Parent Worksheet Menu Bar Chart Menu Bar Chart Menu Bar Worksheet Menu Bar Worksheet Menu

Bar Worksheet Menu Bar Chart Menu Bar Macro Macro Worksheet Menu Bar Chart Menu Bar Worksheet Menu Bar Chart Menu Bar Worksheet Menu Bar Worksheet Menu Bar Chart Menu Bar Tester Macro Worksheet Menu Bar Worksheet Menu Bar Worksheet Menu Bar Format Edit Fill Edit Edit Edit Cell Insert Custom Popup Custom Popup File File File Custom Popup Fill File Custom Popup Custom Popup Custom Popup Custom Popup Custom Popup Custom Popup Custom Popup Custom Popup

Shortcut Alt+c Alt+C Alt+c Alt+D Alt+E Alt+F Alt+F Alt+F11 Alt+F8 Alt+H Alt+H Alt+I Alt+I Alt+M Alt+o Alt+o Alt+O Alt+Shift+F11 Alt+T Alt+V Alt+W Ctrl+1 Ctrl+C Ctrl+D Ctrl+F Ctrl+G Ctrl+H Ctrl+K Ctrl+K Ctrl+L Ctrl+M Ctrl+N Ctrl+O Ctrl+P Ctrl+Q Ctrl+R Ctrl+S Ctrl+Shift+A Ctrl+Shift+C Ctrl+Shift+D Ctrl+Shift+F Ctrl+Shift+F Ctrl+Shift+G Ctrl+Shift+I Ctrl+Shift+K

Name Caption Action Action Chart Chart Action Action Data Data Edit Edit File File File File Visual Basic Editor Visual Basic Editor Macros... Macros... Help Help Help Help Insert Insert Insert Insert Macro Macro Format Format Format Format One One Microsoft Script Editor Microsoft Script Editor Tools Tools View View Window Window Cells... Cells... Copy Copy Down Down Find... Find... Go To... Go To... Replace... Replace... Hyperlink... Hyperlink... Hyperlink... Hyperlink... Navigator Links... Navigator Links... Navigator Names... Navigator Names... New... New... Open... Open... Print... Print... Navigator Sheets... Navigator Sheets... Right Right Save Save Select cells in column with Select cells in column with same value same value (above and below active cell) (above and below active cell) Color each n'th row or Color each n'th row or column column Deselect cells Deselect cells Insert Filename Insert Filename Navigator Find... Navigator Find... Go To Last Go To Last Apply formula to selected Apply formula to selected cells cells Expand selection to last Expand selection to last

Custom Popup Custom Popup Custom Popup Custom Popup Custom Popup Custom Popup Custom Popup Edit System Edit Edit Edit Clear Help Tools Help

column column Ctrl+Shift+L Expand selection to last row Expand selection to last row Ctrl+Shift+M Move or resize selection Move or resize selection Ctrl+Shift+O Conditional select cells Conditional select cells Convert formulas to their Convert formulas to their Ctrl+Shift+P values values Ctrl+Shift+Q Quick numbering of cells Quick numbering of cells Ctrl+Shift+R Reset Excel's last cell Reset Excel's last cell Ctrl+Shift+S Save file and create backup Save file and create backup Ctrl+V Paste Paste Ctrl+W Close Close Ctrl+X Cut Cut Ctrl+Y Repeat Repeat Ctrl+Z Undo Undo Del Contents Contents F1 Microsoft Excel Help Microsoft Excel Help F7 Spelling... Spelling... Shift+F1 What's This? What's This?

How to use Key Tips

Press the ALT key. Badges showing the Key Tips appear.

[d] Press the key for the tab or Quick Access Toolbar command you want. If you then press a Quick Access Toolbar command Key Tip, the command is executed. If you press a tab Key Tip (e.g. H for Home), you see the Key Tips for every command on that tab.

