2013 Founders Day Resource Kit

This year Phi Kappa Psi celebrates the 161st anniversary of our founding. This document contains information that may be helpful in preparing your Founders Day event. If you need any additional resources, please contact the headquarters office at your convenience at alumni@phikappapsi.com or 317.632.1852. Contents 2013 Founders Day Theme.................................................................................... 2 Phi Kappa Psi Vision Statement ............................................................................. 2 Phi Kappa Psi Mission Statement........................................................................... 2 Founding Story ...................................................................................................... 3 Phi Kappa Psi Event Planning Worksheet ...........................................................4-5 Songs of Phi Kappa Psi .......................................................................................... 6 Noble Fraternity Amici Traditional Phi Kappa Psi Toasts........................................................................... 7 Phi Kappa Psi Creed .............................................................................................. 8 Formal Founders Day Model Script ..................................................................9-14 Graphics.........................................................................................................15-16 Letterman, Moore, Co-Founders Let us be... Ralph Dud Daniel quote Phi Kappa Psi crest Phi Kappa Psi logo Alumni Association Logo

2013 Founders Day Theme

The theme for our 2013 Founders Day is Who pledge throughout their lives Every time we recite the Creed of Phi Kappa Psi, we say these words. We all joined this great organization during our college days as undergraduates. No matter if you were just initiated or have been a member for many years, we all pledged a lifetime commitment to Phi Kappa Psi. Your presence at Founders Day is an example of your lifelong commitment. We have many ways of engaging our members throughout their lives. Our undergraduates find themselves intimately involved in the life of our active chapters. Our alumni give back by volunteering with our chapters as advisors, house corporation officers and mentors. Additionally, our alumni stayed involved with each other serving as friends, confidants, groomsmen and godfathers for each other. The lifelong relationships that begin with accepting your bid and being initiated into our strong band are the best benefit of membership. Founders Day is an opportunity to think back on what Phi Kappa Psi has meant in your life and also to look forward and think of additional ways to keep the spirit of brotherhood alive in your life. Use Founders Day to celebrate the friendships and bonds created throughout the years and those yet to come. Take time this year to see if there is a way you can increase your engagement or re-engage with Phi Kappa Psi. To make it another 161 years, we will need to stay committed to what it truly means to be brothers of Phi Kappa Psi. OUR VISION Shared experiences allow us to succeed in our careers and relationships OUR MISSION The Phi Kappa Psi Fraternity engages men of integrity, further develops their intellect and enhances community involvement. With a legacy built on acceptance and trust, each brother realizes his highest potential through a lifelong experience of service and excellence.

The Founding of Phi Kappa Psi

Our founders, William Henry Letterman and Charles Page Thomas Moore, were attending Jefferson College in the western Pennsylvania town of Canonsburg. A typhoid epidemic struck the campus, and Letterman and Moore spent long, nightly vigils caring for their stricken friends and fellow students. From those humanitarian efforts, they experienced the great joy of serving others and sought to share it with others. The founding of Phi Kappa Psi was in distinct contrast to that of most other fraternities of the time. Those groups grew, for the most part, from local clubs, formed without any idea of expansion. Phi Kappa Psi was founded with the vision of it being a national fraternity which would assemble within its folds the best men at outstanding colleges throughout the country. Inviting several others to join them in an association to promote service to others, they founded our brotherhood on February 19, 1852 a Thursday with just two members themselves. Alas, the other invitees, all of whom soon joined, had missed the opportunity to become co-founders. Phi Kappa Psi has grown in both members and chapters to what we know it to be today. Our co-founders could not convince a single other man to attend that momentous Feb. 19 meeting but instead they have attracted over 119,000, to date, in all the years that followed. That is the equivalent of nearly two new members a day for every day in those 161 years.

Phi Kappa Psi Event Planning Worksheet

Six months and before

o Determine the purpose, format, and feasibility of the event. o o o o o o

o What type of event? Will your population respond? o Who gains and how? What is the desired or limited cost of the event going to be? o Create a per-person price (Is it fair and marketable?) o Are there ways to subsidize (sponsors, grants, treasury)? Choose a date for the function. o Clear it first with officers and targeted guests. o Check for conflicts in the area. Assign volunteers and jobs for event (The more responsibility you hand out, the better). Select and book a location, choose your menu (if applicable) and book logistics. o In most cases, this is stuff that is done early and taken out of your hand by an onsite planner. Confirm speakers or any other guests of honor (work with Headquarters staff on requests). Set your goals for the event. o Quantitative (number of attendees, money raised, satisfied). o Rule of Halves. 600 total people on contact list. 300 are realistically reachable (bad contact info, no affinity). 150 will be available (scheduling). 75 will be interested (type of event). 32 will RSVP (Success standard is 10% of total population; 5% is average). o Qualitative (brothers helped, excitement for future events). Generate list of alumni you plan to invite to the event. Plan promotion and publicity. o Again, assign jobs for your board and volunteers as it relates to promotion. o Consider and schedule all forms (see above).

