Langara Students Union (LSU) REFERENDUM on Changes to LSUs Bylaws

On November 5, 2012, the Langara Students Union (LSU) Board of Directors announced a Referendum that asks LSU members to vote on replacing the LSU Bylaws. The Board provides this document to assist LSU members in comparing the existing Bylaws with the proposed new Bylaws section by section so that members may make an informed decision. Most changes to the Bylaws were done to restructure the governance body (which, in the future, will be referred to The Council) to: Enable LSU members to hold Council to higher levels of accountability; Align roles and responsibilities to allow Council to be more strategic and governance-oriented rather than administrative and operationally-focused; Remove outdated content, correct errors and minimize unintended outcomes; and Remove detail that more appropriately belongs in Policy LSU member feedback, stakeholder consultations, and expert opinions have informed the development of the proposed Bylaws. Behind these decisions was a genuine desire to develop a new set of Bylaws that enables Council to better understand and embrace the priorities of LSU members while remaining realistic, practical and fiscally responsible. Ultimately it is intended that the proposed Bylaws will help Council better meet the needs of LSU members toward the ultimate goal of becoming an organization of consequence on campus and beyond. For further information on the changes to LSUs Bylaws please see LSUs website www.lsu.bc.ca or contact lsu@lsu.bc.ca

SPECIAL RESOLUTIONS REFERENDUM

SPECIAL RESOLUTION ONE (1): WHEREAS the Bylaws of the Langara Students' Union Association came into effect on the incorporation of the Union on the 31st day of July, 1969 and WHEREAS the Bylaws have been subject to amendments since the incorporation; and WHEREAS it is in the best interests of the Union to have Bylaws which set out in an accurate and organized manner the general procedures governing the business and affairs of the Union; and WHEREAS an extensive consultation process was undertaken in 2012 to engage the members of the Union in the process of reviewing the Union's Bylaws; BE IT RESOLVED THAT THE COUNCIL hereby submits these new Bylaws to take effect on March 1, 2013, repealing all previous Bylaws of the Union, for approval and ratification by the members under The British Columbia Society Act. DATED in Vancouver, British Columbia, this 5th day of December, 2012.

SPECIAL RESOLUTION TWO (2): WHEREAS the proposed new Bylaws of the Langara Students' Union Association will come into effect on approval by The British Columbia Registrar of Companies under The British Columbia Society Act; and WHEREAS the Council that is in place at the time the new Bylaws come into effect will need to govern in a transition period between the old Bylaws and the new Bylaws; and WHEREAS it is cost- and resource-prohibitive to run a by-election in January that would result in new members of Council learning and operating under the old bylaws for two months before changing to the new Bylaws on March 1, 2013; and WHEREAS it is in the best interests of the Union to have continuity on the Council during such transition periods; and WHEREAS the Council that is in place at the time the Bylaws come into effect will require Council experience and a significant depth of understanding of the Council and the Union to revise, develop, and understand the policies needed to complement the new Bylaws and ease their implementation; BE IT RESOLVED THAT the Council that is in place at the time the new Bylaws are ratified continue until the close of the next election as outlined in the new Bylaws and that no by-election be held in January 2013 and that the Council composition and roles and responsibilities in place prior to March 1, 2013 remain in effect until the first election under the new Bylaws in fall 2013. DATED in Vancouver, British Columbia, this 5th day of December, 2012.

SPECIAL RESOLUTION THREE (3): WHEREAS the Council that continues the work of the Union during the transition between the old Bylaws and the coming into effect of the new Bylaws should not be penalized for carrying out that work; and WHEREAS it is in the best interests of the Union to maximize the benefit of the knowledge and competency gained by the members of the Council that serve in the transition period; and WHEREAS it is in the best interests of the Union that the members of the Council that serve in the transition period not be penalized for this work or be placed in a conflict of interest situation; BE IT RESOLVED THAT a grandfathering provision that suspends the limits stated in Article 5.7 be in place such that any member of the Council who is serving on the Council at the time the new Bylaws are enacted, is, at the first election after the new Bylaws are enacted, permitted to seek election to the same or a similar position or any other position on the Council again and that, if elected, the terms will be as if the Council member was elected for the first time. DATED in Vancouver, British Columbia, this 5th day of December, 2012.

CONSTITUTION
CURRENT CONSTITUTION 1. Name of the Society The Name of the Society is the Langara Students Union Association, and hereafter in this Constitution and these Bylaws shall be referred to as the Union. 2. Purpose of the Union The Purposes of the Union are: a) to organize students on a democratic, co-operative basis for advancing students interests and advancing the interests of the students community. b) to provide a common framework within which students can communicate, exchange information, and share experience, skills, and ideas; c) to bring students together to discuss and co-operatively achieve necessary educational, administrative, and legislative change wherever decision- making affects students; d) to facilitate co-operation among students in organizing services which supplement the learning experience, provide for human needs, which develop a sense of community with our peers and with other members of the society; e) to articulate the desire of students to fulfill the duties and be accorded the rights of citizens in British Columbia, in Canada, and in the international community; f) to achieve the goal of a system of post-secondary education which is accessible to all, which is of high quality, and which is rationally planned; which recognizes the legitimacy of student representation and the validity of student rights; and whose role in society is clearly recognized and appreciated. 3 PROPOSED NEW CONSTITUTION 1. Name of the Society The Name of the Society is the Langara Students Union Association, hereafter referred to as the Union in this Constitution and these Bylaws, established under the British Columbia Society Act. 2. Purpose of the Union The Purposes of the Union are: a) To organize students on an ethical, democratic, co-operative basis for advancing students interests and advancing the interests of the students community. b) To provide a common framework within which students can communicate, exchange information, and share experience, skills, and ideas; c) To bring students together to discuss and co-operatively achieve necessary educational, administrative, and legislative change wherever decision- making affects students; d) To facilitate co-operation among students in organizing services which supplement the learning experience, provide for human needs, which develop a sense of community with our peers and with other members of the society; e) To articulate the desire of students to fulfill the duties and be accorded the rights of citizens in British Columbia, in Canada, and in the international community; f) To achieve the goal of a system of post-secondary education which is accessible to all, which is of high quality, and which is rationally planned; which recognizes the legitimacy of student representation and the validity of student rights; and whose role in society is clearly recognized and appreciated.

3. Dissolution of the Union Upon the winding up or dissolution of the Union, any assets remaining after the satisfaction of its debts and liabilities shall be given or transferred to such Canadian students organizations promoting objectives similar to those set out in Paragraph 2 herein, as may be decided by the members of the Union at the time of winding up or dissolution. This clause is unalterable.

3. Dissolution of the Union Upon the winding up or dissolution of the Union, any assets remaining after the satisfaction of its debts and liabilities shall be given or transferred to such Canadian students organizations promoting objectives similar to those set out in Paragraph 2 herein, as may be decided by the members of the Union at the time of winding up or dissolution. This clause is unalterable.

BYLAWS
CURRENT BYLAWS BYLAW I INTERPRETATION 1. All references to the plural shall include the singular, and all references to the singular shall include the plural. 2. Union shall mean the Langara Students Union Association. 3. Member shall mean those persons who satisfy the requirements of Bylaw II. 4. At-large positions shall be all those Executive Committee positions for which all members of the Union may vote and seek election. 5. Elected representatives to the Union, collectively, shall be referred to as the Board of Directors and/or Directors. 6. General Meetings and Referenda shall be considered the highest authority within the Union. PROPOSED NEW BYLAWS ARTICLE I INTERPRETATION 1.1 Authority These Bylaws receive their authority under the British Columbia Society Act. 1.2 Numbering and Headings Numbering and headings are provided for convenience only and do not affect the meaning of these Bylaws. 1.3 Number Words implying the singular or plural, present or future shall be interpreted to include the other, except where the context means otherwise as the case may be. 1.4 Member Member means a person who has satisfied the membership requirements of these Bylaws and who has not resigned or been expelled. 1.5 Special Resolution Special Resolution means: 1.5.1 A resolution passed by a majority of not less than seventy-five percent (75%) of the votes of those Members In Good Standing voting in person at a General Meeting of which not less than fourteen (14) days notice, specifying the intention to propose the resolution as a Special Resolution, has been given; or 4

1.5.2 A resolution passed by Referendum by a majority of not less than seventy-five percent (75%) of the votes of those Members In Good Standing voting by Referendum ballot of which not less than fourteen (14) days notice that a Referendum will be held has been given and members are provided not less than seven (7) days to return the ballot. 1.6 Council Council refers to the elected body that governs the affairs of the Union. 1.7 Executive Committee Executive Committee refers to the Committee comprised of the Officers of Council. 1.8 Member In Good Standing A member who has met the requirements for membership, and is not otherwise suspended or expelled from membership in the Union, is considered to be In Good Standing. 1.9 Fiscal Year The fiscal year end of the Union is April 30. 1.10 Policy Unless indicated otherwise Policy shall mean Policy of Council. ARTICLE II MEMBERSHIP 2.1 Members The members of the Union shall be all students who have registered in at least one (1) three-credit course at Langara College for the current College semester and who have paid membership fees to the Union for that semester. 2.2 Cessation of Membership An individual shall cease to be a member when: i) The individual ceases to meet the requirements of Article 2.1; ii) The individual ceases to be enrolled as a student at the College; iii) The individual is expelled from membership by Special Resolution; or iv) The individual resigns from membership in writing.