[d] Press the key (or keys) for the tab command you want. Depending on what command you choose, an action may be executed or a gallery or menu may open; in the latter case you can choose another Key Tip. Note: If the Key Tip badge shows two letters (e.g. FF), press them one after the other. [Back to top]

General Office 2007 keystrokes

www.lboro.ac.uk/computing/access/outlook2007-shortcuts.html [Back to top]

Keys for workbooks and worksheets

Preview and Print
Display the Print dialogue box CTRL+P. To get to print preview, press CTRL+F2.

Keystrokes in Print Preview

To do this: Move around the page when zoomed in. Move by one page when zoomed out. Move to the first page when zoomed out. Move to the last page when zoomed out. [Back to top] Use this key: ARROW KEYS PAGE UP or PAGE DOWN CTRL+UP ARROW or CTRL+LEFT ARROW CTRL+DOWN ARROW or CTRL+RIGHT ARROW

Work with Worksheets Keystokes for working with Worksheets

To do this: Insert worksheet (Home, Insert, Sheet). Move to the next sheet in the workbook. Move to the previous sheet in the workbook. Select the current and next sheet. To cancel selection of multiple sheets, press CTRL+PAGE DOWN or, to select a different sheet, press CTRL+PAGE UP. Use this key: ALT H I S CTRL+PAGE DOWN CTRL+PAGE UP SHIFT+CTRL+PAGE DOWN

Keystokes for working with Worksheets

To do this: Select the current and previous sheet. Rename the current sheet (Home, Format, Rename Sheet). Move or copy the current sheet (Home, Format, Move or Copy Sheet...). [Back to top] Use this key: SHIFT+CTRL+PAGE UP ALT H O R ALT H O M

Move and Scroll within Worksheets Keystrokes to move and scroll within Worksheets
To do this: Move one cell up, down, left, or right. Move to the edge of the current data region. (Data region: A range of cells that contains data and that is bounded by empty cells or worksheet borders.). Move to the beginning of the row. Move to the beginning of the worksheet. Move to the last cell on the worksheet, in the bottom-most used row of the rightmost used column. Move down one screen. Move up one screen. Move one screen to the right. Move one screen to the left. Scroll to display the active cell. Display the Go To dialogue box. Display the Find tab of the Find and Replace dialogue box. HOME CTRL+HOME CTRL+END Use this key: ARROW KEYS CTRL+ARROW KEY

PAGE DOWN PAGE UP ALT+PAGE DOWN ALT+PAGE UP CTRL+BACKSPACE ALT H FD G Alt H FD F

Keystrokes to move and scroll within Worksheets

To do this: Display the Replace tab of the Find and Replace dialogue box. Moves one cell to the right in a worksheet. Moves between unlocked cells in a protected worksheet. Moves to the next option or option group in a dialogue box. [Back to top] Use this key: Alt H FD R TAB

Move within a selected range Keystrokes to move within a selected range

To do this: Move from top to bottom within the selected range. Move from bottom to top within the selected range. Move from left to right within the selected range. If cells in a single column are selected, move down. Move from right to left within the selected range. If cells in a single column are selected, move up. Move clockwise to the next corner of the selected range. In nonadjacent selections, switch to the next selection to the right. Switch to the next nonadjacent selection to the left. Use this key: ENTER SHIFT+ENTER TAB

SHIFT+TAB

CTRL+. (Full stop) CTRL+ALT+RIGHT ARROW

CTRL+ALT+LEFT ARROW

Note: You can change the direction of movement after pressing ENTER or SHIFT+ENTER: press ALT F I (Office button, Excel Options), then DOWN ARROW until Advanced is selected, and then press TAB and ensure that the After pressing Enter, move selection checkbox is selected, TAB again to get to the Direction drop-down menu, and you can select from Down, Right, Up, or Left. Now press TAB repeatedly until the OK button is selected and press ENTER to accept. [Back to top]

Move and Scroll in End mode

END appears in the status bar when End mode is selected.

