Project Report On Student & Alumni Management Information System in NIT - Warangal

SUBMITTED TO Mr. Syed Habeeb SUBMITTED BY Arun Kumar.C B.Priyanka Valliappan.P (128903) (128911) (128939)

V.Dileep Kumar (128958) MBA I Year NIT Warangal.

INDEX

1. Abstract 2. Introduction about MIS 3. Objective 4. Existing System 5. Proposed System 6. Existing successful models 7. Screen shots 8. Conclusion 9. Suggestions 10.References

: : : : : : : : : :

1 2 2 2 3 14 14 20 20 21

BONAFIDE CERTIFICATE
This is to certify that the dissertation entitled Student & Alumni Management Information System in NIT - Warangal is a bonafide work carried out by

Arun Kumar.C (128903), B.Priyanka (128911),Valliappan.P (128939), V.Dileep Kumar (128958) under my direct supervision, is submitted in partial fulfillment of the requirements for the award of grade in Business System Analysis & Design (II Quarter) M.B.A., School of Management NIT-Warangal. No part of the dissertation has been submitted for the academic award anywhere before.

Signature Mr. SYED HABEEB PROJECT CO-ORDINATOR Forwarded by

Signature Dr. M. RAVINDAR REDDY HEAD OF THE DEPARTMENT SCHOOL OF MANAGEMENT NIT WARANGAL

DECLARATION
I hereby declare that the work entitled Student & Alumni Management Information System in NIT - Warangal is submitted in partial fulfillment of the requirement for the award of the grade in Business System Analysis & Design (II Quarter) M.B.A., School of Management NIT-Warangal is a record of my own work carried out by me during the academic year 2012 2013 under the supervision and guidance of Mr. Syed Habeeb, School of Management, NIT Warangal. The extent and source of information are derived from the existing literature and have been indicated through the dissertation at the appropriate places. The matter embodied in this work is original and has not been submitted for the award of any other grade, either in this or any other University.

Arun Kumar.C B.Priyanka Valliappan.P

(128903) (128911) (128939)

V.Dileep Kumar (128958)

I certify that the declaration made above by the candidates is true.

Mr. Syed Habeeb, Assitant Professor, SOM NIT Warangal.

Student & Alumni Management Information System in NIT - Warangal

ABSTRACT:
The Objective of this project is to implement the management information system for the welfare of the students and the alumni. We will create 2 portals called student.nitwarangal.ac.in and alumni.nitwarangal.ac.in. Every student will be given an user id and password , students will be able to access all their details through this portal. This portal will serve as a very good interface for the students and the college. When the students pass out of the college, they will be switched to alumni category. They can use same User Id and Password to access various services provided by the college for the alumni.

Student & Alumni Management Information System in NIT - Warangal

INTRODUCTION ABOUT MIS:

A management information system (MIS) provides information that is needed to manage organizations efficiently and effectively. Management information systems are not only computer systems - these systems encompass three primary components: technology, people (individuals, groups, or organizations), and data/information for decision

making. Management information systems are distinct from other information systems in that they are designed to be used to analyze and facilitate strategic and operational activities in the organization. Academically, the term is commonly used to refer to the study of how individuals, groups, and organizations evaluate, design, implement, manage, and utilize systems to generate information to improve efficiency and effectiveness of decision making, including systems termed decision support systems, expert systems, and executive information systems. Most business schools (or colleges of business administration within universities) have an MIS department, alongside departments of accounting, finance, management, marketing, and sometimes others, and grant degrees (at undergrad, masters, and PhD levels) in MIS.

OBJECTIVE:
The main objective of the project is to study how students and alumni access the various services through the existing system and propose an online system, where all the services can be easily accessed. Students can pay their Academic / Hostel fees through various payment gateways.

EXISTING SYSTEM:
The students dont have any personal E-mail Ids supported by the college domains and also alumni dont have any personal Ids. There is no separate registration page for alumni and no provision for updating their details such as contact address, phone no., career profile, using the online system. Alumni has to come to the college personally for are even a bonafide. For example, if they are in Mumbai, they have to come all the way from Mumbai to Warangal for Migration Certificate, TC, Refund, etc.

Student & Alumni Management Information System in NIT - Warangal

PROPOSED SYSTEM:
1) We have registered our domain @nitw.ac.in with google apps engine and once the meta tag of the site www.nitw.ac.in is entered , then each student / alumni will get 10 GB which is provided by Google, free of cost (only for educational institutions) and also the students will be able to access other google products such as calendar, docs, drive, picasa, blogger, etc. 2) One main id for student login will be given which will be his/her roll no. given at the time of reporting to the department during admissions. A default password will also be given. Once the student logs in, he/she has to change the default password. 3) The e-mail service is highly secure, reliable and robust, since it will be entirely provided by google. The students will also be able to share documents either of big or small size with ease using google drive. Ex: access of the mail.