BYLAW II - MEMBERSHIP 1. Members The members of the Union shall be: a) All individuals who have registered in at least one course at Langara College for the current College semester and who have paid membership fees to the Union. b) All individuals who are not registered in the current College semester, but who have paid membership fees to the Union for the previous College semester. 2. Honourary General Members a) Honourary general members of the Union shall be any individual upon whom honourary general membership is

conferred by the Union, either by vote of the Executive Committee or the membership. b) Honourary general members shall not be required to pay membership fees to the Union, unless they are currently registered in courses at Langara College and required to pay fees under Bylaw III. c) Honourary general members shall not vote in Union elections or propose motions at general or Executive Committee meetings or hold an office in the Union, unless they are currently registered in courses at Langara College and required to pay fees under Bylaw III. 3. Cessation of Membership a) Individuals shall cease to be members when they cease to meet the requirements of bylaw II, Article 1, Clause a) or b). b) Individuals may be expelled from the Union by special resolution in a general meeting. 4. Membership in Bad-standing a) Individuals may be deemed members in bad-standing by special resolution in a general meeting. BYLAW III - MEMBERSHIP FEES 1. Setting of Membership Fees Except as hereinafter provided membership fees may be set in the following ways: a) by the members of the Union voting in a general meeting or referendum provided sufficient notice has been served as per Bylaw IV, article 6. b) by the Executive Committee of the Union at its first meeting in a College semester. 2. Adjusting of Membership Fees All membership fees provided for in these bylaws shall be adjusted for inflation annually by the annual percentage calculated with the Vancouver Cost Price Index as reported by Statistics Canada each September.

2.3 Fees of Former Members A member who resigns or is expelled from membership is not entitled to any refund of membership dues.

ARTICLE III MEMBERSHIP FEES 3.1 Setting of Membership Fees Members In Good Standing shall vote annually on the Basic membership fee amount in a General Meeting or Referendum for which sufficient notice has been given. 3.2 Adjusting of Membership Fees The Basic Fee and the Building Trust Fund Fee provided for in these Bylaws and Policy shall be adjusted for inflation by the annual percentage calculated by the Vancouver Cost Price Index as reported by Statistics Canada. 3.3 Fees Addressed by These Bylaws The fees provided for in these bylaws, in addition to the Basic membership fee, set by the Union at the Annual General Meeting or by Referendum by simple majority of those members voting include but are not restricted to: i) Basic Fee per course and per credit up to a maximum of fifteen (15) credits; 6

3. Amount of Membership Fees The membership fees shall consist of: a) a basic fee of not less than $13.23 per member per semester plus $1.98 per credit in each course in which the member is enrolled, up to a maximum of 15 credits per semester and, b) a Students Union Capital Trust Fund fee of not less than $1.30 per credit for each course in which the member is enrolled, up to a maximum of 15 credits per semester and, 4. Student Issues Organizing Fund Fee a) The Union shall collect a fee of not less than $.25 per credit in each course in which the member is enrolled, up to a maximum of 15 credits per semester, to be spent outside of the Unions operating budget as a means of organizing with other Students organizations and with the object of creating a high quality fully accessible post secondary education system at Langara. b) In the event that funds are not used during the current budget period, the excess funds will be transferred to the Students Union Operating Budget at the end of each fiscal year. 5. International Community to Community Solidarity Fund Fee a) The Union shall collect a fee of not less than $1.20 per semester to be used for International Community Support in conjunction with a grassroots development group with the object of encouraging community education and community development internationally. b) In the event that funds are not used during the current budget period, the excess funds will be transferred to the Students Union Operating Budget at the end of each fiscal year. 6. Exemption from Payment of Fees Members not registered for courses in a particular Langara semester shall be exempt from paying all membership fees for that semester. 7. The College to be an Agent for the Union

ii) Building Capital Trust Fund Fee; iii) International Community Support Fee; iv) UPass Fee; v) Health and Dental Benefits Fee; and vi) Other fees as approved by members of the Union at a Special General Meeting or Referendum. 3.4 Unused Funds In the event that restricted funds are not used during the current budget period, the excess funds will be transferred to the Students Union Net Assets Fund at the end of each fiscal year. 3.5 The College to be an Agent for the Union In accordance with The British Columbia College and Institute Act, Council shall enter into a written agreement with Langara College appointing the College as the agent for the Union for the purpose of receiving all fees from students for the Union and transferring the fees to the Union, and disbursing the Building Capital Trust Fund Fee as approved by the Building Capital Trust Fund Board. 3.6 Membership Benefits Council may establish benefits for members and may establish the eligibility criteria for those benefits.

The Union shall endeavor to enter into a written agreement with the College appointing the College the agent for the Union for the purpose of receiving all fees from students for the Union and transferring the basic fees to the Union, and disbursing the Students Union Capital Trust Fund fees as approved by the Langara Students Union Capital Trust Fund Board. BYLAW IV - GENERAL MEETINGS AND REFERENDA 1. Types of General Meetings There shall be two types of General Meetings; a) Annual General Meetings; and b) Special General Meetings 2. Annual General Meetings The Annual General Meeting of the Union shall be held each year as set by a majority vote of a quorate Executive Committee meeting as required by the British Columbia Society Act. 3. Special General Meetings Special General Meetings may be called at any time by; a) a majority vote of a quorate Executive Committee meetings; or; b) as otherwise required by the British Columbia Society Act. 4. General Meeting Agenda a) Except as hereinafter provided, the agenda for each general meeting shall be prepared by the Executive Committee of the Union for presentation to the General Meeting. b) The Executive Committee shall include on the agenda any Special Resolutions that are: i) referred by a two-thirds majority vote of a quorate Executive Committee meeting; or ii) presented to it accompanied by a petition duly signed by no less than ten per cent (10%) of the members of the Union. 5. Referenda a) In addition to the Annual and Special General Meetings, the

ARTICLE IV MEETINGS AND REFERENDA 4.1 Types of Meetings There shall be two types of meetings: i) Annual General Meetings ii) Special General Meetings 4.1.1 Annual General Meeting The Annual General Meeting of the Union shall be held once each fiscal year on a date set by Council but in no case longer than fifteen (15) months after the date of the previous Annual General Meeting. i) The Agenda for the Annual General Meeting shall be prepared by Council and shall include the audited financial statements, accepting the annual report of Council to the members; and any further information respecting the Union required by the bylaws or the regulations of the British Columbia Society Act. 4.1.2 Special General Meetings Special General Meetings: i) May be called at any time by majority vote of Council; and ii) Shall be called upon receipt of a requisition signed by ten percent (10%) of the Members in Good Standing delivered in person or by registered mail to the main office of the Union requesting a Special General Meeting and setting out the purpose of the Special General Meeting. iii) If upon receipt of a requisition in conformity with these bylaws, Council does not call a Special General Meeting within twenty-one (21) days, the requisitionists may call the meeting. 4.2 Referenda In addition to Annual General and Special General Meetings, the members may vote on resolutions concerning the business of the Union by means of Referenda.

members may vote on resolutions concerning the business of the Union by means of a referendum. b)Referenda are called in the same manner as Special General Meetings. 6. Notice for General Meetings or Referenda a) The Board of Directors of the Union shall give not less than fourteen (14) calendar days notice of a general meeting or referendum. b) Sufficient notice shall be deemed to have been given by the posting of not less than fifty (50) notices on or about Langara College not less than 8x 10 in size, which shall include the following: i) the time, date and location of the meeting or referendum; ii) the proposed agenda for the meeting or resolution(s) for the referendum; and iii) any special resolutions to be considered by the meeting or referendum. 7. Quorum for General Meetings or Referenda The quorum required for a general meeting or referendum of the Union shall be five per cent (5%) of the members, or 150 members, whichever is less but shall never be less than 3 members. In the event that the Annual General meeting does not achieve a quorum, but does satisfy the minimum quorum requirements set out in the Society Act of British Columbia, the meeting shall proceed, through business will be limited to the following: a) acceptance of the audited financial statements; b) appointment of auditors; and c) acceptance of the annual report of the Executive Committee. 8. Rules of Order Subject to any special resolutions of the Union, the most recent edition of Roberts Rules of Order shall govern the conduct of all general meetings of the Union.

