TENDER DOCUMENT FOR

STATIONERY ITEMS FOR GMTD Jammu

Date of Issue :

Tender Available from : (General Section) Kachhi Chawni Telephone exchange From Last date of submission:15.00 Hrs on 15-041600 Hrs on 15-

2008

Date of Opening:04-2008 Issued by : Issued to :

SDE (Establishment)

BHARAT SANCHAR NIGAM LIMITED OFFICE OF General Manager Telecom District Jammu. Tender document for supply of stationery items Cost of tender document = -Rs. 500/-

This tender document consists of: 1. N.I.T 2. Terms and conditions 3. Schedule of rates 4. Agreement 5. Declaration form Tender Documents No. G-86/ 2008-09/Sty/Tender/1 Dated: Asstt. General Manager (Admn) % G.M.T.D, Jammu

Table of Contents S.no Section-I Section-II 1.General 1.Terms and conditions 2.Agreement Section-III I Description of stationery items II Certificate Non participation of Near Relative III Price Schedule Details 1.Notice inviting tender Page

BHARAT SANCHAR NIGAM LIMITED

% General Manager Telecom. District Jammu
Tender No: G-86/2008-09/Sty/Tender3 Dated:24 -03-2008

Notice Inviting Tender

Wax Sealed/ PVC sealed tenders are invited on behalf of GMTD, BSNL Jammu from reputed dealers of stationery items.
Name of Tender Estimated cost in Rs. Earnest Money in Rs. Rs. 15000/Price of Bid Security Deposit document (Non tenderer refundable) in Rs. Rs.500/Rs 30000/for successful

Supply of Rs.3 Lakhs stationery items.

Sale period of Bid documents: Date and time of receipt of tenders: Date and time of opening of tender

21 Days 1500 hrs on 15-04-2008 1600 hrs on 15-04-2008

Tender documents can be obtained from General branch % GMTD (BSNL) Jammu from 1000 hrs to 1300 hrs. on any working day as per terms & conditions of tender document. The payment shall be accepted in cash or in the form of crossed demand draft on any Nationalized Bank at Jammu in favor of Sr. Accounts Officer (Cash)O/O GMTD, BSNL, Jammu..

Asstt. General Manager (Admn) % GMTD BSNL Jammu

The Terms and Condition for supply of stationery items.

The wax sealed/PVC sealed tenders should reach this office up to 1500 hrs on or before 1. The tender will be opened at 1600 hrs on-15-04-2008 in the presence of those bidders who may wish to be present. 2. The tender should be addressed by name of Sh. R.L Meena AGM (Admn) o/o GMTD Main Telephone Exchange building Kachi Chawni Jammu and should be superscribed as Tender for supply of stationery items 3. Each tender shall have to deposit an earnest money of Rs.15000/-(Rs.Fifteen thousand only) in favour of Sr. AO (Cash) BSNL o/o GMTD Jammu in the form of demand draft. 4. Tender document consists of two bids 1) Technical bid 2) Financial bid to be placed in first envelope to be placed in second envelope

- PART II

1) Technical bid portion will have tender document duly signed by the tenderer. 2) EMD as demand draft. 3) Proof of having well established stationery items shop/agency his telephone no/mobile no, proof that he is in business since last one year & has supplied stationery items to Government firms & solvency certificate to the tune of Rs. 100000/-(Rs. One lakh only) 4) Financial bid will have only rate sheet for the stationery items duly signed by the tenderer. 5) Technical & financial bids will have to be placed in separate wax sealed / packing PVC tape sealed envelopes inside a main envelope i.e. third envelope, which should be properly sealed. 6) Tenders accompanied by cheque or cash certificate as earnest money are liable to be rejected. 6) Tenders so accepted shall remain valid for a period of one year from the date of agreement and can be extended till finalization of new tender. 8) The contractor whose tender is accepted shall have to abide by the terms laid down in this tender document and shall have to execute agreement with GMTD, Jammu on behalf of BSNL within 7 days after the tender is accepted, failing which the earnest money deposited shall be forfeited. 9. No conditional tender will be accepted. 10. The acceptance of tender will rest with GMTD, Jammu who has the right to reject any or all tenders without giving reason thereof. It will not be necessary to accept the tender as whole. If

