Mary the Queen College (Pampanga), Inc (MQCPI)

POLICY ON SUSPENSION OF CLASSES (PSC) I. POLICY STATEMENT

FIRST EDITION
Effective: June 1, 2012 Supersedes: n.a.

Page 1 of 8 pages

This policy shall outline the basic framework to follow with regards to the suspension of classes for Mary the Queen College (Pampanga), Inc. (MQCPI). With the following objectives to wit: Provide a standard procedure in order to streamline the flow of communication with regards to cancellation of classes. To protect the welfare and interest of MQCPI students and its employees against injury, harm and/or damage to property caused by incidence of calamities either natural (floods, typhoons, earthquake and the likes) or man-caused (fires, terrorism and the likes). Observance of the school with state statutes, proclamations, memorandum orders and the likes regarding national holidays, special holidays, local holidays and the likes.

IMPORTANT: This policy is an internal document of MQPCI and as such deemed strictly confidential and private. Unauthorized replication or distribution of this manual regardless of purpose is prohibited and non-compliance shall be dealt with due process.

NOTED BY:

APPROVED BY:

RSD

MBL

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Mary the Queen College (Pampanga), Inc (MQCPI)

POLICY ON SUSPENSION OF CLASSES (PSC) II. POLICY GUIDELINES

FIRST EDITION
Effective: June 1, 2012 Supersedes: n.a.

Page 2 of 8 pages

A. General Guidelines 1. General Provisions 1.1. Announcement of suspension 1.1.1. Under Section F of the Commission on Higher Education Memorandum Order (CMO) no. 19 series of 2005 or the Revised Guidelines on the Suspension of Classes in the Tertiary Level on the occasion of typhoons/storms, earthquakes, floods, fires and other natural and/or man-caused calamities (Refer to Annex A CHED Memorandum Order No. 34 Series of 2010) a. The announcement of the suspension of classes, where appropriate, should be made not later than five o'clock (5:00 AM) of the day when the suspension is to take effect using all available means of information dissemination 1.2. Effect on Teaching and Non-Teaching Personnel 1.2.1. Under section H of the Commission on Higher Education Memorandum Order (CMO) no. 19 series of 2005 or the Revised Guidelines on the Suspension of Classes in the Tertiary Level on the occasion of typhoons/storms, earthquakes, floods, fires and other natural and/or man-caused calamities (Refer to Annex A CHED Memorandum Order No. 34 Series of 2010): a. Teaching personnel shall not report for work when classes in the tertiary level are suspended but shall conduct make-up classes to recover for lost time (Section H, Paragraph 1) b. Non-Teaching personnel shall continue to render service even when classes in the tertiary level are suspended unless the government, through its appropriate agency has declared otherwise (Section H, Paragraph 2). However, the management can declare otherwise if it feels that non-teaching personnel might be unable to go to work or might cause damage and/or injury. 1.3. The Vice-President for Academic Affairs (VPAA) should notify the President of the College upon declaring suspension of classes. However, for documentation purposes, the VPAA should write a formal communication addressed to the President stating the reasons for the cancellation of classes within one week from the resumption of classes. 1.4. As stated on the CHED Memorandum Order No. 34 Series of 2010 with the subject "Clarificatory Guidelines for the Suspension of classes in Higher Education Institutions (HEIs) due to Typhoons/Storms, Flooding and other Weather Disturbances" (Refer to Annex B - CHED Memorandum Order No. 19 Series of 2005)

NOTED BY:

APPROVED BY:

RSD

MBL

SDN

TDC

Mary the Queen College (Pampanga), Inc (MQCPI)

POLICY ON SUSPENSION OF CLASSES (PSC) II. POLICY GUIDELINES

FIRST EDITION
Effective: June 1, 2012 Supersedes: n.a.

Page 3 of 8 pages

1.4.1. Even without the suspension of classes, students who are unable to report to class or participate in scheduled activities such as exams, due to inclement weather, shall be given consideration and be allowed to make up for the missed class or activity B. Causes in the suspension of classes 1. MQCPI shall not hold classes or shall issue a suspension of classes based on the following situations: 1.1. Regular Holidays 1.2. Special Working Holidays 1.3. Local Holidays 1.4. Natural Calamities 1.5. Man-Caused Calamities 1.6. Suspension as declared by Government Agencies 1.7. Suspension of Classes as approved by management The aforementioned items will be further discussed in succeeding sections of this policy. C. Regular Holidays The following shall be considered as official Regular Holidays as provided for under

Executive Order (EO) 203 (incorporated in EO 292) as amended by RA 9177: New Years Day January 1 Araw ng Kagitingan April 9 Maundy Thursday Movable Date Good Friday Movable Date Black Saturday Movable Date Labor Day May 1 Independence Day June 12 National Heroes Day August 29 Bonifacio Day November 30 Christmas Day December 25 Rizal Day December 30 Eidul Fitr Movable Date
D. Special Working Holidays Shall refer to Holidays formally declared by the National Government, the following are usually declared as special holidays:

NOTED BY:

APPROVED BY:

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Mary the Queen College (Pampanga), Inc (MQCPI)

POLICY ON SUSPENSION OF CLASSES (PSC) II. POLICY GUIDELINES

February 25 August 21 November 1 December 31

FIRST EDITION
Effective: June 1, 2012 Supersedes: n.a.

