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Companies generate sales order documentation as a means of recording customer purchases. Sales orders may be generated electronically on a computer, or in writing at the time a customer places an order. Companies retain copies of these orders, and send a hard copy to the client, along with the goods ordered. Its similar to a receipt. In a construction or manufacturing company, the sales order may be transformed into a work order. The sales order tracks the company's sales transactions with a client. Sales Order Considerations Sales orders serve a variety of functions, but in order for them to be useful the data on the sales order must be correct. This data includes, but is not limited to, the date of the purchase, sales persons name, price, inventory number, payment form, tax and any special instructions. Additionally, the sales order may indicate how the purchase was received: by telephone or email; and it includes quotes provided before the sale, as well as any contractual obligations. Purchase Order Businesses create purchase orders as a means of authorizing purchases from an outside vendor. The purchase order details the vendor's quoted price and product description. Unlike a purchase requisition, this is a legal document that cannot be altered without all parties agreement, because it indicates the total price agreed upon, as authorized by both the company and the vendor. Blanket PO Purchase orders vary in form and function. Blanket purchase orders get used throughout an entire fiscal year for repeat business from a specific vendor. The blanket PO includes information on the vendor, along with the approved cost for goods. Other Purchase Orders have a one-time only use, such as ordering custom construction, and others still may be restricted to specific lists of pre-approved items or services, such as regularly ordered janitorial goods or office supplies. Purchase Order Considerations Purchase orders include the purchase order number, authorizations, date, the buyer's and seller's contact information, a detail of the goods or services, quantities and pricing. This document also details delivery time, location, cost for shipping and the payment form or billing terms. Its important that a PO be free of errors, as they can cost the company money. Most purchase orders give clear, concise information to a vendor
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(car sale
1. This software is purposed to automate the working of any organization which deals in the sale & purchase of old and new cars & their services
2. Sale , purchase services of car manually is a tedious job & it required a lot of effort .by
automating all these transaction , manual mistakes can be reduced & also fast and easy processing can be done 3. This purpose software will keep track of the vehicles sold and their payments on a particular day. the payment on can be done in various modes via cash cheques or bank finance .this software will maintain all these modes. 4. This software will also maintain the offer sales services details of the cars .it will store all the details of the servicing done of different cars.
5. The organization related to the sale & purchase of new cars may also offer sale &
purchase of old cars this system will manage records of these activities also. 6. Whenever any customer will have any problem regarding sale .purchase & servicing then the customer can make complaints also. This software well also facilitate this feature. 7. This software will be used by the operators in different departments of the organization .hence , it will provide proper authentication & authorization to its users.
8. Reliable is a source of information a depend worker .the software give a trustworthy
report of car and make them very comfortable. 9. Robustness can relate to both economic and statistical concepts. For statistics, a test is claimed as robust if it still provides insight to a problem despite having its assumptions altered or violated.
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SYSTEM ANALYSIS-:
A collection of components that work together to realize some objectives forms a system.Basically there are three major components every system, namely input, processing and output. Systems analysis is a process of collecting factual data, understand the processes involved, identifying problems and recommending feasible suggestions for improving the system functioning. This involves studying the business processes, gathering operational data, un-derstand the information flow, finding out bottlenecks and evolving solutions for overcoming the weaknesses of the system so as to achieve the organizational goals. System Analysis also includes subdividing of complex process involving the entire system, identification of data store and manual processes.The major objectives of systems analysis are to find answers for eachbusiness process: What is being done, How is it being done, Who is doing it, When is he doing it, Why is it being done and How can it be improved? It is more of a thinking process and involves the creative skills of the System Analyst. It attempts to give birth to a new efficient system that satisfies the current needs of the user and has scope for future growth within the organizational constraints. The result of this process is a logical system design. Systems analysis is an iterative process that continues until a preferred and acceptable solution emerges.
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FEASIBILITY STUDY-:
A feasibility study is an important phase in the development of business related services. The need for evaluation is great especially in large high-risk information service development projects. A feasibility study focuses in the study of the challenges, technical problems and solution models of information service realisation, analyses the potential solutions to the problems against the requirements, evaluates their ability to meet the goals and describes and rationalises the recommended solution.
Process How do the end-users feel about a new process that may be implemented? Evaluation Whether or not the process within the organization will work but also if it can work. Implementation Stakeholder, manager, and end-user tasks. Resistance Evaluate management, team, and individual resistance and how that resistance will be handled. In-House Strategies How will the work environment be affected? How much will it changes?
