Formal Letters

Style in formal letters: Formal register ( complex sentences, non-colloquial English, frequent use of the passive, advanced vocabulary, no abbreviated forms); Formal greetings and endings; Reason for writing ( in the first paragraph ); Appropriate use of linking devices; Rephrasing of language from input material; Desired outcome.

Useful language: Reason for writing:

I am writing with regard/reference to I am writing to express ( my concern about/ disappointment with/ disapproval of/ apologies for). I would like to draw your attention to/ point out (certain inaccuracies) .

Introducing points: Firstly/ To begin with Moreover/ Furthermore/ In addition/ Finally. (I feel) I must also (dis)agree with I should also like to point out that According to your (article)/ Your (article) states that. However..

Request for action: I would appreciate it/ be grateful if you would It seems only fair that you should. I look forward to receiving/seeing. I trust/very much hope you will

 Paragraph plan: a) Paragraph 1: an appropriate greeting ( Dear Ms Crawley ; Dear Sir/Madam; clearly states the reason for writing.

b) Main body: development of the subject; deals with the additional objective(s) of the letter if necessary.

c) Conclusion : summarises the subject; closing remarks; an appropriate ending ( Yours faithfully/sincerely + Full name ; Best Wishes + First name).

!!!!! If you started your letter with a name ( Dear Mr. Smith ) , you end with Yours sincerely; If you didnt know the name ( Dear Sir/Madam ) , you end with Yours faithfully .