Admission System

INTRODUCTION
ABOUT NAME OF SCHOOL
Government Middle School Maharajganj is located at Gulzarbagh, Patna. The School is located here since 1985. In these 25 years this school becomes very famous in the educational field. The teachers of this school are well familiar with the students. They help the student at any point. There are some special features provided by this school like: Big class rooms for educational point-of-view. For physical strength of student there is a playground. A big auditorium in which speech and debate held to make

students frank. Education system is based on to make students well-

cultured and worthy citizens.

Amongst some of the most reputed names in the School in Bihar, the name of Government Middle School Maharajganj shines bright. It is one of the the oldest educational institute in india.As all colleges must have a library ,Government Middle School Maharajganj has , also a well furnished school which study related activity. The play a major role in the overall Government Middle School

Maharajganj is well maintained

admission and a large capacity student of all

student which is capable to accommodate almost

Admission System
branches. Online Admission Systemis crowned to have a large number of Admission related to related to their branch. it provide a peace and calm environment for study as it is situated in the college campus which is on the side of river ganga . This software is developed for Government Middle School Maharajganj for handling works regarding SCHOOL ADMISSION SYSTEM only electronically. This system is made for work in place of existing system for better management with an electronic speed and accuracy par excellent. This System is being developed by PRASHANT KUMAR under the Guidance of Mr. SUNIL KUMAR (MCA.) for the partial fulfillment of the requirement for the award of Bachelor in Computer

Application. Application I have used VISUAL BASIC (6.0) for its user- friendly tools to develop interface and IDE. I have used it as front end to my project that would enable any user with meager or less knowledge to work efficiently on this software.

Admission System
Oracle 8i has been used by me to maintain the database of this library that enables storage of information in a tabular manner. It also restricts unauthorized users to keep away from tampering of data. It also enables fast and accurate retrieval of data.

ABOUT MY PROJECT
This software is developed and for staffs Online Admission records

Systemforehand

students

related

electronically. This system is made for work in place of manual system for students and staffs related management with an electronic speed and accuracy. This System is being developed by me, under the Guidance of AMIT KUMAR (M.C.A) for the partial

Admission System
fulfilments of the requirement for the award of Bachelor in Computer Application.

OBJECTIVES
This school the socio industrial area which makes well cultured and worthy citizens. The Online Admission Systemis doing a very important role in this field. My job at this school is to develop an automated system for the organization is to develop the students. For this, the school maintains manual registers, such as The main objectives / jobs of this project are as follows (1) To store the details of new & old students. (Entry of new/old admitted students records). (2) To store the data of courses, total fee of courses, installment per month, duration of courses, etc. (3) To show the report of defaulter students, admission fee defaulter students, dues of fees etc. (4) To store the monthly fee of students and gives a slips for a student through printer. (5) It generate the report of daily, weekly and monthly report. (6) To search a students to show the report of enrolled in course, his/her details, fee details etc. These entire tasks are maintained manually which leads to human error as well as a time consuming process, so there need a computerized system for performing these entire tasks with accuracy and good speed.

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TOOLS /PLATFORM
APPLICATION OPERATING SYSTEM FRONT END /GUI TOOLS RDBMS/BACK END ODBC DRIVERS : : : : STUDENT ADMISSION SYSTEM WINDOWS XP (Professional) VISUAL BASIC 6.0 (Professional) ORACLE 10g

: (I) MICROSOFT ODBC FOR ORACLE (II) ORACLE ODBC DRIVER

About Windows XP
Windows XP are easier to manage & configure because it is very user-friendly and is GUI based operating system. The Front-End-Tool Visual Basic as a GUI application and required the O.S, who gives the platform as GUI environment. Business Value: The Windows XP goes through beyond providing the essential, such as File, Print and communication. It is engineered specifically to let companies reliably and economically use emerging technologies to improve business profitability and increase their agility in an ever-changing market place. Flexible Integration: You can deploy new servers into your existing network one at a time, upgrade individual NT4.0 servers, upgrade top

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down through out your organization or any where in between. You can add Windows NT 4.0 Servers to your existing Windows XP, Novell Netware or Unix Based Environments as see immediate improvements in performance, reliability and manageability.

