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Federal Register / Vol. 66, No.

147 / Tuesday, July 31, 2001 / Notices 39503

SUMMARY: The Leader, Regulatory Reporting and Recordkeeping Hour publishes this notice of a new system of
Information Management Group, Office Burden: records entitled ‘‘Individual
of the Chief Information Officer invites Responses: 6,600 Burden Hours: Development Planning (IDP) System.’’
comments on the submission for OMB 9,900. The system will be used by employees
review as required by the Paperwork Abstract: In compliance with Section and supervisors to identify career
Reduction Act of 1995. 427 of the General Education Provisions development opportunities for
DATES: Interested persons are invited to Act, as amended by Public. Law. 103– employees to ensure that employees
submit comments on or before August 282, all applicants for grant awards receive appropriate training and
30, 2001. made by the Department of Education development to enhance job
are required to describe in their performance.
ADDRESSES: Written comments should
applications the steps they propose to The Department seeks comment on
be addressed to the Office of
take to ensure equitable access to, and this new system of records described in
Information and Regulatory Affairs,
equitable participation in, the proposed this notice, in accordance with the
Attention: Lauren Wittenberg, Acting
grant activities conducted with federal requirements of the Privacy Act.
Desk Officer, Department of Education,
funds. The Department has developed a DATES: We must receive your comments
Office of Management and Budget, 725
single document that provides common on the proposed routine uses for the
17th Street, NW., Room 10235, New
guidance for all competitive and systems of records included in the
Executive Office Building, Washington,
formula grant applicants on how they notice on or before August 30, 2001. The
DC 20503 or should be electronically
can meet this requirement. The language Department filed a report describing the
mailed to the internet address
in this common guidance document is new system of records covered by this
Lauren_Wittenberg@omb.eop.gov.
nearly identical to language that the notice with the Chair of the Committee
SUPPLEMENTARY INFORMATION: Section Department has previously used in on Governmental Affairs of the Senate,
3506 of the Paperwork Reduction Act of separate guidance documents applicable the Chair of the Committee on
1995 (44 U.S.C. chapter 35) requires that to discretionary grant applicants and to Government Reform and Oversight of
the Office of Management and Budget States that have previously applied for the House, and the Administrator of the
(OMB) provide interested Federal formula grants on the basis of Office of Information and Regulatory
agencies and the public an early consoldiated plans available under Title Affairs, Office of Management and
opportunity to comment on information XIV of the Elementary and Secondary Budget (OMB) on July 26, 2001. This
collection requests. OMB may amend or Education Act. new system will become effective after
waive the requirement for public Requests for copies of the proposed the 30-day period for OMB review of the
consultation to the extent that public information collection request may be system expires on August 25, 2001,
participation in the approval process accessed from http://edicsweb.ed.gov, or unless OMB gives specific notice within
