Job Description Post Title and Post Number Organisation Advertising Description Post Number Full Time/Part Time

Duration of post Post is open to: Grade Salary Project Administrator - 44609 School of History and Cultures College of Arts and Law 44609 Part Time Fixed term External and Internal candidates Band 500 Starting salary is normally in the range 20,596 to 22,127. With potential progression once in post to 25,615 a year. Support 10 September 2012

Terms and Conditions Closing Date

Job Summary The Project Administrator will provide expert advice and support for the PI in providing administrative support for the research project. High level administrative support will be provided. The post holder will manage and influence the working of key processes and procedures. The role is demanding and will require diplomacy and excellent time management. The post holder will work independently (i.e. without direct supervision) across the project. Initiative plus a good knowledge of general principles and standard practices in administrative processes will be required. The post holder will need to become familiar with University and College policy across a variety of areas and be able to advise others about local implementation. He or she will work increasingly independently to contribute to logistical project planning on behalf of the PI and work closely with PI to ensure effective operational administration i.e. travel arrangements, accommodation bookings and project purchases. The postholder will support academic conference and workshop organisation as well as the engagement with non-academic stakeholders of the project in the UK and beyond. Furthermore, he or she will support the projects IT presence and the production of non-academic project publications. Main Details Projects To advise and support PI, provide base support and financial processing for the research projects. This may include;

Expert project Support Contributing to logistical planning for projects and resolving logistical problems in absence of PI. Provide advice and support to the PI on compliance with University procedures for research projects Contribute to logistical project planning on behalf of the PI Work closely with PI to ensure effective operational administration i.e. travel arrangements, accommodation bookings and project purchases Support correspondence with scholars, conference and workshop organisation. Support correspondence and engagement with non-academic stakeholders of the project in the UK and internationally. Support project IT presence (website, blog, twitter account). Support production of non-academic project publications. Project Financial Processing

Raising invoices where applicable Recharging costs to the appropriate project account Raising purchase orders Work closely with Project Managers to ensure the smooth running of travel arrangements booking accommodation

Knowledge, Skills, Qualifications and Experience Required Essential: Excellent Microsoft Office Skills and the ability to manipulate data. Proficiency in, Access, Excel, Email and the use of the internet and web based ordering systems. Educated to A Level or equivalent experience with GCSE English and Mathematics or equivalent. Well developed administrative and organisational skills with attention to deadlines and detail Considerable administrative experience in a busy commercial or higher education environment Excellent interpersonal skills with the ability to communicate (verbally and in writing) at all levels to persuade and influence staff both internal and external clients. An ability to: (1) use own judgement to resolve problems (2) use initiative (3) prioritise when faced with conflicting demands (4) work proactively to a high standard of accuracy, under pressure and to tight deadlines. (6) deal calmly with frequent interruptions

Preferable: Experience of the Higher Education sector in the UK Experience of working with non-UK and African scholars Experience of working with African stakeholder groups Experience in the organisation of academic workshops and conferences Experience in managing websites and other forms of electronic presence (nonacademic publications, blog, twitter, etc.).

Organisation Chart Project PI

Project Administrator