Introduction

I intend this to be a complete list of Excel shortcut keys when a worksheet is active. Most of these key combinations perform the same task in both New Excel (version 2007 and after) and Classic Excel (earlier versions). Where the tasks differ, "XL-C:" indicates the Classic Excel result and "XL-N:" indicates the New Excel version. In addition to the All Shortcuts sheet, this workbook includes a Dialogs sheet. This shows all shortcut keys I've found that launch dialogs in Excel. Notice that in some cases, you can use more than one key combination to launch the same dialog. For example, both F5 and Ctrl+G launch the Go To dialog. Please email me your additions or corrections. When I make corrections I'll update the workbook and alert everyone who subscribes to my newsletter. Note: I don't own a Mac. But if Mac users want to send me additions or corrections for Macs, I make this info available as well. Charley Kyd, Excel MVP Kyd@ExcelUser.com

Introduction
I intend this to be a complete list of Excel shortcut keys when a worksheet is active. Most of these key combinations perform the same task in both New Excel (version 2007 and after) and Classic Excel (earlier versions). Where the tasks differ, "XL-C:" indicates the Classic Excel result and "XL-N:" indicates the New Excel version. In addition to the All Shortcuts sheet, this workbook includes a Dialogs sheet. This shows all shortcut keys I've found that launch dialogs in Excel. Notice that in some cases, you can use more than one key combination to launch the same dialog. For example, both F5 and Ctrl+G launch the Go To dialog. Please email me your additions or corrections. When I make corrections I'll update the workbook and alert everyone who subscribes to my newsletter. Note: I don't own a Mac. But if Mac users want to send me additions or corrections for Macs, I make this info available as well. Charley Kyd, Excel MVP Kyd@ExcelUser.com

ExcelUser Keyboard Shortcuts, New Excel (XL-N) and Classic Excel (XL-C)
Key Function Keys Default Shift Ctrl Alt WinKey Shift+WinKey Ctrl+WinKey

Display or hide the Start menu.

Switch to the program that displayed a message in the notification area.

F1

Help

Help (Context Sensitive)

XL-C: Show/Hide TaskPane XL-N: Show/Hide Ribbon XL-N: Print preview XL-C: Define Name dialog XL-N: Name Manager dialog Close active window.

XL-C: Create a chart Display Windows Help. sheet of selected data. XL-N: Insert a chart object Save As dialog

F2 F3

Toggle Enter and Edit Modes Paste Name dialog

Insert or edit a comment. Insert Function dialog

F4

F5 F6

In sheet: Re-Do. In Find Next (from last formula bar: Toggle search) relative & absolute cell references Go To dialog Find dialog XL-C: Next pane of split windows XL-N: Also ribbon, Zoom, & task pane Spelling dialog Previous pane of split windows XL-N: Also ribbon, Zoom, & task pane XL-N: Show Research pane

Close Excel

Restore window Next workbook window Switch to VBA IDE if open

F7

F8 F9

Toggle Extend selection mode. Calculate Now

Add another range to selection mode Calculate active sheet Minimize window

Move window with arrow keys. (Esc to stop.) Resize window

Macro dialog

F10

XL-C: Toggle menu bar Activate Right Click XL-N: Toggle ribbon (Context) Menu. keytips

Toggle Maximize & Restore window

XL-C: Create chart sheet XL-N: Create chart object Save As dialog F12 Number Keys

F11

Insert new worksheet. Insert XL 4 Macro sheet

Opens and shows VBA IDE

Save

Open dialog

1!

2@

Format dialog for the selected object: cell, chart, etc. Toggle bold formatting. Toggle italic format.

3#

4$

Toggle underlining. Start the program pinned to the taskbar in the position indicated by the number. If the program is already running, switch to that program.

5%

Toggle strikethrough.

6^

7&

&

Shift from hiding, displaying, and using placeholders for objects. Display or hide the Standard toolbar. Displays or hide the outline symbols. Hide the selected rows. Hide the selected columns.

Start a new instance of the program pinned to the taskbar in the position indicated by the number.

Switch to the last active window of the program pinned to the taskbar in the position indicated by the number.

8* 9(

8 9

* (

0)

Letter Keys a A

Select all. With insertion point after a function in the formula bar, display the Function Arguments dialog. Toggle bold formatting. Copy. Used twice, displays clipboard. Set focus on a notification.

B C

b c

B C

Fill (Copy) Down - If a XL-C: Data menu Show the desktop. single cell is selected, XL-N: Alt, D key combo copy the cell immediately above it. If a range is selected, copy the uppermost cell into the lower cells. XL-C: Edit menu Open My Computer. XL-N: Alt, E key combo Find Dialog XL-C: File menu XL-N: Alt, F key combo Search for a file or folder. Cycle through gadgets. XL-C: Help menu XL-N: Alt, H key combo XL-C: Insert menu XL-N: Alt, I key combo Search for computers.