Keystrokes to Move and Scroll in End mode

To do this: Turn End mode on or off. Move by one block of data within a row or column. Move to the last cell on the worksheet, in the bottom-most used row of the rightmost used column. [Back to top] Use this key: END END+ARROW KEY END+HOME

Keys for selecting data and cells

Select cells, rows and columns, and objects Keystokes to select cells, rows and columns, and objects
To do this: Select the entire column. Select the entire row. Selects the entire worksheet. If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the current region and its summary rows. Pressing CTRL+A a third time selects the entire worksheet. When the insertion point is to the right of a function name in a formula, displays the Function Arguments dialogue box. With multiple cells selected, select only the active cell. With an object selected, select all objects on a sheet. Alternate between hiding objects, displaying objects, and displaying placeholders for objects. [Back to top] SHIFT+BACKSPACE CTRL+SHIFT+SPACE CTRL+6 Use this key: CTRL+SPACE SHIFT+SPACE CTRL+A

Select cells with specific characteristics Keystrokes to select cells with specific characteristics
Use this key: Select the current region around the active cell (the data area enclosed by blank rows and blank columns). In a PivotTable report, select the entire PivotTable report. Select the array containing the active cell. (Array: Used to build single formulae that produce multiple results or that operate on a group of arguments that are arranged in rows and columns. An array range shares a common formula; an array constant is a group of constants used as an argument.) Select all cells that contain comments. CTRL+SHIFT+O (the letter O) CTRL+\ To do this: CTRL+SHIFT+* (asterisk)

CTRL+/

In a selected row, select the cells that don't match the value in the active cell. In a selected column, select the cells that don't match the value in the active cell. Select all cells directly referenced by formulae in the selection.

CTRL+SHIFT+|

CTRL+[ (opening bracket) CTRL+SHIFT+ { (opening brace) CTRL+] (closing bracket) CTRL+SHIFT+} (closing brace) ALT+; (semicolon)

Select all cells directly or indirectly referenced by formulae in the selection. Select cells that contain formulae that directly reference the active cell. Select cells that contain formulae that directly or indirectly reference the active cell. Select the visible cells in the current selection. [Back to top]

Extend a selection

Keystrokes to extend a selection

To do this: Add another range of cells to the selection. Extend the selection by one cell. Extend the selection to the last nonblank cell in the same column or row as the active cell. Extend the selection to the beginning of the row. Extend the selection to the beginning of the worksheet. Extend the selection to the last used cell on the worksheet (lower-right corner). Extend the selection down one screen. Extend the selection up one screen. Extend the selection to the last nonblank cell in the same column or row as the active cell. Extend the selection to the last used cell on the worksheet (lower-right corner). Extend the selection to the last cell in the current row. This key sequence does not work if you have turned on transition navigation keys (Tools menu, Options command, Transition tab). Extend the selection to the cell in the upper-left corner of the window. [Back to top] Use this key: SHIFT+F8 SHIFT+ARROW KEY CTRL+SHIFT+ARROW KEY

SHIFT+HOME CTRL+SHIFT+HOME CTRL+SHIFT+END

SHIFT+PAGE DOWN SHIFT+PAGE UP END+SHIFT+ARROW KEY

END+SHIFT+HOME

END+SHIFT+ENTER

SCROLL LOCK+SHIFT+HOME

Keys for entering, editing, formatting, and calculating data

Enter data

Keystrokes for entering data

To do this: Complete a cell entry and select the cell below. Start a new line in the same cell. Fill the selected cell range with the current entry. Complete a cell entry and select the previous cell above. Complete a cell entry and select the next cell to the right. Complete a cell entry and select the previous cell to the left. Cancel a cell entry. Move one character up, down, left, or right. Move to the beginning of the line. Repeat the last action if possible. Fill down. Fill to the right. Define a name. Insert a hyperlink. Enter the date. Enter the time. Display a drop-down list of the values in the current column of a range. Undo the last action. Use this key: ENTER ALT+ENTER CTRL+ENTER SHIFT+ENTER TAB SHIFT+TAB ESC ARROW KEYS HOME F4 or CTRL+Y CTRL+D CTRL+R CTRL+F3 CTRL+K CTRL+; (semicolon) CTRL+SHIFT+: (colon) ALT+DOWN ARROW

CTRL+Z

Note: You can change the direction of movement after pressing ENTER or SHIFT+ENTER: press ALT F I (Office button, Excel Options), then DOWN ARROW until Advanced is selected, and then press TAB and ensure that the After pressing Enter, move selection checkbox is selected, TAB again to get to the Direction drop-down menu, and you can select from Down, Right, Up, or Left. Now press TAB repeatedly until the OK button is selected and press ENTER to accept.