would defeat the purpose of the should be addressed to Vivian Reese, the 30 days that the changes are not
information collection, violate State or Department of Education, 400 Maryland approved for implementation or
Federal law, or substantially interfere Avenue, SW., Room 4050, Regional requests an additional 10 days for its
with any agency’s ability to perform its Office Building 3, Washington, DC review. The routine uses become
statutory obligations. The Leader, 20202–4651. Requests may also be effective August 30, 2001 unless they
Regulatory Information Management electronically mailed to the internet need to be changed as a result of public
Group, Office of the Chief Information address OCIO_IMG_Issues@ed.gov or comment or OMB review. The
Officer, publishes that notice containing faxed to 202–708–9346. Please specify Department will publish any changes to
proposed information collection the complete title of the information the routine uses.
requests prior to submission of these collection when making your request.
requests to OMB. Each proposed ADDRESSES: Address all comments on
Comments regarding burden and/or the
information collection, grouped by the proposed routine uses to Chiquitta
collection activity requirements should
office, contains the following: (1) Type Thomas, Privacy Act Officer, Office of
be directed to Jacqueline Montague at
of review requested, e.g. new, revision, the Chief Information Officer, U.S.
(202) 708–5359 or via her internet
extension, existing or reinstatement; (2) Department of Education, 400 Maryland
address Jackie.Montague@ed.gov.
Title; (3) Summary of the collection; (4) Avenue, SW., room 4082, Washington,
Individuals who use a
Description of the need for, and DC 20202–4580. Telephone: (202) 708–
telecommunications device for the deaf
proposed use of, the information; (5) 9265. If you prefer to send comments
(TDD) may call the Federal Information
Respondents and frequency of through the Internet, use the following
Relay Service (FIRS) at 1–800–877–
collection; and (6) Reporting and/or address: Comments@ed.gov.
8339.
Recordkeeping burden. OMB invites You must include the term ‘‘IDP’’ in
[FR Doc. 01–18967 Filed 7–30–01; 8:45 am] the subject line of the electronic
public comment.
BILLING CODE 4000–01–P message.
Dated: July 25, 2001. During and after the comment period,
John Tressler, you may inspect all comments about
Leader Regulatory Information Management, DEPARTMENT OF EDUCATION this notice in room 6E236, 400
Office of the Chief Information Officer. Maryland Avenue, SW., Washington,
Privacy Act of 1974; System of DC, between the hours of 8:00 a.m. and
Office of the Chief Financial Officer
Records 4:30 p.m., Eastern time, Monday
Type of Review: New.
Title: GEPA Section 427 Guidance for AGENCY: Office of Management, through Friday of each week except
All Grant Applications. Department of Education. Federal holidays.
Frequency: Once, only per application ACTION: Notice of a new system of Assistance to Individuals with
for new awards. records. Disabilities in Reviewing the
Affected Public: Businesses or other Rulemaking Record: On request, we
for-profit; Not-for-profit institutions; SUMMARY: In accordance with the supply an appropriate aid, such as a
State, Local, or Tribal Gov’t, SEAs or Privacy Act of 1974, as amended, the reader or print magnifier, to an
LEAs. Department of Education (Department) individual with a disability who needs