G H

g h

G H

Go To Dialog Replace Dialog

I J K L

i j k l

o J K L

Toggle Italics

Insert Hyperlink XL-C: Create List XL-N: Create Table

Lock your computer if you are connected to a network domain, or switch users if you are not connected to a network domain. Minimize all windows. Restores minimized windows.

N O

n o

N O

New Workbook File Open dialog XL-C: Format menu XL-N: Alt, O key combo

OneNote Clipping Tool

Print dialog

Choose a presentation display mode.

Q R S T

q r s t

Q R S T

Fill Right Save or Save As XL-N: Insert Table

Open the Run dialog box. XL-C: Tools menu Cycle through programs XL-N: Alt, T key combo on the taskbar.

Underline

Open Ease of Access Center.

Paste

XL-C: View menu XL-N: Alt, V key combo XL-C: Window menu XL-N: Alt, W key combo

Close Workbook Window Cut Redo last action Undo last action Delete dialog Insert dialog Go To Current Region Go To Current Array

x X y Y z Z Keys Near the 10-Key Pad Minus Toggles the Add mode + *

X Y Z

Toggle Excel's Window control

Plus Multiply

Divide / Punctuation Keys `~ ` (Left Quote)

~ (Tilde)

-_

- (En Dash, minus)

_ (Em Dash)

Alternate between displaying cell values and displaying formulas in the worksheet. Delete dialog

Toggle Excel's Window control Autosum a range of cells.

=+

= (Equal Sign) Start a formula [ (Left Bracket)

+ (Plus Sign)

Calculate all sheets in all open workbooks Select only cells that are directly referred to by formulas in the selection. (Go To Special dialog, Precedents.) Select only cells with formulas that refer directly to the active cell. (Go To Special dialog, Dependents.)

[{

{ (Left Brace)

]}

] (Right Bracket)

} (Right Brace)

\|

\ (Backslash)

| (Pipe)

In a selected row, select the cells that don't match the formula or static value in the active cell. Enter the current date. Select only visible cells in selection Copy the formula from Format Style dialog the cell above the active cell into the formula bar.

;: '"

; (Semicolon) ' (Single Quote)

: (Colon) " (Double Quote)

,<

, (Comma)

< (Less-Than Symbol)

.>

. (Period or Decimal)

> (Greater-Than Symbol)

Move clockwise to the next corner of the selection Select current multicell array. Move up to the last cell in the area. Close the AutoFilter list Maximize active for the current column window. Stretch active window to the top and bottom of the screen.

?/

? (Question Mark)

/ (Forward Slash)

Other Keys Arrow Move up one cell.

Up Arrow Down Arrow Left Arrow Right Back-

Extend selection up one cell.

Move down one cell.

Extend selection down Move down to the last Display AutoComplete one cell. cell in the area. list

Restore active window Minimize active window.

Move left one cell.

Extend selection left one cell.

Move left to the last cell in the area.

Maximize the window to the left side of the screen. Maximize the window to the right side of the screen. Undo

Move a window from one monitor to another. Move a window from one monitor to another.

Move right one cell.

Extend selection right one cell.

Move right to the last cell in the area.

Delete one character space to the left in the formula bar Delete Clear selection and activate the formula bar. Clear one character to the right in the formula bar.

Collapse selection to the active cell. Cut selection

Scroll to display the active cell Clear to the end of the line

End

Enter Return Esc

Toggle End mode. (Scroll Lock on: Move to lower-right corner of window.) Complete cell entry.

Extend selection to the Select bottom right cell last cell in the row. of the used range.

Cancel most dialogs and modes

Enter value and move Fill selected range with Redo. In formula bar: up in selected range. the entry in the active Start a new line in the cell. same cell. Cancel most dialogs Display the Windows and modes Start Menu

Home

Move to the first cell in Extend selection to the Select the first cell in a a row. (Scroll Lock on: first cell in the row. window or pane. Move to upper-left corner of window.) Toggle Overwrite Paste Copy mode while editing. Move down one page Extend selection down Move to the next one page. sheet in a workbook. Moves one screen up in a worksheet. Extend selection up one page. Move to the previous sheet in a workbook.

Insert Page Down Page Up

Page Right

Page Left

Space- In a dialog box, bar

Select entire selected Select entire selected perform the action for row(s) in a worksheet. column(s) in a the selected button, or worksheet. selects or clears a check box.

Display the Control menu for the Excel window.

Preview the desktop.

Tab

Move: Right one cell in Move to the previous a worksheet. Between cell in a row or a unlocked cells in a dialog. protected worksheet. To the next option in a dialog box.

Move to the next Switch to the next workbook or window. program Switch to the next tab in a dialog box.

Pause/ Break

Display the System Properties dialog box.

Send additions or corrections.

