An

Assignment
On The Topic

MS-OFFICE
SESSION: 2009-12
SUBMITTED TO Mrs.SHRUTI PATHAK (Lect.In KAIM) SUBMITTED BY NITESH BANSAL BBA 1ST SEM. Uni. Roll no

KEDERNATH AGARWAL INSTITUTE OF MANAGEMENT

CHARKHIDADRI-127306

(AFFILATED TO MAHARISHI DAYANAND UNIVERSITY, ROHTAK)

Contents Ms-word Ms-excel Ms-powerpoint Intenet Ms Dos

START MENU
HOW TO START MS-WORD?

SWITCH ON THE COMPUTER GO TO THE START BUTTON NOW CLICK ON PROGRAM BUTTON NOW GO TO THE MS-WORD BUTTON

 CLICK ON THE MS-WORD BUTTON NOW ENJOY MS WORD

MS-WORD

FILE MENU

New -: Open-:

Create a blank file. Open or find a file

Save -: Save the active file with its current file name, Location, and file format. Save as -: Saves the active file with a different file name, location, and file format.

Save as Web Page -: Save the active file as a web page. Web Page Preview -: Allows you to preview the current files a web page in your browser so that you can see how it will look before publishing it. Print the active file or selected items. To select print options on the file menu click Print. Properties -: Display the property sheet for the active file. Page Set up : Sets margins, paper source, paper size, page orientations and other layout options for the active file. . Page Preview -: Shows how a file will look when you print it. Set Print Area -: Defines the selected range as the print area, which is the only portion of the worksheet that we will be printed. Clear Print Area -: Deletes the selected area in the active sheet. Exit-: Close this program after promping you to save any unsaved file.

EDIT MENU

Undo: - Cancel the last command.

Redo: - Repeat the last command. Cut: - Removes the selection from the active document and places it on the clipboard. Copy: - Copies the selection to the clipboard. Paste: - Inserts the contents of the clipboard at the insertion point, and replaces any selection. This command is available only if you have cut or copied an object, text,, or contents of a cell. Paste as Hyperlink: - Inserts the contents of the clipboard as a hyperlink at the insertion point, replacing any selection. This command is available only if you have cut or copied the contents of a cell or data from another programs. Clear: - removes all cell contents and formatting, including comments and hyperlinks from selected cells. Contents:- removes only the contents(data and formulas) from selected cells without affecting cell formats or comments. Comments:- removes only the comments attached to selected cells; cell contents and formats are changed. Delete:- removes the selected object, range or any cell. In outlook, removes the selected item from the view and moves it to the Deleted Items folder.

Delete Sheet:- deletes the selected sheets from the workbook . you cannot undo this command. Move or Copy Sheet:- moves or copies the selected sheets to another workbook or to a different location within the same workbook. Find: - Searches selected cells or sheets for the characters you specify, and selects the first cell that contains those characters. Replace: - Searches for and replaces the specified text and formatting. Go to: -It is used to go to any word, page, or line directly.

VIEW MENU

Normal: - Switches to normal view, which is the default view for most tasks in Microsoft Excel, such as entering data, filtering, charting, and formatting. Web Layout: - Switches the active document to Web layout view, which is an editing view that displays your document as it will appear in a Web browser. Print Layout: - Switches the active document to print layout view, which is an editing view that displays your document as it will print. Print layout view uses more system memory, so scrolling may be slower, especially if your document contains many pictures or complex formatting. Toolbars: - Displays or hides toolbars. To display a toolbar, select the check box next to the toolbar name. To hide a toolbar, clear the check box. Formula Bar: - Displays or hides the formula bar. Status Bar: - Shows or hides the status bar. Header and Footer: - Adds or changes the text that appears at the top and bottom of every page or slide.

TOOLS MENU

Spelling and Grammar: - To set spelling and grammar checking options, click Options on the Tools menu, and then click the Spelling and Grammar tab. Language Set Language: - Designates the language of selected text in a file that contains more than one language.