4.2.1 Calling Referenda Referenda may be called in the same manner as Special General Meetings. 4.3 Notice for General Meetings and Referenda Council shall give no fewer than fourteen (14) days notice of an Annual General Meeting, Special General Meeting, or Referendum. 4.3.1 Notices of General Meetings shall set out the date, time, and place of the meeting, the agenda for the meeting, and any Special Resolutions to be considered at the meeting. 4.3.2 Notice of a Referendum shall set out the Referendum question or questions as well as the date(s) and time(s) of polling. 4.4 Quorum The quorum required for an Annual General Meeting, Special General Meeting, or Referendum of the Union shall be fifty (50) Members in Good Standing. 4.4.1 Should the membership fall below fifty (50) members, quorum shall never be less than three (3) Members in Good Standing. 4.4.2 In the event that the Annual General Meeting does not achieve a quorum, but does satisfy the minimum quorum requirements set out in the British Columbia Society Act, the meeting shall proceed, although business will be limited to accepting the audited financial statements, appointing the auditors, and accepting Councils annual report. 4.5 Rules of Order Subject to any Special Resolutions of the Union, and where not inconsistent with the Bylaws, the Roberts Rules of Order Newly Revised shall govern the conduct of all General Meetings of the Union. 4.6 Voting Rights of Members Every Member In Good Standing has the right to cast a single vote during Elections, Referenda, Annual General, and Special General Meetings and other proceedings in which members are asked to vote. 9

9. Voting Rights of the Members All members in good standing present at a meeting of the members are entitled to vote at that meeting. All Members in good standing who register to vote at a polling station approved by the Electoral Committee established under by Bylaw VI, may vote in the referendum registered for. BYLAW V- BOARD OF DIRECTORS OF THE UNION 1. The Board of Directors of the Union. The Executive Board of the Union shall be known as the Board of Directors. 2. Term of Office of Members of the Board of Directors. a) Members of the Executive Board shall take office upon ratification of the report of the electoral committee at the first Board meeting following their election, as per Bylaw VI. b) Members of the Board of Directors shall remain in office until the conclusion of the first Board meeting following the regularly scheduled election held closest to one (1) year after their election. c) The members of the Board of Directors must be members of Union during their term of office. 3. Composition of the Board of Directors The Board of Directors shall be comprised of: a) the following at-large positions i) External Affairs Co-ordinator ii) Internal Affairs Co-ordinator iii) Treasurer, and xii) Native Students Liaison, to be elected from the Native members of the Union; xiii) Womens Liaison, to be elected by the women members of the Union; and xiv) Queer Liaison, to be elected by the Gay, Lesbian, Bisexuals Transgender and Two-Spirited at Langara Committee members of the Union.; and xv) International Students Issues Coordinator, to be elected by

4.6.1 Registration to Vote All Members in Good Standing who register to vote at a polling station approved by the Electoral Committee established under these Bylaws may vote in the General Meeting, Referendum, Election, or other proceedings registered for, subject to such other criteria for voting as may be established by the Electoral Committee. ARTICLE V- COUNCIL OF THE UNION 5.1 Council Council shall perform roles and duties required to govern and manage the affairs of the Union with authority to transact such business as authorized by the British Columbia Society Act, these Bylaws, Policy, or as is necessary for the governance of the Union. 5.2 Composition Council shall consist of the following types and numbers of elected positions: i) Four (4) Officer positions; ii) Five (5) Advisor positions, and; iii) Ten (10) Councillor positions. 5.3 Terms of Office for Council The term of office in any position of Council is one (1) year. 5.4 Commencement of Duties Members of Council shall take office upon ratification of the report of the Electoral Committee at the first Council meeting following their election, provided there are no irregularities. 5.5 Ongoing Requirements The members of Council must be Members in Good Standing of the Union, and must be and remain students in Good Academic Standing, as defined by the College, during their term of office. 5.5.1 A member of Council who fails to do so shall have thirty (30) days to come back into good academic standing; and if they do not establish to the satisfaction of Council that they are in Good Academic Standing, they shall be removed from office. 5.6 Oath of Office 10

international students; and xvi) Students with Disabilities Liaison, to be elected by students with disabilities xvii) Services Coordinator; and xviii) Social Justice Issues Coordinator xix) Environmental Issues Coordinator xx) Board Members at-Large (4) b) the following Honourary Board member positions: i) One (1) Female Langara College Board Representative; ii) One (1) Male Langara College Board Representative iii) Two (2) Female Education Council Members iv) Two (2) Male Education Council Members; 4. Meeting of the Board of Directors a) The Board shall meet at least twice per month. b) The agenda for each Board meeting may be posted in the Students Union Building no later than twenty-four (24) hours prior to the executive committee meeting. c) The quorum required for the transaction of business at an Board meeting shall be fifty-one percent (51%) of currently elected members, but never less than three (3) members. d) Subject to any special resolutions of the Union the most recent edition of Roberts Rules of Order shall govern the conduct of all meetings of the Executive Board. e) Meetings of the Executive Board shall be open to all members of the Union, provided that the Board be permitted to move incamera in extraordinary circumstances. f) Members of the Board of Directors shall appoint four (4) monthly rotating Chairpersons for the next four (4) calendar months immediately following the ratification of the report of the Electoral Committee. g) Meetings of the Board of Directors shall be chaired on a rotational basis by an Executive Committee Member as appointed on a calendar month basis by the Executive Committee. h) Meetings of the Board of Directors shall be scheduled: i) by resolution of the Board; or

Upon election to Council members must swear an Oath of Office that shall include, but is not limited to, upholding the best interests of the Union and abiding by Councils policies including the Code of Conduct, Harassment and Discrimination, and Diversity and Inclusion. 5.7 Maximum Term of Office for Council Council Members may serve a maximum of one (1) term in the same position and a lifetime maximum of two (2) terms in elected positions of different types. 5.8 Election of Candidates All Members in Good Standing are eligible to vote on all positions of Council. 5.9 Fiduciaries Members of Council have a fiduciary duty to act in the best interests of all Langara Students and not just any particular group, no matter how defined or to what position elected. 5.10 Meetings of Council Council shall meet at least twice per month between October and April, except in December and April, where there will be one (1) meeting. 5.11 Quorum The quorum required for the transaction of business at a Council meeting shall be a simple majority of currently elected members of Council, but never less than three (3) members of Council. 5.12 Rules of Order Roberts Rules of Order Newly Revised shall govern the conduct of all meetings of Council. 5.13 Votes by Proxy Votes by proxy shall not be allowed at Council meetings. 5.14 Closed Council Meetings Normally meetings of Council shall be limited to Council members, including the Executive Director, if any, the Chief Financial Officer, and one (1) other Staff member. Council meetings may also include other Staff members and delegations as appropriate 11

ii) by the Chairperson upon request of three or more members of the Executive Committee; iii) in order to exercise a vote, members of the Board must be present at the time the vote is applied. Up to two (2) members of the Board may participate and be deemed present if they are in communication with the meeting via a telecommunications device. Votes by proxy shall not be allowed. 5. Executive Board Remuneration The remuneration to be paid to the members of the Executive Board shall be such amounts as the membership may determine by special resolution. Such payments may only be the reimbursement for costs deemed to be incurred organizing students such as gas, food and other incidental expenses. 6. Leave-of-absence for Executive Committee Members Subject to the will of the Board, individual members of the Board of Directors may be granted leave-of-absence from the Board for a period of up to one semester during their term on the Board.