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FACT FINDINGS-:
Fact finding is an extremely important component of the communication process which presents its own special set of problems and opportunities to people working to increase the constructiveness of intractable conflicts. Facts are pieces of information about the world that can be independently verified by generally accepted research methods as reliable and a sound bases for decision making and dispute resutionol. Questionnaires Questionnaires are another way of information gathering where the potential users of the system are given questionnaires to be filled up and returned to the analyst.Questionnaires are useful when the analyst need to gather information from a large number of people. It is not possible to interview each individual. Also if the time is very short, in that case also questionnaires are useful. Interviews Interviewing is probably the most widely used fact finding technique; it is also the one that requires the most skill and sensitivity. Because of this, we have included a set of guidelines on interviewing that includes some suggestions about etiquette Conducting an interview requires good planning, good interpersonal skills and an alert and responsive frame of mind. Sampling . The sampling defines how representative of the population the chosen group will be and therefore the extent to which findings from the study can be applied to the population as a whole. Onsite observation On-site observations are one of the most effective tools with the analyst where the analyst personally goes to the site and discovers the functioning of the system. As an observer, the analyst can gain first hand knowledge of the activities, operations, processes of the system onsite, hence here the role of an analyst is of an information seeker.
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PROJECT CATEGORY -:
Car sale & purchase -:
Sales orders serve a variety of functions, but in order for them to be useful the data on the sales order must be correct. This data includes, but is not limited to, the date of the purchase, sales persons name, price, inventory number, payment form, tax and any special instructions. Additionally, the sales order may indicate how the purchase was received: by telephone or email; and it includes quotes provided before the sale, as well as any contractual obligations. Businesses create purchase orders as a means of authorizing purchases from an outside vendor. The purchase order details the vendor's quoted price and product description. Unlike a purchase requisition, this is a legal document that cannot be altered without all parties agreement, because it indicates the total price agreed upon, as authorized by both the company and the vendor. ASP.NET & SQL SERVER-: ASP.NET ASP.NET is a set of Web development tools offered by Microsoft. Programs like Visual Studio .NET and Visual Web Developer allow Web developers to create dynamic websites using a visual interface. Of course, programmers can write their own code and scripts and incorporate it into ASP.NET websites as well. Though it often seen as a successor to Microsoft's ASP programming technology, ASP.NET also supports Visual Basic.NET, JScript .NET and opensource languages like Python and Perl. Advantages-:
1. important advantages ASP.NET offers over other Web development models:
2. With built-in Windows authentication and per-application configuration, your applications are safe and secured. SQL SERVER Microsoft SQL Server is a database management system produced by Microsoft. It supports a dialect of SQL, the most common database language. It is commonly used by governments and businesses for small to medium sized databases, and competes with other SQL databases for this market segment. Advantages-: vendor 1. SQL Server is the fastest growing Database and Business Intelligence
2. SQL Server is best in price/performance for TPC-H 1TB & 3TB (non-clustered).
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SOFTWARE REQUIRMENT-:
FRONT END:- ASP.NET USING C# BACK END:- SQL-SERVER 2005 OPERATING SYSTEM:-WINDOW XP SERVICE PACK 2
HARDWARE-:
CPU:-PENTIUM (R )DUAL-CORE CPU 2.52GHz HDD:-160GB RAM:-2GB MOUSE:-OPTICAL (LOGITECH) KEYBOARD :-LOGITECH MONITOR:- 21inch.(LG)
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Custo mer
Bi ll n o
Car colo ur
mak ess
complai nt
servic e
transact ion
is A
Servi ce date
Amoun t
deta ils
paid
Ne w
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Modular description-:
1. customer -> this module will maintain the detail of the customer who have purchased the car .it will store their personal details , their income detail etc.
2.
car ->it will store the details of the car that has been sold to the customers. It will maintain the details like engine number manufacturing year, etc.
3. payment -> cars can be sold in cash or financed by banks . hence this module will maintain both the types of payment details . 4. service -> every car needs after sale service for better performance .the car vendors offer free or paid services to the customers . This module will maintain the records of these services.
5.
Old car-> this module will keep track of old cars sale /purchase with their old customers details.
6. Complaints -> if the customers will face any type of problem in the services offered to them then this module will keep track about their problems . 7. Vendor ->this module will keep track of the vendor detail who supply the cars for sale and purchase .
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outputs
1. Customer ID
Car module
Inputs
1. New car details
or 2. Old car details With Old owner details 3.Old car details report 2.Old owner report
outputs
1.transatction receipt or bill
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1. Car details
outputs
1. Complaint number 2.complaint status
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Process login -:
This software is about sale/purchase & services of old / new cars . it has very easy to operate & simple process login-:
1. The customer visits to purchase an old 7 new car . (a).if the customer wants the new car, the new car can be sale on cash or financed by the bank. In case of cash, the car will be sold to the customer, Else the customer income details are required 7 an installment plan is made .here also the customer will have to make same advice down payment & the car will be sold to him. (B).if the customer needs an old car, firstly the old car owner details are verified & then the payment of the car is sold to the new customer.
2. A customer visits for the servicing of the car then. (a).if the service is free service, Charge other charges for oil etc & generate a transaction receipt after payment. (b).if the service is a paid services ,the service details are inputted with the parts repaired /changed & a bill is generated for the customer to pay.