Page 4 of 8 pages

EDSA Revolution Anniversary Ninoy Aquino Day All Saints Day Last Day of the Year

E. Local Holidays

Each local government, be they cities, municipalities, or barangays, will often observe one or more holidays. Being a predominantly Catholic country, these are usually the Saint Day of the locale's one or more Patron Saints during which a fiesta is held. Secular observances usually mark a government's founding day or the birth or death of a prominent native. These are often celebrated with parades, processions, entertainment, and feasting, as well as whatever local customs are traditional. Local holidays for the most part are applicable only to the immediate area concerned, and barangay fiestas do not usually warrant a public holiday for the area unless otherwise ordered. (Source: Wikipedia) The following are usually declared as local holidays: Pampanga Day Feast of the Virgin Mary Feast of the Immaculate Conception

December 11 September 8 December 8

F. Natural Calamities 1. As stated in the Commission on Higher Education Memorandum Order (CMO) no. 19 series of
2005 or the Revised Guidelines on the Suspension of Classes in the Tertiary Level on the occasion of typhoons/storms, earthquakes, floods, fires and other natural and/or man-caused calamities, particularly under Section B.( Refer to Annex A - CHED Memorandum Order No. 34 Series of 2010)

1.1. In case of heavy rains and/or floods and/or earthquakes and/or other natural calamities affecting particular locality which would render the holding of classes in the tertiary level, including graduate and post-graduate, impractical and dangerous to the students concerned, the subject Presidents/Heads of HEIs may declare a suspension of classes.
1.2. Storms/Typhoons

NOTED BY:

APPROVED BY:

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Mary the Queen College (Pampanga), Inc (MQCPI)

POLICY ON SUSPENSION OF CLASSES (PSC) II. POLICY GUIDELINES

FIRST EDITION
Effective: June 1, 2012 Supersedes: n.a.

Page 5 of 8 pages

1.2.1. As stated in the Commission on Higher Education Memorandum Order (CMO) no. 19 series of 2005 or the Revised Guidelines on the Suspension of Classes in the Tertiary Level on the occasion of typhoons/storms, earthquakes, floods, fires and other natural and/or man-caused calamities (Refer to Annex A - CHED Memorandum Order No. 34 Series of 2010) a. (Section A, Paragraph 1) When the Philippine Atmospheric, Geophysical and Astronomical Services Administration (PAGASA) raises typhoon signal no.3 or above in a particular locality... all classes in the tertiary level, including graduate and post-graduate , within the said locality shall be deemed automatically suspended without need of declaration... until PAGASA lowers the said Typhoon Signal(s). b. (Section A, Paragraph 2) However, Presidents/Heads of Higher Education (HEIs) within the said locality, may at their discretion, suspend all, some or any of their classes in the tertiary level, including graduate and post-graduate, until such time that the typhoon signals shall have been lowered by PAGASA or until the weather improves.

G. Man-Caused Calamities 1. As stated in the Commission on Higher Education Memorandum Order (CMO) no. 19 series of
2005 or the Revised Guidelines on the Suspension of Classes in the Tertiary Level on the occasion of typhoons/storms, earthquakes, floods, fires and other natural and/or man-caused calamities, particularly under Section C. (Refer to Annex A - CHED Memorandum Order No. 34 Series of 2010)

1.1. In case of fires and/or other man-caused calamities in a particular locality which would make holding of classes in the tertiary level, including graduate and post graduate, impractical and dangerous to the students concerned, the Presidents/Heads of HEIs affected by the said man-caused calamities may suspend any, some or all classes in the tertiary level, including graduate and post-graduate, as their discretion may deem appropriate. H. Suspension as declared by Government Agencies 1. Refer to Procedure A - Suspension by National Government (NG), Local Government Unit (LGU) or other authorized governmental entity, for the detailed procedure.

NOTED BY:

APPROVED BY:

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Mary the Queen College (Pampanga), Inc (MQCPI)

POLICY ON SUSPENSION OF CLASSES (PSC) II. POLICY GUIDELINES

FIRST EDITION
Effective: June 1, 2012 Supersedes: n.a.

Page 6 of 8 pages

I. Suspension of Classes as approved by management

1. MQCPI Management Committee (MANCOM) can suspend classes even without the occurrence of any of the mentioned above situations, such in the case of a special event, situation and the likes once approved by a majority of its members.

