award Received Prior to For Pell, ACG and National SMART Pell/DL/ACG/ For records submitted prior to the
Start of Processing Year or Grant: National SMART beginning of the processing year,
New Award or Increase Grant these records should be
Received After the End of A new award was submitted prior to the resubmitted within the eligible date
Processing Year Without beginning of the processing year OR an range.
Extended Processing increase or decrease to a previously
originated award was submitted after the To disburse after the deadline of
processing deadline for the award year the award year, your school must
and the school has not been granted seek Extended Processing for Pell
Extended Processing. and/or Direct Loan.
If the Received Date is less than the Contact your Customer Service
Earliest Date to Accept a Common Representative if your school has
Record for the Award Year (the Award been granted Extended Processing
Year Processing Cycle Begin Date). or if you want to apply for this
extension.
OR
If ALL of the following are true:
-- The Received Date is greater than the

Latest Date to Accept a Common Record
for the Award Year (the Award Year
Processing Cycle End Date)
-- The school has not been granted
Extended Processing or an audit
adjustment.
-- An Award for this student identifier is
currently not in COD or the Award
amount is an increase or decrease to the
amount in COD.
For Direct Loan:
A new award was submitted prior to the

beginning of the processing year OR an
increase or decrease to award amount
was submitted after the school has closed
out the Program Year (school confirmed
a zero balance) or the Program Year has
been closed and the school has not been
granted Extended Processing.
If the Received Date is less than the

Earliest Date to Accept a Common
Record for the Award Year (the Award
Year Processing Cycle Begin Date).
OR
-- The Received Date is greater than the

for the Award Year
-- The school has not been granted
adjustment.
-- An Award for this student identifier is
currently not in COD or the Award
amount is an increase or decrease to the
amount in COD.

Code/ Affected
Type
044 R Award Incorrect Flag For Additional Additional Unsubsidized Eligibility for DL-Unsub Review the record and ensure you
Unsubsidized Eligibility for Health Profession Program value is “Y” are providing the correct value for
Health Profession Programs and the student’s grade level code is not the Additional Unsubsidized
(formerly HEAL eligible) 4, 5, 6, or 7. Eligibility for Health Professions
flag. If your school is eligible to
Note: Only applicable for Award Year use this flag, ensure the student’s
2007-2008 and prior. grade level is reported as greater
than 3 and resubmit.
If grade level is correct and you

are eligible to use this flag, please
contact your Customer Service
Representative.
045 R Award Incorrect Award Dates Difference between Financial Award DL Review the record and ensure the
Begin Date and Financial Award End Award Begin and End Dates are
Date is greater than 12 months. accurate. If incorrect, update and
OR resubmit.
Financial Award Begin Date is after the
Financial Award End Date
OR
Financial Award Begin Date and
Financial Award End Date is not equal to
or within the student’s academic year
dates.
046 R Award Incorrect Academic Year Academic Year Start Date is after the DL Review the record and ensure the
Dates Academic Year End Date Academic Year Begin (Start) and
OR End Dates are accurate. If
Academic Year is greater than 12 months incorrect, update and resubmit.
047 R Award Academic Year Dates Academic Year Start and End Date DL Academic Year Begin (Start) Date
Already Linked to MPN or cannot be changed because more than cannot be changed on this loan
PLUS MPN one Direct Loan is already linked to an since it is linked to an MPN or a
MPN or a PLUS MPN based on specific PLUS MPN based on the existing
academic year dates. Academic Year Begin (Start) and
End Dates.
(Direct Loan – MPN Single Year
Feature only) If the academic year dates are
incorrect, you must obtain a new
MPN and process a new loan with
the correct academic year dates.
048 R Disbursement School Is Ineligible If any of the following are true: Pell/DL/ACG/ Review your Attend School Entity
National SMART Identifier to ensure it is correct and
School is not eligible to participate in the Grant that you are eligible to participate
Title IV programs OR in the program for which you are
School is requesting Pell Grant funds submitting records and/or
and was not eligible to participate in the requesting funds. If incorrect,
Pell Grant program at time the update and resubmit.
disbursement was made OR
School is requesting Direct Loan funds
and was not eligible to participate in the
Direct Loan program at the time the
funds were requested OR
School was not open at the time the
funds were requested OR
School was undergoing an ownership
change at the time the funds were
requested.
049 R Disbursement Disbursement Date Is More Adjusted Disbursement Date is not DL Review your adjusted
Than 120 Days After the within 120 days of original disbursement date in conjunction
Original Disbursement Date Disbursement Date. with your original disbursement
date. If incorrect, update and
resubmit.

Code/ Affected
Type
050 R Disbursement Disbursement Date Outside Disbursement date is 120 days after the DL Review your award dates and your
Allowable Window Financial Award End Date. disbursement dates. If incorrect,
update and resubmit.
051 R Disbursement Disbursement Date With Disbursement Release Indicator is True Pell/DL/ACG/ Review your Disbursement
Payment Trigger Set to True and Disbursement Date is outside of National SMART Release Indicator Flag and submit
Outside of Allowable allowable window. Grant a release based on the
Window disbursement date and your
Pell Allowable Window: school’s allowable disbursement
Advanced Pay = 30 calendar days window.
Just in Time = 7 calendar days
Reimbursement = 0 calendar days
Heightened Cash Monitoring1 = 7
calendar days
calendar days
ACG/National SMART Grant Window:

Advanced Pay = 7 calendar days
HCM1 = 7 calendar days
HCM2 = 0 calendar days
Direct Loan
Advanced Pay = 7 calendar days
(Pushed Cash = 7 calendar days
calendar days
calendar days
052 R Disbursement First Disbursement Date This edit applies to disbursements with DL Review the disbursement dates of
Must Be the Earliest Disbursement Release Indicator equal to the rejected record and first
True or False: disbursement (disbursement with
the First Disbursement Indicator
a. If Disbursement Release Indicator [FDI] flag set to true)
equals False, Subsequent Disbursement
Date is before the Disbursement Date of If the date of the disbursement
the first disbursement (disbursement with submitted is earlier than the date of
the First Disbursement Indicator [FDI] the first disbursement, and that
flag set to true). date is incorrect, update and
resubmit.
b. If Disbursement Release Indicator
equals True, subsequent disbursement If the date is earlier than the date
date is on or before the Disbursement of the first disbursement and that
Date of the first FUNDED disbursement date is correct, then the First
(Disbursement Number 01 or the Disbursement Indicator flag must
Disbursement with the First be set to true. This indicates this
Disbursement Flag). specific disbursement is the initial
NOTE: If Disbursement Release disbursement (chronologically)
Indicator equals True, the disbursement even though it is a subsequent
date should not be compared to the disbursement number to
disbursement date of “unfunded” “Disbursement Number 01”
disbursements.
053 R Disbursement Disbursement Date Cannot The Disbursement Date is not populated. Pell/DL/ACG/ Resubmit disbursement with a
Be Blank National disbursement date.
SMART