3. whenever the customer will face any problem in any type of services , he/she can make complaint & a complaint no will be allotted to him.
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BILL
CAR
CAR DETAILS
SALE MANAGEME
REPO RT
COMPLAINT DETAILS
COMPAL INT
PURCHASE MANAGEM
PAYMENT DETAILS
PAYME NT
SERVICE DETAILS
SERV ICE
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(car
COMPLA INT
VERIFY OLD CUSTOM NO ER Select DETAILS e paym ERROR CUSTOMER DETAILS yes COMPLAINT MASTER nt Make MESSAGE de mo INPUT complaint SELEC OLD CAR FINAN CAS Genera T DETAILS CE OLD CAR DETAILS te H SERVI compla CE Input int Make TYPE bank numbe paym MAKE DEDUCT detail r ent PAYME OLD CAR PAID NT COST Chose SERVICE Installmen FREE t plan SERVICE Sub Payment master Subm mit it car Make NEW CAR DETAILS new MAKE detail paym car ADVAN payment ent detai CE ls masterPAYME VERIFY CAR DETAIL YES NO Genera te transac tion receipt VENDORS Ven dor MAINT AIN
NT
CAR SERVI CE
ADMI N
aA
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CUSTOMER DETAILS
FINAN CE
Input bank detail Chose Installmen t plan
MAINT AIN
ADMI N
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CAR SERVI CE
Customer details
YES NO
ERROR MESSAGE SELEC T SERVI CE TYPE
FREE SERVICE
PAID SERVICE
Payment master
ADMI N
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customer details
VERIFY OLD CUSTOM ER DETAILS
NO
YES
INPUT OLD CAR DETAILS
PAYMENT MASTER
ADMI N
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COMPLA INT
Make complaint
Genera te compla int numbe r
ADMI N
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LOGIN
USER
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DATE TYPE
NUMBER CHAR CHAR NUMBER CHAR NUMBER NUMBER CHAR
CONSTRAINTS
PRIMARY KEY NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL UNIQUE KEY NOT NULL
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FIELD NAME
Car number Engine number Mfg year Owner name Owner address Owner pan number Purchase date Distance run Price Colour
DATA TYPE
NUMBER NUMBER NUMBER CHAR CHAR NUMBER DATE INT NUMBER CHAR
CONSTRAINTS
Primary key Unique key Not null Not null Not null Not null Not null Not null Not null Not null
DATA TYPE
NUMBER NUMBER CHAR CHAR CHAR
CONSTRAINTS
PRIMARY KEY NOT NULL NOT NULL NOT NULL NOT NULL
DATA TYPE
NUMBER CHAR CHAR
CONSTRAINTS
PRIMARY KEY NOT NULL NOT NULL
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TABLE-: VENDOR
FIELD NAME
VENDOR ID VENDOR NAME ADDRESS PHONE NUMBER
DATA TYPE
CHAR CHAR CHAR NUMBER
CONSTRAINTS
PRIMARY KEY NOT NULL NOT NULL NOT NULL
DATA TYPE
NUMBER CHAR NUMBER DATE CHAR NUMBER CHAR CHAR
CONSTRAINTS
PRIMARY KEY FOREIGN NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL
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The objective of an information system security programme is to protect an organisation's information by reducing the risk of loss of confidentiality, integrity and availability of that information to an acceptable level. A good information security programme involves two major elements, risk analysis and risk management. In the risk analysis phase, an inventory of all information systems is taken. For each system, its value to the organisation is established and the degree to which the organisation is exposed to risk is determined. Risk management, on the other hand, involves selecting the controls and security measures that reduce the organisation's exposure to risk to an acceptable level. To be effective, efficient and reflect common sense, risk management must be done within a security framework where information security measures are complemented by computer, administrative, personnel and physical security measures.
System validation
This report is meant to document validation of the Cyclades system prototype. The cyclades system is an integrated environment that allows users a personalized and Generous access to distributed databases of document metadata that comply to the Open Archives 1 protocol . As such it is composed of a number of services, most of which a user can interact with Through the use of a web accessible graphical user interface .The services of the Cyclades system Prototype to be tested are : 1. Access Service 2. Collaborative Work Service 3. Collection Service 4. Filtering and Recommendation 5. Mediator Service 6. Search and Browse Service
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Future scope define the upgradations or enhancements that can be done in the latest versions of the software .these changes can be done on the clients demand or by self improvement .this purposed system will also have following feature enhancement.
1.
This portal will be upgraded and connected to the web service of the transport authority to check to authenity of owner of old cars .
2. Car insurance facility will also be added in the latest version of this software . 3. An auto feedback sms service can be added on this software which will ask for the customer feedback after sale or service . 4. An auto remainder sms service can also be included which will remain the customers through the sms about the free car service based on the sale date of car & about the various service offers.
5.
Continous efforts will be made to make this proposed software more reliable .secure .robust ,user friendly & accurate to give good performance.
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BIBLIOGRAPHY-:
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