o o

2-6 months in advance o Send save-the-date communication (email, postcard, letter) to guests (3-4 months prior) o Finalize all arrangement with vendor at location. o Begin working on the program/layout of your event and coordinate any special details or items that will be needed for it. o Begin general publicity. o Initial outreach to alumni will detail the event. o Quick, informative pieces. o Date, time, location, cost and purpose. o Update website. o Vary communication piece based on audience. o 65 & Older = mailed piece & phone call. o 35 65 = phone call & email. o 35 & younger = email, Facebook & phone call.

1-2 months in advance o Finalize program for event and send to all VIP participants. o Send out official invitation for event (based on budget, this can be any form, but it needs to be uniform for everybody and sent to every possible contact). o Check-in with vendor (location) and routinely check to make sure everything is going according to your agreed-upon plan. o Make necessary arrangements for out-of-town guests (if necessary). o Order any ceremonial items needed (alumni recognition pins, candles, merchandise). 2-4 weeks in advance o Record and acknowledge RSVPs as they are received. o Have some system in place to notify individuals when an RSVP is received. Have more details for them about the event. o Have a separate communication strategy in place for the list of RSVPs. o Keep them reminded of event details. o Pay in advance. o Recruit their friends. o Begin targeted communication based off analysis of RSVP list. o Identify past event attendees that have not signed up. o Look for groups (age groups, chapters, etc.) that are not in big numbers. o Promote aspects of the event to individuals based on their life needs. o 65 & Older = Chance to reconnect with Phi Psi and old friends. o 35 65 = Chance to unwind and enjoy a unique experience. o 35 & younger = Chance to network and meet influential brothers. o Finalize details with all vendors and coordinate day-of schedule for setup. o Write any speeches or talking points for individuals making remarks. Event Week o Finalize your guest list and track down unknown RSVPs. o Organize name tag system for event and central spot for registration. o Organize any items that will be used for the event. o Setup greeting schedule and pick-up duties for any guests of honor. o Arrive early. o Bring all pieces of information that will assist in your event should a problem arise: logistical outline, program schedule, volunteer instructions and duties, directions, phone numbers, banquet orders, name tags and the final guest list. o Have key alumni in charge as conversation starters. Find individuals who are comfortable reaching out to people who may look lost or isolated and have them work to generate new conversations with guests. After completion of event o Send thank you notes to staff, volunteers and vendors. o Analyze final cost. o Analyze goals and how future events can improve on those (write it all down). o Survey attendees, if appropriate.

Songs of Phi Kappa Psi

Noble Fraternity Noble fraternity, Phi Kappa Psi Thy loyal sons would lift thy banner on high Brave may we ever be in all lifes fiercest battles Bearing the glorious shield of Phi Kappa Psi. Sweet bond of unity, Phi Kappa Psi Thy cherished memory in us neer shall die. Joy of our college days weel never tie of giving Three cheers and High! High! High! For Phi Kappa Psi. Amici Our strong band can neer be broken, Formd in ole Phi Psi Far surpassing wealth unspoken Sealed by friendships tie Chorus Amici, usque, ad aras Deep graven on each heart Shall be found unwavring true When we from life must part College life at best is passing Gliding swiftly by Then let us pledge in word and action Love for old Phi Psi Chorus When we sing our lifes last measure Sweetest then shall be Strains recalling evry treasure Of fraternity Chorus

Official Phi Kappa Psi Banquet Toasts

Toast order:

First Toast To the United States of America

Second Toast (to be given after) To the President of the United States of America

Third Toast (to be given after) To the Phi Kappa Psi Fraternity

Fourth Toast (to be given after) To the President of the Phi Kappa Psi Fraternity

Fifth Toast (to be given after) To the memory of the Founders of the Phi Kappa Psi Fraternity, William Henry Letterman and Charles Page Thomas Moore

Sixth Toast (to be given after) To the Ladies of Phi Kappa Psi (if present)

Seventh Toast (to be given after) ___________________________________________ To the [insert name] Alumni Association of Phi Kappa Psi