any dispute arises it will be referred to CGMT J&K Circle Jammu who will be the sole arbitrator. 11. The department does not bind itself to purchase in bulk but can be purchased on monthly basis and when required. 12. The supplier will be bound to make the supply within three days on receipt of supply order and in case of delay will invite penalty of Rs. 0.5% to 5% of the purchase orders as per delay and the department will be free to purchase from open market at the risk and cost of the approved contractor. 13. The rates quoted should be for destination that is GMTD office Jammu and its allied units within municipal/JDA limits. The rates should be inclusive of income tax and other tax as per prevailing rates. 14. Income tax will be deducted at source and the payment of sales tax will be the responsibility of the successful bidder. 15. Earnest money of those tenderer, which is not accepted, will be refunded after the tender is finalized on receipt of simple application. 16. If any dispute arises relating to the terms of agreement the decision of the GMTD Jammu will be final and binding on the both parties. 17. The total requirement of the piece meals. stationery items per annum is approx. Rs three lakhs only in

18.The tenderer whose tender is accepted shall have to deposit security of Rs-30000/- (Rs.thirty thousand Only ) in the shape of FDR pledged to Sr. AO (Cash) BSNL o/o GMTD Jammu, however the EMD can be converted into portion of the security deposit 19. The tender will be valid for one year from the date of signing the agreement or till the new tender is finalized. ` 20. List of the stationery items is as per the annexure enclosed with make and model however for the items for which the make and model has not been mentioned only superior quality of stationery items will only be considered and for these items the samples are also to be submitted along with the tender. 21. All pages of tender documents should be signed before submission by the bidder failure to do so will make the bids liable to be rejected at the discretion of GMTD Jammu. 22. The firm quoting lowest rates for maximum number of items will be the L-1. However for other items he will have to accept lowest rates of the other vendor. Also for other items the vendor quoting lowest price may be given the work for supply of those items. Asstt. General Manage (Admn) % GMTD BSNL Jammu

PART-IV

AGREEMENT
This agreement is made on this _______________ day of _____________ two thousand eight between --------------------------------------------------------- as an individual of the firm or company together with their corporate status and registered address here in after referred to as the CONTRACTOR which expression shall unless excluded by or repugnant to the context be deemed to include (in case of individual or proprietorship firm, his heirs legal representatives or if a partnership, the party or survivors of them, their respective heirs, executive heirs executors and administrators of if a company, its successors in business) of the one part & BSNL acting through ____________________BSNL which expression shall unless excluded by or repugnant to the context be deemed to include his successors in office, representatives and assigns) of the other part. Where as the said contractor has offered to supply stationery items, the BSNL has agreed to accept such offer upon the terms and conditions here in after appearing. And where as it was one of the terms that the contractor should, as security for the due fulfillment of the said contract, deposit a security of Rs.------- It is hereby mutually agreed and declared between the parties here to as follows: 1. The contractor shall during the period of contract that is from the date of execution of the contract to one year or until the said contract shall be determined by such notice as is herein after mentioned or otherwise (herein after referred to as the said contract period) duly supply stationery items as specified in the schedule attached and at the rates noticed therein in such quantities at such time, to such person and as specified by GMTD BSNL Jammu from time to time. Any change in the constitution of the firm or the contractor shall be notified forthwith by the contractor in writing to the Authority sanctioning the contract and such change shall not relieve any former member of the firm from any liability under the contract. No new partner or partners shall be accepted into the firm by the contractor in respect of this contract unless he/they agree(s) to abide by all the terms & conditions of this contract & deposit written consent with the officer sanctioning this contract or written agreement to this effect. Contractor(s) receipt or acknowledgement of that of any partners subsequently or accepted as above shall bind all the members of the contractor for fulfilling of this contract. 2. This contract may be absolutely determined and put an end to by the contracting party giving one calendar months notice in writing to the other of his intention to determine & put an end to the same. 3. If the contractor fail to observe any of the stipulations of this agreement & conditions herein contained and on his part to be performed and observed it shall be lawful for the BSNL or any person authorized by in that behalf either in addition to or in lieu of any other remedies herein before provided without notice to the said contractor absolutely rescind and determine this agreement forthwith and forfeit the whole or any part of the security deposit but any such recession shall be without prejudice to all other remedies available to the BSNL in respect of any & every such break or non performance by the contractor the full amount of the damages, penalties or other sums which the contractor shall thereby