Student & Alumni Management Information System in NIT - Warangal

Student & Alumni Management Information System in NIT - Warangal

4)By logging with the main id (roll no.) , the student can access his marks, attendance, mess amount, hostel bills, academic fees. He / She will be able to pay his/her academic fees / host fees to the college through the payment gateways. Payment gateway: A payment gateway is an e-commerce application service provider service that authorizes payments for e-businesses, online retailers, bricks and clicks, or traditional brick and mortar. It is the equivalent of a physical point of sale terminal located in most retail outlets. Payment gateways protect credit card details by encrypting sensitive information, such as credit card numbers, to ensure that information is passed securely between the customer and the merchant and also between merchant and the payment processor. How payment gateways work: A payment gateway facilitates the transfer of information between a payment portal (such as a website, mobile phone or IVR service) and the Front End Processor or acquiring bank. When a customer orders a product from a payment gateway-enabled merchant, the payment gateway performs a variety of tasks to process the transaction 1. A customer places order on website by pressing the 'Submit Order' or equivalent button, or perhaps enters their card details using an automatic phone answering service. 2. If the order is via a website, the customer's web browser encrypts the information to be sent between the browser and the merchant's webserver. In between other methods, this may be done via SSL (Secure Socket Layer) encryption. 3. The merchant then forwards the transaction details to their payment gateway. This is another (SSL) encrypted connection to the payment server hosted by the payment gateway. 4. The payment gateway forwards the transaction information to the payment processor used by the merchant's acquiring bank. 5. The payment processor forwards the transaction information to the card association (e.g., Visa/MasterCard)

Student & Alumni Management Information System in NIT - Warangal

a) If an American Express or Discover Card was used, then the processor acts as the issuing bank and directly provides a response of approved or declined to the payment gateway. b) Otherwise [eg: a Mastercard or Visa card was used], the card association routes the transaction to the correct card issuing bank. 6. The credit card issuing bank receives the authorization request and does fraud and credit or debit checks and then sends a response back to the processor (via the same process as the request for authorization) with a response code [eg: approved, denied]. In addition to communicating the fate of the authorization request, the response code is used to define the reason why the transaction failed (such as insufficient funds, or bank link not available). Meanwhile, the credit card issuer holds an authorization associated with that merchant and consumer for the approved amount. This can impact the consumer's ability to further spend (eg: because it reduces the line of credit available or because it puts a hold on a portion of the funds in a debit account). 7. The processor forwards the authorization response to the payment gateway. 8. The payment gateway receives the response, and forwards it on to the website (or whatever interface was used to process the payment) where it is interpreted as a relevant response then relayed back to the merchant and cardholder. This is known as the Authorization or "Auth" 9. The entire process typically takes 23 seconds. 10. The merchant then fulfills the order and the above process is repeated but this time to "Clear" the authorization by consummating the transaction. Typically the "Clear" is initiated only after the merchant has fulfilled the transaction (eg: shipped the order). This results in the issuing bank 'clearing' the 'auth' (ie: moves auth-hold to a debit) and prepares them to settle with the merchant acquiring bank. 11. The merchant submits all their approved authorizations, in a "batch" (eg: end of day), to their acquiring bank for settlement via its processor. 12. The acquiring bank makes the batch settlement request of the credit card issuer. 13. The credit card issuer makes a settlement payment to the acquiring bank (eg: the next day)

Student & Alumni Management Information System in NIT - Warangal

14. The acquiring bank subsequently deposits the total of the approved funds in to the merchant's nominated account (eg: the day after). This could be an account with the acquiring bank if the merchant does their banking with the same bank, or an account with another bank. 15. The entire process from authorization to settlement to funding typically takes 3 days. Debit / Credit cards:

Netbanking:

Student & Alumni Management Information System in NIT - Warangal

For this the college should have a tie up with third party payment service providers such as

The following are the advantages of online payment: a)This will reduce the manual accounting work to a great extent b)Facilitates in faster transactions. c)Reduces the burden on existing human resources. d) Immediate settlement of payment from banks. 5)when we type student.nitw.ac.in, this dialogue box will appear.

Student login:

Lifetime NIT-W Id: Password:

The Lifetime NIT-W Id (his/her Roll No.) will be unique for each student who ever joins NIT Warangal. When a student passes out of NIT Warangal, he/she will no longer able to access student.nitw.ac.in , rather he/she will be able to access only alumni.nitw.ac.in. (i.e.) he/she will be switched from student category to alumni category, once they pass out of the college.

Student & Alumni Management Information System in NIT - Warangal

So each student will be have two ids as shown below:

NIT-W Student

Lifetime NIT-W Id (Roll No.)

Google Id abc@nitw.ac.in

Using this, he/she will be able to see the marks, attendance, pay academic fees and hostel fees,etc

Using this, he/she will be able to access their respective o mail provided by google and the storage size is 10 GB/ student

Alumni will be able to access their services through the online portal system alumni.nitw.ac.in They should use their lifetime NITW id to access the services. By using that id they will be able to request for a Migration Certificate, Bonafide, change their contact details, newsletters, access alumni directory. Once the form shown below is filled, the alumni will be able to access the portal alumni.nitw.ac.in

10

Student & Alumni Management Information System in NIT - Warangal

11

Student & Alumni Management Information System in NIT - Warangal

Alumni login:

The above login screen will appear in the portal alumni.nitw.ac.in

12

Student & Alumni Management Information System in NIT - Warangal Alumni will get two Ids , it is same as student credentials, except the category will be switched over from student to alumni category, once they pass out of the college.

