The

Employee Handbook
Supplement
How To Quickly A Create A Personnel Policy Manual
With Easily Editable Policies And Procedures

Copyright 2003
Bizmanualz, Inc.
St. Louis, Missouri
All rights reserved.

Employee Handbook Supplement

Bizmanualz.com

TRADEMARKS

Bizmanualz is a Trademark of Bizmanualz, Inc.

This publication is sold with the understanding that the publisher is not engaged in
rendering legal, accounting, or other professional services. If legal advice or other expert
assistance is required, the services of a competent professional should be sought. The
Publisher cannot in any way guarantee the forms, agreements and statements in this
manual are being used for the purpose intended and therefore assumes no responsibility
for their proper and correct use.
Copyright 1994 - 2003 Bizmanualz, Inc.
All rights reserved.
Printed in the United States of America.
ISBN 1-931591-17-2
Reproduction or translation of any part of this work beyond that permitted by section 107
or 108 of the 1976 United States Copyright Act without the permission of the copyright
owner is unlawful, except as follows: Forms, Agreements and Procedure Statements may
be reproduced by the purchaser for use in connection with his or her company records or
manual preparation. All other publisher's rights under the copyright laws will be strictly
enforced. Requests for permission or further information should be addressed to the
Information Requests and Permissions Department, Bizmanualz, Inc or
permissions@bizmanualz.com.
Other Products From Bizmanualz, Inc. Include:
ABR31 Bizmanualz Accounting Policies, Procedures, & Forms
ABR32 Bizmanualz Security Planning Policies, Procedures, & Forms
ABR33 Bizmanualz Disaster Recovery Policies, Procedures, & Forms
ABR34 Bizmanualz Computer & Network Policies, Procedures, & Forms
ABR41 Bizmanualz Human Resources Policies, Procedures, & Forms
ABR42 Bizmanualz Finance Policies, Procedures, & Forms
ABR43 Bizmanualz Production Policies, Procedures, & Forms
ABR44 Bizmanualz Sales & Marketing Policies, Procedures, & Forms
ABR211 Bizmanualz ISO 9001 QMS Policies, Procedures, & Forms
A490 Bizmanualz Business Sampler Policies, Procedures, & Forms

EH100 Handbook Preparation

ISBN 1931591-059
ISBN 1931591-024
ISBN 1931591-016
ISBN 1931591-067
ISBN 1931591-008
ISBN 1931591-083
ISBN 1931591-040
ISBN 1931591-032
ISBN 1931591-075
ISBN 1931591-148

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Employee Handbook Supplement

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Employee Handbook Supplement

Table of Contents
SECTION 1 INTRODUCTION.....................................................................................13
SECTION 2 INSTALLATION INSTRUCTIONS......................................................15
Read this entire section carefully before proceeding! ..................................................15
Editing Files....................................................................................................................15
Word Processing (Text) Files: ....................................................................................15
File Properties And Style Formats: .............................................................................15
Printing Files ...............................................................................................................16
Technical Support .......................................................................................................16
Consulting and Advisory Services .................................................................................17
Potential Engagements ................................................................................................17
Assessment through Gap Analysis..............................................................................18
Engagement Plan.........................................................................................................19
Engagement Consultants.............................................................................................20
Engagement Proposals ................................................................................................20
SECTION 3 YOUR SUPPLEMENT ............................................................................21
Style and Format: ...........................................................................................................21
Considerations in writing your manual: .........................................................................22
Sources of additional Information ..................................................................................23
SECTION 4 EFFECTIVE COMMUNICATION........................................................25
Communication and Addressing Your Audience...........................................................25
Sexism in Writing...........................................................................................................25
Number Usage ................................................................................................................26
Organizing Your Thoughts.............................................................................................26
Outlining Technique.......................................................................................................26
Defining the Format and Organization of Your Manual ................................................27
Design Features...........................................................................................................28
Style and Mechanics ...................................................................................................28
Sources of additional Information ..................................................................................29
SECTION 5 WRITING YOUR EMPLOYEE HANDBOOK .....................................31
Revisions to your handbook ...........................................................................................31
Employee acknowledgment............................................................................................31
Important note ................................................................................................................31

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Employee Handbook Supplement

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SECTION 6 EH200 EMLOYEE HANDBOOK (NOTE: Separate WORD Document)

SECTION 1 INTRODUCTION........................................................................................7
1.0
The Company Philosophy............................................................................7
1.1
The Company Mission.................................................................................7
1.2
Equal Employment Opportunity Policy and Affirmative Action Plan ........8
1.3
Employment-At-Will ...................................................................................8
1.4
Sexual Harassment.......................................................................................9
1.5
Safety 10
1.5.1 Safety Rules ...............................................................................................10
1.5.2 Hazardous Wastes......................................................................................11
1.5.3 Reporting Injuries and Accidents ..............................................................11
1.6
Drug Free Workplace.................................................................................12
1.6.1 Prohibitions ................................................................................................12
1.6.2 Drug Awareness Program ..........................................................................13
1.6.3 Disciplinary Actions ..................................................................................14
SECTION 2 EMPLOYMENT .......................................................................................17
2.0
Personnel Administration ..........................................................................17
2.1
HR Personnel Records ...............................................................................17
2.1.1 Contents of Personnel Files .......................................................................17
2.1.2 Employee Information ...............................................................................18
2.1.3 Employee's Request for Review of Personnel Records .............................18
2.1.4 Management Review of Personnel Files ...................................................18
2.2
Service .......................................................................................................18
2.2.1 Employee Categories .................................................................................19
2.2.2 Job Posting Procedures ..............................................................................19
2.2.3 Employment of Relatives...........................................................................19
2.2.4 Employment of Minors ..............................................................................19
2.2.5 Promotions .................................................................................................19
2.2.6 Transfer of Employees...............................................................................19
2.2.7 Separation of Employment ........................................................................20
2.2.8 Work force Reductions ..............................................................................20
2.2.9 Probationary Period ...................................................................................20
2.2.10 Extra Income..............................................................................................21
2.3
Process Improvement.................................................................................21
2.3.1 Employee-Management Forums................................................................21
2.3.2 Employee Suggestion Program..................................................................22
SECTION 3
3.0
3.1
3.1.1
3.1.2
3.1.3
3.1.4
3.1.5

