MAINTENANCE MANAGEMENT AT DIVISION OF WORKS AND MAINTENANCE SERVICES, OBAFEMI AWOLOWO UNIVERSITY, ILE-IFE, NIGERIA

A TERM PAPER PREPARED BY GROUP SIX PART V, MECHANICAL ENGINEERING STUDENTS (2011/2012 SESSION)

SUBMITTED TO THE DEPARTMENT OF MECHANICAL ENGINEERING, OBAFEMI AWOLOWO UNIVERSITY IN PARTIAL FULFILMENT OF THE REQUIREMENT OF THE COURSE MECHANICAL MAINTENANCE (MEE 506)

LECTURER-IN-CHARGE: PROF. L.O. ADEKOYA

JANUARY 2013
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LIST OF GROUP SIX MEMBERS

S/N NAME

REG. NO.

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12.

OLAWALE Daniel Olalekan OLOJEDE Olusola Timothy OLUGBADE Emmanuel Oluwatobi OLUWAROTIMI Oluwafemi Emmanuel OMISAKIN Segun Temitope OMOJU Temitope Damilare OMOTADE Isaac Adekunle ONIKOYI Samuel Olanrewaju OREDEKO Ayoola Emmanuel OSASUYI Oladotun Samuel OSOKOYA Olumide Olusegun OYENIYI Demilade Adepeju

MEE/2007/069 MEE/2007/070 MEE/2007/072 MEE/2007/073 MEE/2007/074 MEE/2007/075 MEE/2007/076 MEE/2007/077 MEE/2007/079 MEE/2007/080 MEE/2007/081 MEE/2007/082

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SUMMARY

Maintenance is a foremost and integral part of every organisation. The organisational level of maintenance has its peculiarities and functions and in terms of management, it is expected to be with the best management structure. This paper reports the research conducted to review the maintenance management at Obafemi Awolowo University Division for Works and Maintenance. The division is further divided into five units: Mechanical, Civil, Electrical, Parks and Gardens and Water Works. The management structure in each unit consisted of the head of unit and different personnel assigned to different sections The introduction gives a general overview of maintenance, the history of maintenance and maintenance objectives. Literatures under the maintenance keyword and the schools maintenance were reviewed in Chapter two. The chapter also has the organisational chart of the division. Chapter three discusses the activities that make up maintenance management at the different units and sections in the division for works and maintenance. The personnel, equipment used and record keeping in the different units were enumerated. The division encounters a lot of challenges, some as a result of their negligence in performing routine checks but are majorly due to the administrative difficulties and inadequacy of man power. These challenges are discussed in the chapter four of this report. Chapter six concludes on the maintenance management at the division and also discusses recommendations to achieving a better maintenance structure and improving the management system.

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TABLE OF CONTENT

LIST OF GROUP SIX MEMBERS SUMMARY TABLE OF CONTENT LIST OF FIGURES

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CHAPTER ONE: INTRODUCTION 1.1 Background 1.2 Brief History of Maintenance 1.3 Maintenance Objectives 1.4 Scope

1 1 2 2 3

CHAPTER TWO: LITERATURE REVIEW 2.1 Background 2.2 Maintenance Objectives and Functions 2.3 Management and Maintenance 2.3.1 Preparing a maintenance plan 2.3.2 Functions of a maintenance management department 2.3.4 Elements of effective maintenance management 2.4 Obafemi Awolowo University Division of Works and Maintenance 2.4.1 Basic activities of DWMS

4 4 5 5 6 7 7 8 8

CHAPTER THREE: MAINTENANCE MANAGEMENT 3.1 Maintenance Management at OAU Parks and Gardens 3.1.1 The organisation 3.1.2 Equipment in use

11 11 11 12

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3.1.3 Maintenance activities 3.1.3.1 Maintenance of tractors 3.1.3.2 Maintenance of lawn mowers 3.1.3.3 Maintenance of chain saws 3.1.4 Record keeping 3.2 Maintenance Management at Mechanical Unit 3.2.1 The organisation 3.2.2 Equipment in use 3.2.3 Maintenance activities 3.2.4 Record keeping 3.3 Maintenance Management at Electrical Unit 3.3.1 The organisation 3.3.2 Equipment maintained 3.3.3 Maintenance activities 3.3.3.1 Maintenance of generators 3.3.3.2 Maintenance of transmission lines

12 14 14 15 15 15 15 15 16 17 18 18 18 18 19 19

3.3.3.3 Maintenance of feeders, circuit breakers and RMU switch gear 20 3.3.4 Record keeping 3.4 Maintenance Management at Civil Unit 3.4.1 The organisation 3.4.2 Facilities maintained and equipment used 3.4.3 Maintenance activities 3.4.3.1 Maintenance of Roads 3.4.3.2 Maintenance of buildings 3.4.3.3 Maintenance of Estate Unit 3.4.4 Record keeping
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20 20 20 21 21 22 24 24 26

CHAPTER FOUR: CHALLENGES OF MAINTENANCE MANAGEMENT 4.1 Challenges of Maintenance Management at OAU Parks and Gardens 4.2 Challenges of Maintenance Activities at Mechanical Unit 4.3 Challenges of Maintenance Activities at Electrical Unit 4.4 Challenges of Maintenance Activities at Civil Unit

27 27 27 28 29

CHAPTER FIVE: CONCLUSION AND RECOMMENDATIONS 5.1 Conclusion 5.2 Recommendations 5.2.1 Preventive maintenance 5.2.2 Improvement of work force 5.2.3 Computer-based record keeping 5.2.4 Store management 5.3 Acknowledgements

30 30 31 31 32 32 33 34

REFERENCES

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LIST OF FIGURES

Figure 2.1: Organisational Chart of DWMS Figure 3.1: Machine Tools used in Parks and Gardens Figure 3.2: Requisition Form used in Civil Unit Figure 3.3: Road Furniture

9 13 23 25

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