The Phi Kappa Psi Creed

I believe that Phi Kappa Psi is a brotherhood of honorable men, courteous and cultured, who pledge throughout their lives to be generous, compassionate, and loyal comrades; I believe that I am honor bound to strive manfully for intellectual, moral, and spiritual excellence; to help and forgive my Brothers; to discharge promptly all just debts; to give aid and sympathy to all who are less fortunate; I believe that I am honor bound to strengthen my character and deepen my integrity; to counsel and guide my Brothers who stray from their obligations; to respect and emulate my Brothers who practice moderation in their manners and morals; to be ever mindful that loyalty to my fraternity should not weaken loyalty to my college, but rather increase devotion to it, to my country, and to my God; I believe that to all I meet, wherever I go, I represent not only Phi Kappa Psi, but indeed the spirit of all fraternities; thus I must ever conduct myself so as to bring respect and honor not to myself alone, but also to my Fraternity; To the fulfillment of these beliefs, of these ideals, in the noble perfection of Phi Kappa Psi, I pledge my life and my sacred honor. Written by John Henry Frizzell (Amherst 1898) and Kent Christopher Owen (Indiana 58); Adopted by the 1964 Grand Arch Council, Denver, Colorado, August 29, 1964

Formal Founders Day Model Script

Special production notes: 1. Make the following main assignments in advance: Main guest speaker Symposiarch (master of ceremonies) 1-6 persons for the candle lighting ceremony (5 candles are to be lighted after prepared comments are read aloud.) (1 [or more] person[s] are to read the Creed aloud.) 2. Obtain the following supplies for the formal program: 5 candles (1 white, 2 red, 2 green) and candleholder(s) Matchbooks Phi Psi song sheets. These may be printed on the agendas at each place Chime, triangle or bell (optional) 3. Once the main speaker has been identified, be sure to advise the speaker of the desired length of his (or her) comments, usually expressed as a range and usually between 15-30 minutes. Then, be sure to reconfirm that length with the speaker on the day of the formal program. 4. Announce in the Founders Day advance publicity that the program will include a memorial service for departed brothers, as well as others who have contributed to Phi Kappa Psi as other than brothers. Allow space on the registration form for such brothers and other persons to be identified, whether the person completing the form is able to attend the event or not. If the person will be absent, they should be asked to also provide additional information about the person being memorialized, if possible. 5. Some members may have difficulty with the first toast, which is to the President of the United States, regardless of who the incumbent President is. Thus, an explanation might be given just before the toast that the toast is a traditional one that honors the office. This is not meant as a political statement. 6. When others are assigned parts in the program, make sure they have the entire portion of the program in which they are involved, so they know when it is their turn to participate.

7. A gift, or gifts, for the speaker of the evening should be identified and purchased in
advance by those organizations hosting the Founders Day ceremonies, and presented at the time shown on the program.

Formal Founders Day Order of Events

WELCOME BY THE SYMPOSIARCH (The Symposiarch is the master of ceremonies for the program.) NOBLE FRATERNITY (Led by the Symposiarch. Words should be distributed in advance to everyone present, either in the printed program or as a separate handout. All stand. If there are guests, brief introductory comments about Noble Fraternity may be made.) TOASTS (Each toast is led by a different person, as previously assigned. Each toast begins with appropriate introductory comments determined by the person leading the toast. All in the room stand for this series of toasts.) To the United States of America! To the President of the United States of America! To the Phi Kappa Psi Fraternity! To the President of the Phi Kappa Psi Fraternity! To the memory of the founders of the Phi Kappa Psi Fraternity, William Henry Letterman and Charles Page Thomas Moore! To the Ladies of Phi Kappa Psi! (if present) To the (name) Alumni Association of Phi Kappa Psi! MEAL (If a meal is to be served) RECOGNITION OF INVITED GUESTS (The Symposiarch introduces those invited guests seated at the head table, or elsewhere in the room. Other guests may be recognized in the next section.) RECOGNITION OF BROTHERS PRESENT (If the group numbers under 50 or so, the Symposiarch may ask that each brother and pledge present stand in turn and introduce himself to the group

by name, chapter/colony and school (if an undergraduate) or by name, chapter, and city (if an alumnus). (Guests then may be invited to identify themselves, but should be told they are not required to do so and may, if they prefer, be introduced by someone else. (For larger gatherings, the Symposiarch may ask that someone from each chapter present rise and identify the chapter/colony. Normally, this recognition will be provided by an undergraduate, but also may be done by an alumnus if no undergraduate is present. As the chapter/colony is announced, all present from that chapter/colony are invited to rise. (As each chapter is named, the Symposiarch may choose to repeat aloud the name of the chapter/colony. THE LIGHTING OF THE CANDLES (Five candles are used in this ceremony. Two are cardinal red, two are hunter green, and one is white. The white candle is elevated above the others. Candles are not to be lit until where noted in the ceremony. (Up to five persons identified in advance may be assigned to light individual candles and to read the accompanying script for that part of the ceremony. (Before beginning the ceremony, the Symposiarch may announce that there will be an opportunity for those attending Founders Day to individually memorialize brothers who have died, as well as others who contributed to Phi Kappa Psi as other than a brother. Suggest that those attending now think of names of those to be recalled when the invitation is given, and to respond then to that invitation.) The first two candles -- one cardinal red, the other hunter green -- honor the two men who founded our Fraternity in 1852. William Henry Letterman and Charles Page Thomas Moore were inspired to that noble purpose after a typhoid epidemic struck many of their fellow students at Jefferson College in Canonsburg, Pennsylvania. Brothers Letterman and Moore spent long days and nights caring for their ailing friends. In the process, they learned of the great joy of serving others, and of their passion to have others share that joy.