About Oracle 10g

Oracle 10g is an RDBMS package developed by Oracle Corporation. This RDBMS package can manage any type of data in a well designed manner. Oracle is structured query language (SQL), is the set of commands that all program and users must use to access data within the Oracle Database. Application program and Oracle tools often allow users to access the data base without directly using SQL, but, these application in turn must use SQL when Executing the users request. The following are some features of Oracle 8i, due to which we choose it as back end for this project:

[1]

Platform Independent: - Oracles database is said to be platform independent, i.e., the database created on a machine can be access to any other machine.

[2]

Client-Server Architecture: - It is good to store data on server and provide facilities to access data with restricted

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permission to the client. This feature can be easily deployed to Oracles database. [3] Data Security features: - Oracle 10g database is a secure database. No one can view/edit data base without prior permission.

PROPERTIES OF RDBMS-ORACLE (BACK-END):As we know that the worlds longest selling are the DBMS product. Oracle work groups or enterprise server account major percentage of RDBMS engine sold worldwide. The natural programming language of this product is SQL/PLSQL the creation of user defined function procedure database trigger and other specific database processing PLSQL for commercial application will always related to oracle related to oracle engine. Oracle has introduced a large number of new features such as analysis queries, scalar sub-queries, joins, pivot insert statement and merger statement. Object oriented feature such as inheritance, Polymorphism, undo table space and various PLSQL packages. It continues to provide the most secure application development and deployment platform in the industry. Exception handling Oracle

locating and user defined locking are fully supported. It also provides the key concept such as primary key, unique key and foreign key. Oracle can run across different platforms. They can also transfer data from various hardware platforms without any conversions of

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programs. They thus satisfy the feature of having open architecture and distributed data management capability. This database have industry standard SQL & Report writer which are 4GL tools. This not only facilitates faster development, but also enhances professional productivity. Oracle has a query optimizer. The main function of a query optimizer is to determine automatically the fastest method in which a database request can be handled. As a result of this programmers and end users do no need any additional training to obtain good RDBMS performance. These databases have servers or data mangers, which minimize both memory and CPU resource utilization. This ensures high performance during transaction processing. Oracle 10g ORCALE is an acronym for O - Oak R - Ridge A - Automatic C - Computing L - Logical E - Engine Oracle 10g Product and Utility

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ORCALE is a kernel package that has a number of tools that can be purchased separately and integrated the kernel and add-ons. The tools allow the user to create database objects, like procedure, trigger function etc. some of tools are: A. SQL*PLUS INTRACTIVE SQL B. PL/SQL

The ORCALE RDBMS is a central ORCALE product. It includes the database manager and several tools intended to assist the users and DBA in the maintenance and use of data. The core of RDBMS is the kernel. The kernel handles the following task: 1. Manages storage and definition of data. 2. Controls and limits data access and concurring. 3. Allows backup and recovery of data 4. Interprets SQL and PL/SQL

Admission System About Visual Basic

Visual Basic has evolved from BASIC (Beginners All-purpose Symbolic Code). Prof. - John Kemeny and Thomas Kurtz of Dartmouth College as a language for writing simply programs developed BASIC in the mid-1960s. BASICs primary purpose was to held people how to program. The wide spread use of BASIC with various types of computer and led to many enhancement to the language. With the development of the Microsoft Windows Graphical User Interface (GUI) in the late 1980s and the early 1990s, the natural evolution of BASIC was Visual Basic. Microsoft Corporation created Visual Basic in 1991. Visual Basic greatly simplifies Windows Application development. Since 1991 six versions have been released. In year 1990s Visual Basic 1.0 version was released. Visual Basic 2.0 version was faster, more powerful and even easy to use than Visual Basic 1.0 version. Visual Basic 3.0 added simply way to control the most powerful database. Visual Basic 4.0 version being to turn Visual Basic into a fully object oriented language. Visual Basic 5.0 version added the ability to male our own controls. Visual Basic 6.0 version has added some long desired language features even more Internet power. Visual Basic is worlds most widely used Rapid Application Development Language. Features of Visual Basic The Visual Basic language facilitates a structured and disciplined approach to computer program design. Visual Basic is a 10