Code/ Affected
Type
054 W Disbursement Disbursement Date Within 7 A record has been submitted with the Pell/DL/ACG/ Review record to determine if a
Days or Passed, Disbursement Release Indicator flag set National SMART Disbursement Release Indicator
Disbursement Release to “False” AND the Disbursement Date Grant flag of “True” is appropriate. This
Indicator Set To “False” is within the 7 calendar day window or record will not be considered an
has passed. actual disbursement until a
Disbursement Release Indicator
flag of “True” is received. If you
intended this to be an actual
disbursement, update the
flag and resubmit.
055 W Disbursement Disbursement Information Disbursement Information (DRI = true Pell/DL/ACG/ No action required.
Received 30 Days or more and Disbursement Sequence Number = National SMART
after Date of Disbursement 01) was received and processed by COD Grant Please refer to The Code of
more than 30 days later than the Federal Regulation 690.81 for
Disbursement Date reported on the more information.
record.
056 C/R Disbursement Sequence Number Not In For actual disbursements (DRI=true): Pell/DL/ACG/ Review disbursement transactions
Sequential Order National SMART and disbursement sequence
Disbursement Sequence numbers Grant numbers for this disbursement and
associated with a specific Disbursement resubmit all transactions not yet
Number must be processed in accepted by COD in the proper
incremental, sequential order. (i.e. 01, order.
02, 03,..)
School reported a disbursement sequence

number other than ‘01’ on a
disbursement that is not yet accepted.
Sequence Number on accepted

disbursement is not one higher than the
last previously accepted transaction for
this disbursement number.
For Pell anticipated disbursements

(DRI=false):
If a sequence number other than “01” is

submitted, COD will correct the
sequence number to “01” and record will
be accepted with correction.
NOTE: This will be a reject edit for

ACG and National SMART Grant.
057 R Disbursement A change/adjustment to a A change to Disbursement Date and an DL The change to the Disbursement
Disbursement Date and adjustment to a Disbursement Amount Date is accepted but the change to
Disbursement Amount were were made at the same time, i.e. in the the disbursement amount is
submitted on the same same transaction with the same Sequence rejected.
transaction. Adjustment to Number for the same Disbursement
Disbursement Amount has Number, after a Disbursement has been Resubmit the adjustment to the
been rejected. funded. Disbursement Amount with a new
Sequence Number.
This edit applies to Disbursement
Release Indicator = True only

Code/ Affected
Type
058 R Disbursement Duplicate Disbursement The reported Disbursement Number, Pell/DL/ACG/ No action is required.
Information On File Sequence Number, and Disbursement National SMART
Release Indicator equal to True are Grant If you are attempting to make a
already on file with COD. change, resubmit with a higher
sequence number.
059 W Disbursement Duplicate Adjustment The Disbursement Number, Pell/DL/ACG/ No action required.
Information on File Disbursement Amount(s) Disbursement National SMART
Date, and Disbursement Release Grant Review the field you are
Indicator equal to True or False are attempting to change and resubmit
already on file with COD for this
Disbursement Adjustment.
060 R Disbursement Insufficient Number of Disbursement Amount equals the Total DL Since your school does not meet
Disbursements Based on Net Loan Amount and the school does special condition status, you must
School Type not meet special condition status. disburse a loan in two or more
disbursements and the
Special condition status includes disbursement amount (net
“Experimental Site Schools” or schools disbursement) cannot equal the
with a default rate < 5% in the most total net loan amount.
recent fiscal year. All students at
“Experimental Site Schools” may Update the disbursement amount
receive a single disbursement. For other for this record and resubmit.
eligible schools, only students enrolled in If you believe your school does
study abroad programs may receive a meet special condition status, call
single disbursement. your Customer Service
Only schools meeting special condition Representative.
status are allowed to make one
disbursement. A minimum of two
disbursements is required for all other
schools.
061 R Disbursement Only One Disbursement You can only make one disbursement for Pell You must perform verification on
Allowed for Students with a a student with a Verification Status of this student’s application data.
Verification Status of “W” “W”. Once verification has been
performed, update the verification
status to “V” and resubmit.
062 R Disbursement Disbursement Amount(s) Is Disbursement Amount(s) is not Pell/DL/ACG/ Resubmit disbursement sequence
Less Than Or Equal to Zero populated, or zero, or less than zero for National SMART number 01 with a disbursement
for Disbursement Sequence Sequence Number “01” and Grant amount greater than zero.
Number 01 Disbursement Release Indicator is
“true”.

Code/ Affected
Type
063 R Disbursement Incorrect Net Disbursement Disbursement Amount(s) is not equal to DL Verify your disbursement
Amount COD’s calculated amount.: calculations based on the award
type. Resubmit if appropriate.
a. The Net Disbursement Amount is
calculated using the following steps (+ or
-$1 tolerance):
Step 1: Calculate the Combined
Fee/Interest Rebate Percentage by
subtracting the Interest Rebate
Percentage from the Loan Fee
Percentage
Step 2: Calculate the Combined
Fee/Interest Rebate Amount by
multiplying the Disbursement Gross
Amount by the Combined Fee/Interest
Rebate Percentage (go out 3 decimal
places) and truncating the result
Step 3: Calculate the Net
Disbursement Amount by subtracting the
Combined Fee/Interest Rebate Amount
from the Disbursement Gross Amount
Step 4: Calculate the Loan Fee
Amount by multiplying the Gross
Disbursement Amount by the Loan Fee
Percentage (go out 3 decimal places) and
truncating the result
Step 5: Calculate the Interest Rebate
Amount by subtracting the Loan Fee
Amount from the Gross Disbursement
Amount and then subtracting the result
from the Net Disbursement Amount
b. Disbursement Release Indicator set to
“Y” and Disbursement Amount exceeds
annual loan limit across schools. See
common record for loan limit criteria.
NOTE: + or - $1 tolerance only applies

if there is no impact to Interest Rebate
Amount
NOTE: The COD System will reject a

disbursement and return Edit 063 if the
Net Disbursement Amount reported by
the school is incorrect given the accepted
Origination Fee Percent
064 C/R Disbursement Disbursement Amount > ALL of the following are true: Pell Review disbursement amount and
50% of award with a verification status or assumption
Verification Status of “W” The Verification Status is ‘W’ on the made. If incorrect, update and
Award AND resubmit.
Disbursement Amount is >50% of the
Scheduled Award Amount
correct its records, COD will set the
Accepted Disbursement Amount to the
lesser of either the Award Amount or
50% of the Schedule Award Amount