The spelling checker automatically uses the dictionary for the designated language. Hyphenation: - Reduces the raggedness of the right edge of the text by inserting hyphens in words. AutoCorrect: - Sets the options used to correct text automatically as you type, or to store and reuse text and other items you use frequently. Track Changes: Highlight Changes: - Highlights changes to cell contents in a shared workbook, including moved and pasted contents and inserted and deleted rows and columns. Merge Documents: - Merges the tracked changes from the specified document to the active document Mail Merge: - Produces form letters, mailing labels, envelopes, catalogs, and other types of merged documents.

WINDOW

New Window: - Opens a new window with the same contents as the active window so you can view different parts of a file at the same time. Arrange: - Displays all open files in separate windows on the screen. The Arrange command makes it easier to drag between files. Split: - Splits the active window into panes, or removes the split from the active window.

INSERT MENU

PAGE BREAK: - Inserts a page break above a selected cell. This command changes to Remove Page Break if you have a cell selected that us adjacent to a manually inserted page break. PASTE FUNCTION: - Displays a list of function and their formats and allows you to set values for arguments. COMMENT: - Insert a comment at the insertion point.

PICTURE: CLIP ART: Opens the Clip Gallery where you can select the clip art image you want to insert in your file or update your clip art collection. FROM FILE;- Inserts an existing picture in the active file at the insertion point. AUTOSHAPES: - Displays the AutoShape categories you can insert. Click in Auto shape category, click the AutoShape you want, and then click or drag in the active window where you want to insert the auto Shape that retains its default height to-width ratio, hold down SHIFT while you drag. WORDART: - Creates text effect by inserting a Microsoft Office drawing object. FROM SCANNER OR CAMERA: - Loads an image by using a scanner or digital camera and then inserts the resulting picture at the insertion point. ORGANIZATION CHART: - Inserts a Microsoft organization Chart object into your presentation, documents, or worksheet. Object inserts its an object such as drawing drag word art text effect on a equation at he insertion points.

Break: - Inserts a page break, column break, or section break at the insertion point. Page Numbers: - Inserts page numbers that automatically update when you add or delete pages. Date and Time: - Adds the date and time to an individual slide using the format you choose. If you want to add the date and time to every slide, use the Header and Footer command (View menu). Auto Text: - Creates or inserts an Auto Text entry. Field: - Inserts a field at the insertion point. Use fields to insert a variety of information automatically and to keep the information up-to-date. Symbol: - Inserts symbols and special characters from the fonts that are installed on your computer. Comment: - Inserts a comment at the insertion point. Footnote: - Inserts a footnote, which appears on the same page as the text it explains. Endnote: - Inserts an endnote, which appears at the end of the section or document Caption: - Inserts captions for tables, figures, equations, and other items.

Cross-reference:- Inserts a cross-reference to an item in a document. Index and Tables: - Creates index, tables of contents, tables of figures, tables of authorities, and other similar tables. Text Box: - Draws a text where you click or drag in the active window. Use a text box to add text- such as captions or callouts- to your pictures or graphics. File:- inserts all or part of the file you select, into the active file at the insertion point. Object: - Inserts an object such as a drawing, Word Art t0065t effect, or an equation at the insertion point. Bookmark: - Creates bookmarks, which you can use to mark selected text, graphics, tables, or other items. Hyperlink: - Inserts a new hyperlink or edits the selected hyperlink.

HOW TO START MS-EXCEL?

Click on the start the start button. Select the option programs. Select the Microsoft office. Click on Microsoft excel.

MS-EXCEL

INSERT MENU

CELLS: - Insert cells are starting at the insertion point. You can choose to shift other cells in the table to the right or down. You can also insert an entire row and column. INSERT COLUMN: - Inserts the number of cells, row, or column you select. In word, this command is available only when youve selected one or more end-of-cell mark.