Admission System
GUI, therefore the programmer creates the GUI and writes code to describe what happens when the user interact with the GUI. A programmer can create application in Visual Basic with impressive representation. The important features of Visual Basic are summarized below: [1] GUI based application: - Non-technical people can understand his/her application easily when it is graphically designed. All operations given therein for completing a job must be self-explanatory. Visual Basic allows creating a well designed GUI package for any type of real life problems. [2] Rapid Application development (RAD) tool: - A programmer can build a real life application in a short period which may take much more time to develop in other Programming environment. [3] Supports features of Object-Oriented technology: Visual Basic Supports some features of Object oriented technology such Data hiding, Data encapsulation, Data abstraction etc. which makes an application error free and easy to create.

[4]

Connectivity from other data sources: -

Visual

Basics application can be connected to any other database

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created on other DBMS/RDBMS package such as ACCESS, ORACLE, SQL SERVER, EXCEL, FOXPRO, DB2, and

PARADOX etc. [5] Makes standalone packages: - Visual Basic has facilities to make standalone package, i.e., the package which can run on any hardware platform with no or minor

modifications.

The above features of Visual Basic make us to choose it as a front end for this project.

STRUCTURE OF PROGRAMMING
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Admission System

1. ANALYSIS
Online Admission Systemhas well defined steps to take admission of new student, System maintain the records of the student in a register and also takes monthly instalments and maintains the records in a register and gives a fee slip to the student. It is also facility for giving the reports of fee dues defaulters. It also gives the report of module test results.

0-LEVEL DFD
The data flow diagram for the whole project, which includes is given below

Master file of students

Transaction file for Module Test

Government

Middle school

Monthly demand bill file

Student Leave Detail

DFD 1: Level 0: Overall flow of Data

Module 1 : Master file of Students

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Level 1 DFD For Registration REGISTRATION. The DFD for this module is shown below

Operator of Government
Middle school

REGISTRAT ION Table

Browse the data Add / Update / Delete

Enters data given by the student Demands report Modify/Delete the record View & Save
Processing of

Students data

View & Print

REGISTRAT ION table

VDU /Printer

DFD 2: Level 1 Processing of data of New Students

Process Logic:
1. This module is used for entering and storing the records of new students. 2. It gives also the report of new admitted students. 3. It also modifies (edits), deletes the records of new admitted students. 4. It can display the report of new admitted student on monitor and print using printer. (Report may be of daily, monthly, & year).

Module 2 : Admission dues / Monthly Instalments fee of Students

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Admission System
This module is used to store admission fee dues (instalments) and monthly instalments. The data entered by the operator are stored into a transaction file m_fee_demandbill table.

Operator of
Government Middle School

FEE_DETAILS Table Add/update Processing of student fee Saving Retrieve Data Update Data Browse the data

Enters data Demands report

View & Print the report & fee slip

VDUOr Printer

Save the Report

REGISTRA TION Table

DFD 3: Level 1: Processing of Monthly Instalments fee and

admission dues

Process Logic:
1. This module retrieves the details from master_fee_mwise and a detail tables. 2. This module also updates or modifies the data. 3. This module shows the reports of students fee on the VDU and prints the report through printer. 4. It also prints the slip of students fee.

Module 3 : Students Modules test marks

This is used to store the marks of students of modules tests and final examination results.

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Operator of
Government Middle school

RESULT table
Add/update Processing of students obtained marks Retrieves data

Enters data

Demands report Gives report

Retrieves data

VDU & Printer

REGISTR ATION table

DFD 4: Level 1: Processing of Students Module Test Marks

Process Logic:
1. This modules tests that entered Registration no. of student exists, then add the obtained marks of module test of a student into a table RESULT. 2. It also gives the reports of marks of all modules obtained by a student if given Registration no. exists.