Code/ Affected
Type
065 W Disbursement Insufficient Decrease in the The Award has an “Over Paid” status Pell No action required.
Disbursement amount. and school has sent a downward
Disbursement is expected for Disbursement Amount adjustment for an
Amount of the Negative amount less that the Negative Pending
Pending Disbursement Amount.
066 R Disbursement Award is in “Overpaid” If ALL of the following are true: Pell
status. Disbursement
Increase cannot be accepted Award is in “Overpaid” Status
A Disbursement Amount that would

increase the sum of the accepted
Disbursements to an Amount greater
than the ‘Award Amount’ is submitted
067 C/R Disbursement Incorrect Disbursement For Direct Loan: Sum of all the Pell/DL Review the disbursement amount
Amount Disbursement Gross Amounts is greater for each disbursement number and
than the Award Amount. compare to the award amount
(Loan Amount Approved). Update
For Pell: The sum of the disbursements record where appropriate and
exceeds the Award Amount resubmit.
OR
The reported Disbursement Amount

exceeds 100% of the student’s Total
Eligibility Used and the student is
already in a POP situation involving two
or more schools. Total Eligibility Used
calculation is in the appendix
For Pell Legacy: this edit should not be

run on disbursement amounts less than
zero.
068 W Disbursement Potential Overaward Project- Pell disbursements for a student have Pell Review guidance contained in
Notice Sent Separately been received from two or more schools separate notice.
and ALL of the following are true:
Disbursement is not rejected

AND
Other Pell awards exist for the student at
different Attended School Entity IDs for
the current Award Year
AND
Total amount disbursed for any of the
other Pell awards is greater than zero
AND
Total of the Percentage of Eligibility
Used is greater than 100.00 (plus
tolerance).

Code/ Affected
Type
069 W Disbursement Potential Concurrent Two or more Pell/ACG/National Pell/ACG/ Review guidance contained in
Enrollment – Notice Sent SMART Grant disbursements for a National SMART separate notice.
Separately student have been received from two or Grant
more schools and ALL of the following
are true:
Other Pell/ACG/National SMART Grant

awards exist for the student at different
Attended School Entity IDs for the
current Award Year
AND
Total amount disbursed for the student
for any of the other Pell/ACG/National
SMART Grant awards is greater than
zero
AND
Enrollment Dates for the student are
within 30 days of one another
NOTE: Concurrent Enrollment is

dependent on award type
070 W Disbursement Disbursement Release Data in the disbursement block has been Pell/DL/ACG/ When the Disbursement Release
Indicator is Blank received but the Disbursement Release National SMART Indicator is blank, COD records
Indicator is not populated. Grant the Disbursement Release
Indicator as “F.” If the
should be “F”, no further action is
necessary. If you want this record
to be considered an actual
disbursement, update the
flag to “T” and resubmit.

Code/ Affected
Type
071 R Disbursement New Disbursement, Increase, For Pell, ACG and National SMART Pell/DL/ACG/ To disburse after the deadline of
or DRI = True Received Grant: National SMART the award year, your school must
After End Of Processing Year Grant seek Extended Processing for Pell
Without Extended Processing A new Disbursement, Disbursement and/or Direct Loan.
increase, or a Disbursement Release
Indicator set to “True” was submitted Contact your CSR if your school
after the award year deadline and the has been granted Extended
school has not been granted Extended Processing or if you want to apply
Processing. for this extension.
The Received Date is greater than the

for the Award Year
AND
The school has not been granted status of
adjustment
AND
An Award Type for this student identifier
is currently not in COD or the
Disbursement Amount is an increase to
the amount in COD
AND
This disbursement is not an increase as a
result of a student that had been blocked
(POP) prior to the deadline
For Direct Loan:
A new Disbursement, Disbursement

Adjustment, or a Disbursement Release
Indicator set to “True” was submitted
after school has closed out the Program
Year (school confirmed zero balance) or
the Program Year has been closed and
the school has not been granted Extended
Processing.
The Received Date is greater than the

for the Award Year
AND
The school has not been granted status of
Extended Processing
AND
An Award Type for this student identifier
is currently not in COD or the
Disbursement Amount is an increase to
the amount in COD
072 R Disbursement Incomplete Disbursement Sequence Number is “02” or greater DL Resubmit record with all
Amounts missing Gross Disbursement Amount, disbursement amounts populated.
OR Disbursement Fee Amount OR
Interest Rebate Amount OR
Disbursement Net Amount.

Code/ Affected
Type
073 R Disbursement Insufficient information with Record submitted with Disbursement Pell/DL/ACG/ Review the record in conjunction
Disbursement Release Release Indicator flag set to “True” has National SMART with the Common Record Layout.
Indicator set to “True” insufficient data on file. Grant Resubmit with all required data
elements populated.
See Common Record Layout for fields
required prior to setting the
Disbursement Release Indicator to
“True”.
074 R Disbursement Incorrect Adjustment to Disbursement Release Indicator adjusted Pell/DL/ACG/ No action required.
Disbursement Release to “False” after disbursement was National SMART
Indicator funded. Grant Disbursement Release Indicator
cannot be changed to “False” after
disbursement becomes an actual
disbursement. If you are
attempting to cancel a
disbursement, then you must send
an adjustment to the disbursement
amount.
075 R Disbursement Multiple First Disbursement More than one disbursement was DL Review disbursements and
Flags submitted to COD with a First resubmit record with only one
Disbursement Flag of “True” for this disbursement flagged as the first
loan in the same cycle. disbursement.
076 R Disbursement First Disbursement Flag First Disbursement Flag can be changed DL Contact your Customer Service
Changed More Than Twice a maximum of two times before Representative for the procedures
requiring U.S. Department of on how to obtain the Department
Education’s approval. of Education’s approval to change
the first disbursement flag more
than two times.
077 R Disbursement Incorrect Disbursement Loan Disbursement Fee Amount does not DL Review Disbursement Loan Fee
Fee Amount equal COD’s calculated Loan Fee Amount calculation. Resubmit
Amount (+ or - $1 tolerance). record with corrected disbursement
amounts
NOTE: + or - $1 tolerance only applies
if there is no impact to Interest Rebate
Amount

Disbursement Loan Fee Amount
reported by the school is incorrect given
the accepted Origination Fee Percent
078 R Disbursement Incorrect Disbursement Up-Front Interest Rebate Amount does DL Review Disbursement Loan Fee
Rebate Amount not equal COD’s calculated Up-Front Amount calculation. Resubmit
Interest Rebate Amount (+ or - $1 record with corrected disbursement
tolerance) for this disbursement. amounts.