INSERT COLUMNS: - Insert the number of cells, row, or column you can select. In word, this command is available only when youve select one or more end-of-cell marks. WORKSHEET: - Inserts a new work sheet to the left of the selected sheet. CHART: - Starts the chart wizard, which guides you through the steps for creating an embedded chart on a worksheet or modifying an existing chart. PAGE BREAK: - Insert a page break above a selected cell. This command changes to remove page break if you have a cell selected that is adjacent to a manually inserted page break. PASTE FUNCTION: - Displays a list of functions and their formats and allows you to set values for arguments

CREATING A CHART IN MS-EXCEL

EMBEDDED CHART: - This chart is a chart object placed inside a worksheet along with other data. CHART SHEET: - Chart sheet is a sheet having only a chart and no other data.

TO CREAT A CHART, FOLLOW THESE STEPS: STEP 1 Select the cells that contain the source data for the chart. If you Want the column and row labels to appear in the chart, include the cells containing them in the selection.

Roll no. 101 102 103 104

Name Abbas Rohini Silviya Gurpreet Kushagr 105 a

Marks 94 73 45 54

Grades A B C B

98 A

STEP 2 toolbar.

Now click the chart wizard icon on standard

STEP 3 Now the chart wizard dialog pops up. In the chart wizard- step 1 of 4- chart type dialog, select the desired chart type and sub-type. After selecting the desired chart type, click next> to move on to the next step.

STEP 4 After you click at next> button, the chart wizardstep 2 of 4- chart source data pops up. In this dialog, if you want to change the data and labels for the chart, click in the data range: box and the select the source data range on your worksheet. Click next> to move on the next step.

STEP 5 Once you move to step 3 of 4 chart option, first click at titles tab to specify the various titles of chart. That is, the chart title, x-axis title, y-axis title etc.

STEP 6 Specify the chart location here, select one of the to options: Place chart (1) As new sheet or (2) As object (in a worksheet).

And finally after all this, click finish button to finish the chart creation process. The moment you click finish, youll be able to see the chart that youve created.

WORKING WITH FORMULAS

Roll no. 101 102 103 104 Name Abbas Rohini Silviya Gurpreet Science maths english total 65 78 89 232 78 90 78 246 67 67 80 214 55 46 70 171

Kushagr 105 a 44 67 80 191 ADDITION FORMULA: Formula in ms-excel start with = sign. For example: - 65+78+89=232. In ms-excel dragged the formula of addition. Name of the rows: c, d, e. Name of the column: - 2. Formula is =c2+d2+e2 and enter. SUBTRACTION FORMULA: Therefore, a formula that calculates the difference in the two values of cell B9 and A9, would be written as=B9-A9.

Multiplication formula:s.no. 1 2 3 item x y z price quantity 20 5 35 2 15 4 valu e 100 175 75

The formula =c2*5 multiplies the value in cells C2 by 5.

 The formula will recalculate whenever the value in cell C2 changes. Formula can refer to cells or ranges of cells, or to names or labels that represent cells or ranges.

FORMAT MENU

CELLS: - Applies formats to the selected cells. This command might not available if the sheet is protected. ROW

HEIGHT: - Changes the height of the selected rows. You need to select only one cell in arrow to change the height for the entire row. In Microsoft excel, this command is not available if the worksheet is protected. AUTOFIT: - Adjust the row height to the minimum necessary to display the height of the tallest cell in the selection. If you change the cell contents later you must fit the selection again. This command may not be available if the sheet is protected. HIDE: - Hides the selected rows or columns. Hiding rows or columns does not delete them from the worksheet. UNHIDE: - Displays rows or columns in the current selection that were previously hidden. COLUMNS FULL SCREEN: - Hides most screen elements so that you can view more of your document. To switch to your previous view, click or press ESC. ZOOM: - Controls how large or small the current file appears on the screen.