and approved per these Bylaws and Policy. 5.15 In Camera Sessions From time to time Council may find it in the best interests of governing the Union to meet in camera. Members, delegations, and guests of Council Meetings are not permitted to attend in camera meetings or sessions of Council. Minutes of in camera meetings are not kept, although decisions made in camera must be recorded into the minutes of the same or of the next Council meeting. 5.16 Delegations to Council Members and others who wish to attend meetings of Council or present to Council will be considered delegations. Delegation(s) must apply in order to present to Council. Council may set policy to govern appearances by delegations before Council, including the number of delegations at any meeting. 5.17 College Board of Governors and Education Council Members When a student is appointed or elected to the Board of Governors or to the Education Council of Langara College, the Union Council may, at its discretion, invite these individuals to Council meetings as a guest in a nonvoting, non-paid, observing capacity. 5.17.1 Reports of College Board of Governors and Education Council Members Council shall receive periodic reports from students appointed to the College Board of Governors and to the Education Council. These reports are considered delegation reports or presentations. 5.18 Council Remuneration Elected members of Council shall be reimbursed for their expenses reasonably and necessarily expended in the performance of their duties. 5.18.1 Elected members of Council also receive a stipend for their service. 5.18.2 The amount of stipend to be paid to the positions of Officers, Councillors, Advisors, and other approved positions shall be recommended by the Finance Committee and set by Council from time to time as follows: i) Council shall approve stipends for Officers and Advisors, but Officers and Advisors must abstain from the vote; and 12

BYLAW VI - ELECTION OF EXECUTIVE COMMITTEE MEMBERS 1. Electoral Committee The Union shall maintain an electoral committee at all times which shall be responsible for administration of: a) all elections to fill Executive Committee positions, except Honourary Executive Committee positions, and, b) all referenda called in accordance with Bylaw IV. c) The electoral committee shall be comprised of: i) three (3) members of the Union, at least one of whom is a member of the Executive Committee, and; ii) one (1) member of the staff of the Union. d) The Electoral Committee shall ensure that all elections occur in the manner prescribed by this Bylaw and the policy of the Union. e) The electoral committee shall determine the eligibility of all nominated candidates. f) The Electoral Committee may disqualify a candidate, or rule an election invalid for any violation of these Bylaws. g) The Electoral Committee shall decide the form of the ballot provided that the nominees for each office be listed in alphabetical order by surname. h) The Electoral Committee shall make, in the event of a strike, circumstance beyond human control, or other event that may delay the electoral procedure, a decision as to how and when the electoral procedure may best be completed. i) The Electoral Committee shall submit a report on the conduct and results of all elections to the Executive Committee for ratification. 2. Schedule of Elections a) Elections for expiring or vacant Board positions shall be held: i) during the first five (5) weeks of each College semester; and: ii) at such other times as deemed necessary.

ii) Council shall approve stipends for Councillors, but Councillors must abstain from the vote. ARTICLE VI ELECTION OF THE COUNCIL 6.1 Electoral Committee Council shall have an Electoral Committee that is responsible for administering and overseeing nominations and elections for Council. The powers and duties of the Electoral Committee shall be as set in the Electoral Committee Terms of Reference Policy. 6.1.1 Chief Returning Officer The Chief Returning Officer shall not hold any other elected, Staff, or appointed position in the Union, including being a vendor of the Union. The Chief Returning Officer must not have been a voting or non-voting member of Council during the twelve (12) months prior to the award of the contract as Chief Returning Officer. i) Candidates for the role of Chief Returning Officer shall have no less than two (2) years of experience organizing and administering elections. ii) The Deputy Returning Officer shall be a Staff member of the Union. iii) The Chief Returning Officer shall have complete discretion and authority to conduct general elections, by-elections, and Referenda in a manner consistent with these Bylaws and shall take into consideration and work within the budgetary and organizational capacity of the Union in making such determinations. iv) The Chief Returning Officer shall not be directed by any elected, Staff, or appointed officials of the Union. 6.1.2 Exclusion from the Electoral Committee Members running for election to Council may not serve on, nor attend meetings of, the Electoral Committee. 6.2 Schedule of Elections Elections shall be held at least once per academic year during the first five (5) weeks of fall semester. 6.2.1 If more than one election is necessary in an academic year, then Council shall determine the timing. 6.2.2 Alternate Procedure for Schedule of Elections 13

b) The schedule of elections for the Board of Directors shall be set by: i) the Board; or ii) the Electoral Committee in the event that the number of members of the Executive Committee falls below three (3). c) The schedule of elections shall include: i) a minimum one (1) week period for the submission of nomination forms to the electoral committee; ii) a minimum one (1) week period between the close of nominations and the commencement of polling; iii) an All-Candidates forum not less than two (2) days prior to the commencement of polling; and iv) not less than sixteen (16) hours of polling over a period of not less than two (2) days. 3. Notice of Elections Sufficient notice shall be deemed to have been given by: a) the posting, on or about the Langara College, not less than three (3) days prior to the opening of the nomination period, or not less than fifty (50) notices, not less than 8x10 in size, stating: i) the positions vacant or expiring; ii) the opening and closing date and time of the period for the submission of nominations; iii) the location at which nomination forms may be obtained; iv) the location to which completed nomination forms are to be submitted; v) the period of time allotted to nominees for campaigning; and vi) the days on which polling will take place. vii) the posting, on or about the Langara College, not more than three (3) days after the closing of the nomination period, of not less than fifty (50) notices, not less than 8x10 in size, stating: i) the members nominated for vacant positions on the Board; ii) the date, time and location of polling stations; and iii) the date, time and location of the all candidates forum. 4. Eligibility

In the event that the number of members of Council falls below three (3), the schedule of elections shall be set by the Electoral Committee. 6.3 Notice of Elections Notice of Elections shall be provided not less than three (3) weekdays prior to the date nominations are open. 6.3.1 Information Requirements Notice of Election shall be determined by the Electoral Committee but shall include, but are not limited to: i) The positions for which an election is being held; ii) The opening and closing dates for nominations; iii) The manner in which a candidate is nominated; iv) The date of the election; and v) Where additional information on being a candidate and campaigning may be obtained. 6.4 Eligibility Each candidate must be a Member In Good Standing of the Union, a student in Good Academic Standing, and meet such other criteria as may reasonably be set for a position on Council and contained in Policy. Minimum additional eligibility criteria shall include, but are not limited to: i) Valid Langara College Student Photo Identification Card. ii) By the close of the Call for Nominations period, the full completion and submission of Nomination Form and Academic Standing Form permitting the Union to verify academic standing with the College Registrar. iii) Officer positions: Same as Article 6.4 i), 6.4 ii), and in addition to a current curriculum vitae demonstrating knowledge or experience in at least one of the relevant functional areas including two (2) professional references and one (1) academic reference from Langara College. Evidence of knowledge or experience can include coursework, volunteer, life, or paid work experience in the functional area. The functional areas for the Officer positions are: a) Finance Officer: economics, commerce, accounting, and financial management. b) Secretary of Council: business administration, records management, project management, and political science. c) Student Affairs Officer: event planning, communications, counseling, project management, psychology and education. 14

a) Nominees for any position on the Board of Directors must be members of the Union. b) In order to seek election to the Board, members must be nominated by not less than fifteen (15) other members of the Union. c) Members of the Union shall not hold or seek election to more than one (1) position on the Board of Directors at any one time. 5. Conduct of Nominees a) Nominees for all positions shall limit their campaigning to the period between the close of nominations and the day prior to the commencement of polling. b) Nominees shall ensure that all their campaign information is removed from public display not less than ten (10) hours prior the commencement of polling. c) Nominees campaign expenses shall not exceed the limit established by the Electoral Committee. d) Nominees shall abide by all other regulations established by the Electoral Committee. 6. Voting a) Members of the Union may vote only once for each position in an election. b) If only one (1) nomination is received for a particular office, members shall be asked on the ballot to approve or disapprove of the nominee. The nominee must receive the approval of the majority of the ballots cast to be declared duly elected. c) Sealed ballot boxes are to be returned to the Unions general office immediately upon completion of voting. The ballots will be counted by the Electoral Committee. Where positions are contested, the nominees receiving a majority of votes cast shall be declared duly elected. d) Each nominee may appoint a scrutineer to oversee the counting of ballots. 7. Recounts and Appeals