Interest Rebate Amount reported by the
school is incorrect given the accepted
Origination Fee Percent
079 R Disbursement Payment Period Start Date The school is ineligible and the Payment Pell/ACG/ National Review the Payment Period Start
Not In Eligible Range Period Start Date does not fall within the SMART Grant Date reported. If incorrect, update
range of eligibility. and resubmit. If correct, you are
not eligible to receive Pell Grant
For 2008-2009 award year, valid date funds for this student. No further
range is 2008-01-01 – 2009-06-30. action required.

Code/ Affected
Type
080 R Disbursement No Accepted PLUS Credit The Disbursement Release Indicator is DL-PLUS Resubmit Disbursement Release
Decision Status set to “True” and there is no approved Indicator of True” after an
PLUS Credit Decision Status on file for approved credit decision is
this loan. obtained for this PLUS borrower.
An approved PLUS Credit Decision

Status must be obtained for a PLUS
borrower prior to disbursement.
081 R Disbursement No Promissory Note on File The Disbursement Release Indicator is DL Resubmit disbursement with
set to “True” and there is no MPN on file Disbursement Release Indicator of
for this loan, and the school is required “true” after you receive a response
to have an MPN on file at COD prior to record indicating that an accepted
disbursements. MPN is on file at COD for this
loan.
The School File at COD indicates an
MPN must be on file at COD prior to
disbursement.
083 R Disbursement CMO Rejected This Student CMO rejected this student for eligibility Pell/DL/ACG/ Contact your payment analyst
For Eligibility Issues issues National SMART (formerly referred as
Grant reimbursement analyst) for
(Reimbursement Schools only) additional information about
correcting this record.
084 R Disbursement CMO Rejected This Student CMO rejected this student for incorrect Pell/DL/ACG/ Contact your payment analyst
For Incorrect Calculation(s) calculation(s) National SMART (formerly referred as
085 R Disbursement CMO Rejected This Student CMO rejected this student for already Pell/DL/ACG/ Contact your payment analyst
For Already Being Funded being funded National SMART (formerly referred as
086 R Disbursement CMO Rejected This Student CMO rejected this student for improper Pell/DL/ACG/ Contact your payment analyst
For Improper Package package submission National SMART (formerly referred as
Submission Grant reimbursement analyst) for
087 R Disbursement CMO Rejected This Student CMO rejected this student for Pell/DL/ACG/ Contact your payment analyst
For Incomplete Student incomplete student processing National SMART (formerly referred as
Processing Grant reimbursement analyst) for
088 R Disbursement CMO Rejected This Student CMO rejected this student for missing Pell/DL/ACG/ Contact your payment analyst
For Missing Documentation documentation information National SMART (formerly referred as
089 R Disbursement Invalid disbursement due to Invalid disbursement transaction. The DL No further disbursements or
pending bankruptcy disbursement is received after the receipt upward adjustments to existing
of a pending bankruptcy notification. disbursements can be made on this
loan.
(Direct Loan Only)
Downward adjustments on this
NOTE: Not applicable for 2004-2005 specific loan can be accepted.
and forward.

Code/ Affected
Type
090 W Entity Reported Amount of The Total Reported Amount of Pell/DL/ACG/ Compare the sum of individual
Disbursements does not equal Disbursements in the Entity Block does National SMART disbursement amounts to the Total
Amount of detail records not equal the amount (sum of Grant Amount Reported. Update if
disbursements) of detail records for the appropriate and resubmit.
Program for the Award Year.
092 R Award No further awards can be No further awards can be accepted for DL Award cannot be accepted as the
accepted for this borrower, this borrower. The Direct Loan borrower is deceased. Verify this
person is deceased Servicing Center has notified COD that award has the correct last name,
this person is deceased. SSN, and birth date.
093 R Disbursement Invalid disbursement Invalid disbursement Sequence Number. Pell/DL/ACG/ Verify disbursement sequence
Sequence Number Disbursement sequence number must be National SMART number and resubmit.
01-65 Grant
094 R Disbursement Invalid disbursement due to a Invalid disbursement transaction. The DL No further disbursements or
loan discharge notification disbursement is received after the receipt upward adjustments to existing
for an unauthorized of a loan discharge notification due to an disbursements can be made on this
signature/unauthorized unauthorized signature/unauthorized loan.
payment or False payment or False Certification Identity
Certification Identity Theft. Theft. Downward adjustments on this
specific loan can be accepted.
095 R Disbursement Invalid disbursement, person Invalid disbursement transaction. The DL No further disbursements or
is deceased disbursement is received after the receipt upward adjustments to existing
of a loan discharge notification due to disbursements can be made on this
death of the borrower. loan.
Downward adjustments on this

specific loan can be accepted.
097 R Disbursement Disbursement amount would A Pell Disbursement record triggered Pell Review disbursement amount and
have been corrected to zero edit 067, Incorrect Disbursement resubmit disbursement record.
by COD calculations so the Amount, and the school’s Error
record was rejected Processing Option has been set for COD
to correct Pell data; however, based on
COD calculations, the Disbursement
Amount would have been corrected to
$0.00. Therefore the disbursement
record is rejected.
100 R Award Sender does not have Destination Mailbox Number ID (TG Pell/DL/ACG/ Verify your School Entity ID.
reporting permission for the Number) does not have reporting National SMART
School identified in the permission for the School identified in Grant
Reporting School Entity ID. the Reporting School Entity ID.
101 W Award The Reporting School Entity Reporting School is currently listed as Pell/DL/ACG/ No Action Required.
ID is listed as ineligible upon ineligible on file with PEPS/COD. National SMART
receipt of batch Grant
102 W Entity Reported Amount of Awards The Total Reported Award Amount in Pell/DL/ACG/ Compare the sum of the individual
does not equal Amount of the Entity Block does not equal the National SMART Award Amounts to the Total
detail records amount (sum of Award Amount) of detail Grant Reported Award Amount. Update
records for the Program for the Award appropriately and resubmit.
Year.
105 R Document Only one document can be Either more than one set of Common Pell/DL/ACG/ Review submission and resubmit
submitted per pair of SAIG Record root elements or other extraneous National SMART with only one Common Record
Transmission Batch Headers data were submitted within a set of Grant document between SAIG
and Trailers. SAIG Batch Headers and Trailers Transmission Batch Headers and
Trailers.

