Bookkeeper/ Office Administrator Part-time

Job Summary

Working under the supervision of President and Finance Manager, the Office Administrator performs general accounting, and administrative duties, routine clerical, filing and documentation as needed. Specific responsibility for day-to-day operation and maintenance of financial records (general ledger).
Core Functions Supported:

Training and Technical Assistance

Tasks, Duties and Responsibilities

Administrative and Business Management

Maintains office services by organizing operations and procedures; preparing payroll; monitoring and conducting correspondence with payroll services (Paychex) and employees; maintaining filing systems; reviewing and approving supply requisitions. Conducts all duties associated with accounts payable including: interacting with staff and vendors; processing invoices; expense coding; and data entry. Conducts all duties associated with accounts receivable including: documenting receivables from state agencies, foundations, corporations and private funders; preparing and submitting invoices (fee for services) for school districts (schools) and service providers; performing bank deposits; and tracking and following up on all accounts receivables. Perform monthly bank reconciliations for all bank accounts. Processes cash disbursements and assists in cash management. Assists in gathering and documentation all required documents for fee for services. Coordinate all documentation for new hires, including enrollment in any insurances for the employees. Serve as liaison between employees and insurance provider for any changes to coverage or announcements. Assist with yearly audit including preparing audit schedules and documentation. Gathers all necessary financial reporting to President and Finance Manager, as needed. Answer telephone and take messages as needed as a part of an office team. Performs special projects and duties as assigned.

Position Requirements

Associates or Bachelors in business or accounting. 3-5 years of financial management experience, including bookkeeping, daily accounting, pay roll management, expense coding. High level of competency in all areas of accounting Ability to operate and use standard office equipment, including computers, copiers, calculators and facsimile machines. Computer software proficiency in accounting software (Quickbooks), spreadsheets, word processing, and presentation software Ability to communicate effectively both orally and in writing with employees and vendors Ability to prioritize and meet deadlines Ability to work independently Ability to work with and support staff in team environment Ability to maintain system integrity and confidentiality

FLSA Status: This position is Nonexempt under the professional exemption of Fair Labor Standards Act. WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to talk, hear, sit, use hands and arms, stand, walk, and have the ability to utilize basic office equipment such as computers, copiers, printers, etc. The employee may occasionally need to lift and/or move up to 50 pounds. Employee may need to drive long distances in various types of weather. This ob description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties and therefore is not intended to be inclusive of all duties an individual in this position might be asked to perform or of all qualifications that may be required either now or in the future. Responsibilities, tasks, and duties of the jobholder might differ from those outlined in the JD and other duties, as assigned, might be part of the job.
CIS of GA does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or other factors prohibited by applicable federal, state, or local laws. This policy applies to all employment decisions and actions including, but not limited to, hiring, recruitment, compensation, benefits, promotions, evaluations, layoffs, terminations, and rehires