THE GREENS AT SEVEN OAKS HOMEOWNERS ASSOCIATION ANNUAL OWNERS MEETING WHITE OAK CLUBHOUSE SEPTEMBER 11TH, 2012

4:00PM

REGISTRATION: The Homeowners in attendance, recorded by sign in at entrance, were as follows: Sharon Watson, Susan Bratu, John Bratu, Bill & Marry Crommett, David Fraysher, Bob & Sharon Araujo, Mary Anne King, John Handel, Carol Horan, Judy Ashworth, Robert and Carol Kline, Erv & Shirley Thuerk, Tom Stack, Judith Neal-Hunter, Billie Styers, Elaine Kelly, Marsha Parr, Sylvia Corson, Rendall Brushey, Alan & Judy Kelly, Patty Miller, Linda Frasier, Bonnie Casola, John & Barbara Overton and Deidre & Donald Terleski. CALL TO ORDER: The meeting was called to order by Lin Frasier at 4:04 PM. INTRODUCTION BOARD MEMBERS, MANAGEMENT REPRESENTATIVES AND INSPECTORS OF ELECTION: Directors in attendance included Lin Frasier and Harvey Campbell. Management Agents in attendance included Patrick Kelly and Debra Wolf of Kelly Management. The appointed Inspectors of Election, Al DeRisio, Gerri McCoy, Mike McCoy, Cindy Dew, Roy Hendrix and Richard Johnson, were also present. NEXT MEETING: Because not enough current sitting Board members were present, the Appointment of Officers Board meeting will be scheduled no later than three weeks from date of this Annual Owners Meeting. A Special Meeting is also to be held within the three week span to fill the vacant seat on the Board. ESTABLISHMENT OF QUORUM: Management announced that with the homeowners in attendance, together with the proxies submitted, a quorum was constituted and the meeting would proceed as scheduled. APPROVAL OF 2011 ANNUAL MEETING MINUTES: The minutes of the 2011 Annual Meeting were previously distributed to the homeowners by posting on the Associations website and Clubhouse bulletin boards. It was moved by Carol Kline and seconded from Robert Kline (both from the floor) to approve and accept the 2011 Annual Meeting Minutes as presented. All in favor; motion carried. ELECTION OF DIRECTORS: There were two positions up for election on the Board of Directors. Following California law, ballots and proxy ballots (with the names of the nominated homeowners listed) were mailed to each homeowner in the Association in advance of the meeting, together with envelopes to return said ballots to Management by the voting deadline. Management brought all of the ballot envelopes received by the deadline to the meeting, and the appointed Inspectors of Election proceeded to open and count the ballots, with the assistance of Debra Wolf from Kelly Management. The results were to be announced later in the meeting, when the ballot tabulating is

completed. MANAGEMENT REPORT: Patrick Kelly thanked and complimented on the community and all the active members. This year new committees were formed, and he thanked an absent Yvonne Thayer for her commitment to the community. Patrick Kelly informed everyone that a new risk management program was going to be included in the Kelly Management services soon at no extra cost. Since the Greens has four sets of gates, two club houses, two pools and a significant number of private streets, this would be ideal for the community. Next, Patrick Kelly covered that he would have an update for the newly elected Board on the David Sterling Act, which is civil code laws that govern homeowner associations. The recent changes in this law state that no action can be taken in email, but phoning in to meetings by phone is still legal. Harvey Campbell added that this may be overregulation. Patrick Kelly said it is for the protection of the people and Kelly Managements goal is always to provide a translucent service. The Clubhouse and Landscape Committee were next recognized for helping Management and being very efficient in keeping everything in accordance to community rules and standards. It was once again mentioned how the Greens is an ideal association, even though assessments had remained static. Patrick Kelly said he was very much looking forward to working with the two new Board members. Union Bank used to be the bank that the Greens assessments went to, but because of cost and efficiency all Kelly Management accounts moved to Mutual of Omaha. Patrick Kelly thanked all members for their patience and cooperation with switching banks. ACH forms were available at the meeting, and also are at the office. These forms allow homeowners to sign up for direct deposit with Mutual of Omaha. He asked homeowners to please make sure they had switch over banks. If there were any questions, homeowners were directed to ask either him or Debra Wolf. Lin Frasier asked if homeowners would still receive coupons and Patrick Kelly informed members of the community that they would receive a letter if already signed up for ACH. Managements last comment was towards invalid ballots already found in the counting of votes. Debra Wolf reported that 22 ballots were not valid because of cumulative voting. Every homeowner got two votes, but they are not to be used towards the same person. Those who voted twice for one person made their ballots invalid. There were also 12 invalid ballots because the secret ballots were night signed.