Code/ Affected
Type
107 R Award Phase-In Schools cannot An Attended School that is a Phase-In Pell/DL Resubmit data using the
submit Common Record Participant for this program and award appropriate Phase-In record layout
documents for this program year has submitted a Common Record or contact COD Customer Service
and award year. document containing award information to change school’s status to Full
for this program and award year. Participant. See COD Technical
Reference for more information.
NOTE: Not applicable for Award
Year2005-2006 and forward.
110 W Award School must print/provide If a school does not send disbursement DL School must print/provide
the disclosure statement data to COD at least 5 days before the disclosure statement prior to or on
unless it sends disbursement first disbursement date and does not disbursement date OR school must
data to COD at least 5 days indicate that it has printed/provided the submit disbursement data to COD
before the first disbursement disclosure statement, then COD will at least 5 days prior to the
date. print/provide the disclosure statement to disbursement date
the borrower and send a warning to the
school.
NOTE: Not applicable for Award

Year2004-2005 and forward
111 W Disbursement First Actual Disbursement If a school does not send disbursement DL Review school procedures to
was submitted less than 5 data to COD at least 5 days before the ensure that DL borrowers receive
days prior to the first first disbursement date and does not disclosure statement prior to or on
disbursement date without an indicate that it has printed/provided the disbursement date
indication that the school disclosure statement, then COD will
printed/provided a disclosure print/provide the disclosure statement to
statement the borrower and send a warning to the
school.
113 R Disbursement Total Disbursed amount The sum of all disbursement amounts for DL-PLUS Review the total disbursement
cannot be greater than the a PLUS loan cannot exceed the lesser of amount for this PLUS loan in
lesser of the the Award Amount or the Endorser conjunction with the Endorser
Award Amount or the Amount. Amount.
Endorser Amount
(PLUS Only) Update and resubmit
disbursement.
NOTE: Applicable for Award
Year2003-2004 and forward only
114 R Disbursement Disbursement or A new disbursement or an upward Pell Update Verification Status Code
Disbursement Adjustment disbursement adjustment was submitted and resubmit disbursement.
received after Verification with Verification Status equal to W after
Status W Deadline Date deadline for Verification Status W for
this award.
NOTE: Only applicable for award years

prior to 2008-2009.

Code/ Affected
Type
115 W Disbursement Student referred to DMCS, A new Pell, ACG, or National SMART Pell/ACG/ Action may be necessary. Contact
satisfactory arrangements Grant disbursement is submitted for a National SMART the student to validate the status of
must be established with student who has been referred to DMCS Grant the Pell, ACG, or National
DMCS prior to making for an overpayment status corresponding SMART Grant overpayment. If
further disbursements to the award type of the new the student does not have the
disbursement without satisfactory satisfactory arrangements
arrangement; or an increase to an established at DCS, the
existing Pell, ACG, or National SMART disbursement or disbursement
Grant disbursement is submitted for a increase cannot be made.
student who has been referred to DMCS
for an overpayment status corresponding
to the award type of the disbursement
increase without satisfactory
arrangement.
116 W Award SSN, Date of Birth and/or School submitted a change to a student Pell/ DL/ACG/ No action required. Record has
Last Name have NOT been identifier and either of the following is National SMART processed, but student identifier
updated in the COD system true: Grant has not been updated in COD
system
The award year submitted on the change
record is lower than the highest award
year for the student
OR
For the same award year, the CPS

transaction number on the change record
is either less than the highest transaction
number for that award year and student,
or is equal to the highest transaction
number for that award year and student
and the identifier data does match with
CPS.

awards.
117 R Award Disbursement information is Performed on new Direct Loan awards DL Review the sum of disbursement
incomplete or rejected. Direct only amounts. Confirm that sum of
Loan award is not accepted. disbursement amounts are equal to
Initial Direct Loan award is submitted award amount. Update and
and ANY of the following is true: resubmit award.
Sum of disbursements (Disbursement
Release Indicator = false and/or true)
does not equal award amount OR
one or more of the disbursements rejects
OR
School is not eligible for a single
disbursement and submits a single
disbursement OR
School is eligible for a single
disbursement and submits a single
disbursement not equal to the award
amount

Year2004-2005 and forward only.

Code/ Affected
Type
118 W Award The sum of anticipated The sum of the reported anticipated DL No action required.
disbursements does not equal disbursements does not equal the
the updated Direct Loan updated Direct Loan Award Amount.
award amount. COD will Therefore, COD recalculated the
recalculate the anticipated anticipated disbursements first reducing
disbursements. the last anticipated disbursement (largest
disbursement number) and then reducing
each of the previous disbursements as
needed until the sum of the anticipated
disbursements equals the new award
amount.

119 W Award COD has reduced the School submitted a change to a Direct DL No action required.
anticipated disbursements Loan award reducing the Award Amount
and made this loan inactive to $0 and the sum of anticipated
based upon your record disbursements on file is greater than $0.
reducing the Award Amount COD reduced anticipated disbursements
to $0. to $0. Loan is inactive.

120 W Person Incomplete Address: Complete address is defined as: Pell/DL/ACG/ No action required.
Complete Address Exists on -Foreign Indicator = False: National SMART
COD. For Direct Loan -AddressLine Grant Schools may check the address
PLUS Only, Student Address -AddressCity COD has for a student on the COD
is Incomplete. -AddressState web site. Schools can update the
ProvinceCode address on the COD web site or
-AddressPostalCode can submit an updated address via
batch.
-Foreign Indicator = True:
-AddressLine
-AddressCity
-AddressCountryCode
For Pell and Direct Loan (Subsidized

and Unsubsidized):
the incoming record; however a complete
address is found on CPS or the COD
database.
For Direct Loan PLUS:

the incoming record, the COD database
or the CPS.
NOTE: Applicable for award years.

Code/ Affected
Type
121 R Person SSN Change Request Edit 121 will be returned when an SSN Pell/DL- Cancel the loan/grant and
Rejected as person is also a Change is submitted (for any award PLUS/ACG/ reoriginate with the correct SSN.
PLUS Borrower. type) for a PLUS borrower with the National SMART
following conditions: Grant
1. The award amount is greater than
zero, and
2. The sum of all actual
disbursements for PLUS loans does
not equal the PLUS award amount
(i.e. the award is not fully
disbursed).
NOTE: An award must be fully

disbursed for 24 hours before an SSN
change is submitted. An attempt to
change the borrower’s SSN on a PLUS
award that has been fully disbursed for
less than 24 hours will result in Edit 121
being returned.
122 R Person Increase to PLUS Loan Edit 122 will be returned when a school DL-PLUS Cancel the loan and reoriginate
Award Amount Rejected. submits an increase to a PLUS loan with the correct SSN.
award amount and the person has had an
SSN change.
123 R Award Incorrect Student Level for The Student Level submitted for the ACG/National Correct the Student Level and
ACG/National SMART award is not valid based on award type. SMART Grant resubmit with a valid value.
Grant Awards Valid values per award are:
For ACG –
0, 1, 2
For National SMART Grant –

