City

TO FROM

Council Memorandum

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HONORABLE MAYOR AND CITY COUNCIL INFORMATION TECHNOLOGY

DATE

OCTOBER 17 2006 35

ITEM NO WARD

ALL INC DBA AT T

SUBJECT

AGREEMENT WITH

SBC INTERNET AT T

SERVICES

INTERNET SERVICES

FOR CITY WIDE WIFI AND PUBLIC

SAFETY WIRELESS NETWORKS AND SERVICES ISSUE The

City s goal

is to have

an

educated and cost

a

technologically sophisticated population

as

to achieve this

goal

is to

provide
no

free internet service In

well

as no

cost
a

disadvantaged
RFP

citizens at

for the construction of with AT

wireless

April system

of 2006 the

that would

City provide

issued

computers Request for Proposals

One way to

free

City wide

Internet

services and associated Public

Safety

wireless communications An such

a

agreement

has been

negotiated

T which would

provide

system

RECOMMENDATIONS That the 1

City Council
Approve
the Wireless Broadband Service Agreement and Pole Attachment and

Electrical Power Agreement between the

City

and A T T for the creation of a

City

wide wireless network with associated free fee and 2

public safety

services fees and

Approve providing

as an

in kind contribution

costs for power associated with build out and 3

City permit and attachment operation of City wide WiFi

all

Designate

and authorize the

City s

Chief Information Officer to make certain

as

operational the agreements

decisions related to the build out of the network

further described in

BACKGROUND 1 Introduction

nearly 30 000 residents in Riverside are without a computer and access to the Internet In order to bridge this digital divide the City has established a dedicated resource to the City s Digital Inclusion efforts The goals are to refurbish 250 personal computers per operate

It is estimated that

month and make them available to various

can

obtain

free system

programs throughout the after successful completion of an introductory course

training

will

provide resources for introductory access to internet services service providers Once the City s City wide wireless is in place the wireless access devices as donations allow such that these systems services from anywhere within the City s developed boundaries
Riverside

City where residents Initially the program a variety of Internet through

program will provide free can gain free broadband

profit corporation implemented the City s first free wireless solution in downtown in 2004 The City was one of the first in the nation to have free wireless and has expanded it to over 35 square blocks over the past 2 years through private and public donations SmartRiverside s goal is to take wireless City wide due to new trends and directions in the market place that would allow this to be done at little to no cost for the City Community
now a non

On line

SmartRiverside

City agreed with this goal Accordingly in April of 2006 the City issued an RFP for such a Citywide free wireless system Six responses were received A T T MetroFi Azulstar Riverside MetroConnect WiFi Citywide LLC VeriLAN and ACS All six vendors came in and presented to an evaluation team consisting of both City staff and Riverside private sector companies From the presentations three were elevated to preliminary negotiations with AT T
The selected 2
as

the finalist based upon the scope and value of services offered

Attributes of the Wireless Network Police

Riverside for Public Wireless

Department acquired
Use The

4 9Ghz

frequencies which

the federal

government allocated

Safety only technology or 802 11 and Public Safety Fidelity allowing for the combining of deployments and reducing costs This proposal of 4 9Ghz City wide in those developed areas where light poles exist
The free This is
a

in the

past 1 2 years has changed to allow both WiFi 4 9Ghz networks to co exist in the same hardware
includes the build out

City wide network will allow for speeds of 512Kbps down and 256Kbps up meaning the more users on the system the slower it may become However AT T has agreed to add capacity if necessary to keep the system from deteriorating due to growing customer demand It will offer premium services to allow for higher levels of service and very aggressive pricing plans for those looking for dependable speed
portion
best effort network In order to allow all citizens to take

of the

advantage

of the

City

wide WiFi network

Digital

Inclusion

The intent is to provide 250 used computers per month for any program is already underway households in Riverside with combined annual incomes of less than 45K Upon successful

completion
the

of

household basis

training

on a one computer per from this effort to fund many of provide sharing programs computer refurbishment and wireless access devices for the donated used an