become liable not with standing that the same may be in excess of the sum forfeited (if any) and within or without making allowance for such last mentioned sum in or towards satisfaction of such damages, penalties or other sums. i) In case of any dispute arising between the parties who are part of this agreement during continuation of this agreement the case will be referred for arbitration of CGMT (BSNL) J&K circle. The CGMT (BSNL) J&K circle will be the sole arbitrator.

ii)

If the contractor denies, neglects or delays to comply with any demand or requisition or in any way fails to perform or observe any condition of the contract. iii) If any such officer or person mentioned in subparagraph (ii) above become in any way directly or indirectly interested in the contract. iv) If the contractor or any of his partner becomes insolvent or applies for relief as an insolvent debtor or commence any insolvency proceedings or make any composition with his creditors or attempts to do or in the case of the contractor being registered company any order be duly made or any resolution to be duly passed for the winding up of the company. In case of such association the security deposit of the contractor (or such portion thereof as the officer sanctioning the contract shall consider fit, or adequate) shall stand forfeited and be absolutely at the disposal of the BSNL without prejudice to any other remedies of action that the BSNL may have to take. In case of such rescission, the BSNL shall be entitled to recover from the contractor or demand any extra expense, the BSNL may be put to in executing the contract, from elsewhere in any manner whatsoever for the remainder of the period for which the contract was entered into without prejudice to any other remedy the BSNL . b) That the contractor shall not transfer or sublet the contract without the previous consent in writing of GMTD Jammu. 4. No payment will be made in advance against any supply under this contract. 5. All the terms and conditions of the tender shall form part of contract. 6. The contractor acknowledges that he had made himself fully acquainted with all the conditions and circumstances under the contract will have to be made or furnished and with all the terms and conditions, specifications & other details of the contract and the contractor shall not plead ignorance of any of these as excuse in case of complaint against non specification items or with a view either to asking for enhancement of any rates agreed to in the contract to avoiding any of his obligations under this contract. 7. The contractor shall issue all receipt for payments made to him by the department in respect of the contract duly signed by him or in his absence by a person(s) duly authorized to give accentual receipts. 8. The contractor shall not demand any charges, which are not stipulated in the contract or mentioned in the condition of the tender. 9. The GMTD Jammu may hold in abeyance the refund of the security deposit or any balance remaining at the end of the contract until the accounts of the contractor all full and finally settled and the contractor(s) produces the NO OBJECTION CERTIFICATE and till such time as he deems fit. 10. The GMTD Jammu is at liberty to determine the contract forthwith and also order the forfeiture of the security deposit if in his option the performance of the work contracted is found to be unsatisfactory.

11. The acceptance of the rates has been agreed to by the contractor shall remain operative for a period of one year from the date of award or till the next tender is finalized. However it can be terminated at any time by the BSNL without assigning any reasoning by giving one-month advance notice. 12. The contractor undertakes to make the supply as and when ordered by the department in piece meals or within a period of seven days from the date of issue of supply order. 13. The contractor undertakes to supply the stationery items as per the list enclosed duly approved to the satisfaction of the BSNL representative. 14. If any dispute arises relating to terms and conditions/agreement, the decision of the CGMT J&K Circle, Jammu will be final and binding on both the parties to the agreement. 15. The contractor should submit the bills in respect of the items supplied after he has completed the supply and the bills as such preferred shall be processed for payment (if found in order) and payment shall be made within a period of fifteen days subject to availability of funds from date of its receipt through accounts paying cheque. 16.The firm quoting lowest rates for maximum number of items will be the L-1. However for other items he will have to accept lowest rates of the other vendor. Also for other items the vendor quoting lowest price may be given the work for supply of those items.

Attesting witness to contractors Signature with name & addresses and date.

Signature of the contractor with dates (and status in the firm).

Attesting witness to signature of Officer signing on behalf of BSNL With name, date and address.

Name in Block Letters.