3, 4
124 R Award Cannot change Student Level The Student level for an ACG or ACG/National Zero out the award and resubmit
National SMART Grant award cannot SMART Grant with a new award.
be changed after initial origination.
125 R Award ACG/National SMART Award type listed is ACG/National ACG/National Confirm student is Pell eligible
Grant recipients must be Pell SMART Grant and student cannot SMART Grant and resubmit. Also confirm
eligible receive an ACG/National SMART Grant accurate identifier data (SSN,
award because student is not Pell eligible Name Code, Date of Birth, and
according to CPS. Transaction Number)
126 R Award Incorrect Eligibility/Payment The Eligibility/Payment Reason for the ACG Correct the Eligibility/Payment
Reason for ACG ACG award is not a valid response. Reason and resubmit with valid
value.
Valid:
01 – Rigorous High School Program
“Rigorous High School Program”

includes:
Rigorous Program of Study
OR
State Scholar Program
OR
Department of Defense
Schools
02 – AP/IB Coursework
03 – Coursework

Code/ Affected
Type
127 R Award Missing Rigorous High If the Eligibility/Payment Reason code is ACG Resubmit with valid Rigorous
School Program Code 01, the record must contain a Rigorous High School Program code.
High School Program code
128 W Award Unnecessary Rigorous High If the Eligibility/Payment Reason code is ACG Resubmit without a Rigorous High
School Program Code anything other than 01, the record should School Program Code if
not contain a Rigorous High School Eligibility/Payment Reason is
program code anything other than 01.
129 R Award Invalid Rigorous High The Rigorous High School Program ACG Correct the Rigorous High School
School Program Code code for the ACG award is not a valid Program code and resubmit with a
response for the award year. If the valid value.
Eligibility/Payment Reason selected is
01, a valid Rigorous High School
Program Code is required. Refer to
Volume VI, Section 9 for a complete list
of valid Rigorous High School Program
Codes.
(i.e. VA0001) – first two characters

alpha, next four numeric
130 R Award Award Amount Exceeds Award amount originated at a single ACG Correct the award amount and
Maximum Scheduled Award school exceeds the maximum scheduled resubmit with a valid award
for ACG award for the award year. amount.
For 2008-2009 ACG –

Grade Level 0 and/or 1 - $750
Grade Level 2 - $1300
131 R Award Incorrect CIP Code Value The CIP Code submitted is not a valid National SMART Correct the CIP code and resubmit
value for the current award year. Grant with a valid value.
(i.e. xx.xxx)
Refer to Volume VI, Section 9 for a

complete list of valid CIP Codes.
132 R Award Award Amount Exceeds Award amount originated at a single National Correct the award amount and
Maximum Scheduled Award school exceeds the maximum scheduled SMART resubmit with a valid award
for National SMART grant award for the award year. amount.
For 2008-2009 National SMART Grant

–
134 R Disbursement Disbursement exceeds Disbursement amount distributed across ACG Correct the disbursement amount
scheduled award at all one or more schools exceeds the and resubmit with a valid
schools for ACG during the maximum scheduled award for the most disbursement amount.
same or multiple award years recent award year.
For 2008-2009 ACG –

Grade Level 0 and 1 - $750
135 R Disbursement Disbursement exceeds The sum of the disbursements for a given ACG Correct the disbursement amount
scheduled award for ACG at Award exceeds the scheduled award and resubmit with a valid
your school Amount. disbursement amount.
136 R Disbursement Disbursement exceeds Disbursement amount distributed across National SMART Correct the disbursement amount
scheduled award at all one or more schools exceeds the Grant and resubmit with a valid
schools for National SMART maximum scheduled award for the most disbursement amount.
Grant during the same or recent award year.
multiple award years
For 2008-2009 National SMART Grant
–
Grade Level 3 - $ 4000
Grade Level 4 - $ 4000

Code/ Affected
Type
137 R Disbursement Disbursement exceeds The sum of the disbursements for a given National SMART Correct the disbursement amount
scheduled award for National Award exceeds the scheduled award Grant and resubmit with a valid
SMART grant at your school Amount. disbursement amount.
138 R Award Incorrect PreProfessional Grade Level does not equal 5 with the DL Verify student Grade Level. If
CourseWork Indicator PreProfessionalCourseworkIndicator set Grade Level is not equal to 5, then
to true. PreProfessional Coursework
Indicator can not be true.
PreProfessionalCourseworkIndicator
flag set to true with submitted Grade Update record as appropriate and
Level not equal to 5. resubmit.
139 R Award Incorrect PreProfessional HPPA flag set to true when the PPCI flag DL Check record, change HPPA flag
CourseWork Flag is set to true, or PPCI flag set to true to false. Keep PPCI flag set to true.
when the HPPA flag is set to true.
Check record, change PPCI flag to
false. Keep HPPA flag set to true.
140 R Award Incorrect Origination Fee The Origination Fee Percent submitted DL Verify the Origination Fee Percent
Percent on New Awards with the award origination record is not based on the Origination Fee
valid based on the Origination Fee Period Period in which the Earliest
in which the Earliest Disbursement Date Disbursement Date falls. Refer to
(EDD) falls. Valid values per period are: DLB-07-17 for guidance.
EDD prior to 7/1/2007 – 3.0% Update record as appropriate and

resubmit.
EDD on or after 7/1/2007 but before
7/01/2008 – 2.5%

7/1/2009 – 2.0%

7/1/2010 – 1.5%
EDD on or after 7/1/2010 – 1.0%
141 R Award Cannot change the Attempt to change the Origination Fee DL Inactivate the loan first and submit
Origination Fee Percent on Percent of an Active Loan. the Origination Fee Percent change
an Active Loan on a separate change record. Refer
to DLB-07-17 for guidance.
Update record as appropriate and

resubmit.
142 R Award Invalid Origination Fee The Origination Fee Percent submitted DL Verify the Origination Fee Percent
Percent on Award Changes with the award change record is not valid based on the Origination Fee
based on the Origination Fee Period in Period in which the Earliest
which the Earliest Disbursement Date Disbursement Date falls. Refer to
(EDD) falls. Valid values per period are: DLB-07-17 for guidance.
EDD prior to 7/1/2007 – 3.0% Update record as appropriate and

resubmit.
7/01/2008 – 2.5%

7/1/2009 – 2.0%

7/1/2010 – 1.5%
EDD on or after 7/1/2010 – 1.0%

Code/ Affected
Type
143 R Award Disbursement Net, Fee, The Origination Fee Percentage amount DL Review the Origination Fee
and/or Rebate Amounts are for this award does not match the Net Percentage for this award and the
Incorrect based upon the Fee and/or Rebate amounts for the corresponding Net, Fee, and/or
Origination Fee Percentage disbursements. The Net, Fee, and/or Rebate amounts and recalculate
Rebate amounts are incorrect. the Net, Fee, and/or Rebate
amounts.