NOTED BY:

APPROVED BY:

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Mary the Queen Mary the Queen College College (Pampanga), Inc (Pampanga), Inc (MQCPI) (MQCPI)
REPEALING CLAUSE

POLICY ON SUSPENSION OF POLICY ON SUSPENSION OF CLASSES (PSC) CLASSES (PSC) III. REPEALING CLAUSE II. POLICY GUIDELINES
IV. EFFECTIVE DATE V. LEGEND

Effective: June 1, 2012 Effective: June 1, 2012 Supersedes: n.a. Supersedes: n.a.

FIRST EDITION FIRST EDITION Page 7 of 8 pages Page 7 of 8 pages

All policies, guidelines and procedures inconsistent herewith are hereby revoked, modified or amended, as the case may be.

EFFECTIVE DATE This policy shall take effect on _______________

LEGEND 1. 2. 3. 4. 5. 6. 7. 8. CMO EO HEIs LGU MANCOM MQCPI NG PAGASA Commission on Higher Education Memorandum Order Executive Order Higher Education Institutions Local Government Unit Management Committee Mary the Queen College (Pampanga), Inc. National Government Philippine Atmospheric, Geophysical and Astronomical Administration Vice-President for Academic Affairs

Services

9. VPAA

NOTED BY:

APPROVED BY:

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Mary the Queen College (Pampanga), Inc (MQCPI)

DISTRIBUTION

POLICY ON SUSPENSION OF CLASSES (PSC) VI. DISTRIBUTION II. POLICY GUIDELINES

FIRST EDITION
Effective: June 1, 2012 Supersedes: n.a.

Page 8 of 8 pages

A. MQCPI 1. Execom 1.1. Office of the President 1.1.1. Human Resources Department 1.1.2. QMS Head (File Copy) 2. Mancom 2.1. Vice President for Academic Affairs 2.1.1. Program Coordinators A.2.1.1.1. Accountancy A.2.1.1.2. Business Administration A.2.1.1.3. Education A.2.1.1.4. Hotel and Restaurant Management A.2.1.1.5. Information Technology/Information Systems A.2.1.1.6. English A.2.1.1.7. Mathematics A.2.1.1.8. Social Sciences A.2.1.1.9. Physical Education & Sports A.2.1.1.10.Science A.2.1.1.11.Research 2.2. Administrative Group Head 2.2.1. College Registrar

2.2.2. General Services Department Head A.2.2.2.1. Property Management Head A.2.2.2.2. Purchasing Department Head 2.2.3. Marketing Department Head 2.2.4. Health Services Department 2.2.5. Chief Librarian 2.2.6. Printing Press Office 2.2.7. Safety and Security Head 2.3. Integral Formation Group 2.3.1. Guidance and Admissions Office 2.3.2. Theology Head 2.3.3. Office of Student Affairs Head A.2.3.3.1. Prefect of Discipline 2.3.4. Community Development and Outreach Program Head 2.3.5. NSTP Coordinator 2.4. Finance Group Head 2.5. MQC-Career Institute Head B. BOF 1. RMG Head 1.1. TQMD Head File

APPROVED BY: NOTED BY:

Reynaldo S. David Special Assistant to the Chairman RSD

APPROVED BY:
Michael B. Lapid President MBL Susan David-Nunga Chairman SDNBoard of the Teresa David-Carlos Trustee TDC

Mary the Queen College (Pampanga), Inc (MQCPI)

POLICY ON SUSPENSION OF CLASSES (PSC) PROCEDURES

FIRST EDITION
Effective: June 1, 2012 Supersedes: n.a.

Page 1 of 2 pages

A. Suspension by National Government (NG), Local Government Unit (LGU) or other authorized governmental entity. START

National Government (NG) Local Government Unit (LGU) or other authorized governmental entity. Issues official announcement regarding suspension of classes

Vice President for Academic Affairs Upon receipt of official notification shall inform the President regarding suspension of classes Shall notify the Office of Student Affairs, Academic Coordinators and Administrative Group Department Heads regarding suspension of classes. These group heads will be responsible in informing their respective department personnel

Office of Student Affairs Upon receipt of official notification from the Vice President for Academic Affairsshall notify Central Student Council and Recognized Student Organizations regarding suspension of classes. Shall notify Security Guard in charge to post announcement regarding suspension of classes.

APPROVED BY:

MBL
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Mary the Queen College (Pampanga), Inc (MQCPI)

POLICY ON SUSPENSION OF CLASSES (PSC) PROCEDURES

A

FIRST EDITION
Effective: June 1, 2012 Supersedes: n.a.

Page 2 of 2 pages

Central Student Council/Recognized Student Organizations Upon receipt of official notification from the Office of Student Affairs shall inform all the students regarding suspension of classes.

END

APPROVED BY:

MBL
/rdv