COMMUNITY OVERVIEW: Lin Frasier gave the homeowners an update on the financial standing of the Greens. He reported that in more areas of the Financials the community was under budget. The revenue and expenses were right on target, and everything was balanced.

OPEN FORUM: 1. Carol Kline, the chairwoman of the Social Committee, informed everyone that Octoberfest was quickly approaching. The Committee had good food and activities planned. If any homeowners had not yet registered to reserve a spot, they should as soon as possible, as the cutoff date was Saturday September 15. Payments could either be given to Louis McNeece or Carol Kline herself. 2. Lin Frasier expressed his concern for sending ballots in the mail with a signature on the front. With the possibility of identity theft, that seemed very irresponsible. 3. It was expressed from the floor that the gates were help open too long. Up to three cars are able to get in during one opening. Patrick Kelly has been working with the gate company to work on making the gates close in a timelier manner. 4. Sharon Araujo mentioned that she had been on vacation for a month and the newsletter she missed mentioned replacing the magnolias. Lin Frasier informed her that some owners wanted to remove the trees and not replace them. Because of homeowner law, owners have to keep the common area similar to how it was when purchased, so it was still undecided if that was acceptable or not. 5. Sharon Araujo also wanted to express her appreciation for how nice the community was with low payments. She explained that she knew someone who lived out of town in a condo, and paid over $500 in assessments. She mentioned that any problems were only minor and everything was in very good condition with low dues. 6. Some members of the community had expressed concern for the lawn in abandoned or foreclosed homes. Debra Wolf said that Management was doing everything they could for the upkeep of those homes, but because of civil code the water is not to be turned on. Any questions or concerns towards the matter were to be directed to her. 7. Carol Horan expressed the need for a sound system in the meetings, as sometimes it is difficult to hear in such a large area. Lin Frasier explained that the microphone and speaker system were very expensive. The last estimate the Board received was $4700, so the Board decided against it.

ANNOUNCEMENT OF ELECTION RESULTS: Al DeRisio Inspector of Elections announced that the two newly appointed Board members would be Tony Castro and Deirdre Terleski. Following this current election, the new Board of Directors is now comprised of the following: Name of Director Deirdre Terleski Tony Castro Carol Bianco Harvey Campbell Term Remaining Two Years Two Years One year One Year

ADJOURNMENT: There being no further business to be conducted, upon motion from Harvey Campbell and second by Lin Frasier, the meeting was adjourned at 4:47 PM. NEXT BOARD OF DIRECTORS MEETING: Date: November 13th, 2012 Time: 4:00 PM Place: White Oak Clubhouse SUBMITTED BY: Emily Irvin, Stenographer

THE GREENS HOMEOWNERS ASSOCIATION

BOARD OF DIRECTORS ANNUAL CALENDAR 2013 MEET: 2ND TUESDAY/ BI MONTHLY

JULY Board meeting w/ Mgmt July 9th - 4:00pm White Oak Clubhouse Board to approve nominees by July 20th, 2013 Board to appoint Inspector Board Terms expiring in 2013: Campbell, Bianco & Kline

JANUARY Board meeting Mgmt January 8th 4:00pm White Oak Clubhouse

FEBRUARY

AUGUST Candidates Night 7pm White Oak Clubhouse Mail out Annual Meeting notice Ballots by 08/01/2013 Send Age Verification Form with Annual Notice

MARCH Board meeting w/ Mgmt March 12th 4:00pm White Oak Clubhouse

SEPTEMBER Board & Annual Meeting September 10th , 2013- 4pm White Oak Clubhouse Management to present to board proposed 2014 budget to begin review process Annual Disclosure to be approved CPA Agreement to be approved

APRIL Landscaper to plant flowers/fertilize Association Financial Review Report mailed to ownership by 04/30/13 Ridge Oak Pool to be heated 04.01.13

OCTOBER 2014 Proposed Budget to be approved. Landscaper Maintenance overseed/flowers Insurance Renewal

MAY Board meeting w/ Mgmt May 14th 4:00pm White Oak Clubhouse Board to appoint nominating committee

NOVEMBER Board Meeting w/Mgmt Nov. 12th -4:00pm White Oak Clubhouse November 15th mail out the budget/Annual Disclosure DECEMBER Fiscal Year End.

JUNE Request bids for insurance renewal Board interest forms to go out to owners White Oak Pool to be heated 06.01.13