[Back to top]

Enter and calculate formulae Keystokes to enter and calculate formulae

To do this: Start a formula. Move the insertion point into the Formula Bar when editing in a cell is turned off. In the Formula Bar, delete one character to the left. Complete a cell entry from the cell or Formula Bar. Cancel an entry in the cell or Formula Bar. In a formula, display the Insert Function dialogue box. When the insertion point is to the right of a function name in a formula, display the Function Arguments dialogue box. When the insertion point is to the right of a function name in a formula, insert the argument names and parentheses. Paste a defined name into a formula. (Name: A word or string of characters that represents a cell, range of cells, formula, or constant value. Use easy-to-understand names, such as Products, to refer to hard to understand ranges, such as Sales! C20:C30.) Insert an AutoSum formula with the SUM function. Copy the value from the cell above the active cell into the cell or the Formula Bar. Copies a formula from the cell above the active cell into the cell or the Formula Bar. Alternate between displaying cell values and displaying formulae. ALT+= (equal sign) CTRL+SHIFT+" (quotation mark) Use this key: = (equal sign) F2

BACKSPACE ENTER ESC SHIFT+F3 CTRL+A

CTRL+SHIFT+A

F3

CTRL+' (apostrophe)

CTRL+` (single left quotation mark - the key to the left of 1 on the top row of the keyboard)

Keystokes to enter and calculate formulae

To do this: Calculate all worksheets in all open workbooks. When a portion of a formula is selected, calculate the selected portion. You can then press ENTER or CTRL+SHIFT+ENTER (for array formulae) to replace the selected portion with the calculated value. Calculate the active worksheet. Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation. Rechecks dependent formulae and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated. [Back to top] SHIFT+F9 CTRL+ALT+F9 Use this key: F9

CTRL+ALT+SHIFT+F9

Edit data Keystrokes to edit data

To do this: Edit the active cell and position the insertion point at the end of the cell contents. Start a new line in the same cell. Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit cell contents. Delete the character to the right of the insertion point, or delete the selection. Delete text to the end of the line. Display the Spelling dialogue box. Edit a cell comment. Complete a cell entry and select the next cell below. Use this key: F2

ALT+ENTER BACKSPACE

DELETE

CTRL+DELETE F7 SHIFT+F2 ENTER

Keystrokes to edit data

To do this: Undo the last action. Cancel a cell entry. When the AutoCorrect Smart Tags is displayed, undo or redo the last automatic correction. Use this key: CTRL+Z ESC CTRL+SHIFT+Z

Note: You can change the direction of movement after pressing ENTER or SHIFT+ENTER: press ALT F I (Office button, Excel Options), then DOWN ARROW until Advanced is selected, and then press TAB and ensure that the After pressing Enter, move selection checkbox is selected, TAB again to get to the Direction drop-down menu, and you can select from Down, Right, Up, or Left. Now press TAB repeatedly until the OK button is selected and press ENTER to accept. [Back to top]

Insert, Delete, and Copy Cells Keystrokes to Insert, Delete, and Copy Cells
To do this: Copy the selected cells. Cut the selected cells. Paste copied cells. Clear the contents of the selected cells. Delete the selected cells. Insert blank cells. [Back to top] Use this key: CTRL+C CTRL+X CTRL+V DELETE CTRL+HYPHEN CTRL+SHIFT+PLUS SIGN