Browse Data Process 16 for Modify Update Update Update

Browse Data

Browse Data

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6.1

DATABASE DESIGN:
The database is designed as per the requirement of project. To reduce redundancy of data the tables/relations are designed in such a way that they are linked with each other.

1. Table Name: stu_detail ATTRIBUTE reg_no s_name f_name f_occupation m_name m_occupation gender dob nationality caste religion address city district state pin_code ph_no Mob_no email_id p_address DATA-TYPE NUMBER VARCHAR2 VARCHAR2 VARCHAR2 VARCHAR2 VARCHAR2 VARCHAR2 VARCHAR2 VARCHAR2 VARCHAR2 VARCHAR2 VARCHAR2 VARCHAR2 VARCHAR2 VARCHAR2 NUMBER NUMBER NUMBER VARCHAR2 VARCHAR2 SIZE 20 20 20 20 20 20 20 20 20 10 10 20 20 20 20 14 15 10 20 20 Constratints/Meaning Foreign key

2.Table Name: Reg_detail ATTRIBUTE DATA-TYPE SIZE Constraints/MEANING

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reg_no Reg_date Reg_fee cur_class cur_roll_no Status NUMBER DATE NUMBER VARCHAR2 NUMBER VARCHAR2 15 20 20 15 20 Primary Key

3. Table Name: login_detail ATTRIBUTE DATATYPE uid VARCHAR2 pwd VARCHAR2 status VARCHAR2 4. Table Name: master_class ATTRIBUTE class section DATA-TYPE VARCHAR2 VARCHAR2 SIZE 10 5 MEANING or PURPOSE Class Section SIZE 20 20 2 MEANING or PURPOSE User Id Password Status Of The User

5. Table Name: master_seat ATTRIBUTE DATATYPE class VARCHAR2 section VARCHAR2 total_seat NUMBER filled_seat NUMBER remaining_seat NUMBER 6. Table Name: master_fee ATTRIBUTE Class admission_fee exam_fee lab_feee tuition_fee development_fee SIZE 20 20 4 4 4 MEANING or PURPOSE Class Section Total Seats Filled Seats Remaining Seat

DATA-TYPE VARCHAR2 NUMBER NUMBER NUMBER NUMBER NUMBER

SIZE 20 4 4 4 4 4

MEANING or PURPOSE Class Admission Fee Exam Fee Laboratory Fee Tution Fee Development Fee

7. Table Name: master_fee_mwise 19

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ATTRIBUTE Class exam_fee lab_fee tuition_fee development_fee Month DATATYPE VARCHAR2 NUMBER NUMBER NUMBER NUMBER VARCHAR2 SIZE 20 4 4 4 4 4 MEANING or PURPOSE Class Exam Fee Laboratory Fee Tuition Fee Development Fee Month

8. Table Name: m_fee_demandbill ATTRIBUTE reg_no name issue_date section rollno month t_fee D_fee lab_fee e_fee mis_fee tot_fee discount net fee due date DATATYPE NUMBER VARCHAR2 DATE VARCHAR2 NUMBER VARCHAR2 NUMBER NUMBER NUMBER VARCHAR2 NUMBER NUMBER NUMBER NUMBER DATE SIZE 15 20 5 15 5 5 5 5 5 5 5 5 5 MEANING or PURPOSE Foreign key Student Name Bill Issue Date Section Roll Number Month Tuition Fee Development Fee Laboratory Fee Examination Fee Miscellaneous Fee Total Fee Discount Net Fee Due Date

9. Table Name: LEAVE ATTRIBUTE Reg_no Name MONTH YEAR DOL NOL DATA-TYPE VARCHAR2 VARCHAR2 VARCHAR2 NUMBER DATE NUMBER SIZE 10 30 10 10 3 Constraint/Meaning Foreign key as reg_no Student name Name of Month Year Date of Leave Number of Days of Leaves