DATA MENU

DATA MENU SORT: - Arranges the information in selected rows or lists alphabetically, numerically, or by date. FILTER AUTO FILTER: - The quickest way to select only those item you wants to display in a list. SHOW ALL: - Displays all of the rows in a filtered list. ADVANCED FILTER: - Filters date in a list so that only the rows that meet a condition you specify by using a criteria range are displayed. FORM: - Display data form in a dialog box. You can use the data form to see , change, add, delete, and find records in a list or database. SUBTOTALS: - Calculates subtotal and grand total values for the labeled columns you select. Microsoft Excel automatically inserts and labels the total rows and outlines the list. VALIDATION: - Defines what data is valid for individual cells or cell range; restricts the data entry to a particular type, such as whole number, decimal number, or text; and sets limits on the valid entries. TABLE:- Creates a date table based o n input values and formulas you define. Data table can be used to show the results of changing values in your formulas.

CONVERT TEXT TO TABLE: - Converts the selected text to the table. CONSOLIDATE: - Summaries the data from one or more source areas and display it in a table. PIVOTABLE AND PIVOT CHART REPORT: - Start the PivotTable and PivotChart Wizard, which guide you through creating or modifying a PivotTable or PivotChart report. REFRESH DATE/AUTOFORMAT (Format menu):Applies a built in combination of formats, called an auto format, to a cell rang or a PivotTable report. If a single cell is selected, Microsoft Excel automatically selects the range surrounded by blank cells and applies the auto format to that range. In the selection is part of a PivotTable report, the entire table, except for the page fields, is selected and formatted. This command is not available if the sheet is protected. WIDTH: - Changes the width of the selected columns. You need to select only one cell in a column to change the width for the entire column. In Microsoft Excel, this command is not available if the work sheet is protected. AUTOFIT SELECTION: - Adjust the column width to the minimum necessary to display the contents of the selected cells. If you change the cell contents later, you must fit the selection again. This command might not be available if the sheet is protected.

HIDE: - Hides the selected rows and columns. Hiding rows or columns does not delete them from the worksheet. UNHIDE: - Displays rows or columns in the current selection that were previously hidden. STANDARD WIDTH: - Changes the standard width of columns on a worksheet. This command is not available if the sheet is protected. SHEET RENAME: - Rename the active sheets. HIDE: - Hides the active sheet. The sheet remains open and accessible to other sheets, but it is not visible. You cannot hide the only visible sheet in a work book. UNHIDE: - Displays any hidden sheets.

BACKGROUND: - Inserts a tiled graphic image in the worksheet background, based on the bitmap you select. AUTOFORMAT: - Applies a built-in combination of formats, called an auto format, to a cell range or a PivotTable report. If a single cell is selected, Microsoft Excel automatically selects the range surrounded by blank cells and applies the auto format to that range. If the selection is part of a PivotTable report, the entire table, except for the page fields, is selected and formatted. This command is not available if the sheet is protected.

CONDITIONAL FORMATTING: - Applies formats to selected cell that meet specific criteria based on values or formulas you specify. STYLE: - Defines or applies to the selection a combination of formats, called a style

TOOLS MENU

SPELLING: - Checks spelling in the active documents, file, workbook, or item. AUTOCORRECT: - Sets the options used to correct text automatically as you type, or to store and reuse text and other items you use frequently. SHARED WORKBOOKS: - Switches to shared workbook mode, which allows you and other users on your network to edit and save changes to the same workbook. TRACK CHANGES: HIGHLIGHT CHANGES: - Highlights changes to cell contents in shared workbook, including moved and pasted contains inserted and deleted rows and columns. ACCEPT OR REJECT CHANGES: - Finds and selects each tracked change in documents so that you can review, accept, or reject the change. MARGE WORKBOOKS: - Combines changes from multiple copies of a shared workbook into one workbook. PROTECTION PROTECT SHEET: - Prevents changes to cells on worksheets, items in a chart, graphic objects on a worksheet or chart sheet, or code in a Visual Basic Editor form. PROTECT WORKBOOK: - Protects a workbooks structure and windows. You can prevent changes to the structure of a

