Project Close Out Phase

Mapping of Construction Project Life Cycle and PMBOK

Project Delivery System, Contract System

The Brief, Identification of alternatives, Site Investigation, Public Input, Code Analysis, Preliminary Cost Estimate, Financial Feasibility Analysis, Funding, Site Selection and Land Acquition Project Charter

Schemati c Design Detail Design

Legal/Contract Issue, Planning & Scheduling, Budgeting and Cost System, Organizing of Worksite, Subkontraktor, Project Organization Procurement Management Scope Management Time Management Cost Management HR Management Risk Management

Project Monitoring & Control, Safety Management, Material Management, Documentation and Communication

PMBOK Side

Earn Value Performance Report

Scope Management

Knowledge Area & Processes

PM Mapping
Initiating Planning Executing

Monitoring & Controlling 4.4 Monitor & Control Project Work 4.5 Perform Integrated Change Control 5.4 Verify Scope 5.5 Control Scope

Closing

4. Project Integration Management

4.1 Develop Project Charter

4.2 Develop Project Management Plan

4,3 Direct & Manage Project Execution

4.6 Close Project or Phase

5. Project Scope Management

5.1 Collect Requirements 5.2 Define Scope 5.3 Create WBS 6.1 Define Activities 6.2 Sequence Activities 6.3 Estimate Activity Resources 6.4 Estimate Activity Duration 6.5 Develop Schedule 7.1 Estimate Costs 7.2 Determine Budget 8.1 Plan Quality 8.2 Perform Quality Assurance 9.2 Acquire Project Team 9.3 Develop Project Team 9.4 Manage Project Team 10.3 Distribute Information 10.4 Manage Stakeholder Expectation

6.Project Time Management

6.6 Control Schedule

7. Project Cost Management 8. Project Quality Management 9. Project HR Management

7.3 Control Cost 8.3 Perform Quality Control

9.1 Develop HR Planning

10. Project Communication Mgt

10.1 Identify Stakeholder

10.2 Plan Communication

10.5 Report Performance

11. Project Risk Management

11.1 11.2 11.3 11.4 11.5

Plan Risk Management Identify Risk Perform Qualitative Risk Analysis Perform Quantitative Risk Analysis Plan Risk Responses 12.2 Conduct Procurement

11.6 Monitor and Control Risk

12. Project Procurement Mgt.

12.1 Plan Procurement

12.3 Administer Procurement

12.4 Close Procurement

Close Project or Phase

Project Close Out

Finalizing all activities across all of the Project Management Process Groups to formally close the project or a project phase. Staging of Project Close Out : Finalizing The Works and Get the Acceptance Project Financing Close Out Final Project Documentation Lesson Learned Documentation Shut-down project facilities

Finalizing the Works and Get the Acceptance

Clean Up Preliminary Punch List Pre Final Inspection Final Punch List Final Inspection Trainings Keys hand over Final Testing and Commissioning

Project Financing Close Out

Finalize subcontractor Payment Final Release of Claim (Waiver of lien) Consent of Surety for final payment Final Quantity Request for Final Payment Liquidated Damages Final Payment and release of retainage Final Accounting of completion Final Certificates
Certificate for payment Contractors certificate of Completion Certificate of substantial completion (partial occupancy) Certificate of Completion Cetificate od occupancy

Warranties for Defect Liability Periods

Final Project Documentation

As Built Drawings Operating and Maintenance Manuals Records archiving and transfer

Lesson Learned Documentation

Post-project Analysis, critique and reports Owner Feedback A Closing Comment

Lessons Learned (1/2)

What has been accomplished What has gone right What has gone wrong How can avoid those mistakes How can we do better next time

10

Lesson Learned (2/2)

Organizational Process Assets (Lessons Learned Files) Other Projects Project Lessons Learned Organization Files

Your PROJECT

Lessons learned will become part of the historical data for this project and other projects in the organization, and to be used for future project planning.

11

Shutdown Project Facilities

Terminate project office infrastructure Terminate technical infrastructure Release and reassigned the project team

Checklist for Closing a Large Project

DESCRIPTION Needed ? Yes Identify Remaining Work Closing/Termination Plan Personal Evaluations Close-Out Work Orders Audit Final Changes Pay All Vendors Close-Out Books/Audit Final Delivery Instructions Customer Training Notify Purchasing of Completion Equipment Redeployed Materials Returned to Inventory Staff Reassigned Close-Down Procedures Engineering Documentation Final Staff Meeting(s) Final Report and Review Meeting
S & K Baker - The Complete Idiot's Guide to Project M anagement (2000)

Required Date

Responsible Person

Notes

No