Their passion continues to inspire us nearly a century and a half later. Tonight, we remember them through the simple act of lighting a candle -- a candle that gives warmth and light to us, just as they lit candles to give warmth and light to their fellow students. (Candles 1 and 2 [red and green] now are lighted.) The third candle we light -- this one cardinal red, also a sacred color -- is in memory of all the brothers who have joined the Chapter Eternal since the Fraternitys founding in 1852. Each of them added, in their individual ways, to the life of our Fraternity, and therefore to our lives as brothers within that Fraternity. Tonight we recall by name those brothers who we have learned since last we met have entered the Chapter Eternal. I will read the names of those whose passing we have recorded. I then will ask anyone here tonight who wishes to add to this remembrance to do so, by identifying the brother and, if you so choose, by saying something in his memory. (Names and other information about each brother is read. Information may be obtained from The Shield and other sources.] Does anyone here know of other brothers who have entered the Chapter Eternal and are to be remembered tonight, regardless of when they died? If so, please rise and identify them now. (Allow time for others to rise and speak.) Is there anyone else who we would like to remember this night for their contributions to Phi Kappa Psi as other than a brother? If so, please rise and identify them now. (Allow time for others to rise and speak.) We light this candle in the memory of all of those we have named tonight, and those we have not named but also remember. (Candle 3 [red] now is lighted.)

I ask all now to rise, and observe a moment of silence in their memory and honor. (All stand for the length of time determined by the Symposiarch.) Please be seated. The fourth candle we light -- hunter green, also a color that represents life and growth -- honors all of our living brothers who can not be with us this evening. May their spirit be with us, and our spirit with them, even though we are apart. (Candle 4 [green] now is lighted.) The fifth and last candle is white, in recognition of the noble, pure ideals upon which our Fraternity was founded -- ideals which continue to lead us today. (Candle 5 [white] now is lighted.) As this candle burns brightly, listen to the words of the Creed of Phi Kappa Psi. (Reading of the Creed by one or more brothers.) (Leave candles lighted until where noted in the conclusion of the formal program.)

REMARKS BY THE ALUMNI ASSOCIATION(S) (The Symposiarch leads the applause after each speaker concludes.) REMARKS BY CHAPTERS AND COLONIES (Brief remarks about the chapter/colony should be offered by the President and/or chapter advisor, or their designees.) (The Symposiarch leads the applause after each speaker concludes.) PRESENTATION OF AWARDS (Any awards being presented by the alumni associations or chapters/colonies to individuals or groups may be presented at this time.) INTRODUCTION OF THE SPEAKER OF THE EVENING (This may be done by the Symposiarch or his designee.)

SPEAKER OF THE EVENING (The Symposiarch leads the applause as the speaker approaches the lectern and as the speaker concludes his or her comments.) PRESENTATION OF GIFTS TO THE SPEAKER (The presentation of gifts is recommended, but is optional. If chosen to be included, it may be excluded from the formal printed agenda.) REMARKS FOR THE GOOD OF THE FRATERNITY (The Symposiarch invites anyone present, whether or not a brother, to stand, one by one, and make any brief comments of their choosing for the good of the Fraternity.) THE EXTINGUISHING OF THE CANDLES We now extinguish the candles until next we meet. May the memory of their light burn brightly in our minds and hearts until then. (The Symposiarch or his designee extinguishes the candles one by one, concluding with the white candle.) AMICI (Before the singing of Amici, the Symposiarch should announce the conclusion of the formal program, thank all for attending, and invite all to participate again next year.) (The Symposiarch then invites all persons present to form one circle, with either (a) their hands crossed in front of them and holding the hands of the persons to their left and right, (b) their arms over the shoulders of the persons to their left and right, or (c) whatever other arrangement is customary.) (The song leader begins the singing of Amici. The formal program is over when the singing of Amici concludes.)

Graphics

Letterman

Moore

Co-Founders