8 12 hour T will

training

class

these PCs will be donated

revenue

AT

donations and

computers
3

City Anchor Tenancy

department
are

and Build out of Network

Each costs

and what the

surveillance that have T

uses

City has been contacted to determine what their current communication projected new use may be Many departments are looking for wireless solutions that will only be made available once the network is in place Departments 1 lines will realize a monthly reduction of between 20o and 30 The City currently
59 79 month for mobile workers and with these
vs

in the

commercial carrier wireless cards at it will be able to have have been

a

agreements City departments

faster control

Mbps

384Kbps
water

service for

24 95 month
as

Many
meter traffic

waiting

for wireless solutions for

key City

services such

reading

ball field

lighting

controls

systems

sewer

HVAC

badge

access

management parkingmeters redlightenforcement streamingvideo andremote internetaccess Manynewservicesarenowbecomingavailablethatwerecostprohibitive inthepast Ifthisitemis approved theCityscommitmentforuseofthewirelessnetworkwillbe 1Mover5yearsoran averageof 250Kforyears25inwhichthewirelessnetworkwillbelive DepartmentHeadshave reviewedtheirusesforthisnetworkandhaveagreedtoutilizeover 1078412inwirelessservices overthenext5years seebelow Itisimportanttonotethatmanyoftheseexpenditureswould haveotherwisebeenmadetosupportconnectivityoverhardwareinfrasctructure
Monthly Department ATTYear1Year 2Year3Year 4Year 5 CommDev Dept CodeEnforcement 18 Toughbooks 28 6 037 6 037 6 037 6 037 Solander Center 180 2 160 2 160 2 160 2 160 General Services Ball FieldLighting 12 3 432 432 432 432 Library La Sierra Premium Services Inside Libraries 28 335 335 335 335 Central Premium Services Inside Libraries 28 335 335 335 335 Casa Blanca Premium Services Inside Libraries 28 335 335 335 335 NicholsCybrary Premium Services Inside Libraries 28 335 335 335 335 Arlington Premium Services Inside Libraries 28 335 335 335 335 Marcy Premium Services InsideLibraries 28 335 335 335 335 Orange Terrace Premium Services Inside Libraries 28 335 335 335 335 Museum Heritage House 180 2 160 2 160 2 160 2 160 Parks Recreation VillegasPark 180 2 160 2 160 2 160 2 160 La Sierra Park 180 2 160 2 160 2 160 2 160 BobbyBondsPark 180 0 2 160 2 160 2 160 BordwellPark 180 2 160 2 160 2 160 2 160 Hunt Park 180 2 160 2 160 2 160 2 160 ReidPark 180 0 2 160 2 160 2 160 Ball ParkLights Musco 3 6 9 12 15 TylerMallPDStoreFront 180 2 160 2 160 2 160 2 160 PDFamilyLaw 180 2 160 2 160 2 160 2 160 CrimeFreeMultiHousing 180 2 160 2 160 2 160 2 160 UNET 180 2 160 2 160 2 160 2 160 PublicUtilities Meter Reading 28 84 140 196 252 40 Mobile DataComputers 50 23 976 23 976 23 976 23 976 PublicWorks LiftStation 1 14thStreet Storm 28 335 335 335 335 Lift Station 2 Edgemont 28 335 335 335 335 Lift Station 3 RiverCrest 28 335 335 335 335 LiftStation 4 Warren Wells 28 335 335 335 335 Lift Station 5 Van BurenStorm Water 28 335 335 335 335 Lift Station 6 Crest Ontario 28 335 335 335 335 Lift Station 8 UniversityKnolls 28 335 335 335 335 Lift Station 10 Western 28 335 335 335 335 Lift Station 11 Fairgrounds 28 335 335 335 335 Lift Station 12 UniversityUnderpassStorm 28 335 335 335 335 Lift Station 13 Dexter 28 335 335 335 335 Lift Station 14 13th14thStreet Storm 28 335 335 335 335 Lift Station 16 ML K 28 335 335 335 335 Lift Station 17 Arlington Fairhaven 28 335 335 335 335 Lift Station 18 Lakewood 28 335 335 335 335 Lift Station 19 ML K 2 28 335 335 335 335 Lift Station 20 Arlington Storm Water 28 335 335 335 335 Lift Station 21 Apostel 28 335 335 335 335 Lift Station 22 JFK 28 335 335 335 335 30 Mobile DataComputers 28 10 062 10 062 10 062 10 062 350 Intersections 28 16 770 33 540 50 310 67 080 AVL GPS 2Street Sweeper 6 Trash Trucks 28 2 683 2 683 2683 2683 Sub Totals 90 371 111 520 128 348 145 177

CityWideWirelessAnchorTenantCommitmentsfromCityDepartmentson24Ghz80211WiFi

CityWideWirelessAnchorTenantTenative Commitments fromCityDepartmentson49Ghz

24

Department FireDept Parks

Monthly ATTYear 1Year2Year3Year4Year5

MobileDataComputers 50 14386 14386 14386 14386 56site 50 1499 1499 1499 1499 50 71928 71928 71928 71928

