MINUTES

October 10, 2012 Executive Committee Saskia Sawyer, President, Saskia.sawyer@du.edu, x12704 Ashley Beaudry, Vice President, ashley.beaudry@du.edu, x16068 Nicky Bruckhart, Past President, nbruckha@du.edu, x14241 Kathy Aliaga, Treasurer, kaliaga@du.edu, x13284 Lisa Cox, Co-Secretary, Lisa.Cox@du.edu, x12366 Stefanie Ungphakorn Cowan, Co-Secretary, stefanie.cowan@du.edu, x12507 Jordan Ames, Webmaster, jordan.ames@du.edu, x12781 Members in attendance: Aderhold, Jonathan Aliaga, Kathy Ames, Jordan Beaudry, Ashley Bieging, Lindsey Bruckhart, Nicky Chabot-Olsen, Nick Cowan, Stefanie Cox, Lisa Dixon, Catherine Gross, Anne Harris, Crystal Hower, Don Myers, Will Michel, Richard Pinnock, Ken Rundle, Steve Shrader, Carrie Stephenson, Andrew Taylor, Danae University Technology Services Facilities Marketing & Communications The Womens College Sturm College of Law Athletics & Recreation Registrar Center for Multicultural Excellence Institutional Compliance & Internal Audit Institutional Research and Analysis Admissions SECS Facilities Office of Research & Sponsored Programs Conference, Events and Special Programs Human Resources University College Arts, Humanities & Social Sciences Risk Management Daniels College of Business

Volunteers and guests in attendance: Doughty, Candace Penrose Library Dunker, Katie Human Resources Hall, June Student Financial Services Henry, Margaret Controllers Office King, Amy Human Resources Lobb, Bill Human Resources The meeting was called to order. Minutes Page 1

1) Introduction of Council Members 2) Approval of September Meeting Minutes 3) Guest speakers presented- Amy King and Margaret Henry discussed employee fringe benefits. a. Fringe budget is $47 million a year. Four benefits make up 92% of the $47 million- 403B retirement plan, employer share of FICA, health insurance and the tuition waiver. Fringe cost is 29% of an employees salary on average. b. The Universitys contribution to the retirement plan is greater than $10 million. Approximately 83% of faculty and staff participate in the plan. Managements goal is to increase participation in the plan which could cost the University close to $3 million additional. c. Tuition waiver exchange i. Not many schools do it because of cost and administration. A rate per credit hour would have to be determined and taken into account and if it were allowed, the University would have to double the budget for the waiver program. Where would the money come from? Management estimates that approximately $6 million in additional funding would be required due to additional participation and fee structures. ii. The University has a very generous tuition waiver program. It is by far the best over comparative schools in terms of participation, time, etc. d. Healthcare i. Cafeteria Plan 1. Companies are moving away from this approach because of social responsibility; people were taking the money and not obtaining coverage. 2. There are tax implications as the money is considered compensatory income. 3. If a fixed amount is given to an employee, the employee would generally lose some benefits ii. The biggest pressure regarding fringe benefits is the rising cost of healthcare which is approximately 8% a year. That adds over $1 million to the budget and therefore, the push for the Wellness Program by the University to reduce/manage increasing healthcare costs. 1. If 100% of employees participated in DUs healthcare coverage it would only cost the University $3 million instead of the current $14 million. iii. Management took the childcare and eldercare programs away to fund the Wellness Program which is funded with $100K. It will take 2-3 years to see if there is any impact on claims. The goal is to only see a 5% increase in fees for healthcare.

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iv. Management has completed a one-year strategic plan and is currently working on a 3 year plan. They are working with Wellness Consultants at Kaiser. They are trying to develop a plan that works for most of the employees. v. Wellness Program update 1. 585 participants on 65 teams. 83% of participants are on a team. 2. Katie is receiving excellent feedback and noted that the program is helping people think about their routines. She also noted that there is an increase in engagement which is something that DU hasnt seen in a while. vi. Upcoming Initiatives 1. Weigh-n-Win Kiosk- 562 people have weighed in since June 29, 2012. Individuals are only eligible to win money if they have a starting BMI of greater than 25. If the BMI is less than 25, the individual is still eligible to win other prizes. 2. Weight Connections- in January 2013, the University is starting Weight Connections, which is a weight management program, similar to Weight Watchers. It is an 8 week program in which all benefit eligible employees can participate. There will be a fee, but you can get your money back if you attend at least 6 of the 8 weeks. Individuals will meet with a registered dietitian in a group of 30 people. Registration will begin November or December 2012. 3. Mix It Up- In March 2013 the University is starting Mix It Up, which is an 8 week team competition. Basically, it is a program to ensure that you get at least 5 fruits and vegetables every day. 4. Tobacco Cessation- Counseling will be provided 11/8/12, 12/11/12 and 1/11/13. e. Other announcements i. There will be an open house in Mary Reed on 10/12/12 to celebrate the debate. There are currently 330 individuals registered to attend. ii. November 16, 2012 is faculty and staff appreciation night sponsored by Human Resources and Athletics. Join for a fun night of dinner and basketball. Meeting adjourned. Next meeting: November 14, 2012, 12 1 pm Respectfully submitted, Lisa Cox Co-secretary and Stefanie Ungphakorn Cowan Co-secretary Minutes

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