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Unit 9

Financial Accounting (FI) - Transactions -

MELJUN CORTES

Business Process Integration


FI Transactions

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SAP AG - University

Transaction Data

Includes internal and external exchanges that describe business activities Unlike master data, aggregate transactional data is dynamic each transaction is unique

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SAP AG - University

Financial Accounting (FI)

SD MM
Materials Mgmt. PP Production Planning Sales and Distribution

FI
Financial Accounting

CO
Controlling

SM

R/3
HR
Human Resources

AM
Fixed Assets Mgmt. EC Enterprise Controlling

Service Mgmt.

QM
Quality Mgmt.

PM

Plant Maintenance

Client / Server Integrated Business Solution WF


IS
Industry Solutions

PS

Project System

Workflow

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Unit 9 Overview

Document Principles Document Types Posting Keys

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SAP AG - University

Unit 9 Exercises
78.

Review Document Types Post Initial Cash Investment by Owners Post Purchase of Operating Supplies Display and Review General Ledger Account Balances and Individual Line Items

79.

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SAP AG - University

Document Principles

Each completed accounting transaction writes data to the database and creates a unique electronic document Each document contains information such as:

Responsible person Date and time of the transaction Commercial SAP AG - University content including 7company

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An accounting document captures the entire transaction in a manner that facilitates recall for reporting purposes It remains as a complete unit in the system until archived Once created, a document can not be deleted from the database
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Document Principles (continued)

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The SAP R/3 document principle provides a solid framework for a strong internal control system

Document Principles (continued)

Audit trails allow an accountant to begin with an account balance on a financial statement and trace through the accounting records to the transactions that support the account balance or to trace individual transactions to the January 2008 SAP AG - University 9

Each posted accounting document has a header

Document Principles (continued)

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Document Principles (continued)

Each posted accounting document has at least two lines (e.g., debit and credit)

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Document Types

A way to categorize different transactions

Many different document types are supplied in the system

Document types are associated with number ranges

All documents of the same document type are stored in the system by document number
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Determine the type of account that

SA General ledger account documents DR Customer invoices

Document Types (continued)

DG Customer credit memos DZ Customer payments KR Vendor invoices KG Vendor credit memos KZ Vendor payments SAP AG - University
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Posting Keys

Determine whether the item to be posted is a debit or a credit Determine the type of account that can be posted

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Posting Keys (continued)


The posting key (PK) has a control function that pertains to the document line items. It determines the following:

Account type for posting the line item Debit or credit posting of line items Field status for additional information
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SAP AG - University

Posting Keys (continued)


General Ledger 40 50 Common Posting Keys Vendors 2 3

Assets 70 75

Material 89 99

Customers 0 1

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Unit 10

Financial Accounting (FI) - Transactions -

Unit 10 Overview

Monthly Rent Cycle Invoice Receipt Invoice Entry Accounts Payable Settlement

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SAP AG - University

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Unit 10 Exercises
82.

Create Vendor Master Record for Landlord Create Rent Expense Account Create Invoice Receipt for Rent Expense Display and Review General Ledger Account Balances and Individual Line Items Display and Review Vendor Account Balances and Individual Line Items Post Payment to Landlord Display and Review General Ledger and Vendor Account Balances and Individual Line Items
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Monthly Rent Cycle


Rental Agreement Invoice Receipt

Accounts Payable

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Invoice Receipt

Invoice Receipt

Invoice Verification

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Invoice Entry
Vendor Information

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Select payment method and bank Select items for payment Calculate the payment amount, taking account of cash discount periods Post the payment document Print payment medium
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Accounts Payable Settlement

January 2008