d) Diversity and Inclusion Officer: activism or advocacy on ethical and social development issues relating to race, ethnicity, culture, religion, class, disability, age, gender, sex, and sexuality. iv) Advisor positions: Same as Article 6.4 i) and 6.4 ii) with additional demonstrated activism or advocacy in issues within the scope of activity for the specific Advisor position as described in Articles 8.4.1 8.4.5. 6.4.1 One Position per Member Members of the Union shall not seek election to or hold more than one (1) position on Council at any given time. 6.4.2 Open Councillor Positions All members who meet the eligibility requirements are may run for all positions on Council, with the exception of the five (5) Reserved Councillor positions. 6.4.3 Reserved Councillor Positions The composition of Council shall reflect the diversity and inclusion of Union members, thus five (5) of the ten (10) Councillor positions are reserved on a preferential basis for members who identify as international, Aboriginal, disabled, women, or queer students. i) If an eligible candidate is not nominated for a reserved position, then the number of unreserved open positions shall be increased by one (1) for each reserved position for which there is no nominee in that election. 6.5 Election Campaigning Nominees are required to abide by campaign rules and conduct as set forth in these Bylaws and by Policy for elections as established by the Electoral Committee such as the campaign period, materials, expenses, and other campaign regulations including but not limited to the withdrawal period and the nomination period. 6.6 Voting Members may be asked to show their valid Langara College Student Photo Identification Card before voting and will be refused a ballot should they not produce it or such other information reasonably necessary to establish the individuals right to vote. 6.6.1 Proxies 15

a) A nominee may request a recount of votes cast, provided such request is made in writing to the Electoral Committee within seventy-two (72) hours following the Committees announcement of election results. b) A nominee may appeal any decision of the Electoral Committee to a general meeting of the Union. 8. Honourary Board of Directors Elections Honourary Board of Director positions shall be conducted in accordance with the British Columbia College and Institute Act, as amended from time to time.

Proxy voting is not allowed. 6.6.2 No Acclamation There shall be no acclamation for any elected Council position. 6.6.3 Counting of the Ballots Sealed ballot boxes are to be returned to the Unions General Office immediately upon completion of voting. The Chief Returning Officer shall oversee the counting of the ballots by the Electoral Committee. The rules governing the declaration of those duly elected are as follows: i) For elections for a single position where more than one (1) qualified candidate is running, the candidate who receives the most valid yes votes shall be elected. ii) For elections for a single position where only one (1) qualified candidate is running, that person shall be elected if the candidate receives more valid yes votes than valid no votes. iii) For elections where more than one (1) position is to be filled, the qualified candidates who receive the most valid yes votes shall be elected. iv) For elections where more than one (1) position is to be filled, but there are only the same number of qualified candidates or fewer, the candidates who receive more valid yes votes than valid no votes shall be elected. v) Any candidate who is running for a position covered by i) or ii) who receives more no votes than yes votes will not be elected. 6.6.4 Scrutineers Each candidate may appoint a scrutineer to observe the counting of ballots. i) Scrutineers must be from among the voting Members In Good Standing who are neither members of Council nor candidates for election to Council. ii) Scrutineers must make themselves available at the designated time(s) of counting of ballots, including re-counts. iii) Should the scrutineer(s) not be available or present, the counting of ballots shall proceed and be considered final, subject to any appeals. iv) An appeal cannot be brought because a scrutineer who was properly notified of the place and time of counting did not attend. 6.7 Recounts and Appeals A candidate may request a recount of votes cast provided such request is made in writing to the Chief Returning Officer within seventy-two (72) hours following the Chief 16

Returning Officers announcement of election results. The results of the recount shall be final. 6.7.1 Disqualification The Chief Returning Officer shall disqualify candidates who violate the electoral rules and regulations to which they agreed upon nomination. Such decisions shall be provided to the disqualified candidate in writing. A disqualified candidate shall have seventy-two (72) hours or until the close of campaigning or voting, whichever is more, to appeal the decision of the Chief Returning Officer by submitting the request and grounds for appeal to the Chief Returning Officer in writing in a manner set forth in Policy. The Chief Returning Officer shall either make a ruling on the appeal or, at the Chief Returning Officers sole discretion, send the appeal directly to the Electoral Committee. The decision of the Chief Returning Officer or if deferred, the Electoral Committee, shall be final. In no event shall pending decisions on appeals be grounds for challenging or declaring invalid the electoral process or results. 6.8 Vacancies In the event there are vacancies after the election is complete, the Electoral Committee, at its discretion, may recommend that Council call another election and open a new nominations process. Councils decision shall be final. 6.9 Withdrawal Candidates who intend to withdraw from the election may do so in writing to the Chief Returning Officer no later than forty-eight (48) hours prior to the date the polls open. 6.10 Online Nominations, Elections, and Campaigning In the event that provisions are made to facilitate online nominations, elections, and campaigning or any other aspect of the elections process, the Electoral Committee shall establish relevant Policy and ensure the provision of the resources necessary to implement the Policy in accordance with these Bylaws and the Policy on Policy Development. Online nominations, elections, and campaigning may not proceed until such Policy is in place and until then, any candidate who so participates shall be disqualified. ARTICLE VII DUTIES AND RESPONSIBILITIES OF THE COUNCIL 7.1 Highest Authority Council of the Union shall consist of the voting members of Council and, subject to the 17

BYLAW VII - DUTIES AND RESPONSIBILITIES OF THE EXECUTIVE 1. The Board of Directors shall be familiar, and comply with the provisions of the British Columbia Society Act

2. The Board of Directors shall receive, budget, administer, and have audited, all moneys, properties, and securities of whatever nature that may be placed in the custody of, or that may become the property of, the Union. 3. The Board of Directors shall prepare and present an annual budget to the membership of the Union for ratification at a General Meeting of the Union. 4. The Executive Committee shall be the recognized medium of communication between the Union and: a) The Board and Administration of Langara College; b) Other constituent groups within the College; c) The general public; and d) Other students unions. 5. The Board of Directors shall be responsible for the hiring and direction of all staff of the Union. 6. The Board of Directors shall present to the Annual General Meeting of the Union a report detailing the activities undertaken by the Union during the previous year. 7. The Board of Directors shall maintain an up-to-date policy manual for the Union. 8. Members of the Board of Directors shall not vote on matters where a personal conflict of interest exists. 9. The Board may delegate such of its duties and responsibilities as it may deem expedient for the conduct of the affairs of the Union.

British Columbia Society Act and these Bylaws, shall have vested in them the management, administration, and the control of the property, revenue, business, and all other affairs of the Union. 7.1.1 Roles and Duties of Council Council shall: i) Conduct Council meetings in accordance with these Bylaws; ii) Administer and interpret the Bylaws; iii) Approve the annual operating and capital budgets; iv) Provide an annual report to the members at the Annual General Meeting; v) Approve the establishment and revision of Policy in accordance with the Policy on Policy Development; vi) Appoint Council spokesperson(s) on issues per Article 7.2 of these Bylaws; vii) Approve contracts; viii) Approve the contract between the Union and the Executive Director, if any; ix) Negotiate, approve, and follow the Collective Bargaining Agreement with Staff; x) Have final say on the approval of the performance review of the Executive Director, or if none, of Staff; xi) Compel Officers to provide activity reports and withhold stipend payment(s) should reports not be completed in a manner set forth in Policy; xii) Decide on issues affecting the Union and its members and direct action as appropriate; xiii) Delegate other duties not inconsistent with the British Columbia Society Act, these Bylaws and Policy as deemed expedient to carry out the business of the Union; xiv) Represent the Union and its members fairly, consistently, and within the intent and spirit of the British Columbia Society Act, these Bylaws, and Policies. 7.2 Official Council Communication Council will normally appoint the Student Affairs Officer to speak on its behalf. Council may appoint another Officer, Councillor, or Advisor to speak on an issue when the issue is related to that other position. No member of Council shall purport to speak on behalf of Council unless expressly authorized to do so by a Council resolution. 7.3 Employees of Council Council may appoint an Executive Director to manage the Union in accordance with and subject to the direction of Council. In the absence of an Executive Director, Council shall work directly with the Staff of the Union for which it has negotiated a collective 18

agreement. 7.4 Conflict of Interest Council shall have a Conflict of Interest Policy that governs its operations and the conduct of members of Council. All persons elected to Council shall sign the Policy acknowledging that the member of Council, or member-elect to Council has read and understood the Policy and agrees to abide by it. 7.5 Delegation of Duties Where permitted by the British Columbia Society Act, Council may delegate the duties and responsibilities it deems expedient for the conduct of the affairs of the Union. 7.6 Standing Committees The Standing Committees of Council are the Executive Committee, Electoral Committee, Finance Committee, Member Relations Committee, and Personnel Committee. 7.7 Voting Members of Standing Committees All members of Council duly appointed to Standing Committees by a simple majority vote of Council are voting members of those committees. At least one Officer must serve on each Standing Committee. A Councillor may not serve on more than one (1) Standing Committee at one time. 7.7.1 With the exception of the Executive Committee, the voting members of each Standing Committee shall be comprised of a minimum of one (1) Advisor and one (1) Councillor, appointed by a simple majority vote of Council. Council may also appoint other voting members to Standing Committees from among the membership, with the exception of the Executive Committee and the Personnel Committee. 7.8 Non-Voting Members of Standing Committees The non-voting members of Standing Committees include the Executive Director, if any, the Chief Financial Officer, and one (1) other Staff member. 7.9 Roles of Standing Committees In addition to the details set forth in these Bylaws and the Terms of Reference Policy for each Standing Committee, the general roles and composition of each Standing Committee are as follows: 19

