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Outline for service for preparation of Tea Estate for Organic Certification

organic Certification must certify all elements of the supply

chain from production to processing, transport, handling and

Organic agriculture is a holistic system built upon natural ecological processes. It values the
welfare of both the producer and the consumer of organic food and fibre products, and is
committed to conserving natural resources for the benefit of all future generations. Healthy soil is
the prerequisite for healthy plants, animals and products. The maintenance of soil health by
ecologically sound means is at the heart of organic production systems.

The aims of organic agriculture are:

1) To produce optimal quantities of food and fibre compatible with human and environmental
2) To produce food of high nutritional value;
3) To work within natural systems in ways which enhance those systems;
4) To maintain and increase long term productivity of soil;
5) To promote wise use of land, water and vegetation and minimise off farm effects of agriculture
on aquatic and terrestrial systems;
6) To foster local and regional production and distribution;
7) To use renewable resources as much as possible;
8) To maintain and increase long-term fertility and biological activity of soils using locally adapted
cultural, biological and mechanical methods as opposed to input reliance;
9) To maintain and encourage agricultural and natural biodiversity on the farm and surrounds
through sustainable production systems and protection of plant and wildlife habitats;
10) To provide balanced nutrients, optimise opportunities to cycle nutrients within the farm, to
recycle nutrients and energy that leave the farm or other farms in food and fibre products that
are not consumed (ie organic waste containing energy and nutrients), with the aim of feeding the
soil ecosystem;
11) To provide livestock with conditions which satisfy their behavioural and physiological needs;
12) To maintain or increase as appropriate the genetic diversity of domesticated and native
plants, animals and other organisms on the farm (this precludes the use of Genetic
13) To allow everyone involved in organic production a quality of life to cover their basic needs
and obtain adequate return and satisfaction from their work, including a safe working
14) To progress towards an entire organic production chain, which is both socially just and
ecologically responsible; and
15) To recognize the importance of and protect and learn from, indigenous knowledge and
traditional farming systems.

For getting certification operators must demonstrate the management of operations

in accordance with requirements set out in the organic standard in particular
ensuring that a documented organic management plan is in place.

Organic certification is achieved when an operator can demonstrate that they have achieved a
farming system that is compliant with the relevant sections of this Standard. Organic production
systems require an ongoing commitment to organic production practices.
The following activities will be taken by the service provider:

A. Study the farming procedures comprising of the following elements:

 Plantation and acquirement of planting material

 Weed management
 Manure used/preparation and application
 Use of Activators
 Green Manure use
 Intercropping and Crop Rotation
 Soil erosion prevention methods followed
 Irrigation and water management
 Pesticide application/pest control methods
 Pesticides used in the farm and neighbouring areas
 Diseases prevention
 Existing Biodiversity and maintenance
 Methods followed and measures taken for prevention of contamination
from neighbouring activities
 Harvesting
 Post harvest procedure
 Transportation
 Storage
 Export
 Labelling
 Record keeping
 Management and daily administration
 Documetnation

Prepare the following:

B. Prepare Farm Map as required by standard of Organic Farming

The farm map is suitably scaled and shows all neighbouring activities, all relevant environmental
aspects and contamination risks. Boundaries shown on the map are recognisable on the ground
(eg. fences, tree lines, dams, gullies etc).

C. Prepare Organic Management Plan (OMP) as required by Organic

Standard with the following elements:

• Soil management
• Fertility management
• Soil erosion, with particular attention to active gully erosion and riparian areas
• Crop rotations
• Weed management
• Pest management
• Disease management
• Windbreaks and buffer zones
• Biodiversity
• Animal health
• Water management
• Post harvest management
• Documentation

Input Records
Harvest Records:
Sales Record:
Audit Trail:
Other Records: Operators keep a farm diary which records farm activities like soil
preparation, green manure, rotations, livestock records, equipment clean down records,
records of buffer zone harvests, and irrigation records.

E. Training of the Management personnel and key farmers on Organic

cultivation, processing and trade of Organic products.

F. Develop Manual for Management including internal control, export

procedures, and documentation for certification.

G. Fill out the Application form in which all the questions on the
Management System against Organic Management Plan as per the standards of the
certifying agency and the country whose regulations have to fulfilled will be addressed.

H. Prepare the management of the farm for receiving the Inspector from
the Certificating Agency who will be visiting the farm during the pre-certification for an
initial inspection, at which time residue testing of soil and/or tissue samples will take place for
the first and subsequent inspections by the certifying agency

Time estimated:

Field study and training 1 week (Two experts)

Document preparation 1 week (Two experts)
In case the experts are required during the visit of the inspector from the certifying agency that cost
will have to added as well.

Please calculate on the basis of field allowances and daily charges for short term consultancy and
airfare to Jhapa and motor vehicle travel to the farm premises.

Experts to be fielded
Dr. Krishna Ram Amatya who has been managing certified organic farming of essential oils
and has received extensive training on this subject
Mr. Basanta Raj Chitrakar