VideoSurveillance 30Cameras

Recreation

300 MobileDataComputers 120 Vehicles VideoSurveillance 100 VideoSurveillance 3Graffitti Sub Totals

PoliceDepartment PublicUtilities PublicWorks

50 59 940 59940 59 940 59940 2IllegalDumping 50 2997 2997 2997 2997

150749 150749 150749 150749

Total2 4Ghz802 11Wifiplus4 9GhzPublicSafety 241 120 262 269 279 098 295 926

The49GhzPublicSafetyNetworkwillbeoneofthefirstintheUnitedStatesandwillallowevery mobiledatacomputerinFire andPolicetobeconnectedatacostof 4995month Thiswill provide1MbpsservicetoeveryPublicSafetyVehiclewhichwillenablethem todofasterqueries andhaveaccesstoinformationthatwasnotpossibleoverslowspeedRFmodems Manyofthe applicationsthatwereonlyabletoberuninthestationsnowhavetheabilitytoberunfromthe vehicle helpingofficersandfirefightersmake moreinformeddecisionsinthefield IfCouncilapprovesthisitem theCitywillalsopurchaseapproximately 1Minadditionalnew servicesfromAT Toverthefiveyeartermofthisagreement TheCitycurrentlyspendsinexcess of 500KfordataandvoiceservicesfromAT T Thirtypercent 30 ofcostsassociated with certainnewproductsandservicesoutlinedintheagreementwouldapplytowardstheadditional purchases asshownbelow
AnticipatedNetNewServicesfrom AT T 30 Year1Year 2Year3Year4Year 5TotalTRCCredit InternetServices 50000 50000 50000 50000 50000 250000 75000 311Services 32000 32000 32000 32000 32000 160 000 48000 UMTSCards 27 000 27000 27000 27000 27000 135 000 40500 CingularServices 175000 175000 175000 175 000 175 000 875 000 262 500 911Services 50000 50000 50000 50000 50000 250 000 75000 VoIP 350000 350000 350000 350000 350000 1750000 525000 Total 1 026000

Thebuildoutofwirelesssystemisestimatedto takeapproximately18months AT Twillfirst constructapilotprogramtotestthesystem whichislargelydependentupontechnologywhichis fairlynewandrapidlychanging Atwo mileareahasbeenidentifiedforsuchpilot boundedby Highway91 MadisonStreet AdamsStreetandVictoria AT TandtheCitywilltestthefeefree internetservice aswellasthepublicsafetyservices Thesystemwillbeconstructedbyattaching wirelessdevicestoCityCobralightpoles Suchdeviceswillnotbeattachedtoanydecorative streetlamps Becausethisnetworkisbaseduponnewtechnologyandarapidlychangingindustry certain operationaladjustmentswillneedto bemadeoverthefiveyear termoftheagreement as describedintheagreements TheCityandAT Twilleachcommittoidentifyingandauthorizing projectmanagerstomakesuchdecisions andauthorizationhasbeenrequestedtodesignatethe CitysChiefInformationOfficertomanageimplementation

FISCALIMPACT IfCouncilapprovesthisitem itisestimatedthattheCitywouldexpendatotalof 4Mfornew productsandservicesfromAT Tinaccordancewithdepartments commitmentsasoutlined aboveforWiFiservices Internetservices 311services UMTScards Cingularservices 911 services VoiceoverInternetProtocol VOIP etc overthefiveyeartermoftheAgreement Thisestimate mayvarybaseduponthesuccessofthenetworkforPublicSafetyServices TheCityisalsoprovidingstreetlights trafficsignals cityfacilitiesandassociatedpowerto AT Tfor5yearsasanin kindcontributiontotheCity widewirelessnetwork TheCity through itsgeneralfund willcompensatethe RiversidePublicUtilitiesDepartmentforsuchuse whichis estimatedtobeanapproximateannualcostof 54000 Furthermore permitfeesassociated withthebuildoutofthenetworkwillalso beprovidedasaninkindcontribution NoadjustmenttoFY06 07adoptedbudgetisnecessary atthistimetoexecutethisagreement andtobeginimplementation AnyfuturepurchaseofpremiumservicesfromAT Tin accordancewithdepartments commitments willbedoneinaccordancewithCitypoliciesand guidelines ThesecostswilleitherbeincludedinfuturebudgetsapprovedbyCouncilorwillbe broughttoCouncilforapprovalasseparateitems ALTERNATIVES Deferimplementationofthisinitiative anddirectfurtherreviewbystaff Preparedby SteveReneker ChiefInformationOfficer Certifiedastoavailability offunds PaulC Sundeen AssistantCityManagerCFOTreasurer Approvedby ThomasM DeSantis AssistantCityManager forBradleyJ Hudson CityManager Approvedastoform GregoryP Priamos CityAttorney Attachment WirelessBroadbandServiceAgreement

PoleAttachmentandElectricalPowerAgreement