Signature of Contracting Authority for and on behalf of BSNL

LIST OF STATIONERY ITEMS :S.NO. NAME OF ITEM MAKE 1 Carbon typing Camel/Kores 2 File cover ord. As per sample 3 File cover cloth binding 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Calculator 12 digit Calculator 10 digit Note sheet pad 60 pages Correcting fluid Sketch pen Poker steel Poker wooden Cloth binding envelops 11x5 & 8x10 Stapler small size 10 no. Stapler large size 24/6 Stapler pins large/small File flaps Pin cushion Paper weight (round glass) Paper weight(Cube type) Scale small size Scale large size Attendance Register 2 qrs Dumper Pen Ballpoint Ball pen ordinary High Lighter Pilot pen-V5 Refill Ballpoint Refill for ball pen ord Gel Pen Punching Machine Single hole/ Double hole Gum bottle small Gum bottle Large Binding Tape brown Sharpener Sharp/Casio superior Superior Luxur Superior Kangaroo -doKangaroo Superior Good quality Good quality -doCamel Camel Superior Plastic Superior Reynolds Superior Superior Reynolds Superior Kangaroo Camel Cello Superior

RATE (Rs.)

35 36 37 38

Sealing wax Superior Plastic file cover L Type Transparent Transparent tape 25 mm Superior Stock Register(with Index pages) 6 qrs Stock Register (with Index pages 8 qrs Stock Register with Index Pages 10 qrs. Register L/B 4qrs Regster L/B 6 qrs Register L/B 8 qrs Register L/B 10 qrs. Paper pins steel Self Ink pad Pad Ink Trace paper roll Photostat paper A4 Photostat paper full size A3 Type paper 500 leaves Duplicate paper Glue Stick 8gm/15gm Officer pen stand with two pens Officer pen stand spl. Quality with four pens Table Glass per sq. ft. 4mm/6mm Tag Green Duplicate Ink Rubber Band small Desk calendars Fax Roll 30 mts. White Board marker pen Tissue paper Colin Plastic Sutlee Refillable ink for marker White board Magnetic duster. Plastic File Folder Plastic Paper Bag Cash Book L/B 250leaves Register Ord. 2qr Superior Superior Superior DSM/Rising son Superior Superior quality -doSuperior Superior

39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71

72 73 74

Register ord. 3qr. Register ord. 4qr. Tag white

Superior

Part-V DECLARATION (To be executed on Rs. 20.00 stamp paper by the tenderer and attested by public Notary) 1/We declare:1. 2. 3. That I or any of my partner is neither working in any capacity in o/o General Manager Telecom District, Jammu or any where in the DOT/BSNL including MTNL ND/Bombay or is removed/dismissed from service of DOT/MTNL That in case of change of partners or change in constitution of the firm, 1 shall bring any change to the knowledge of the GMTD, Jammu immediately. (i) that I/We/ shall intimate the names of the persons working in DOT/MTNL/BSNL, related to our employees who are working with me in any capacity or are employed subsequently.
ii) That none of my employee is removed/dismissed from any unit of DOT/MTNL/BSNL.

4.

That I am aware that any breach of the condition would render the contract liable for termination along with cancellation of any other existing contract and forfeiting of EMD/SD held by the GMTD, Jammu. Signature Name of the Tenderer

Place Date: Signature Name:Address:-

BHARAT SANCHAR NIGAM LTD.

( A Govt. of India Enterprise )

% General Manager Telecom District, Jammu.

No. G-86/Tender for Stationery/2006-07/12 To, 1. M/S Teen Bhai Stationers Pacca Danga Jammu 2. M/S Sahitya Sangam Kachi Chawni Jammu Sub: Extension of Tender The tender for supply of office stationery items for the year 2006-07 was decided in your favor and supplies were accordingly made by you as per the rates approved in your favor. The tender was for a period of one year extendable further on mutual consent. This office shall like to extend the validity of the tender for one year from the date of expiry of the original term of the tender if agreeable to you on the rates approved earlier. Kindly submit your consent within a weeks time so that further action in this regard can be taken please. Dtd. 10-08-2007

Asstt. General Manager ( Admn.) % GMTD Jammu