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VILLAGE OF ALSIP MINUTES OF BOARD OF TRUSTEES COMMITTEE MEETING May 24, 2010 Mayor Kitching called the meeting to order at 7:30 p.m. Clerk Venhuizen called the roll with the following in attendance: Trustees Shapiro, Godfrey, McGreal, Michaels, Daddona, Quinn, Mayor Kitching and Clerk Venhuizen. MAYORS REPORT: Mayor Kitching reported/presented: a) The Electronic Waste Recycling and Food Drive Program held on Saturday, May 22nd. was extremely successful and thanked all the volunteers involved. b) List of yearly appointments was distributed to Board members and will be on the Consent Agenda. c) An Ordinance Amending Chapter 4 (Alcoholic Beverages and Liquor Control) Article II (Administration and Enforcement), Division 2 (License), of the Municipal Code for the Village of Alsip to Create a Liquor License Classification for Caterers and Establish Annual License Fee. Mayor Kitching explained this addition is due to Chateau Busche Caterers moving their business to Alsip from Worth. CLERKS REPORT: Clerk Venhuizen reported the Village Engineer will present the following: a) Bid results and recommendation for resurfacing of various streets. b) Bid results and recommendation for resurfacing of Laramie Avenue. The bid opening was held on May 12, 2010. FINANCE REPORT: Trustee Godfrey presented: a) A list of bills dated May 24, 2010. b) Request for approval of an Ordinance Authorizing the Issuance of a Promissory Note and The Establishment of a Line of Credit in the Amount of $l,000,000.00. This is the fourth consecutive year of issuing this promissory note through First Midwest Bank with an interest rate of no greater than 4%. c) Property tax assessment appeal settlement offer in the 2005 and 2006 PTAB appeal filed by Greif, Inc. FIRE DEPARTMENT REPORT: Trustee Michaels presented: a) Promotion of the next eligible candidate on the Lieutenants list due to an injury to a shift lieutenant expected to be off work 59 months. POLICE DEPARTMENT: Trustee Shapiro presented: a) Request for approval of a Block Party to be held on June 19, 2010 from 10 am to 10 pm with a DJ until 10 pm. b) Police Department Annual Report for the period May 1, 2009 through April 30, 2010. PUBLIC WORKS DEPARTMENT REPORT: Trustee McGreal presented: a) Public Works Monthly Report for April, 2010. b) Request for Board consensus approving additional curb and gutter removal and replacement for the Chippewa Ridge Subdivision project totaling $19,380.50 (additional 830 @$23.35 per foot.) Upon removal of designated sections of existing curb, the lack of integrity in the adjacent curb intended to remain is causing it to sink, buckle and/or lose its profile during removal operations, requiring its removal as well. This expenditure will be taken from the bond revenues. The total cost for this project remains at approximately $700k, and the original estimate was $950k. BUILDING DEPARTMENT REPORT: Trustee Shapiro presented: a) Request from Tony Cutrano representing The Middle East Conflicts Wall Memorial, to hold a fundraiser at the Dakota Inn, 12119 S. Pulaski on June 19, 2010 from 4:30 pm until 10:30 pm. b) Request for waiver of fees for any permits relating to permit application requests for the Alsip Park Districts Family Fun Fest to be held on Saturday, June 19, 2010 at the Aquatic Park at 11930 S. Kostner. The Alsip Park District will pay any inspection fees associated with these permit requests. HEALTH & POLLUTION: Trustee Daddona reported: a) The Health Inspector will be attending the South Suburban Health Council meeting on Tuesday, June 8, 2010. b) The Health Department will conduct final inspections at Labriola Bakery on June 1, 2010, and the business will open soon. SEWER & WATER: Trustee Godfrey presented: a) Request for approval of a change order from Drikow Engineering for the Palos/Crestwood water main at a total cost of $108,570.00.

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Board of Trustees Committee meeting May 24, 2010 These changes are needed due to the inaccuracies of the as builts used from previous projects performed over the years. These figures are in line with the original quote from Mid America Underground LLC. LICENSE REPORT: Trustee Quinn presented: a) List of licenses dated May 24, 2010. Trustee Quinn reported because of the time between meetings, any new licenses will be presented on an amended list dated June 7, 2010. PLANNING/ZONING REPORT: Trustee Michaels presented: a) The next Plan Commission meeting is scheduled for Wednesday, June 9, 2010 at 7:30 pm at the Village Board Room. The following cases will be presented: 1. Case 2010-4-Z-100 for a zoning map amendment from the current zoning of R-2 Residence District to R-3 Residence District, Petitioner Charity Caldwell. 2. Case 2010-6-V-100 for a variance from the maximum garage size set forth in Section 6-28(a) of the Municipal Code to construction of an addition onto an existing garage, Petitioner Mr. & Mrs. Todd Trench. REPORTS OF SPECIAL COMMITTEES VILLAGE PROPERTY: Trustee Michaels presented: a) Update on the Heritage I and Heritage II pool opening. b) Request for approval to dispose of a list of outdated no longer workable equipment from the Police Department. Following discussion it was decided an Ordinance will be prepared by the Clerks office for Board approval. INSURANCE COMMITTEE: No report. ORDINANCE & LEGISLATION: Trustee Godfrey presented: a) An Ordinance Amending Chapter 15 (Personnel), Article II (Employee Requirements), Section 15 -16 (Residence Requirements) of the Municipal Code for the Village of Alsip. Trustee Godfrey reported personnel employed by the village shall reside within the counties of Cook, Will, Kendall and DuPage Counties in the State of Illinois within six (6) months of completion of their applicable probation period. Police Chief, Fire Chief and Public Works and Sewer and Water Department Heads shall be or become bona fide residents of the village within six months of completion of their applicable probation period. Trustee McGreal corrected Trustee Godfreys statement that the amendment to the residency ordinance was previously tabled stating that the matter was never on any agenda nor was it ever tabled. Mayor Kitching added that the matter woud be discussed at the next Executive Session. Trustee McGreal then read aloud amendment paragraph (h) A violation of this section shall be grounds for termination. Any extension of an applicable time period set forth in this section must be approved by the Village Board of Trustees, and asked the Board if this provision will be applied equitably. This amendment was unanimously approved by a Village Board roll call vote at the June 7, 2010 meeting. Trustee Quinn questioned response time by employees residing outside the Village in case of an emergency. Chief Geraci did not have a problem with employees living out of town, and stressed the bigger issue is not after hours command staff but the day-to-day work, training and fire prevention. Discussion followed. LOCAL IMPROVEMENT REPORT: No report. BOAT LAUNCH: No report. PRESENTATIONS, PETITIONS, COMMUNICATIONS: None. UNFINISHED BUSINESS: Trustee Quinn questioned the background of the new appointment to the Police & Fire Commission. Mayor Kitching will provide the information. Trustee Godfrey commended Jack Carlson for 12 years of service to the Police & Fire Commission. NEW BUSINESS: None. EXECUTIVE SESSION: Mayor Kitching reported there will be no closed session this evening. ADJOURNMENT: Motion by Trustee Godfrey to adjourn; seconded by Trustee Michaels. All in favor; none opposed. Motion carried. -2-

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Respectfully submitted,

_______________________________ Deborah Venhuizen Village Clerk, Alsip, Illinois

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