Ctrl+Shift Alt+Shift Ctrl+Alt Ctrl+Shift+Alt

New Sheet

Insert a new XL4 Macro sheet.

Save Create Names dialog

Open dialog XL-N: New Name dialog

Print Dialog

Find Previous (from last search)

Close Excel

Close Excel

Close Excel

XL-N: Refresh All PivotTables Previous workbook window

Calculate all

smart-tag menu

Rebuild the dependency tree, then calculate all.

Open Script Editor

Print dialog

Apply number format: #,##0.00 Apply the time format: h:mm AM/PM Apply the date format: d-mmm-yy Apply the currency format: $#,##0.00_);[Red]($#,# #0.00) Apply the percentage format: 0% Apply the exponential format: 0.00E+00

Apply the outside border to the selected cells. Select the current region. Unhide any hidden rows within the selection. Unhide any hidden columns within the selection. Insert the argument names and parentheses for a function, after you type a valid function name in a formula

Font Drop Down List

XL-N: Toggle AutoFilter

Select all cells with comments. XL-C: Point size drop down list XL-N: Font tab of Format Dialog

XL-N: Toggle Total row in Table

XL-N: Toggles expanding and collapsing the formula bar.

Paste Special

(~) Apply the General number format.

Remove all borders Toggle Excel's Window from the selected cells. control (+) Display the Insert dialog box to insert blank cells. ( { ) Select all cells that are directly or indirectly referred to by formulas in the selection. Highlight Indirect Cell Precedents. ( } ) Select all cells with formulas that refer directly or indirectly to the active cell. Highlight Indirect Cell Dependents.

In a selected column, select the cells that don't match the formula or static value in the active cell. Enter the current time. Copy the value from the cell above the active cell into the formula bar. Copy the formula in the cell above the active cell to the active cell. Copy the formula in the cell to the left of the active cell to the active cell.

Move up to the first cell in the area and extend the selection. Move down to the last cell in the area and extend the selection. Move left to the first cell in the area and extend the selection. Move right to the last cell in the area and extend the selection. Ungroup rows or columns. Ungroup selected PivotTable items. Group rows or columns. Group selected PivotTable items. Move to the left between nonadjacent selections Move to the right between nonadjacent selections

Extend the selection to the bottom-right cell of the used range. Array-enter the formula(s) Display the Windows Task Manager Extend the selection to the first cell in a window or pane.

Extend selection to the next sheet in a workbook. Extend selection to the previous sheet in a workbook. Select the entire worksheet. If worksheet contains data, select current region; press keys a second time to select entire worksheet. When an object is selected, selects all objects on a worksheet. Move to the previous workbook or window. Switch to the previous tab in a dialog box.

Extend Selection Page Right Extend Selection Page Left

Switch to the previous program

Indent text

Shortcuts to Excel 2003 and 2007 Dialogs

Shortcut XL 11 Command Title

Send additions or corrections.

Description

Ctrl+O Ctrl+F12 Ctrl+P Ctrl+Shift+F12 F12 Ctrl+S

File, Open File, Print

Open Print

Open a worksheet Print a document Save a workbook as new file Save or Save As

File, Save As Save As File, Save or File, Save As Save or Save As

Ctrl+- (hyphen) Ctrl+- (minus) Ctrl+F Shift+F5 Ctrl+H F5 Ctrl+G Ctrl+Shift+= (equal) Ctrl++ (plus) Shift+F3 Ctrl+K Ctrl+Shift+F3 Ctrl+F3 Ctrl+Alt+F3 F3

Edit, Delete Edit, Find Edit, Replace Edit, Go to

Delete Find Replace Go To

Deletes selected files Find Replace Go to cell or range name

Insert, Cells Insert, Function Insert, Hyperlink Insert, Name, Create Insert, Name, Define

Insert Insert Function Insert Hyperlink Create Names Define Name (XL 11) Name Manager (XL12) New Name Paste Name

Inserts cells in worksheet Quick access to worksheet functions Insert Hyperlink Create names from row and column labels Define a range name Manage range names Define a range name Pastes a defined name into a formula.

Insert, Name, Paste

Ctrl+1

Format dialog

Format

Displays the format dialog for selected object: cell, chart, drawing object, etc. In XL12, opens the Format Cells dialog with the Font tab selected Format Style dialog box Opens the Macro dialog. Opens VBA's Visual Basic Editor (VBE) Spelling dialog. Create List (XL 11) Create Table (XL 12) Provides help using the function

Ctrl+Shift+F Ctrl+Shift+P Alt+' (apostrophe) Alt+F8 Alt+F11 F7 Ctrl+L Ctrl+T (XL 12) Ctrl+A --with insertion point to the right of a function in a formula

Format, Cells, Font Format, Style Tools, Macro Tools, Macro, Visual Basic Editor Tools, Spelling Data, List, Create List

Format Cells Style Macro VBE (window) Spelling Create List

Function Arguments