workbook so that sheet cannot be deleted, moved, hidden, unhidden, or renamed and new sheets cant be inserted. You can also protect windows from being moved or resized. When the active document is protected, the command name changes to Unprotect Workbook. PROTECT FOR SHARING: - Protects the sharing and change history tracking in a shared workbook so the features cant be turned off. If you select this check box and click OK when the workbook isnt a shared workbook, you are asked if you want to save it as a shared workbook. In a workbook thats already shared, you can turn on protection for sharing and the change history, but you cant assign a password for this protection. To assign a password, you must first remove the workbook from shared use. When the active shared workbook is protected, the command name changes to Unprotect for Sharing. GOAL SEEKS: - Adjusts the value in a specified cell until a formula that is depended on that cell reaches a target value. SCENARIOS: - Creates and saves scenarios, which are sets of date you can use to view the results of what-ifanalyses. AUDITING: TRACE PRECEDENTS: - Draws tracer arrows from the cell (precedents). To trace the cells that supply values indirectly to the formula in the active cell, click the Trace Precedents button again.

TRACE DEPENDENTS: - Draws a tracer arrow to the active cell from formulas that depend on the value in the active cell. To add additional levels of indirect dependents, click the Trace Dependents button again. REMOVE ALL ARROWS: - Removes all tracer arrows from the worksheet. SHOW AUDITING TOOLBAR: - Displays the Auditing toolbar. Finds cells that have a relationship to formula, displays formulas affected by changes in a cell and tracks down the sources of error values. MACRO RECORD NEW MACRO: - Records a series of actions as a macro that you can later play back. MACROS: - Opens the Macros dialog box, where you can run, edit, or delete a macro. Use Record New Macro to record a series of actions as a macro or click Visual Basic Editor to write a macro. ADD-INS: - Specifies which add-ins is automatically available when you start Microsoft Office. You can load or unload add-ins that comes with Microsoft Office as well as add-ins programs that you create. CUSTOMIZE: - Customizes toolbar buttons, menu commands, and short key assignments.

OPTIONS: - Modifies setting for Microsoft Office programs such as screen appearance, printing, editing, spelling, and other options.

WINDOW MENU

NEW WINDOW: - Opens a new window with the same contents as the active window so you can view different parts of a file at the same time.

ARANGE: - Displays all open files in spear windows on the screen. The Arrange command makes it easier to drag between files. SPLIT: - Splits the active window into panes, or removes the split from the active window. FREEZE PANES: - Freezes the top pane, the left pane, or both on the active worksheet. Use the Freeze Panes button to keep column or row titles in view while youre scrolling through a worksheet. Freezing titles on a worksheet does not affect printing.

HOW TO START POWER POINT?

STEP 1: Click on the Start Button. STEP 2: Click Programs option. STEP 3: Click on Microsoft Power Point.

MS-POWERPOINT

Ms Power Point is a presentation graphics package tht comes with MS Office Presentation:A Power Point presentation is a collection of slides, handouts, speakers notes, and your outline, all in one file. A presentation comprises of all the supporting material you need to present information to an audience. A Ms Power Point presentation contains:Slides Handouts Speakers notes Outline SLIDES:Slides are individual pages of the presentation. They could be printed and shows as overhead transparencies, as 35 mm film slide, or form the computer screen. A slide could have text, graphs, drawn object, shapes clips, visuals from other applications. Slides are individual page of your presentation. Slides can have titles, text, graphs, drawn objects, shapes, clip art, drawn art, and visuals created with other applications and more. You can print slides as black-white or color transparencies or have 35mm slides made using a film or service bureau. HANDOUTS:Often, to support the presentation, handouts are provided to the audience. These are smaller versio9ns of the slides, and

often with some additional information like the company name and address. To supports your presentation, you have the option of providing handouts for your audience. Handouts consist of smaller, printed versions of your slides-two, three, or six slides per page. If you want, you can print additional information such as your company name, the date and the page number on each page. You can also print your slides as handouts- with two, three, four, six, or nine slides on a page- which your audience can use for future reference. Handouts show only the slides they dont include any corresponding notes. SPEAKERS NOTES:While presenting, the speaker often keeps some notes for reference these are typically smaller versions of the slides along with some notes. You can create and print speakers notes. You can see a small image of the slide on each notes page, along with any notes you type. OUTLINES:While working on a presentation, you have the option of working with your presentation I n outline, the title and the main text appear, but not the art or the text typed with the text tool. You can print your outline, too.