Format Data

Keystrokes to Format Data

To do this: Display the Style dialogue box. Display the Format Cells dialogue box. Apply the General number format. Apply the Currency format with two decimal places (negative numbers in parentheses). Apply the Percentage format with no decimal places. Apply the Exponential number format with two decimal places. Apply the Date format with the day, month, and year. Apply the Time format with the hour and minute, and AM or PM. Apply the Number format with two decimal places, thousands separator, and minus sign (-) for negative values. Apply or remove bold formatting. Apply or remove italic formatting. Apply or remove underlining. Apply or remove strikethrough. Hide the selected rows. Hide the selected columns. Unhide any hidden rows within the selection. Use this key: ALT+' (apostrophe) CTRL+1 (one) CTRL+SHIFT+~ CTRL+SHIFT+$

CTRL+SHIFT+% CTRL+SHIFT+^ CTRL+SHIFT+# CTRL+SHIFT+@

CTRL+SHIFT+!

CTRL+B CTRL+I CTRL+U CTRL+5 CTRL+9 CTRL+0 (zero) CTRL+SHIFT+( (opening parenthesis) CTRL+SHIFT+) (closing parenthesis) CTRL+SHIFT+& (ampersand) CTRL+SHIFT+_ (underscore)

Unhide any hidden columns within the selection.

Apply the outline border to the selected cells.

Remove the outline border from the selected cells.

[Back to top]

Use the Border tab in the Format Cells dialogue box

Press CTRL+1 to display the Format Cells dialogue box, and the ARROW keys to select the Border tab.

Keys to use the Border tab in the Format Cells dialogue box
To do this: Apply or remove the top border. Apply or remove the bottom border. Apply or remove the left border. Apply or remove the right border. If cells in multiple rows are selected, apply or remove the horizontal divider. If cells in multiple columns are selected, apply or remove the vertical divider. Apply or remove the downward diagonal border. Apply or remove the upward diagonal border. [Back to top] Use this key: ALT+T ALT+B ALT+L ALT+R ALT+H

ALT+V

ALT+D ALT+U

Keys for filtering, outlining, and managing ranges

Use data forms (ALT+D O - Data menu, Form command) Keys to use data forms
To do this: Move to the same field in the next record. Move to the same field in the previous record. Move to each field in the record, then to each command button. Use this key: DOWN ARROW UP ARROW TAB and SHIFT+TAB

Keys to use data forms

To do this: Move to the first field in the next record. Move to the first field in the previous record. Move to the same field 10 records forward. Start a new, blank record. Move to the same field 10 records back. Move to the first record. Move to the beginning or end of a field. Extend selection to the end of a field. Extend selection to the beginning of a field. Move one character left or right within a field. Select the character to the left within a field. Select the character to the right within a field. [Back to top] Use this key: ENTER SHIFT+ENTER PAGE DOWN CTRL+PAGE DOWN PAGE UP CTRL+PAGE UP HOME or END SHIFT+END SHIFT+HOME LEFT ARROW or RIGHT ARROW SHIFT+LEFT ARROW SHIFT+RIGHT ARROW

Filter ranges (Data menu, Filter command) Keystrokes to filter ranges

To do this: In the cell that contains the drop-down arrow, displays the AutoFilter list for the current column. Selects the next item in the AutoFilter list. Selects the previous item in the AutoFilter list. Closes the AutoFilter list for the current column. Selects the first item (All) in the AutoFilter list. Use this key: ALT+DOWN ARROW

DOWN ARROW UP ARROW ALT+UP ARROW HOME

Keystrokes to filter ranges

To do this: Selects the last item in the AutoFilter list. Filters the range based on the item selected from the AutoFilter list. [Back to top] Use this key: END ENTER

Show, hide, and outline data Keystrokes to show, hide, and outline data
To do this: Groups rows or columns. Ungroups rows or columns. Displays or hides the outline symbols. Hides the selected rows. Hides the selected columns. Unhides any hidden rows within the selection. Unhides any hidden columns within the selection. [Back to top] Use this key: ALT+SHIFT+RIGHT ARROW ALT+SHIFT+LEFT ARROW CTRL+8 CTRL+9 CTRL+0 (zero) CTRL+SHIFT+( (opening parenthesis) CTRL+SHIFT+) (closing parenthesis)

Control Key combinations

Control Key combinations
Use this key: CTRL+SHIFT+( (open parenthesis) CTRL+SHIFT+) (close parenthesis) CTRL+SHIFT+& (ampersand) To do this: Unhides any hidden rows within the selection. Unhides any hidden columns within the selection. Applies the outline border to the selected cells.