COMPENSATION & BENEFITS ..........................................................23

Benefit Eligibility ......................................................................................23
Payroll Information....................................................................................23
Time Records .............................................................................................23
Pay Periods ................................................................................................23
Salary Compensation for Partial Pay Period..............................................24
Pay Rate Schedule Hourly Paid Employees ...........................................24
Payroll Deductions.....................................................................................24

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Employee Handbook Supplement

3.1.6
3.1.7
3.1.8
3.1.9
3.1.10
3.2
3.2.1
3.2.2
3.2.3
3.2.4
3.2.5
3.2.6
3.2.7
3.2.8
3.2.9
3.2.10
3.2.11
3.2.12
3.3
3.3.1
3.3.2
3.3.3
3.3.4
3.3.5
3.3.6
3.3.7
3.4
3.5
3.6
3.7
SECTION 4
4.1
4.1.1
4.1.2
4.1.3
4.1.4
4.2
4.2.1
4.2.2
4.2.3
4.2.4
4.2.5
4.2.6
4.3
4.3.1

Bizmanualz.com

Overtime ....................................................................................................24
Payroll Errors .............................................................................................25
Garnishment of Employee Wages .............................................................25
Authorized Check Pickup ..........................................................................25
Pay at Time of Separation..........................................................................25
Attendance & Leave ..................................................................................26
Medical Leave Policy ................................................................................26
Sick Leave Credit Limit.............................................................................26
Sick Leave Policy Usage ........................................................................26
Medical, Dental and Optical Appointments ..............................................27
Exhaustion of Accumulated Sick Leave ....................................................27
Pallbearer, Funeral, Emergency Leave ......................................................27
Civic Leave or Jury Duty...........................................................................28
Voting 28
Military Leave............................................................................................28
Maternity Leave .........................................................................................29
Parental Leave............................................................................................29
Leave of Absence.......................................................................................29
Insurance ....................................................................................................30
Hospitalization and Medical Insurance......................................................30
Continuation of Group Health Insurance (COBRA) .................................30
Life Insurance ............................................................................................31
Long Term Disability Insurance ................................................................31
Social Security ...........................................................................................31
Workers' Compensation .............................................................................31
Unemployment Compensation...................................................................32
Savings Plan 401 (K) .................................................................................32
Break Room ...............................................................................................33
Employee Discounts ..................................................................................33
Educational Assistance ..............................................................................33
EMPLOYEE RESPONSIBILITIES .......................................................35
Work Schedules .........................................................................................35
Working Hours...........................................................................................35
Salary Employees.......................................................................................35
Hourly Employees .....................................................................................35
Clean Work-Place ......................................................................................36
Legal & Ethical Conduct ...........................................................................36
Ethical Standards .......................................................................................36
Conflicts of Interest ...................................................................................36
Personal Conduct .......................................................................................37
Confidentiality ...........................................................................................37
Bribes, Kickbacks and Illegal Payments....................................................38
Patents and Copyrights ..............................................................................38
Misconduct.................................................................................................38
Serious Misconduct....................................................................................39

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Employee Handbook Supplement

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4.3.2 Very Serious Misconduct...........................................................................39

4.3.3 Inexcusable Misconduct ............................................................................40
4.3.4 Misconduct Investigations .........................................................................42
4.4
Transportation & Travel ............................................................................42
4.4.1 Company Owned Vehicles ........................................................................42
4.4.2 Personal Vehicles.......................................................................................43
4.4.3 Living Expense Allowance ........................................................................43
4.4.4 Other Travel Expenses...............................................................................43
4.4.5 Expense Records........................................................................................43
4.4.6 Travel Advances ........................................................................................43
4.4.7 Expense Reimbursement Third Party .....................................................44
4.4.8 Expense Policies Violations....................................................................44
4.4.9 Company Credit Cards...............................................................................44
4.5
Appearance & Belongings .........................................................................44
4.5.1 Personal Appearance..................................................................................44
4.5.2 Business Attire ...........................................................................................44
4.5.3 Casual Attire ..............................................................................................45
4.5.4 Inappropriate Attire....................................................................................45
4.5.5 Personal Belongings ..................................................................................45
4.5.6 Alcohol and Drugs .....................................................................................45
4.5.7 Medication .................................................................................................46
4.5.8 Smoking Policy..........................................................................................46
4.6
Equipment & Facilities ..............................................................................46
4.6.1 Parking .......................................................................................................46
4.6.2 Telephone Use ...........................................................................................46
4.6.3 Motor Vehicle and Workplace Equipment Operation ...............................46
4.6.4 Safety Equipment.......................................................................................46
4.6.5 Company Tools..........................................................................................47
4.6.6 Waste Prevention .......................................................................................47
4.6.7 Solicitation and/or Distribution .................................................................47
4.6.8 Security ......................................................................................................47
4.6.9 Bulletin Board............................................................................................48
EMPLOYEE HANDBOOK FORMS ...........................................................................49
Acknowledgement Of Receipt And Understanding ....................................................51
Statement Of Legal And Ethical Business Conduct ....................................................53
Drug-Free Workplace Policy Employee Acknowledgement.......................................55
Job Related Accident ...................................................................................................57

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