7.9.1 Executive Committee The Executive Committee shall be comprised of the four (4) Officers of Council, Executive Director, if any, the Chief Financial Officer, and one (1) other Staff member. The Executive Committee shall operate according to the Terms of Reference established for the Executive Committee. These Terms of Reference shall include but are not limited to: i) Setting the agenda for Council meetings; ii) Leading the development and execution of a strategic plan for the Union; iii) Coordinating and engaging in contractual negotiations with other parties; iv) Leading the negotiation and renegotiation of the contract between the Union and the Executive Director, if any, and presenting recommendations to Council for approval; v) Reviewing the performance of the Executive Director, and if no Executive Director, of Staff, at least annually and presenting performance reviews and recommendations to Council for approval; vi) Providing full and timely disclosure of its activities and actions to Council through activity reports at every Council meeting which must be ratified by Council; vii) Completing and monitoring approved work plans for each Officer during months when Council does not meet; viii) Leading the orientation of new Council members; ix) Establishing Sub-committees as appropriate to carry out its work; and x) Performing such other functions as determined by Council, from time to time. 7.9.2 Electoral Committee The Electoral Committee shall be Chaired by the Secretary of Council and operate according to the Terms of Reference established per Article 6.1 of these Bylaws. The Terms of Reference shall include but are not limited to administering and overseeing the electoral matters of the Union. The membership on the Electoral Committee shall be per Articles 7.7, 7.7.1, and 7.8 of these Bylaws. The non-specified, non-voting Staff member referred to in Article 7.8 of these Bylaws shall be the Staff member assigned as the Deputy Returning Officer. 7.9.3 Finance Committee The Finance Committee shall be Chaired by the Treasurer and operate according to the Terms of Reference established per Article 12.1 of these Bylaws. The Terms of Reference shall include but are not limited to administering and overseeing the financial matters of the Union. 20

7.9.4 Member Relations Committee The Member Relations Committee shall be Chaired by the Student Affairs Officer and operates according to the Terms of Reference established for the Member Relations Committee. The Terms of Reference shall include but are not limited to developing programming and maintaining communication links with members. 7.9.5 Personnel Committee The Personnel Committee shall be Chaired by the Diversity and Inclusion Officer and operates according to the Terms of Reference established for the Personnel Committee. The Terms of Reference shall include but are not limited to developing and overseeing the human capital of the Union. 7.10 Other Committees Council may establish in policy other committees and sub-committees as it sees fit to carry out its activities and functions and may determine the composition of such committees and sub-committees. 7.11 Langara College Boards, Councils, and Committees As trustees of the Union, Council members are discouraged from serving on Langara College Boards, Councils, and Committees due to potential conflicts of interest. 7.11.1 Notwithstanding the potential for conflict of interest, if a Council member wishes to serve on a Langara College Board, Council, or Committee then that Council member must advise Council of such intentions before accepting a position on a Langara College Board, Council, or Committee. 7.11.2 Any Council member that chooses to serve on a Langara College Board, Council, or Committee does so voluntarily and will not normally be compensated by the Union beyond the normal Council or Union Committee stipends. 7.11.3 Council, at its sole discretion, may by simple majority vote pay a stipend to a Council member who also serves on a Langara College Board, Council, or Committee provided that the service provides an advantage to the Union. Any Councillor who receives a stipend for serving on a Langara College Board, Council, or Committee shall be required to provide reports to Council in a manner and on a timeline approved by Council. 21

BYLAW VIII -DUTIES AND RESPONSIBILITIES OF INDIVIDUAL EXECUTIVE COMMITTEE MEMBERS 1. Rotating Chairperson The Rotating Chairperson: a) shall chair meetings of the Executive Committee of the Union during the month for which they are appointed; b) shall undertake all duties and responsibilities which normally fall to the chairperson of a Union; and c) shall perform such other duties as may be assigned by the Board. 2. External Affairs Co-ordinator The External Affairs Coordinator a) shall be responsible for keeping the Board informed of issues arising off campus which pertain to the activities of the Union; and b) shall perform such other duties as may be assigned by the Board. 3. Internal Affairs Coordinator The Internal Affairs Coordinator: a) shall be primarily responsible for the running of the Union office and the maintenance of the records of the Union; and b) shall be primarily responsible for the running of the Union office and the maintenance of the records of the Union. c) shall perform other such duties as may be assigned by the Board.

7.11.4 If Council, in its sole discretion, determines that a Council member who also serves on a Langara College Board, Council, or Committee is in a conflict of interest, or has been detracted from fulfilling the duties of the Unions Council, or has shared confidential information, or has undertaken any activity that is detrimental to the Union, then it is Council's right and obligation to ask that Councillor to resign from one of the positions. If the Councillor does not resign from one of the positions, then it is Council's right and obligation to remove that Council member from Council. ARTICLE VIII DUTIES AND RESPONSIBILITIES OF OFFICERS, COUNCILLORS AND ADVISORS 8.1 Officers The Officers of Council are the Treasurer, the Secretary of Council, the Student Affairs Officer, and the Diversity and Inclusion Officer. 8.1.2 Roles of Officers Officers are voting positions that are accountable for roles and duties per Article 8.2 and as otherwise set forth in these Bylaws and Policy, including, but not limited to: i) Serving on the Executive Committee and abiding by the Terms of Reference for the Executive Committee; ii) Attending Council meetings; iii) Meeting between Council meetings to coordinate the business of the Union; iv) Serving during the months when Council does not meet as set forth in Article 5.10 of these Bylaws; v) Chairing and serving on Standing Committees and Sub-committees as assigned by Council and as specified in these Bylaws; vi) Performing liaison and spokesperson duties as assigned from time-to-time by Council; vii) Chairing Council and Executive Committee as required on a rotating basis, if a hired Chair is not in place per Article 8.5; viii) Posting and keeping regular office hours; ix) Performing other duties and tasks as determined by Council. 8.1.3 Treasurer The Treasurer is responsible for overseeing the budgeting process and financial operations and records of the Union. The Treasurer shall Chair the Finance Committee, act as a designated signing authority, and liaise with the Executive Director, if any, the 22

4. Treasurer The Treasurer: a) shall insure that careful account is kept of all moneys received and disbursed by the Union; b) shall be responsible for keeping the Board informed of all issues which pertain to the finances of the Union; and c) shall perform such other duties as may be assigned by the Board. 6. Native Students Liaison The Native Students Liaison: a) shall be of aboriginal ancestry as defined in Section 2.6 of the Natve Centre Policies, Bylaws, and election regulation. b) shall be responsible for keeping the Board informed of all Native issues which pertain to the Union; c) shall be responsible for organizing and keeping informed the Native members of the Union; d) shall be responsible equally with other Native members of the Union, for ensuring the effective operation of the Unions Native Centre; e) shall be responsible equally with other Native members of the Union, for scheduling meetings and orienting Native volunteers at the beginning of each semester; f) shall sit on at least one (1) committee of the Union; g) shall perform such other duties as may be assigned by the Executive Committee. 7. Womens Liaison The Womens Liaison: a) shall be primarily responsible for presenting a feminist viewpoint on all matters of concern to the Union; b) shall be responsible equally with other members of the Womens Steering Committee, for ensuring the effective operation of the Unions Womens Centre; c) shall be responsible equally with other members of the Womens Steering Committee, for scheduling meetings and orienting volunteers at the beginning of each semester; and