Control Key combinations

Use this key: CTRL+SHIFT+_ (underscore) CTRL+SHIFT+~ (tilde) CTRL+SHIFT+$ (dollar) To do this: Removes the outline border from the selected cells. Applies the general number format. Applies the Currency format with two decimal places (negative numbers in parentheses). Applies the Percentage format with no decimal places. Applies the Exponential number format with two decimal places. Applies the Date format with the day, month, and year. Applies the Time format with the hour and minute, and AM or PM. Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values. Selects the current region around the active cell (the data area enclosed by blank rows and blank columns). In a PivotTable, it selects the entire PivotTable report. CTRL+SHIFT+: (colon) CTRL+SHIFT+" (double quotation mark) CTRL+SHIFT+Plus (+) CTRL+Minus (-) Enters the current time. Copies the value from the cell above the active cell into the cell or the Formula Bar. Displays the Insert dialogue box to insert blank cells. Displays the Delete dialogue box to delete the selected cells. Enters the current date. Alternates between displaying cell values and displaying formulas in the worksheet.

CTRL+SHIFT+% (percent) CTRL+SHIFT+^ (circumflex)

CTRL+SHIFT+# (hash) CTRL+SHIFT+@ (at sign)

CTRL+SHIFT+! (exclamation mark)

CTRL+SHIFT+* (asterisk)

CTRL+; (semi-colon) CTRL+` (single left quotation mark - the key to the left of 1 on the top row of the keyboard) CTRL+' (apostrophe)

Copies a formula from the cell above the active cell into the cell or the Formula Bar.

Control Key combinations

Use this key: CTRL+0 (zero) CTRL+1 (one) CTRL+2 CTRL+3 CTRL+4 CTRL+5 CTRL+6 To do this: Hides the selected columns. Displays the Format Cells dialogue box. Applies or removes bold formatting. Applies or removes italic formatting. Applies or removes underlining. Applies or removes strikethrough formatting. Cycles between hiding objects, displaying objects, and displaying placeholders for objects. Displays or hides the outline symbols. Hides the selected rows. Selects the entire worksheet. If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the current region and its summary rows. Pressing CTRL+A a third time selects the entire worksheet. When the insertion point is to the right of a function name in a formula, displays the Function Arguments dialogue box. CTRL+SHIFT+A Inserts the argument names and parentheses when the insertion point is to the right of a function name in a formula. Applies or removes bold formatting. Copies the selected cells. Displays the clipboard. Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.

CTRL+8 CTRL+9 CTRL+A

CTRL+B CTRL+C CTRL+C CTRL+C CTRL+D

Control Key combinations

Use this key: CTRL+F To do this: Displays the Find and Replace dialogue box, with the Find tab selected. Opens the Format Cells dialogue box with the Font tab selected. Displays the Go To dialogue box. Displays the Find and Replace dialogue box, with the Replace tab selected. Applies or removes italic formatting. Displays the Insert Hyperlink dialogue box for new hyperlinks or the Edit Hyperlink dialogue box for selected existing hyperlinks. Creates a new, blank workbook. Displays the Open dialogue box to open or find a file. Selects all cells that contain comments. Displays the Print dialogue box. Opens the Format Cells dialogue box with the Font tab selected. Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right. Saves the active file with its current file name, location, and file format. Displays the Create Table dialogue box. Applies or removes underlining. Switches between expanding and collapsing of the formula bar. Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after

