Executive Summary

A computerized pharmaceutical billing for ligopa pharmacy is design by the proponents to help the aforementioned pharmacy to minimize their time and effort in giving the purchases product by the customer. This proposed billing system is created in visual basic 6.0 and it is connected to SQL which serve as the database of the given program. The program has 40 example products which are categorized into different set, such as a product for babies, hygiene and etc. Aside from that, it is consists of log-in form, main form, transactions form, add, edit and delete form, about form and the help form. Through this, the system can produce a reliable output that the customer is really wants. Since ligopa pharmacy is really hard in computing the price of the product that is being purchased by the customer, we recommend for the head of ligopa pharmacy to acquire a system program as this kind in view of the fact that they use manual bill computation. The program is created by the proponents to change the traditional billing or a manual computation that is unfortunately used by ligopa pharmacy. This system is truly accurate according to the needs of the pharmacy.

Chapter 1

Introduction

This chapter presents the introduction, the context, purpose, description, objectives, scope, limitation, delimitation of the study. In this present time, convenience in living is one of mans greatest endeavors. As a prompt response to this endeavor, people learn to conquer the horizon for their milestones. They can do and they will do anything just to satisfy their hunger for their unbounded needs. Perhaps, everything that can people think will come into reality making possibility for every impossible. It is accurate to say that one of mans powerful acquisitions along the timeline is technology. To be defined, it is the application of science to practical human ends particularly, to increase productivity and the availability of leisure and to improve the quality of life (Webster Encyclopedia). By its very definition, it is evident that technology plays a very vital role not just on human life but on the environment where they move as well. Vigorous machines are few of the million products of nowadays technology. From the tiniest to the most gigantic, they are all advantageous to human. Generally, we can consider computers as the most advanced and sophisticated form of technology. Its implications are seen and noticed in home, business, education, etc. For the most part, in the future times, computer will not surely lose its dominance. Business fields are computer dependent today. We cannot deny the fact that without computers, businesses are weaker and less-competitive. Improvements are harder to achieve, thus requiring a long span of time to do so. Employees are more rigid and need to exert a quite

more effort to complete the jobs mandated to them. However, computer, with Information Technology and Information System as weapons, surely brings business worlds into new heights although requiring less effort from human. In line with the aforesaid situation, the proponents conduct a study entitled Computerized Pharmaceutical Billing System for Ligopa Pharmacy. The said pharmacy uses manual computation on billing customer. Supposedly, this study provides the alternative way of billing a customer after a certain transaction promoting and producing accurate and less-erroneous results.

Project Context This study was conducted by the proponents to yield a new way of billing a customer after product purchasing. Generally, this is a user-friendly program that can furnish the needs of the user in line with billing system. It uses graphical user-interface for the user to interact clearly and wisely. It runs using Visual Basic 6.0 as the programming language. To manage and store large amount of data, it promotes the utilization of SQL as the database management system software. Data Report Technology is also used by the system to confer and yield receipt as a proof of transaction. It promotes security by its log-in form where in access of an unauthorized user is prohibited. As compliance on being user-friendly, this program uses buttons, text fields and other familiar elements to the user. It also provides error-friendly messages once the user or even the

Systems itself encounters error. Technically, the codes are readable and easy to decipher. However, most importantly, it surely yields accurate and firm result as well as upholds convenience and efficiency.

Purpose and Description The study found purposive to the following group of people as users, owners of the firm, customers as well as to the future researchers. Users or the cashiers of Ligopa Pharmacy can acquire benefits from the system. First and foremost, they do not need to compute manually the bill of their customer. Hence, less time and effort are required for the computation. Furthermore, they can assure that every result is errorfree and reliable. Besides, this system is advantageous to the owners of the pharmacy as well. They can rely on the system to promote the rapid progress of their business. Customers can also gain benefits from the system. Since transactions are rapidly done using this system, they will not wait for a long time to know the right amount they are going to pay. Moreover, they can assure that every transaction is reliable and just. They can also have receipt as the proof of transaction. For the future researchers, they can employ modifications, revisions and adjustments to this system. They can make it more convenient, efficient and accurate to use.

Objectives This study, entitled Computerized Pharmaceutical Billing System for Ligopa Pharmacy aims to provide a new way of billing a customer. Specifically, it aims to: 1. Develop a system that can be an alternative to manual billing computation. 2. Eliminate much time on bill computation of a customer after product purchasing on a pharmacy. 3. Minimize errors on bill computation.

Scope, Limitations This study focuses on how to develop a computerized billing system for Ligopa Pharmacy. The proponents used Visual Basic 6.0 as the programming language and Sql as the database software. The system can provide receipt as transaction-proof since the proponents used Data Report Technology. The proponents also used limited number of pharmaceutical items as medicines, hygienic products, etc. The system does not provide a database dependent log-in form for security purposes. It also excludes the generic name of every item in the database. Deep mathematical functions are not utilized to generate a result.

Chapter II Review of Related Literature In this chapter, the researchers present the summary of reading on selected literature and studies, which are related to the present study. Related Studies
Excel invoice manager platinum is the billing software that allows the user to easily manage customers, products, invoices and payments. The Platinum edition of the electronic billing software has the ability to connect to backend databases from the invoice template, and allows the user to add custom fields to the Customer, Product and Invoice Header (Steven Mac et al, 2001), the same with computerized pharmaceutical billing system for ligopa pharmacy that has a add, edit and delete. Sri Annai Restaurant Billing System is a new generation of restaurant management software for Windows. It is a complete solution starting from taking orders from clients in producing, bills, bookings and closing bills with different payment options. User interface is carefully optimized for high speed entering of client orders and preventing mistakes from users. For managers to help in managerial decision making, the system represents rich set of reports that shows whole picture about restaurant operations and life cycles: menus consumption, busiest tables, most active employees, payment methods, and automatic tax calculations ( Zepora et al, 2004).