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39504 Federal Register / Vol. 66, No. 147 / Tuesday, July 31, 2001 / Notices

assistance to review the comments or scores obtained from the General 293–6498, or in the Washington, DC
other documents in the public Performance Appraisal System (GPAS). area at (202) 512–1530.
rulemaking record for this notice. If you The results of the analysis, along with Note: The official version of this document
want to schedule an appointment for the employee’s long-term and short-term is the document published in the Federal
this type of aid, you may call (202) 205– goals, yield a set of three GPAS Register. Free Internet access to the official
8113 or (202) 260–9895. If you use a standards, which the employee wishes edition of the Federal Register and the Code
TDD, you may call the Federal to improve. A self-designated standard of Federal Regulations is available on GPO
Information Relay Service (FIRS) at 1– may be substituted for one of the Access at: http://www.access.gpo.gov/nara/
800–877–8339. standards. index.html.
FOR FURTHER INFORMATION CONTACT: Once the employee has identified the Dated: July 26, 2001.
Darlene Holly, Training and standards to improve, he/she may then
Willie H. Gilmore,
Development Center (TDC), Office of use the IDP system to link 1 or 2 career-
Director, Office of Management.
Management, U.S. Department of building activities for each standard.
Education, room 2W218 FB6, 400 Activities may be (1) training courses The Office of Management of the U.S.
Maryland Avenue, SW., Washington, from other Government agencies, (2) Department of Education publishes a
DC 20202–4614. Telephone: 202–401– Department-sponsored training, (3) notice of a new system of records to
4956. If you use a telecommunications outside courses, (4) self-study, or (5) read as follows:
device for the deaf (TDD), you may call non-traditional activities such as joining
a community service organization. 18–05–14
the FIRS at 1–800–877–8339.
Individuals with disabilities may These activity types are supported by
SYSTEM NAME:
obtain this document in an alternative links to database tables, Department
format (e.g., Braille, large print, Intranet sites, or Internet sites for other Individual Development Planning
audiotape, or computer diskette) on agencies. System.
Once the career-building plan is
request by contacting the contact person SECURITY CLASSIFICATION:
complete, the employee may submit an
listed in the preceding paragraph.
on-line version of his/her Individual None.
SUPPLEMENTARY INFORMATION: Development Plan document—the
Introduction output of the IDP process. The SYSTEM LOCATION:
supervisor then reviews the document, U.S. Department of Education,
The Privacy Act (5 U.S.C. 552a) offers suggestions for change, and
(Privacy Act) requires the Department to Training and Development Center
finally approves it when the employee (TDC), Office of Management, 400
publish in the Federal Register this and supervisor come to an agreement.
notice of a new system of records Maryland Avenue, SW., room 2W218,
This agreement outlines steps the Washington, DC 20202–4614.
managed by the Department. The employee plans to take to work towards
Department’s regulations implementing improving specific skills, and CATEGORIES OF INDIVIDUALS COVERED BY THE
the Act are contained in the Code of encourages support from management SYSTEM:
Federal Regulations (CFR) in 34 CFR with training, access to materials, job
part 5b. The U.S. Department of Education’s
rotation, etc. (Department) Individual Development
The Privacy Act applies to Once a career-building activity has
information about individuals that Planning (IDP) System covers all
been completed, the employee updates
contain individually identifiable Department employees. However, it
the system with an evaluative comment
information and that may be retrieved does not cover temporary employees
as to the usefulness of the activity.
by a unique identifier associated with GPAS records are derived from the serving on appointments of 120
each individual, such as a name or GPAS system but do not include calendar days or less in a consecutive
social security number. The information comments. GPAS standards are 12-month period.
about each individual is called a presented to facilitate analysis and CATEGORIES OF RECORDS IN THE SYSTEM:
‘‘record’’ and the system is called a planning. When the employee initiates
‘‘system of records.’’ The Privacy Act contact with his/her supervisor, the This system contains the following
requires each agency to publish notices employee’s supervisor may access the information about each employee of the
of systems of records in the Federal employee’s selection of standards and Department: The name of the employee,
Register and to prepare reports to the career-building activities. Once the employee social security number,
Office of Management and Budget employee and supervisor come to an organizational entity, supervisor, and
(OMB) whenever the agency publishes a agreement on the individual hire date. The system also includes
new system of records. development plan, both sign the information from the General
The Individual Development Planning document. Performance Appraisal System (GPAS),
(IDP) System will help employees including each employee’s self-
improve their current job performance Electronic Access to This Document evaluation scores, and evaluation scores
and achieve future career goals. The You may view this document, as well of customers, co-workers and
system will guide employees through a as all other Department of Education supervisors. This system also may
process of setting short-term goals by documents published in the Federal contain a computer-aided analysis of the
identifying areas where performance Register, in text or Adobe Portable employee’s job performance derived
improvement is needed and provide Document Format (PDF) on the Internet from the scores contained in the
resources for improving performance. at the following site: www.ed.gov/ employee’s GPAS, the employee’s long-
The system will also help employees legislation/FedRegister. term and short-term career development
establish long-term career goals and To use PDF you must have Adobe goals, the employee’s individual
develop a plan for achieving those goals. Acrobat Reader, which is available free development plan, and the employee’s
This system employs a computer- at this site. If you have questions about evaluative comments as to the
aided analysis of the employee’s job using PDF, call the U.S. Government usefulness of the career-building
performance as per the self and group Printing Office (GPO) toll free at 1–888– activities.