CTRL+SHIFT+F

CTRL+G CTRL+H

CTRL+I CTRL+K

CTRL+N CTRL+O CTRL+SHIFT+O CTRL+P CTRL+SHIFT+P

CTRL+R

CTRL+S

CTRL+T CTRL+U CTRL+SHIFT+U

CTRL+V

Control Key combinations

Use this key: To do this: you have cut or copied an object, text, or cell contents. CTRL+W CTRL+X CTRL+Y CTRL+Z Closes the selected workbook window. Cuts the selected cell or cells. Repeats the last command or action, if applicable. Uses the Undo command to reverse the last command or to delete the last entry that you typed. Uses the Undo or Redo command to reverse or restore the last automatic correction when AutoCorrect Smart Tags are displayed.

CTRL+SHIFT+Z

[Back to top]

Function keys
Function Keys
Use this key: F1 CTRL+F1 ALT+F1 ALT+SHIFT+F1 F2 To do this: Displays the Microsoft Office Excel Help task pane. Displays or hides the "Ribbon". Creates a chart of the data in the current range. Inserts a new worksheet. Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when editing in a cell is turned off. Adds or edits a cell comment. Displays the Print Preview window. Displays the Paste Name dialogue box. Displays the Insert Function dialogue box.

SHIFT+F2 CTRL+F2 F3 SHIFT+F3

Function Keys
Use this key: F4 CTRL+F4 F5 CTRL+F5 F6 To do this: Repeats the last command or action, if possible. Closes the selected workbook window. Displays the Go To dialogue box. Restores the window size of the selected workbook window. Switches between the worksheet, Ribbon, task pane, and Zoom controls. In a worksheet that has been split (View menu, Manage This Window, Freeze Panes, Split Window command), F6 includes the split panes when switching between panes and the Ribbon area. Switches between the worksheet, Zoom controls, task pane, and Ribbon. Switches to the next workbook window when more than one workbook window is open. Displays the Spelling dialogue box to check spelling in the active worksheet or selected range. Performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press ENTER, or ESC to cancel. Performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press ENTER, or ESC to cancel. Enables you to add a non-adjacent cell or range to a selection of cells by using the arrow keys. Calculates all worksheets in all open workbooks. Calculates the active worksheet. Minimizes a workbook window to an icon. Calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation. Rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be

SHIFT+F6

CTRL+F6

F7

CTRL+F7

F8

SHIFT+F8

F9 SHIFT+F9 CTRL+F9 CTRL+ALT+F9

CTRL+SHIFT+ALT+F9

Function Keys
Use this key: To do this: calculated. F10 SHIFT+F10 CTRL+F10 ALT+SHIFT+F10 Turns key tips on or off. Displays the shortcut menu for a selected item. Maximizes or restores the selected workbook window. Displays the menu or message for a smart tag. If more than one smart tag is present, it switches to the next smart tag and displays its menu or message. Creates a chart of the data in the current range. Inserts a new worksheet. Opens the Microsoft Visual Basic Editor, in which you can create a macro by using Visual Basic for Applications (VBA). Displays the Save As dialogue box.

F11 SHIFT+F11 ALT+F11

F12 [Back to top]

Other useful shortcut keys

Other useful shortcut keys
Use this key: ARROW KEY CTRL+ARROW KEY To do this: Move one cell up, down, left, or right in a worksheet. Moves to the edge of the current data region in a worksheet. A data region is a range of cells which contains data and which is bounded by empty cells or datasheet borders. Extends the selection of cells by one cell. Extends the selection of cells to the last non-blank cell in the same column or row as the active cell, or if the next cell is blank, extends the selection to the next no-nblank cell. Selects the tab to the left when the Ribbon is selected. When a submenu is open, closes the submenu. Otherwise, if a menu is

