MAJOR CONTRACTS

Invitation for Bids

Invitation for Bids

(WITH PRE-QUALIFICATION) [date] To: [name of Contractor] [address]

Contract Name, and Identification No ../ Dear Sirs: 1. We hereby inform you that on behalf ... has pre-qualified you for bidding for the above cited Contract. 2. We now invite you and other pre-qualified bidders to submit sealed Bids for the execution and completion of the cited Contract. 3. You may obtain further information from, and inspect and acquire the bidding documents at , ..

4. Bids should be submitted on the forms available from .. up to. on a payment

of non-refundable tender fee of Rupees .. 5. Bidding documents may be inspected free of charge at 6. Bids shall be valid up to . 7. All Bids must be accompanied by a bid security of . 8. Sealed Bids may be delivered to the .. 9. The construction period is Days. 10. The deadline for submission of Bids will be on.. and will be opened soon after the closing. 11. Bidders or their authorized representatives are requested to be present at the opening of Bids.

12. Please confirm receipt of this letter immediately in writing. If you do not intend to Bid, we
would appreciate being so notified also in writing at your earliest opportunity. Yours truly, Authorized signature . Name and title

3
SECOND EDITION, JANUARY 2007

Institute for Construction Training and Development (ICTAD)

MAJOR CONTRACTS

Invitation for Bids

Invitation for Bids (IFB)

(GOSL FUNDED PROJECTS) [All notes given inside the square brackets should be deleted when preparing the Volume 2 of the bidding document] [insert: name of Procuring Entity (if relevant name of the Ministry)] [ insert: Title of Contract & Contract (Bid) Number] 1. The Chairman [insert MPC/DPC/PPC/RPC as appropriate] on behalf of the [insert name of Procuring Entity] now invites sealed bids from eligible and qualified bidders for construction/renovation/rehabilitation/refurbishment/repair of [insert the title of the Works to be procured] as described below and estimated to cost [insert relevant cost of construction in the latest TCE (Total Cost Estimate)] [Insert a brief description of the Works including major quantities, location of project, and other information necessary to enable potential bidders to decide whether or not to respond to the Invitation. The construction period is [insert no. of Days]. 2. Bidding will be conducted through National Competitive Bidding Procedure. 3. To be eligible for contract award, the successful bidder shall not have been blacklisted and shall meet the following requirements [list the required ICTAD registration] 4. Qualification requirements to qualify for contract award include: [insert key technical, financial, legal and other requirements]. 5. Interested bidders may obtain further information from [insert name of Procuring Entity; insert name, address and e-mail of officer in charge] and inspect the bidding documents at the address given below [state address at end of this IFB] from [insert office hours]. 6. A complete set of Bidding Documents in English language may be purchased by interested bidders on the submission of a written application to the [state addressee] from [state date of commencement of issuing document] until [state date] from 0900 hrs to 1500 hrs. upon payment of a non refundable fee of [insert amount in Rupees]. The method of payment will be [insert method of payment]. 7. Bids shall be delivered to the address below at [state address] on or before [insert time and date]. Late bids will be rejected. Bids will be opened soon after closing in the presence of the bidders representatives who choose to attend. 8. All bids shall be accompanied by a [insert as appropriate, either Bid Securing Declaration/ Bid-Security, of (insert amount in Rupees)] The address(es) referred to above is(are): Name Designation, Address, fax number etc of the Procuring Entity

4
SECOND EDITION, JANUARY 2007

Institute for Construction Training and Development (ICTAD)

MAJOR CONTRACTS

Invitation for Bids

Invitation for Bids (IFB)

(FOREIGN FUNDED PROJECTS) [All notes given inside the square brackets should be deleted when preparing the Volume 2 of the bidding document] [insert: name of Procuring Entity (if relevant name of Ministry] [ insert: name of Project ] - [ insert: loan / credit number [ insert: Title of Contract & Contract (Bid) Number] 1. The Democratic Socialist Republic of Sri Lanka [has received/has applied for/intends to apply for] a [loan/credit] from the [insert name of the foreign funding agency] towards the cost of [insert name of the Project], and intends to apply part of the proceeds of this [loan/credit] to payments under the Contract for [insert name/no. of Contract] 2. The Chairman [insert MPC/DPC/PPC/RPC as appropriate] on behalf of the [insert name of Procuring Entity] now invites sealed bids from eligible and qualified bidders for construction/renovation/rehabilitation/refurbishment/repair of [insert the title of the Works to be procured] as described below and estimated to cost [insert relevant cost of construction in the latest TCE (Total Cost Estimate)] [Insert a brief description of the Works, including major quantities, location of project, and other information necessary to enable potential bidders to decide whether or not to respond to the Invitation to Bidders The construction period is (insert no. of Days)]. 3. To be eligible for contract award, the successful bidder shall not have been blacklisted and shall meet the following requirements [list the required ICTAD registration] 4. Qualification requirements to qualify for contract award include: [insert key technical, financial, legal and other requirements]. 5. Interested bidders may obtain further information from [insert name of Procuring Entity; insert name, address and e-mail of officer in charge] and inspect the bidding documents at the address given below [state address at end of this IFB] from [insert office hours]. 6. A complete set of Bidding Documents in English language may be purchased by interested bidders on the submission of a written application to the [state addressee] [state date of commencement of issuing document] until [state date] from 0900 hrs to 1500 hrs. upon payment of a non refundable fee of [insert amount in Rupees]. The method of payment will be [insert method of payment]. 7. Bids shall be delivered to the address below at [state address] on or before [insert time and date]. Late bids will be rejected. Bids will be opened soon after closing in the presence of the bidders representatives who choose to attend. 8.. All bids shall be accompanied by a [insert as appropriate, either Bid Securing Declaration/ Bid-Security, of (insert amount in Rupees)] The address(es) referred to above is(are): Name Designation, Address, fax number etc.

of the Procuring Entity

5
SECOND EDITION, JANUARY 2007

Institute for Construction Training and Development (ICTAD)