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Learning Objectives
As a result of this training experience, you will be able to: List the six steps required in planning training courses. Explain the value and importance of carefully planned training courses. State two basic types of plans.
Planning
PRE-PLANNING
Who gives you your training assignments?
PRE-PLANNING
What questions must be answered before developing a training plan?
Planning
Step 1.
Whatwouldweneedtoknowaboutthe assignmentbeforeweaccept?
All the facts and figures: where, when, how, what and who The objective or goal of the assignment: what we are trying to accomplish
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Step 2.
IDENTIFY RESOURCES
Step 3.
CONSIDER ALTERNATIVES
When we consider the resources needed and available, we need to ask ourselves: What resources do we need to accomplish the task? What do we already have? Where do we get what we dont have? Are there any resources that require special attention, advance planning, or significant expense? Are there alternatives?
This step relates to alternate methods and procedures for a training course. These might include: What kind of training aids should we use? Which technique will be best for getting the message across? How should we arrange the tables and chairs?
Step 3.
CONSIDER ALTERNATIVES
Step 3.
CONSIDER ALTERNATIVES
This also relates to emergencies or the unexpected. We should have a backup plan (Plan B). Are we prepared for equipment failures? Do we have an alternative session element ready read to use while a problem is corrected? se hile Do we have backup presenters in case a member of the training team suddenly becomes ill and cannot attend? Do we have modules that can be compressed or deleted if there are time constraints? As trainers, we must set a good example. If training courses are to run smoothly we must be smoothly, prepared for the unexpected. We need to decide which options are best, and what alternative measures should be taken.
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Step 6. EVALUATE
What should we evaluate about a training course?
Did we accomplish what we set out to do? Will we conduct it the same way again? If not, what changes would we make?
BENEFITS OF PLANNING
We all know that problems occur from poor planning, but what benefits can we expect from good planning?
BENEFITS OF PLANNING
Trainers build confidence and skill in handling training aids and equipment. Leaders receive accurate and complete information, and do a better job as a result. j Trainers know what is expected. Trainers stay within the time limits. Trainers give enthusiasm and confidence to other leaders. Learning objectives are achieved.
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SHORT-RANGE PLANS
Meet a particular objective in the near future Cover a limited area of training Answer the question: Are we doing things right? Should fit well within and contribute to long-range plans
Plans for basic training sessions for new leaders who have just been recruited Plans for a den chief training conference Plans for training roundtable staff members
Some examples:
SHORT ANDLONGRANGEPLANS
Bothshortrangeandlongrangeplansaredeveloped usingthesixstepsdiscussedearlier. Planningiscrucialinadministeringaneffective Planning is crucial in administering an effective trainingprogram.
SUMMARY
A well planned training course is easier to present and easier for participants to understand. The process permits each planning step to be revisited whenever necessary. On-going improvements make training more effective.
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4.
2.
5. 6.
3.
Internal Inflexibility
a) Psychological inflexibilities resistance to change; rigid behaviour; unwillingness to change Policy and Procedural Inflexibility policies / guidelines drafted meant to facilitate managerial actions often leave scope for managerial initiatives/ flexibilities. (Managers plan for future which is not static BUT rules are .) Capital Investments once the funds are invested in fixed assets the ability to switch future course of action becomes rather limited
b)
c)