SHIFT+ARROW KEY CTRL+SHIFT+ARROW KEY

LEFT ARROW

Other useful shortcut keys

Use this key: To do this: open, selects the next menu. RIGHT ARROW Selects the tab to the right when the Ribbon is selected. When a menu item with a submenu is selected, opens the submenu. Otherwise, if a menu is open, selects the previous menu. Selects the next command when a menu or submenu is open. When a Ribbon tab is selected, navigates down the tab group. In a dialogue box, moves down the options in an open dropdown list, or down the options in a group of options. UP ARROW Selects the previous command when a menu or submenu is open. When a Ribbon tab is selected, navigates up the tab group. In a dialogue box, moves up the options in an open drop-down list, or up the options in a group of options. DOWN ARROW ALT+DOWN ARROW BACKSPACE Opens a selected drop-down list. Opens a selected drop-down list. Deletes one character to the left in the Formula Bar. Also clears the content of the active cell. In cell editing mode, it deletes the character to the left of the insertion point. DELETE Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments. In cell editing mode, it deletes the character to the right of the insertion point. END Moves to the cell in the lower-right corner of the window when SCROLL LOCK is turned on. Also selects the last command on the menu when a menu or submenu is visible. CTRL+END Moves to the last cell on a worksheet, in the lowest used row

DOWN ARROW

Other useful shortcut keys

Use this key: To do this: of the rightmost used column. If the cursor is in the formula bar, moves the cursor to the end of the text. CTRL+SHIFT+END Extends the selection of cells to the last used cell on the worksheet (lower-right corner). If the cursor is in the formula bar, selects all text in the formula bar from the cursor position to the end. Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default). In a data form, it moves to the first field in the next record. Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command. In a dialogue box, performs the action for the default command button in the dialogue box (the button with the bold outline, often the OK button). SHIFT+ENTER ALT+ENTER CTRL+ENTER ESC Completes a cell entry and selects the cell above. Starts a new line in the same cell. Fills the selected cell range with the current entry. Cancels an entry in the cell or Formula Bar. Closes an open menu or submenu, dialogue box, or message window. Closes full screen mode when this mode has been applied, and returns to normal screen mode to display the Ribbon and status bar again. HOME Moves to the beginning of a row in a worksheet. Moves to the cell in the upper-left corner of the window when SCROLL LOCK is turned on. Selects the first command on the menu when a menu or submenu is visible. CTRL+HOME Moves to the beginning of a worksheet.

ENTER

Other useful shortcut keys

Use this key: CTRL+SHIFT+HOME To do this: Extends the selection of cells to the beginning of the worksheet. Minimizes a workbook window to an icon. Moves one screen down in a worksheet. Moves one screen to the right in a worksheet. Moves to the next sheet in a workbook. Selects the current and next sheet in a workbook. Moves one screen up in a worksheet. Moves one screen to the left in a worksheet. Moves to the previous sheet in a workbook. Selects the current and previous sheet in a workbook. In a dialogue box, performs the action for the selected button, or selects or clears a check box. Selects an entire column in a worksheet. Selects an entire row in a worksheet. Selects the entire worksheet. If the worksheet contains data, selects the current region. Pressing CTRL+SHIFT+SPACE a second time selects the current region and its summary rows. Pressing CTRL+SHIFT+SPACE a third time selects the entire worksheet. When an object is selected, selects all objects on a worksheet. ALT+SPACE Displays the Control menu for the Microsoft Office Excel window. Moves one cell to the right in a worksheet.

CTRL+F9 PAGE DOWN ALT+PAGE DOWN CTRL+PAGE DOWN CTRL+SHIFT+PAGE DOWN PAGE UP ALT+PAGE UP CTRL+PAGE UP CTRL+SHIFT+PAGE UP SPACE

CTRL+SPACE SHIFT+SPACE CTRL+SHIFT+SPACE

TAB

Other useful shortcut keys

Use this key: To do this:

Moves between unlocked cells in a protected worksheet. Moves to the next option or option group in a dialogue box. SHIFT+TAB Moves to the previous cell in a worksheet or the previous option in a dialogue box. Switches to the next tab in a dialogue box. Switches to the previous tab in a dialogue box.

CTRL+TAB CTRL+SHIFT+TAB [Back to top]