Chief Financial Officer, and other Staff as appropriate and necessary to carry out the duties and functions set forth in these Bylaws and Policy. 8.1.4 Secretary of Council The Secretary of Council is responsible for ensuring fair proceedings at meetings and for ensuring that comprehensive records of the proceedings are kept and filed. The Secretary of Council shall Chair the Electoral Committee and liaise with the Executive Director, if any, the Chief Financial Officer, and other Staff as appropriate and necessary to carry out the duties and functions set forth in these Bylaws and Policy. 8.1.5 Student Affairs Officer The Student Affairs Officer is responsible for overseeing and delivering a broad range of programs and services affecting Members and enhancing student life. The Student Affairs Officer shall Chair the Member Relations Committee, act as a resource on issues arising between students and other students or the College, and liaise with the Executive Director, if any, the Chief Financial Officer, and other Staff as appropriate and necessary to carry out the duties and functions set forth in these Bylaws and Policy. 8.1.6 Diversity and Inclusion Officer The Diversity and Inclusion Officer is responsible for overseeing the work of the Advisors and ensuring the appropriate planning, budgeting, and reporting requirements are met. The Diversity and Inclusion Officer shall Chair the Personnel Committee and Diversity and Inclusion Committee, act as a resource on issues arising between students and other students or the College, and liaise with the Executive Director, if any, the Chief Financial Officer, and other Staff as appropriate and necessary to carry out the duties and functions set out in these Bylaws and Policy. i) The Diversity and Inclusion Committee shall be composed of the Diversity and Inclusion Officer, all five (5) Advisors, and one (1) Staff member. The Diversity and Inclusion Officer shall Chair the Diversity and Inclusion Committee and operates according to the Terms of Reference established for the Diversity and Inclusion Committee. 8.2 Councillors Councillors are voting trustees and fiduciaries. Each member of Council shall perform roles and responsibilities as defined in Policy including but not limited to: i) Attending Council meetings; ii) Preparing for meetings by reading the agenda and any related materials circulated in 23

d) shall perform such other duties as may be decided on by the Womens Steering Committee, or assigned by the Board. 8. Queer Liaison The Queer Liaison: a) shall be responsible for keeping the Board informed of all gay, lesbian, bisexual, and transgender issues which pertain to the Union; b) shall be responsible for organizing and keeping informed the gay, lesbian, bisexual, and transgender members of the Union; c) shall be responsible equally with other members of the Queer Collective for ensuring the effective operation of the Unions Queer Centre; d) shall be responsible equally with other members of LQC for scheduling meetings and orienting gay, lesbian, bisexual, transgender volunteers at the beginning of each semester; and e) shall sit on at least one (1) committee of the Union; and f) shall perform such other duties as may be assigned by the Executive Committee. 9. International Students Issues Coordinator The International Students Issues Coordinator: a) shall primarily be responsible for presenting a progressive international student viewpoint on all matters of concern to the union; b) shall sit on at least one (1) committee of the Union; c) shall perform such other duties as may be assigned by the Executive Committee. 10. Students with Disabilities Liaison The Students with Disabilities Liaison: a) shall be responsible for keeping the Executive Committee informed of issues pertaining to disabled people; b) shall be responsible for organizing and keeping informed the disabled members of the Union; c) shall be responsible with other disabled members of the Union for scheduling meetings and orienting disabled volunteers at the

advance or at the meeting; iii) Challenging positions and seeking clarification as necessary in order to make informed decisions on motions duly set forth; iv) Exercising a vote in relation to the administration of Bylaws and other matters pertaining to the activities and affairs of the Union; v) Exercising a vote to establish committees and to appoint members to committees; vi) Representing members fairly and communicating with them; and vii) Presenting and portraying the Union in a positive manner within and beyond Langara College. 8.3 Council Advisors The five (5) Advisors are elected, non-voting members of Council that are designated as the International Students Advisor, Aboriginal Students Advisor, Students with Disabilities Advisor, Anti-Racism and Cultural Diversity Advisor, and Sexuality and Gender Diversity Advisor. 8.4 Roles and Duties of Advisors Advisors shall perform roles and responsibilities as defined in Article 8.2 of these Bylaws and Policy including, but not limited to, advising Council on policy directions and carrying out programming to advance diversity and inclusion on campus. Advisors work throughout the year and shall: i) Develop and execute annual work plans for approval; ii) Provide to the Diversity and Inclusion Officer, for presentation to the Executive Committee, regular reports on progress, activities, and budget in a manner set forth in Policy; iii) Serve on the Member Relations Standing Committee and the Diversity and Inclusion Committee; iv) Chair or sit on approved Committees and Sub-committees related to diversity and inclusion on campus; v) Advocate for greater diversity and inclusion on campus; vi) Educate the Langara College community on diversity and inclusion issues on campus; vii) Develop and implement programs, services, and activities promoting diversity and inclusion on campus; and viii) Perform other duties as assigned by Council. 8.4.1 International Students Advisor The International Students Advisor performs roles and duties per 8.4 of these bylaws 24

beginning of each semester; d) shall sit on at least one (1) committee of the Union; e) shall perform such other duties as may be assigned by the Board. 11) Honourary Board Members The Honourary Board members; a) shall attend to the functions of the College Board or Education Council, as they were elected; b) shall be responsible for keeping the Board informed of all issues which pertain to the Union that are considered at the Langara College Board or the Langara Education Council; c) may volunteer to perform such other duties as may be requested by the Executive Committee. 12) Board Members at Large The Board Members at Large: a) shall maintain active communications between their course union and the Executive Committee; b) shall be responsible for maintaining their course union; c) shall sit on at least two (2) committees of the Union; and d) shall perform such other duties as may be assigned by the Executive Committee. 13) Student Services Coordinator 14) Social Justice Issues Coordinator 15) Environmental Issues Coordinator BYLAW IX - REMOVAL FROM OFFICE 1. Membership in the Union Members of the Executive Committee who cease to be members of the Union shall be considered to have tendered their resignation. 2. Conflict of Interest

on behalf of, and in service to, the diversity and inclusion of international students. 8.4.2 Aboriginal Students Advisor The Aboriginal Students Advisor performs roles and duties per 8.4 of these Bylaws on behalf of, and in service to, the diversity and inclusion of Aboriginal students. 8.4.3 Students with Disabilities Advisor The Students with Disabilities Advisor performs roles and duties per 8.4 of these Bylaws on behalf of, and in service to, the diversity and inclusion of students with disabilities. 8.4.4 Anti-Racism and Cultural Diversity Advisor The Anti-Racism and Cultural Diversity Advisor performs roles and duties per 8.4 of these Bylaws on behalf of, and in service to, the diversity and inclusion of all racial, ethnic, cultural, and religious identities of students. 8.4.5 Sexual and Gender Diversity Advisor The Sexual and Gender Diversity Advisor performs roles and duties per 8.4 of these Bylaws on behalf of, and in service to, the diversity and inclusion of all sexual identities and gender identities of students. 8.5 Chair of Council Council may hire a Chair or appoint an Officer to preside over meetings of Council and of the members. A hired Chair shall not be a member of Council nor of the Union and shall not have a vote on the Council nor at Annual General or Special General Meetings. The appointment of a hired Chair shall be in accordance with the Terms of Reference established for the Chair of Council.

ARTICLE IX REMOVAL FROM OFFICE 9.1 Breach of Rules Where the Council determines that an Officer, Councillor, or Advisor has violated these Bylaws or Council Policy or has acted in a manner that is contrary to the interests of the Union or the students of Langara College, the Council may by majority vote withhold a stipend, censure, or remove the person from the Council. The Officer, Councillor, or Advisor who is accused of violating these bylaws or Council Policy shall not vote on the 25

Members of the Executive Committee who become or who are members of a Board of Directors of another local student association/Union, as defined in the College and Institutes Act, shall be deemed to have delivered their resignation, effective immediately. 3. Absence from Meeting Executive Committee members absent from two (2) or more consecutive meetings of the Executive Committee without valid reason, as determined by a two-thirds majority vote of the Executive Committee, shall be deemed to have delivered their resignation. 4. Removal from Office a) member of the Board may be removed from office by resolution of a General Meeting or Referendum after the following procedure: i) Impeachment proceedings may be initiated by: a two-thirds majority vote of the Executive Committee; or a petition signed by not less than ten percent (10%) of the members of the Union presented to the Executive Committee. ii) Notice of impeachment proceedings shall be that required for a special resolution, iii) in the event that the General Meeting or referendum thus called fails to reach quorum, the proceedings shall cease.