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10. Table Name: STUDENT_ATTENDENCE ATTRIBUTE REGNO ADATE REMARKS DATATYPE VARCHAR2 DATE VARCHAR2 SIZE MEANING or PURPOSE 10 10 REGISTRATION NUMBER ATTENDENCE DATE REMARKS OF THE ATTENDENCE

11. Table Name:RESULT ATTRIBUTE REG_NO TERM NAME CLASS ROLL HINDI ENG MATH SANS SCIENCE SST PHY DATATYPE VARCHAR2 VARCHAR2 VARCHAR2 VARCHAR2 NUMBER NUMBER NUMBER NUMBER NUMBER NUMBER NUMBER NUMBER SIZE MEANING or PURPOSE 10 5 30 5 3 3 3 3 3 3 3 3 Registration Number of Student Terminal(1st,2nd,Final) Student Name Student Class Roll Number Marks Obtained in Hindi Marks Obtained in English Marks Obtained in Maths Marks Obtained in Sanskrit Marks Obtained in Science Marks Obtained in Sstd Marks Obtained in Physics

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CHEM BIO HIS GEO CIVICS ECO GK COMP SUPW PE ART TOTAL RANK AGG REMARKS NUMBER NUMBER NUMBER NUMBER NUMBER NUMBER NUMBER NUMBER NUMBER NUMBER NUMBER NUMBER VARCHAR2 NUMBER VARCHAR2 3 3 3 3 3 3 3 3 3 3 3 3 3 3 6 Marks Obtained in Chemistry Marks Obtained in Biology Marks Obtained in History Marks Obtained in Geography Marks Obtained in Civics Marks Obtained in Economics Marks Obtained in Gk Marks Obtained in Computer Marks Obtained in Supw Marks Obtained in Physical

Education Marks Obtained in Arts & Craft Total Marks Obtained Rank Total Percentage Remarks

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LIMITATIONS OF THE PROJECT

Due to the time limitation some of the features that could have been explored have not been used. The Project entitled Student Admission System will be able to give information of clinic to its users. But as any other application it has certain limitation. The user will not be able book through internet (online). Further there can be implementation of Enhanced database for handling advance features like online registration, Employee Management system, and complete school system.

Categorization of the documents cannot be done. The Website hasnt any search engine.

This main purpose is fulfilled with the help of this project. If the organization has any other requirement, it is also possible to add some extra requirement in this project. 1) We have assumed to maintain the Reg no, Address and dob 2) We have assume that user log into the package are categories various levels. 3) Currently this system is being developed on the system with Java as a front end and Oracle 10g as a back end. 4) This system will follow the rules and regulation of school

Minimum Hardware Requirement

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1. Computer System: Pentium Based system with at least 2.4 GHz speed or Higher 2. RAM: At least 128 MB, It is recommended to have 256 MB of RAM for fast processing on data. 3. Hard Disk Space: At least 1 GB of free space, it is recommended to have 2 GB of free space for data storage.

Minimum Software Requirement

1. Operating System : Windows XP or Higher. 2. DATABASE Packages : Oracle 10g Others This version will not work on a network system as this is developed for a single system because in the School there is only one computer available for handling those tasks. If, this software is to be implemented on a network based organization then some modification will be necessary.

Scope Of Future Application

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Admission System

This package is made for processing the data of Students available in any School for easy and error free handling of transactions. This software can easily be upgraded for processing all the works of Institute/Coaching/Schools/College . The package School Admission System can be used in Institute/Coaching/Schools/College with some minor modifications. These modifications may be of both types either hardware or software limitation or additional requirements made by the staff members of the Institute, college, school . There is always room for further enhancement of this system in the following areas. Hierarchy modification / additional capabilities are inbuilt in the system. Dynamic screens according to requirement can be introduced any time. System is very flexible for further modification. With very little modification, it can be deployed for use in other Institute of education, School, College..

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