resubmit.
144 R Disbursement Disbursement Dates do not The change to the Earliest Disbursement DL Verify earliest disbursement date
match Origination Fee Date does not correspond to the submitted corresponds to the
Percent on file. Origination Fee Percent on file. This Origination fee; If the earliest
edit can be triggered by a date change or disbursement date is correct,
a change to the Disbursement Release follow outlined process for
Indicator that causes the Earliest Origination Fee Percent changes.
Disbursement Date to not match the Refer to DLB-07-17 for guidance.
origination fee on file.
resubmit.
145 R Award New Pell Origination or A Pell origination is submitted with Pell Update Verification Status Code
Award Increase with Verification Status equal to W after the and resubmit origination.
Verification Status of W or Verification W cut-off date.
Invalid Change to
Verification Status Submitted NOTE: Only applicable for Award Year
After Cut Off Date 2008-2009 and forward.
146 R Disbursement New disbursement or A Pell disbursement or disbursement Pell Update Verification Status Code
disbursement increase increase is submitted with Verification and resubmit disbursement or
submitted after Verification Status equal to W after the Verification disbursement increase.
W cut-off date W cut-off date.
NOTE: Only applicable for Award Year

2008-2009 and forward.
147 R Person Identifier inconsistency for A DL PLUS origination or maintenance DL-PLUS If submitting an origination or
PLUS Award for record for Graduate/Professional Student maintenance record with matching
Graduate/Professional is submitted AND one of the following Student and Borrower SSNs,
Student Student tags does not match the verify all of the following tags
corresponding tag for the Borrower: match for the Student and
• Last Name (origination only) Borrower:
• Date of Birth (origination only) • Last Name (origination
• Last Name change only)
• Date of Birth change • Date of Birth (origination
only)
• SSN change
• Last Name change
• Date of Birth change
• SSN change
In any event, Update record as

appropriate and resubmit.
148 W Person First Name inconsistency on An origination or maintenance record for DL-PLUS Verify that:
PLUS Award for a DL PLUS loan for • This is not a DL PLUS
Graduate/Professional Graduate/Professional Student is loan for
Student received and the complete First Name in Graduate/Profressional
the Student Student (Student SSN
does not match Borrower
SSN),
OR
• Complete Student First
Name matches complete
Borrower First Name

resubmit.

Code/ Affected
Type
149 R Person/Award Identifier inconsistency for An origination or Maintenance record is Pell/ACG/DL/ Verify condition at left, update
PLUS Award for Parent of a submitted that would result in the National SMART record as appropriate and
Dependent Undergraduate student Date of Birth equaling the Grant resubmit.
Student borrower DOB on a DL PLUS award for
Parent of a Dependent Undergraduate
student (student SSN is not equal to the
borrower SSN). This occurs when:
The complete Student Date of Birth

identifier tag and complete Borrower
Date of Birth identifier tag match on
Award Origination or Maintenance
OR
change matches what is submitted in the
Borrower Date of Birth identifier tag and
no corresponding Borrower Date of
Birth change tag is submitted on Award
Origination
OR
change matches what exists on the COD
system for the Borrower and no
Borrower Date of Birth change is
submitted in Award Maintenance
OR
change tag and complete Borrower Date
of Birth change tag match
OR
The complete Borrower Date of Birth
change matches what is submitted in the
Student Date of Birth identifier tag and
no Student Date of Birth change is
submitted on Award Origination
OR
The complete Borrower Date of Birth
change matches what exists in the COD
system for the Student and no Student
Date of Birth change is submitted on
Award Maintenance
150 R Award Incorrect Student Grade An origination or maintenance record for DL-PLUS If student SSN equals borrower
Level on a Direct Loan DL PLUS award for SSN, then grade level must be
PLUS Award for Graduate/Professional students (student greater than or equal to 6.
Graduate/Professional SSN is equal to the borrower SSN) is
Student submitted with Grade Level < 6. Verify the Student and Borrower
SSNs and Student Grade Level.
Note: Only applicable for Award Year
2008-2009 and forward. Update record as appropriate and
For award years 2007-2008 and prior, resubmit.
Edit 016 will be applied.
151 R Person Invalid Student/Borrower An origination or maintenance record for DL-PLUS If student SSN currently equals
SSN combination on a Direct DL PLUS award for borrower SSN, then an SSN
Loan PLUS Award for Graduate/Professional students (student change may not be submitted in
Graduate/Professional SSN is equal to the borrower SSN) was the student block without a
Student submitted, AND an SSN change is corresponding change in the
submitted in the student block without a borrower block.
corresponding change in the borrower
block. Verify the SSN change in the
student block is reflected in the
Note: Only applicable for Award Year borrower block, OR
2008-2009 and forward. Verify that the student SSN is not
For award years 2007-2008 and prior, inadvertently changed.
resubmit.

Code/ Affected
Type
152 R Person Invalid Student SSN change An origination or maintenance record is Pell/ACG/DL/ If student SSN is not equal to the
on a Direct Loan PLUS submitted with a change to the student National SMART borrower SSN on a DL PLUS for
Award for Parent of a SSN that would result in the student Grant Parent of Dependent
Dependent Undergraduate SSN equaling the borrower SSN on a Undergraduate Student, a student
Student DL PLUS award for Parent of a SSN change may not be made on
Dependent Undergraduate Student any award type that would result
(Student SSN and Borrower SSN are not in the student SSN matching the
currently equal). borrower SSN on the DL PLUS
award.
Note: Only applicable for Award
Year2008-2009 and forward. Verify the student SSN change tag.
For award years 2007-2008 and prior,
Edit 016 will be applied. Update record as appropriate and
resubmit.
153 R Person/Award Invalid Borrower SSN An origination or maintenance record is Pell/ACG/DL/ If borrower SSN is not equal to the
change on a Direct Loan submitted with an SSN change that National SMART student SSN on a DL PLUS award
PLUS Award for Parent of a would result in the borrower SSN Grant for Parent of Dependent
Dependent Undergraduate equaling the student SSN on a DL PLUS Undergraduate Student, an SSN
Student award for Parent of a Dependent change may not be made on any
Undergraduate Student (student SSN award type that would result in the
and borrower SSN are not currently borrower SSN matching the
equal). student SSN on the DL PLUS
award.
Note: Only applicable for Award Year
2008-2009 and forward. Verify the borrower SSN change
For award years 2007-2008 and prior, tag.
resubmit.
154 R Award Dependency Status set to D An origination or maintenance record is DL Verify the Dependency Status
and Grade Level greater than submitted causing Dependency Status Code and Student Grade Level in
or equal to 6 Code to equal D and Student Grade the record as well as the values
Level to be greater than or equal to 6. currently stored on the COD
system.
Update record so that either