When you work on your presentation, you often use an outline to structure it. You may want to see your presentation as an outline, with just the slide titles and main text and even print this outline to work on. Microsoft Power Point comes with different views to help you while you are creating a presentation. The two main views you use in Power Point are normal view and slide sorter view. To easily switch between views, you click the buttons at the lower left of the Power Point window. NORMAL VIEW Normal view contains three panes: the outline pane, the slide pane, and the notes pane. These panes let you work on all aspects of your presentation in one place. You can adjust the size of the different panes by dragging the pane borders. Outline pane Use the outline pane to organize and develop the content of your presentation. You can type all of the text of your presentation and rearrange bullet points paragraphs, and slides. Slide pane in the slide pane, you can see how your text looks on each slide. You can add graphics, movies, and sounds, create hyperlinks, and add animations to individual slides. Notes pane the notes pane lets you add your speaker notes or information you want to share with the audience. If you want to have graphics in your notes, you must add the notes in notes page view.

These three panes are also displayed when you save your presentation as a Web page. The only difference is that the outline pane displays a table of contents so that you can navigate through your presentation. SLIDE SORTER VIEW In slide sorter view, you see all the slides in your presentation on screen at the same time displayed in miniature. This makes it easy to add, delete, and move slides, add timings, and select animated transitions for moving from slide to slide. You can also preview animation on multiple slides by selecting the slides you want to preview and then clicking Animation Preview on the Slide Show menu. At any time while you are creating your presentation, you can start your slide show and preview your presentation kby clicking Slide Show. TO PRINT SLIDES, OUTLINES, NOTES, PAGE AND HANDOUTS 1. From the file menu, choose Print. The Print dialog box appears. 2. Select what you want to print in the Print What box. Your choices are : Slides:- Prints your slides on paper or overhead transparencies, one image per page. (This option is available when there are no build slides)

Slides (with build):- Prints each phase of a build slide as a separate page, starting with the title, then each major bullet item with its accompanying text. (This option is available only when the presentation includes build slides.) Slides (without builds):- Prints one page per build slide. (This option is available only when the presentation includes build slide. Notes Pages:- Prints the speakers notes page that correspond to the slide numbers you request. Handouts (2 slides per page):- prints two slide images per page (use for the largest images and the greatest amount of detail). Handouts (3 slides per page):- prints three slide images per page (use when you want space for notes on one slide of the page) Handouts :- (6 slides per page):- prints six slide images per page. Outline view :- Prints your outline according to how your outline appears on screen in outline view. An outline can be formatted or unformatted (plain Text) and expanded or collapsed (titles only). Also, the type size depends on the view scale in which you working. 3. In the copies box, type the number of copies you want to print. 4. Select the range of slides or notes pages to be printed.

All prints all the slides or notes page to be printed. Current slide prints the current slide or notes page. Slides - Print the range of the slides or notes pages you specify. If you type only a beginning number, all slides or notes pages from that slide or notes page will be printed. If you want to print only one slide or notes pages, type that slides number in both boxes. 5. Choose any additional print options you want.

Scale To Fit Paper scales slides automatically to fit the paper loaded in your printer. Print Hidden Slides prints all hidden slides. Otherwise, slides marked as hidden arent printed Pure Black & White turns all color fills to white, all the text and lines to black, adds outlines or borders to all filled objects, and renders pictures in grayscale. This option is useful when you want to print very readable speakers notes and handouts.