Internet Cafe Billing System will easily fit the users requirement of internet cafe / cyber

cafe business. Capability to monitor client status, automated bill printing, displaying todays revenue, report generating, security level ling and more feature that shows in easy and simple ( Catherine Go et al, 2006 ). Radius Manager is easy to use administration and billing solution for Mikrotik Routers, Wireless Access Points and Dialup systems. With a help of a centralized accounting system

(which is provided by a Radius server) the user management for ISPs with more than one Wireless Access Points (AP) becomes a simple task. It can be used for Dialup systems too. It provides traffic limitation, bandwidth shaping, uptime limitation and account expiration date, prepaid, prepaid scratch card and postpaid accounts. Integrated prepaid card generator ( Stanly et al, 2009).

Technical Background The proponents used different kind of technology prior to the development of this application. Visual Basic is the third-generation event-driven programming language and integrated development environment (IDE) from Microsoft for its COM programming model. Visual Basic is relatively easy to learn and use. Visual Basic was derived from BASIC and enables the rapid application development (RAD) of graphical user interface (GUI) applications, access to databases using Data Access Objects, Remote Data Objects, or ActiveX Data Objects, and creation of ActiveX controls and objects. Scripting languages such as VBA and VBScript are syntactically similar to Visual Basic, but perform differently. The proponents used this programming language because of its English-like syntax. Besides, it provides graphical userinterface. For the database software, the proponents used SQL often referred to as Structured Query Language, is a database computer language designed for managing data in relational database management systems (RDBMS), and originally based upon relational

algebra and calculus. Its scope includes data insert, query, update and delete, schema creation and modification, and data access control. SQL was one of the first commercial languages

for Edgar F. Codd's relational model, as described in his influential 1970 paper, "A Relational Model of Data for Large Shared Data Banks". Despite not adhering to the relational model as described by Codd, it became the most widely used database language. It was used by the proponents due to the fact that this software can handle a large amount of data. Besides, it is a great alternative to MS Access. Data Report was also utilized by the proponents. This was made to produce a tangible result thus it can be judged. Data Report was a built in component on Visual Basic 6.0 that upholds the printing of result of a certain transaction.

Chapter III Methodology

This chapter presents the requirements specifications and system analysis and design, used by the proponents in the development of the system program. Requirements Specifications Systems Analysis and Design This part shows the context flow diagram, data flow diagram, entity relationship diagram together with its descriptions. Context Flow Diagram

0 Cashier Items purchased Computerized Pharmaceutical Billing System

Receipt, Items purchased Customer Payment

Figure 1: Context Flow Diagram of the Proposed System

Figure 1 shows the context flow diagram of the proposed system. This shows the transaction process in a pharmacy. Purchasing items in the pharmacy accompanies the payment. Once the payment was given, the items purchased will receive as well as the receipt.

Data Flow Diagram

Bill Report Customer

Computerized Pharmaceutical Billing System

Order Product

Add, Edit and Delete product

Show product ordered

Present order
Cashier

Figure 2: Data Flow Diagram of the Proposed System

Figure 2 shows the data flow diagram of the proposed system. Systematically, process flows are figured out. The customer orders product on the system. The system shows the product ordered on the administrator/cashier. The cashier presents the product ordered on the customer. The system, eventually gives the customer bill report or receipt as a proof of transaction.

Entity Relationship Diagram

Customer

Can order

Product

Customer ID

Product ID

Product name

Product price

Figure 3: Entity Relationship Diagram of the Proposed System

Figure 3 shows the Entity Relationship Diagram of the Proposed System. It is obvious that a customer is required to have only a single ID. Product as well has a single ID, name and Price. However, customer can order one or many products.

Chapter IV Results and Discussion This chapter shows the result of the development and testing of your system.

Chapter V Conclusions and Recommendations This chapter presents the conclusions and recommendations of the study. Conclusions Here are the conclusions that the proponents gathered during the study: 1. Employees of Ligopa Pharmacy are dealing with hard time computing the bill of their customer every transaction. 2. The usage of Database Management System in the program is indeed a great advantage for the user. 3. Errors on bill computation usually occur when the bill was computed manually. Recommendations Base on the conclusions, the following recommendations were drawn: 1. Head of Ligopa Pharmacy should acquire a system program as this kind since they use manual bill computation. 2. To create an efficient and convenient system program, a robust database management system should be utilized by the developers. 3. Future researchers, if they happen to modify this system, should be substantial and knowledgeable concerning Information Technology field since that will serve as a big asset.

Bibliography Appendices Relevant Source Code Sample input/output/Reports Users Guide/Manual Here is the step by step process of the program to help the users can easily access within the system which entitled (Computerized Pharmaceutical Billing System for Ligopa Pharmacy). Log-in Form: 1. Enter the username 2. Enter the password 3. Click the key icon and the main form will appear. Main Form: In this form the users can find the following: 1. File menu 2. About menu 3. Help menu

Transaction Form: 1. In file menu, click transacts and it will automatically appear. 2. In transact form the user can find the different products, the purchased, enter quantity and search button. 3. The search button will help the user easily find the product that he/she wants to purchased. 4. In enter quantity button, the user need to enter the quantity of the product that they need to purchase, and the purchases product will automatically appear. 5. Click purchased button to appear the total price of the purchased items.

Add, Edit and Delete Form: 1. Click add button, to add some product or item. 2. Click edit button, to edit the product. 3. Click delete button, to delete product. About Form: 1. Click system, and the informations about the system will appear. 2. Click developers, and the informations about the developers will appear. Help Form: 1. Click help, and the instructions on how the users can access on the system will automatically appear. 2. Click Exit in the file menu to end the system.