matter. 9.2 Handling Censures Council may not punish an Officer, Councillor, or Advisor without advising the individual in writing of the charges against the person, and providing the individual a full opportunity to defend. 9.2.1 Where an Officer, Councillor, or Advisor has brought the charges, that person shall not vote on guilt or innocence, nor on any penalty associated with the charges. 9.3 Competing Council Members of Council who become or who are members of a Council or Board of any other student Association, Society, or Union as defined in the British Columbia Society Act, the British Columbia College and Institute Act, or the British Columbia University Act shall be ineligible to serve on Council and shall be removed. 9.4 Absence from Meeting Officers, Councillors, and Advisors who are absent from two (2) Council meetings during their term on Council without reasonable excuse shall be deemed to have resigned from the Council. Council, at its sole discretion, shall determine whether to accept the resignation and to determine the date at which the resignation is effective. 9.5 Filling Vacancies If at any time there are more than six (6) vacant voting positions on Council, then Council shall instruct the Electoral Committee to arrange a by-election to fill the vacant positions for the remainder of the term of office. 9.5.1 If there are less than ninety (90) days remaining in the term, Council may, by majority vote, decide not to hold a by-election. 9.6 Removal from Council A member of Council may be removed from office by a Special Resolution recommended by Council at a General Meeting or Referendum or by a petition signed by not less than ten (10) per cent of the Members in Good Standing presented to Council. 9.6.1 Notice to Remove from Council 26

Notice to remove an Officer, Councillor, or Advisor from Council shall be that required for a Special Resolution. 9.6.2 Rescheduling Proceedings to Remove from Council In the event that the General Meeting thus called fails to reach quorum, the proceedings shall adjourn and new proceedings shall be scheduled with reasonable expediency. In all cases, the intent is to address the matter and not to unduly defer the decision. ARTICLE X POLICY OF THE UNION 10.1 Establishing Policy of the Union Policy of the Union, also referred to as position statements, may be established from to time by: i) Approval by a simple majority vote of Council; or ii) Approval of a Special Resolution by those voting in a General Meeting or Referendum of the Union. 10.2 Duration of Policy of the Union All Policy of the Union remains the Policy of the Union until changed or retracted by a vote: i) If the Policy of the Union was established by Council, then Council by a simple majority, or the members by Special Resolution, may change or retract that Policy of the Union; ii) If the Policy of the Union was established by a Special Resolution of members, then only another Special Resolution of the members may change or retract that Policy of the Union. 10.3 Notice Required for Policy of the Union Notice for all motions related to Policy of the Union to be voted on in a General Meeting or Referendum shall be that required for a Special Resolution. ARTICLE XI POLICY OF THE COUNCIL 11.1 Establishing Policy of Council Council shall have a Policy on Policy Development to guide Council Policy development, approval, and monitoring. 11.2 Enacting Policy of Council Council exercises the powers and responsibilities of governing the Union through 27

BYLAW X - POLICY OF THE UNION 1. Establishing Policy for the Union may be established from to time by: a) a simple majority vote of the Board of the Union; or b) a three-quarter (3/4) majority vote of those voting in a General Meeting or referendum of the Union. 2. Duration All policy remains the policy of the Union until changed, or retracted by a vote of the same or higher authority as that which established the policy. 3. Notice Notice for all policy motions to be voted on in a general meeting or referenda of the Union shall be that required for a special resolution.

enacting Policies that set expectations of the Officers, Councillors, Advisors, Committees, and the Executive Director, if any, and through monitoring adherence to those expectations. 11.3 Approval of Policy of Council Policy, including Terms of Reference for committees, is established and approved by Council. ARTICLE XII UNION FINANCES 12.1 Finance Committee Council shall have a Finance Committee responsible for administering and overseeing financial matters of the Union as specified in Article 7.9.3. 12.2 Signing Officers The Signing Officers for the Union shall be as appointed by Council, but shall include at least two (2) signatories from Council and at least two (2) signatories from Staff, including the Executive Director, if any. At least two (2) signatures shall be required for the execution of any legal documents or for the disbursement of any funds on behalf of the Union. 12.2.1 Disbursement of Funds Signing authority levels for contracting and for the disbursement of all funds on behalf of the Union shall be set in Policy. 12.3 Auditors 12.3.1 Appointment of Auditors The auditors of the Union shall be appointed by resolution at the Annual General Meeting. 12.3.2 Filling Auditor Vacancy Council may fill any vacancy in the office of the auditor until the next Annual General Meeting.

BYLAW XI - UNION FINANCES 1. Signing officers a) The signing officers for the Union shall be as appointed by the Board. b) The signatures of at least (2) signing officers shall be required for the execution of any legal documents, or, subject to the policy of the Union, the disbursement of any funds on behalf of the Union. 2. Auditors a) The auditors of the Union shall be appointed by resolution of a General Meeting b) The Board of Directors may fill a vacancy in the office of auditor created by death, resignation or otherwise. c) The auditors of the Union shall have the right to examine all books, records and accounts of the Union and shall be entitled to request from any and all members of the Union, including the Executive Committee, such information and explanations a may be required by the auditors for the due performance of their duties. d) The Board of Directors shall present without material omission the report of the auditors to the Annual General Meeting of the Union.

3. Borrowing a) In order to carry out the purposes of the Union the Board may, on behalf of and in the name of the Union, raise and secure the 12.3.3 Access to Records payment or repayment of money in the manner they decide, The auditors shall have the right to examine all books, records, and accounts of the and, in particular but without limiting the foregoing, by the issue Union and shall be entitled to request from any and all members of the Union, including 28

of debentures. b) No debenture shall be issued without the sanction of a special resolution c) The members may by special resolution restrict the borrowing powers of the Board, but a restriction imposed expires at the next Annual General Meeting.

Council, such information and explanations as may be required by the auditors for the due performance of their duties. 12.3.4 Auditors Report The auditors shall present the report of the auditors to the Annual General Meeting. 12.4 Borrowing 12.4.1 In order to carry out the purposes of the Union Council may raise and secure the payment or repayment of money in the manner they decide, including issuing debentures. 12.4.2 Approval of Debenture A recommendation from Council to issue a debenture must be approved by the Members through a Special Resolution at a General Meeting or by Referendum.

12.4.3 Restriction of Borrowing Powers The members may, by Special Resolution, restrict the borrowing powers of Council, but a restriction so imposed expires at the next Annual General Meeting BYLAW XII - UNION RECORDS ARTICLE XIII UNION RECORDS 13.1 Location of Records 1. Location of Records The minutes of the Board of Directors and General Meetings, and The minutes of Council and General Meetings and other books and records of the other books and records of the Union shall be kept in the Union Union shall be kept in the Union office. office. 13.2 Inspection by Members 2. Inspection by Members Members shall have access to all records of the Union, except personnel records and The books and records of the Union may be inspected by Union records that are excluded by privacy laws. A member of Council or a Staff member must members in the Union office on any working day during normal oversee the inspection to ensure that records are not reproduced or noted in any way. office hours provided forty-eight (48) business hours notice is given. 13.3 Requirement for Access Members may only access records through the Union office during business hours and 3. Custody of Minutes must provide forty-eight (48) business hours notice of their request. Records may not be taken out of the Union office. Custody of the minutes of all general and Executive Committee meetings of the Union shall be as designated by the Executive Committee. BYLAW XIII - BRANCH SOCIETY ARTICLE XIV SUBSIDIARIES 29

The Union, by special resolution, shall have the authority to create branch Society subject to the terms and condition outlined in the British Columbia Society Act.

14.1 Subsidiary Organizations The Union, by Special Resolution, may establish or approve a subsidiary organization that: i) Has a written constitution that has been adopted by a majority of its members; ii) Is open to membership by any Member of the Union; iii) Has aims and objectives, stated in its constitution, which are similar to those stated in the Constitution of the Union; iv) Has a functioning, elected Board; and v) Holds Member meetings that are advertised and open to all members of the Union. 14.2 Names of Subsidiary Organizations Each subsidiary organization shall be so named as to indicate that it is a student organization under the Langara College Students Union and in no way purports to be a separate entity. 14.3 Fees of Subsidiary Organizations The Langara College Students Union, upon request by the Subsidiary Organization, will collect membership fees on behalf of the Subsidiary Organization as per the constitution of the Subsidiary Organization provided that the membership fees collected were approved by the Membership at a General Meeting or Referendum duly constituted for that purpose. ARTICLE XV AMENDMENT TO THE CONSTITUTION AND BYLAWS 15.1 Interpretation of Bylaws Council holds the exclusive authority to interpret the Bylaws and Policies in cases of ambiguity. 15.2 Amendment of Bylaws The Constitution and Bylaws of the Union may only be amended by a Special Resolution passed in a General Meeting or Referendum.

BYLAW XIV- AMENDMENT TO THE CONSTITUTION AND BYLAWS The Constitution and Bylaws of the Union may only by amended by a special resolution passed in a General Meeting or referendum of the Union, as per Bylaw IV.

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