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Federal Register / Vol. 66, No. 147 / Tuesday, July 31, 2001 / Notices 39505

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: litigation or ADR, or has an interest in Organizations. The Department may
Title 5, United States Code (U.S.C.), litigation or ADR, the Department may disclose a record to a Federal, State,
Chapter 43, Subchapter I. disclose certain records to the parties local, or foreign agency or other public
described in paragraphs (b), (c) and (d) authority or professional organization,
PURPOSE(S):
of this routine use under the conditions in connection with the hiring or
The information contained in this specified in those paragraphs: retention of an employee or other
system is used for the purposes of (i) The Department of Education, or personnel action, the issuance of a
improving employee job performance any component of the Department; or security clearance, the reporting of an
and helping employees to achieve future (ii) Any Department employee in his investigation of an employee, the letting
career goals. The system will guide or her official capacity; or of a contract, or the issuance of a
employees through a process of setting (iii) Any Department employee in his license, grant, or other benefit, to the
short-term goals by identifying areas or her individual capacity if the extent that the record is relevant and
where performance improvement is Department of Justice (DOJ) has agreed necessary to the receiving entity’s
needed and will provide resources for to provide or arrange for representation decision on the matter.
improving performance. The system for the employee; (5) Employee Grievance, Complaint or
also will help employees establish long- (iv) Any Department employee in his Conduct Disclosure. The Department
term career goals and develop a plan for or her individual capacity where the may disclose a record in this system of
achieving those goals. This system is agency has agreed to represent the records to another agency of the Federal
also designed to automate the career employee; or Government if the record is relevant to
development process. (v) The United States where the one of the following proceedings
ROUTINE USES OF RECORDS MAINTAINED IN THE
Department determines that the regarding a present or former employee
SYSTEM, INCLUDING CATEGORIES OF USERS AND litigation is likely to affect the of the Department: Complaint,
THE PURPOSE OF SUCH USES: Department or any of its components. grievance, discipline or competence
The Department of Education (the (b) Disclosure to the DOJ. If the determination proceedings. The
Department) may disclose information Department determines that disclosure disclosure may only be made during the
contained in a record in the systems of of certain records to the DOJ is relevant course of the proceeding.
records under the routine uses listed in and necessary to litigation or ADR, the (6) Labor Organization Disclosure. A
this system of records without the Department may disclose those records component of the Department may
consent of the individual if the as a routine use to the DOJ. disclose records to a labor organization
disclosure is compatible with the (c) Administrative Disclosures. If the if a contract between the component
purposes for which the record was Department determines that disclosure and a labor organization recognized
collected. These disclosures may be of certain records to an adjudicative under Title V of the United States Code,
made on a case-by-case basis, or if the body before which the Department is Chapter 71, provides that the
Department has complied with the authorized to appear, an individual or Department will disclose personal
computer matching requirements of the entity designated by the Department or records relevant to the organization’s
Act, under a computer matching otherwise empowered to resolve or mission. The disclosures will be made
agreement. mediate disputes is relevant and only as authorized by law.
(1) Disclosure for Use by Other Law necessary to the administrative (7) Freedom of Information Act
Enforcement Agencies. The Department litigation, the Department may disclose (FOIA) Advice Disclosure. The
may disclose information to any those records as a routine use to the Department may disclose records to the
Federal, State, local, or foreign agency adjudicative body, individual, or entity. Department of Justice and the Office of
or other public authority responsible for (d) Parties, counsels, representatives Management and Budget if the
enforcing, investigating, or prosecuting and witnesses. If the Department Department concludes that disclosure is
violations of administrative, civil, or determines that disclosure of certain desirable or necessary in determining
criminal law or regulation if that records to a party, counsel, whether particular records are required
information is relevant to any representative or witness in an to be disclosed under the FOIA.
enforcement, regulatory, investigative, administrative proceeding is relevant (8) Disclosure to the Department of
or prosecution responsibility within the and necessary to the litigation, the Justice (DOJ). The Department may
receiving entity’s jurisdiction. Department may disclose those records disclose records to the DOJ to the extent
(2) Enforcement Disclosure. In the as a routine use to the party, counsel, necessary for obtaining DOJ advice on
event that information in this system of representative or witness. any matter relevant to an audit,
records indicates, either on its face or in (4) Employment, Benefit, and inspection, or other inquiry related to
connection with other information, a Contracting Disclosure. the programs covered by this system.
violation or potential violation of any (a) For Decisions by the Department. (9) Contract Disclosure. If the
applicable statute, regulation, or order The Department may disclose a record Department contracts with an entity for
of a competent authority, the to a Federal, State, or local agency the purposes of performing any function
Department may disclose the relevant maintaining civil, criminal, or other that requires disclosure of records in
records to the appropriate agency, relevant enforcement or other pertinent this system to employees of the
whether foreign, Federal, State, Tribal, records, or to another public authority contractor, the Department may disclose
or local, charged with the responsibility or professional organization, if the records to those employees. Before
of investigating or prosecuting that necessary to obtain information relevant entering into such a contract, the
violation or charged with enforcing or to a Department decision concerning the Department shall require the contractor
implementing the statute, Executive hiring or retention of an employee or to maintain Privacy Act safeguards as
order, rule, regulation, or order issued other personnel action, the issuance of required under 5 U.S.C. 552a(m) with
pursuant thereto. a security clearance, the letting of a respect to the records in the system.
(3) Litigation and Alternative Dispute contract, or the issuance of a license, (10) Research Disclosure. The
Resolution (ADR) Disclosures grant, or other benefit. Department may disclose records to a
(a) Introduction. In the event that one (b) For Decisions by Other Public researcher if an appropriate official of
of the parties listed below is involved in Agencies and Professional the Department determines that the

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39506 Federal Register / Vol. 66, No. 147 / Tuesday, July 31, 2001 / Notices