NIT-W Alumni
Lifetime NIT-W Id (Roll No.) Google Id abc@nitw.ac.in

The Data and process flow hierarchy is as described below:

1 2 3 4 5

student.nitw.ac.in alumni.nitw.ac.in

www.nitw.ac.in

Webserver

Information systems

College Database

13

Student & Alumni Management Information System in NIT - Warangal

Database: A database is a structured collection of data. The data are typically organized to model relevant aspects of reality (for example, the availability of rooms in hotels), in a way that supports processes requiring this information (for example, finding a hotel with vacancies).The term database is correctly applied to the data and their supporting data structures, and not to the database management system (DBMS). The database data collection with DBMS is called a database system. The term database system implies that the data are managed to some level of quality (measured in terms of accuracy, availability, usability, and resilience) and this in turn often implies the use of a general-purpose database management system (DBMS). A general-purpose DBMS is typically a complex software system that meets many usage requirements to properly maintain its databases which are often large and complex. This is specially the case with client-server, near-real time transactional systems, in which multiple users have access to data, data is concurrently entered and inquired for in ways that preclude singlethread batch processing. Most of the complexity of those requirements are still present with personal, desktop-based database systems. Webserver: Web server can refer to either the hardware (the computer) or the software (the computer application) that helps to deliver Web content that can be accessed through the Internet. The most common use of web servers is to host websites, but there are other uses such as gaming, data storage or running enterprise applications. Information Systems: Information systems (IS) is the study of complementary networks of hardware and software that people and organizations use to collect, filter, process, create, and distribute data. The study bridges business and computer science using the theoretical foundations of information and computation to study various business models and related algorithmic processes within a computer science discipline.

14

Student & Alumni Management Information System in NIT - Warangal

EXISTING SUCCESFUL MODELS OF PRESITIGIOUS COLLEGES IN INDIA AND ABROAD:

1) Harvard University. 2) Sloan School of Management (MIT), USA. 3) IIM Ahmedabad 4) IIT Madras 5) National University of Singapore (NUS) 6) Vellore Institute of Technology (VIT)

SCREEN SHOTS OF EXISTING MODELS:

15

Student & Alumni Management Information System in NIT - Warangal

16

Student & Alumni Management Information System in NIT - Warangal

Google Apps Engine: Google App Engine (often referred to as GAE or simply App Engine, and also used by the acronym GAE/J) is a platform as a service(PaaS) cloud computing platform for developing and hosting web applications in Google-managed data centers. Applications are sandboxed and run across multiple servers. App Engine offers automatic scaling for web applicationsas the number of requests increases for an application, App Engine automatically allocates more resources for the web application to handle the additional demand. Google App Engine is free up to a certain level of consumed resources. Fees are charged for additional storage, bandwidth, or instance hours required by the application It was first released as a preview version in April 2008, and came out of preview in September 2011.

17

Student & Alumni Management Information System in NIT - Warangal

18

Student & Alumni Management Information System in NIT - Warangal

19

Student & Alumni Management Information System in NIT - Warangal

20

Student & Alumni Management Information System in NIT - Warangal

CONCLUSION:
By creating two portals student.nitw.ac.in and alumni.nitw.ac.in , it will benefit both the student and alumni to a great extent. It will change the way the college interacts with students and the alumni. Everything will become much more organized and sequential. It will also reduce the burden of the existing administrative staff of NIT Warangal. To start with, this can be implemented on a pilot basis with Post Graduate (P.G.) students and once it becomes successful, this project can be implemented for the entire college. The implementation of this project can also be extended to all the faculty belonging to the NIT-W fraternity. The cost of implementing the project is low.

SUGGESTIONS:
The google id abc------@nitw.ac.in can be given to all the students, alumni and faculty free of cost. Features of G-Mail for (@nitw.ac.in):

Google Apps for Education:

Free for K-12 schools, colleges, and universities with up to 30,000 users No ads for faculty, staff, or students Storage space 10 GB as of October 24, 2012

21

Student & Alumni Management Information System in NIT - Warangal

REFERENCES:
1) http://en.wikipedia.org/wiki/Management_information_system 2) http://www.iimahd.ernet.in/ 3) https://www.google.com/a/cpanel/nitw.ac.in/CPanelHome?pli=1#Organization/subtab=services 4)http://www.hbs.edu/mba 5) http://www.sloanmit.mit.edu/ 6) http://www.nitw.ac.in/ 7) http://www.vit.ac.in/ 8) http://www.nus.edu.sg/

22

Student & Alumni Management Information System in NIT - Warangal