Dependency Status Code = I at
any Student Grade Level, OR
Dependency Status Code = D with
Student Grade Level < 6 and
resubmit.
156 R Award Dependency Status set to I An origination or maintenance record is DL Verify the Additional Unsubsidized
and Additional Unsubsidized submitted causing Additional Indicator and Dependency Status
Indicator set to true Unsubsidized Indicator to equal true and Code in the record as well as the
Dependency Status Code to equal I. values currently stored on the
COD system.
Update records so that either

Additional Unsubsidized Indicator
= false and Dependency Status
Code = I or D, OR Additional
Unsubsidized Indicator = true and
Dependency Status Code = D and
resubmit.
157 R Award Sum of Award Amounts An award is submitted for a dependent DL Refer to business rules concerning
exceeds Base Annual Loan undergraduate student causing the sum Additional Unsubsidized Loan
Limit of award amounts for unsubsidized loans eligibility in Volume II, Section 1
and subsidized loans to exceed the Base – Implementation Guide.
Annual Loan Limit AND the student is
not receiving/not eligible for Additional Verify award amount and
Unsubsidized Loans. Additional Unsubsidized Loan
eligibility and resubmit.

Code/ Affected
Type
158 R Award HPPA Indicator set to true An award is submitted causing HPPA DL Verify the HPPA value in the
and Grade Level less than 6 indicator to equal true and Student record as well as the values
Grade Level to be less than 6 currently stored on the COD
system. Update records so that
either HPPA = true OR Student
Grade Level >= 6 and resubmit.
159 R Award Incorrect Student Grade An origination or maintenance record for DL-PLUS If student SSN does not equal
Level on a Direct Loan DL PLUS award for Parent of a borrower SSN, then grade level
PLUS Award for Parent of a Dependent Undergraduate Student must be less than or equal to 5.
Dependent Undergraduate (student SSN is not equal to the
Student borrower SSN) is submitted with Grade Verify the Student and Borrower
Level > 5. SSNs and Student Grade Level.
Note: Only applicable for Award Year Update record as appropriate and
2008-2009 and forward. resubmit.
993 C General Missing Value; Correction Content was not submitted for a required Pell Correction applied. No action
Applied field. required.
Correction applied.
994 R General Missing Value Content was not submitted for a required Pell/DL/ Review the Format and Valid
field. ACG/National Values cell corresponding to the
SMART Grant rejected tag. Update record as
The content has not been loaded to appropriate and resubmit.
COD.
995 C General Invalid Value; Correction The content submitted did not conform Pell Correction applied.
Applied to valid values outlined in the Common No action required.
Record Schema.
Correction Applied.
996 R General Invalid Value The content submitted did not conform Pell/DL/ Review the Format and Valid
to valid values outlined in the Common ACG/National Values cell corresponding to the
Record Schema. SMART Grant rejected tag. Update record as
appropriate and resubmit
The content has not been loaded to
COD.
997 C General Invalid Format; Correction The content submitted did not conform Pell Correction applied.
Applied to the valid format outlined in the No action required.
Common Record Schema.
Correction applied.
998 R General Invalid Format The content submitted did not conform Pell/DL – Review the Format and Valid
to the valid format outlined in the ACG/National Values cell corresponding to the
Common Record Schema. SMART Grant rejected tag. Update record as
appropriate and resubmit.
The content has not been loaded to
COD.
Note: For Pell Data Request Edit Codes, please refer to the Data Request topic in Volume VI,
Section 8 – COD Reports of this Technical Reference.


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Volume II, Section 4 –

October 2007 (2008-2009) COD Technical Reference Page II - 4 - 1

This edit is not applied to DL PLUS

NOTE: Applicable for all award years.

* If the award period extends across July

This edit is not applied to DL PLUS

NOTE: Applicable for all award years.

If this data is incorrect, update and

October 2007 (2008-2009) COD Technical Reference Page II - 4 - 2

-If Foreign Indicator = True, at least one

For Pell, ACG, National SMART Grant

For Direct Loan PLUS:

NOTE: Applicable for all award years.

October 2007 (2008-2009) COD Technical Reference Page II - 4 - 3

If the school has chosen to have COD

A NEW award is submitted for an

3. A CPS Transaction number change is

If the award period extends across July

This edit is not applied to DL PLUS

NOTE: Applicable for all award years.

October 2007 (2008-2009) COD Technical Reference Page II - 4 - 4

NOTE: Not applicable for Award Year

If the school has chosen to have COD

NOTE: Not applicable for Award Year

October 2007 (2008-2009) COD Technical Reference Page II - 4 - 5

NOTE: Not applicable for award year

If the accepted Payment Methodology is

If these conditions are met and the school

NOTE: Not applicable for Award Year

October 2007 (2008-2009) COD Technical Reference Page II - 4 - 6

If the accepted Payment Methodology is

If these conditions are met and school

NOTE: Not applicable for Award Year

If accepted Academic Calendar is "6"

If these conditions are met and the school

NOTE: Not applicable for Award Year

October 2007 (2008-2009) COD Technical Reference Page II - 4 - 7

If accepted Academic Calendar is "5" or

If these conditions are met and the school

NOTE: Not applicable for award year

This Award ID already exists for this

The COD Award Identifiers (Attended

(Pell Legacy, Direct Loan, ACG, and

(Direct Loan, ACG, and National

October 2007 (2008-2009) COD Technical Reference Page II - 4 - 8

DL Unsub and DL Sub combination -

If Additional Unsubsidized Loan HPPA

If PreProfessional Coursework Indicator

If PreProfessional Coursework Indicator

October 2007 (2008-2009) COD Technical Reference Page II - 4 - 9

(This edit is only executed if If you are attempting to decrease

October 2007 (2008-2009) COD Technical Reference Page II - 4 - 10

If ALL of the following are true:

-- The Received Date is greater than the

For Direct Loan:

A new award was submitted prior to the

If the Received Date is less than the

If ALL of the following are true:

-- The Received Date is greater than the

October 2007 (2008-2009) COD Technical Reference Page II - 4 - 11

If grade level is correct and you

October 2007 (2008-2009) COD Technical Reference Page II - 4 - 12