individual or organization to which the SYSTEM MANAGER(S) AND ADDRESS: DEPARTMENT OF ENERGY
disclosure would be made is qualified to Training and Development Center,
carry out specific research related to Environmental Management Site-
Office of Management, U.S. Department
functions or purposes of this system of Specific Advisory Board, Rocky Flats
of Education, 400 Maryland Avenue,
records. The official may disclose AGENCY: Department of Energy.
SW., room 2W218, FB6, Washington,
records from this system of records to
DC 20202–4614. ACTION: Notice of open meeting.
that researcher solely for the purpose of
carrying out that research related to the SUMMARY: This notice announces a
NOTIFICATION PROCEDURES:
functions or purposes of this system of meeting of the Environmental
records. The researcher shall be If you wish to determine whether a Management Site-Specific Advisory
required to maintain Privacy Act record exists regarding you in this Board (EM SSAB), Rocky Flats. The
safeguards with respect to the disclosed system of records, contact the system Federal Advisory Committee Act (Pub.
records. manager. Your request must meet the L. No. 92–463, 86 Stat. 770) requires
(11) Congressional Member requirements of the Department’s that public notice of these meeting be
Disclosure. The Department may Privacy Act regulations at 34 CFR 5b.7, announced in the Federal Register.
disclose records to a member of including proof of identity. You may DATES: Wednesday, August 15, 20016, 6
Congress from the record of an present your request in person at any of p.m. to 9:30 p.m.
individual in response to an inquiry the locations identified for this system ADDRESSES: Jefferson County Airport
from the member made at the written of records or address your request to the Terminal Building, Mount Evans Room,
request of that individual. The system manager at the following 11755 Airport Way, Broomfield, CO
Member’s right to the information is no address: Training and Development
greater than the right of the individual FOR FURTHER INFORMATION CONTACT: Ken
Center, Office of Management, U.S. Korkia, Board/Staff Coordinator, Rocky
who requested it. Department of Education, room 2W218, Flats Citizens Advisory Board, 9035
FB–6, 400 Maryland Avenue, SW., North Wadsworth Parkway, Suite 2250,
Washington, DC 20202. Westminster, CO 80021; telephone (303)
DISCLOSURE TO CONSUMER REPORTING
420–7855; fax (303) 420–7579.
AGENCIES: RECORD ACCESS PROCEDURES:
SUPPLEMENTARY INFORMATION:
Not applicable.
If you wish to access a record
Purpose of the Board
POLICIES AND PRACTICES FOR STORING, regarding you in this system of records,
RETRIEVING, ACCESSING, RETAINING, AND contact the system manager. Your The purpose of the Board is to make
DISPOSING OF RECORDS IN THE SYSTEM: request must meet the requirements of recommendations to DOE and its
the Department’s Privacy Act regulators in the areas of environmental
STORAGE:
regulations at 34 CFR 5b.5, including restoration, waste management, and
The records are maintained in hard related activities.
proof of identity. You may present your
copy and on a computer database.
request in person at any of the locations Tentative Agenda
RETRIEVABILITY: identified for this system of records or 1. Third part of Board
The files in this system are retrievable address your request to the system recommendation development and
by social security number or name. manager at the address listed under ongoing educational discussion
Notification Procedures. regarding the Radionuclide Soil Action
SAFEGUARDS:
Level Review.
The database is protected by stringent CONTESTING OF RECORDS PROCEDURES:
2. Other Board business may be
security mechanisms that include a If you wish to contest the contents of conducted as necessary.
combination of hardware, operating records regarding you in this system of
system, application software, database Public Participation
records, contact the system manager.
software, and procedures. This ensures Your request must meet the The meeting is open to the public.
that every employee’s Individual Written statements may be filed with
requirements of the Department’s
Development Planning (IDP) system the Board either before or after the
Privacy Act regulations at 34 CFR 5b.7,
career planning records are handled meeting. Individuals who wish to make
including proof of identity. You may
with utmost privacy and confidentiality. oral statements pertaining to agenda
present your request in person at any of
Access to the employee’s records is items should contact Ken Korkia at the
the locations identified for this system
controlled through the IDP application address or telephone number listed
by use of a login/password of records or address your request to the above. Requests must be received at
authentication process. The employee is system manager at the address listed least five days prior to the meeting and
able to change his/her password at will. under System Manager and Address. reasonable provisions will be made to
Status changes of the IDP record set are include the presentation in the agenda.
RECORD SOURCE CATEGORIES:
tracked, and are available in the form of The Deputy Designated Federal Officer
an audit trail. Information in this system of records is empowered to conduct the meeting in
is derived from the Department’s a fashion that will facilitate the orderly
RETENTION AND DISPOSAL:
General Performance Appraisal System conduct of business. Each individual
An employee’s career-planning (GPAS). wishing to make public comment will
information for a semi-annual review be provided a maximum of five minutes
period remains in the IDP database until SYSTEM EXEMPTED FROM CERTAIN PROVISIONS to present their comments.
four semi-annual cycles have passed. OF THE ACT:
Each cycle is six months in length. The Minutes
database is purged on a semi-annual None. The minutes of this meeting will be
basis of any data that is older than two [FR Doc. 01–18985 Filed 7–30–01; 8:45 am] available for public review and copying
years. BILLING CODE 4000–01–P at the Public Reading Room located at

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